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HomeMy WebLinkAbout09.J- Public Works RESOLUTION (ID# 1965) DOC ID: 1965 B ® CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract Amendment From: Robert Eisenbeisz M/CC Meeting Date: 03/04/2013 Prepared by: Mark Raab, (909) 384-5140 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing approval of Contract Change Order No. 1 to Hillcrest Construction Co. for Pavement Rehabilitation on Five City Streets at "K" Street, Oak Street to Rialto Avenue (SS 11-011); Evans Street, Western Avenue to Mt. Vernon Avenue (SS12-017); 15th Street, Western Avenue to Mt. Vernon Avenue (SS12-016); Magnolia Avenue, Western Avenue to Mt. Vernon Avenue (SS12- 005); and Medical Center Drive, Home Street to 16th Street(SS 1 1-003). Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount: $ 160,584.64 Account No. 258-160-5504-7909-0025 Account Description: (SS11-011) - "K Street Pavement Rehabilitation between Rialto Avenue and Oak Street." Balance as of: 02/07/13: $ 18,457.32 Balance after approval of this item: $ 18,457.32 Account Budgeted Amount: $ 40,380.42 Account No. 129-160-5504-7925-0025 Account Description: (SS 12-016) - "15th Street Pavement Rehabilitation between Mt. Vernon Avenue and Western Avenue." Balance as of. 02/07/13: $27,209.62 Balance after approval of this item: $ 27,209.62 Account Budgeted Amount: $ 56,467.30 Account No. 258-160-5504-7927-0025 Account Description: (SS 12-005) - "Magnolia Avenue Pavement Rehabilitation between Western Avenue and Mt. Vernon Avenue." Balance as o£ 02/07/13: $ 16,854.90 Balance after approval of this item: $ 16,854.90 Account Budgeted Amount: $ 82,014.78 Account No. 258-160-5504-7903-0025 Account Description: (SS 11-003) - "Medical Center Drive from 9th Street to 16th Street-Mill &Overlay." Balance as of: 02/07/13: $ 65,690.78 Balance after approval of this item: $ 65,690.78 Account Budgeted Amount: $ 707,400.00 Account No. 129-160-5504-7202-0025 Account Description: (SS-B) - "Construct Accessibility Improvements at Various Locations." Balance as of. 02/07/13: $ 707,400.00 QBalance after approval of this item: $ 707,400.00 Updated:2/26/2013 by Teri Baker B Packet Pg. 422 1965 Account Budgeted Amount: $ 612,100.06 Account No. 258-160-5504-7944-0025 Account Description: (SS 12-017) - "Evans Street Pavement Rehabilitation between Mt. Vernon Avenue and Western Avenue." Balance as of: 02/07/13: $ 602,440.06 Balance after approval of this item: $ 441,703.54 Please note this balance does not indicate available funding. It does not include non-encumbered reccurring expenses or expenses incurred,but not yet processed Motion: Adopt the Resolution. Synopsis of Previous Council Action: 07/05/11 The Mayor and Common Council adopted the FY 2011/12 to FY 2015/16 Capital Improvement Program. 04/16/12 Resolution No. 2012-66 awarding a contract to Hillcrest Construction Co. for Pavement Rehabilitation on Five City Streets at "K" Street, Oak Street to Rialto Avenue (SS11-011); Evans Street, Western Avenue to Mt. Vernon Avenue (SS12- 017); 15th Street, Western Avenue to Mt. Vernon Avenue(SS12-016); Magnolia Avenue, Western Avenue to Mt. Vernon Avenue(SS12-005); and Medical Center Drive, Home Street to 16th Street(SS 11-003). Back round: On April 16, 2012,the Mayor and Common Council adopted Resolution No. 2012-66, awarding Q a contract to Hillcrest Construction Co. for construction of street rehabilitation improvements on five city streets. The Notice to Proceed was issued to the contractor on May 7, 2012. This project is funded using Proposition 1B funds that must be expended by June 30, 2013. During construction, certain storm drain improvements on "K" Street could not be installed, due to utility line conflicts with Southern California Edison and Southern California Gas lines that were not located in accordance with available records. These lines were found to be in direct conflict with the vertical alignment of the proposed pipe, and as such, the pipe could not be installed as originally designed. Modifications to the plan were made, resulting in the elimination of certain of these improvements from the contract scope of work. These changes included the elimination of two catch basins, four storm drain connections, and 34 lineal feet of storm drain connector pipe. Potholing conducted by the contractor provided staff the required "as-built" information used to redesign these connections with reduced cost. The contractor's charge for the additional potholing has also been included in this change order. As a result of the contract reduction, and in conformance with the provisions of the contract documents, the contractor is allowed to adjust the unit costs based upon the reduced quantities. The project additions, reductions and revised unit costs result in a small overall cost increase. In addition, the City's cash-flow situation delayed payment to the contractor, causing the contractor to stop work and demobilize equipment from the streets. The contractor has now been paid for all work completed to date and is willing to resume work provided that the City © compensates for the additional mobilization costs. The project specifications allow additional charges under these circumstances. The additional mobilization cost is also included in this Updated:2/26/2013 by Teri Baker B Packet Pg. 423 1965 C change order. City Attorney Review: Supporting Documents: reso 1965 (PDF) CCO#1 -Hillcrest Costruction Co (PDF) C Updated:2/26/2013 by Teri Baker B Packet Pg. 424 N I RESOLUTION NO. a0i N 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING APPROVAL OF CONTRACT CHANGE u 3 ORDER NO. 1 TO HILLCREST CONSTRUCTION CO. FOR PAVEMENT a 4 REHABILITATION ON FIVE CITY STREETS AT "K" STREET, OAK STREET TO `o RIALTO AVENUE (SS11-011); EVANS STREET, WESTERN AVENUE TO MT. c 5 VERNON AVENUE (SS12-017); 15TH STREET, WESTERN AVENUE TO MT. 2 VERNON AVENUE (SS12-016); MAGNOLIA AVENUE, WESTERN AVENUE TOM - 6 VERNON AVENUE (SS12-005); AND MEDICAL CENTER DRIVE, HOME STREET A TO 16TH STREET(SS11-003). ,�, 7 c WHEREAS, on April 16, 2012, by Resolution No. 2012-66, Hillcrest Construction Co. d 8 m was awarded a contract for construction of street rehabilitation improvements on five City a 9 0 streets at"K" Street, Oak Street to Rialto Avenue; Evans Street, Western Avenue to Mt. Vernon c 10 U Avenue; 15`h Street, Western Avenue to Mt. Vernon Avenue; Magnolia Avenue, Western o 11 '5 Avenue to Mt. Vernon Avenue; and Medical Center Drive, Home Street to 16`h Street; 12 a 0 WHEREAS, during the construction, various changes became necessary to effectively 0 13 N complete the work in accordance with the purpose and need of the project, and due to delays 14 = i2 beyond the control of Hillcrest Construction Co., additional expenses have been incurred for o` 15 mobilization of workers, equipment and materials. c 16 z BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 17 CITY OF SAN BERNARDINO AS FOLLOWS: O 18 c M SECTION 1. The Mayor and Common Council authorize the Director of Public Works s U 19 .. to execute Contract Change Order No. 1 to Hillcrest Construction Co. in the amount of 20 $60,736.52, as outlined in Change Order No. One, a copy of which is attached hereto, marked ci 21 r as Exhibit"A", and incorporated herein. y 22 d 23 LO 24 0 N 25 S u Packet'Fg.425 PYMM Pam 1 RESOLUTION . . . AUTHORIZING APPROVAL OF CHANGE ORDER NO. 1 TO HILLCREST CONSTRUCTION CO. FOR PAVEMENT REHABILITATION ON y 2 FIVE CITY STREETS AT "K" STREET, OAK STREET TO RIALTO AVENUE (SS11- Y 011); EVANS STREET, WESTERN AVENUE TO MT. VERNON AVENUE (SS12-017); d 3 15TH STREET, WESTERN AVENUE TO MT. VERNON AVENUE (SS12-016); a 4 MAGNOLIA AVENUE, WESTERN AVENUE TO MT. VERNON AVENUE (SS12-005); o AND MEDICAL CENTER DRIVE,HOME STREET TO 16TH STREET (SS11-003). a 0 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and = 6 Common Council of the City of San Bernardino at a meeting thereof,held on the 7 day of 2013, by the following vote, to wit: 8 d Council Members: AYES NAYS ABSTAIN ABSENT 0. 9 MARQUEZ w 10 O JENKINS O 11 - VALDIVIA 2 w 12 SHORETT o U 13 KELLEY 14 2 JOHNSON 15 w MC CAMMACK 16 z m 17 0 18 Georgeann Hanna, City Clerk c m r U 19 The foregoing resolution is hereby approved this day of 2013. m rn 20 V N 21 0 O Patrick J. Morris, Mayor .T 22 City of San Bernardino v Ln 23 Approved as to Form: 24 JAMES F. PENMAN, c City A orney d 25 c © By. E r v R Pack®CPg.426 EXHIB PUBLIC WORKS DEPARTMENT 300 North"D"Street•San Bernardino•CA 92418-0001 � Engineering 909.384.5111•Fax:909.384.5155 0 Facilities 909.384.5244 Fax: 909.384.5155 0 San Bernu m www.sbcity.org m CONTRACT CHANGE ORDER NO. ONE FILE NO. W.O.NOS. 7903; 7909; 7927 DATE: MARCH 4, 2013 v CU a PROJECT: PAVEMENT REHABILITATION ON "K" STREET FROM RIALTO o AVE. TO MILL STREET, PER PLAN NO. 12801 (SSII-011); ON c MAGNOLIA STREET, PER PLAN NO. 12809 (SS12-005); ON U MEDICAL CENTER DRIVE, FROM HOME STREET TO 16TH o STREET PER PLAN NO. 12817(SS11-003). N TO: HILLCREST CONSTRUCTION CO. o 1467 CIRCLE CITY DRIVE CORONA,CA 92879 U GENTLEMEN: _ 0 w © You are hereby compensated for performing the additional work as follows: o z ITEM NO: DESCRIPTION OF CHANGE COST v 1-1 Eliminate two 2 catch basins at"K"Street and Belleview Street. $ O ( ) (-11,200.00) Due to change in overall quantities Item 1-I r g q ( ) in excess of 25% of m 1-2 the original bid amount, the unit price for two inlets increased from $ 1,460.00 csi $7,300 to$8,030 in conformance with the project specifications. u� Eliminate four(4)storm drain connections. Due to quantity changes � 1-3 in excess of 25% of the original bid amount, the unit price for one $ (-3,000.00) remaining connection increased from $800 to $1,000 in 0 U conformance with the project specifications. C Reduce length of 18-inch RCP storm drain from 82 to 48 lineal feet. Due to quantity changes in excess of 25% of the original bid 1-4 amount, the unit price for the remaining RCP storm drain increased $ (-3,324.00) o from $150 to $187 per lineal foot in a conformance with the project v specifications. w d 1-5 Provide slurry backfill for shallow RCP storm drain pipe. $ 1,000.00 2 x 1-6 Provide additional utility potholing for City initiated revisions to $ 1,343.82 RCP storm drain on"K"Street Items 14 thru 14,above). xx Various quantity changes for additional ADA ramps, curb, gutter, 0 U 1-7 concrete drive approach, and concrete sidewalks at contract unit $ 10,702.70 prices. © 1-8 Remove additional asphalt pavement on Medical Center Drive in E order to sample sub de soil. $ 3,754.00 0 a I PacketPg.427 CHANGE ORDER NO.ONE-HILLCREST CONSTRUCTION CO. PAVEMENT REHABILITATION ON"K" ST FROM RIALTO AVE TO MILL ST,PER PLAN NO. 12801 (SS- 11-011); ON MAGNOLIA ST, PER PLAN NO. 12809(SS 12-005);ON MEDICAL CENTER DR, FROM HOME ST TO 16TH ST,PER PLAN NO. 12817(SS 11-003). © > IL 1-9 Remobilize workers, equipment and materials after work due to the $ o City's cash-flow situation. $60,00.00 r 0 Increase the contract completion time. Net increase forty (40) 1-10 working days. The contract completion date is revised to May 6 $ 0.00 2013. m s TOTAL COST CCO#1 $ 60,736.52 c JUSTIFICATION: E d Eliminate two(2)Inlets at"K"Street and Belleview Street. a Item Due to changes in the proposed storm drain system at"K" Street and Belleview Street, o No. 1-1 it became unnecessary to construct two (2) Standard 403 catch basins. The contract is d reduced by$11,200. U Due to Change in overall quantities, increase unit price for two catch basins from '0� $7,300 to$8.030. 1-2 Due to changes in the proposed storm drain system at "K" Street and Belleview Street o and a reduction in quantities, the unit price for the remaining catch basins increased by v 10% from $7,300 to $8,030. The increase in the unit cost is in accordance with the y d project specifications. Eliminate four (4) storm drain connections, due to quantity chanee increase unit = price for one remaining connection from$800 to$1,600. ° Due to changes in the proposed storm drain system at"K" Street and Belleview Street �.r 1-3 and a reduction in the total number of storm drain connections needed from five (5) to 6 four (4), the unit price for the remaining connection increased by 10% from $800 to d $1000. The net cost is a contract reduction of$3,000. The increase in the unit cost is in 2 accordance with the project specifications. v W Reduce length of 18-inch RCP storm drain from 82 to 48 lineal feet due to r quantity change, increase unit price for remaining RCP storm drain from $150 to $187 per lineal foot. Due to changes in the proposed storm drain system at"K" Street and Belleview Street, 1-4 the length of required storm drain was reduced from 82 LF to 48 LF; the unit price for the remaining RCP pipe increased by 25% from $150 to $187 per lineal foot. The net �0 cost is a contract reduction of$3,324. The increase in the unit cost is in accordance with a the project specifications. 0 U Provide slurry backf ll to the shallow RCP storm drain. 1-5 Changes in the proposed storm drain system at"K" Street and Belleview Street reduced 0 the amount of storm drain items, but because the remaining storm drain is relatively w shallow in depth a slurry backfill was required for adequate protection. m Provide additional potholine for City initiated revisions to RCP storm drain on —° "K"Street. _ 1-6 Due to changes in the proposed storm drain system at"K" Street and Belleview Street, it became necessary to provide additional investigation of underground facilities. The O contractor provided labor and equipment to pothole in the vicinity of the redesigned v storm drain on a time-and-material basis. c Various quantity changes for additional ADA ramps curb gutter concrete drive v 1-7 approach,and concrete sidewalks at contract unit prices. Quantity changes were necessary due to field conditions and adjustments made during construction for ADA accessibility and other accommodations. 2 Packet Pg.428 CHANGE ORDER NO.ONE-HILLCREST CONSTRUCTION CO. PAVEMENT REHABILITATION ON'W' ST FROM RIALTO AVE TO MILL ST, PER PLAN NO. 12801 (SS- 11-011);ON MAGNOLIA ST,PER PLAN NO. 12809 (SS12-005); ON MEDICAL CENTER DR,FROM HOME ST TO 16TH ST,PER PLAN NO. 12817(SS 1 1-003). LL Remove additional asphalt pavement in order to sample subgrade soil. o c Item 1-8 hi order to determine the quality of the underlying soil on Medical Center Drive and to °- No. determine final requirements for asphalt paving, additional asphalt had to be removed. 2 The contractor performed this work on a time-and-material basis. s Remobilize workers,equipment and materials due to stop in work. s The contractor had started work on this project, incurring significant costs associated with the approved scope of work through June 2012. Payment was delayed due to the City's financial situation. The contractor removed workers, equipment and materials m 1-9 from the project site pending resolution of payment. On December 10, 2012, the a contractor was paid $209,894.52 for all work completed to date. The contractor has agreed to re-mobilize in order to complete the work, and pursuant to the provisions of the project specifications, compensation for re-mobilization is allowed. The contractor's additional mobilization cost amounts to an additional $60,000, which is o consistent with the original bid amount. .2 Increase the contract completion time. Net increase forty (40) working days. The 2 contract completion date is revised to May 6,2013. 1-10 The accumulated delay for the contract changes and the stopping of work warrants an tj increase of forty(40)working days to the contract. v L U SUMMARY OF CONTRACT COSTS L 0 w ® The estimated revised contract cost is as follows: z Original Total Bid Amount .................................................................................... $ 898,743.20 Contract Change Order No. One.............................................................$ 60,736.52 0 Revised Construction Contract Cost . . . . . . . . . . . . . . . . . . . . . . . . . . .................. $ 959,479.72 0 rn c m Additional time to complete Contract due to this Change Order................. 40 Working Days The current change order represents an increase of 6.75 % above the original contract amount. 0 U HILLCREST CONSTRUCTION CO. CITY OF SAN BERNARDINO o CONTRACTOR PUBLIC WORKS DEPARTMENT L Accepted Approved o By: By: U ROBERT EISENBEISZ v Title: Interim Director of Public Works 2 x Date: Date: 0 0 U U c MCC Date Approved: March 4,2013 v E Agenda Item No. U 3 Packet Vg.429