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OTY OF SAN BERNARDINO - REQUEST FOR COUNOL ACfION
From: Keith L. Kilmer, Chief of Police
Subject: Resolution of the City of San
Bernardino authorizing an increase to
Purchase Order 999849 for the purchase of
Police SWAT Truck Conversion from Braun
Northwest, of Cheha1is, Washington.
Dept: Police Department
Date: January 7, 2010
M/CC DATE: February 1, 2010
Synopsis of Previous Council Action
4-17-2006
Resolution # 2006-107 approved the purchase of a SWAT Truck conversion from
Braun Northwest.
Recommended Motion:
1. Adopt Resolution.
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KEIlli L. KILMER, Chief of Police
Contact person:
Public Safery Systems Mgr Michael Eckley
Phone: 384-5947
Supporting data attached: Yes Staff Report/Resolution
Ward: All
FUNDING REQUIREMENTS: Amount:
Source:
$ 8,582.06
108-271-5701/ Asset Forfeiture
Finance
Council Notes:
Agenda Item No. 2-2-
2-I-UJ fO
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect
Resolution of the City of San Bernardino authorizing an increase to Purchase Order 999849 for
the purchase of Police SWAT Truck Conversion from Braun Northwest, of Chehalis,
Washington.
Backl!round
Early in 2007, the San Bernardino Police Department used Homeland Security Grant funds to
purchase a new SWAT truck. Additionally, the Police Department used General Fund monies to
purchase the customized conversion of the vehicle from Braun Northwest, of Chehalis,
Washington. The conversion was approved by the Common Council for the amount of
$124,382.14.
During the design phase a final budget for the conversion was created by the vendor before work
started. The plans were approved and the final price was $115,800.08. This was $8,582.06
below the maximum authorized amount because California Sales Tax was removed from the
purchase under the belief that we would not have to pay California Sales Tax for a purchase in
the State of Washington.
With these extra funds, the Police Department authorized the purchase of some additional
features that, once purchased, would not exceed the maximum purchase order price authorized
by the Common Council. The Police Department accepted delivery of the completed vehicle in
September 2008, and it was placed into service during the first quarter of 2009.
During a post delivery audit, Braun Northwest accountants realized that they are required to
charge the Police Department California Sales Tax, according to the rules of the California
Franchise Tax Board. The addition of sales tax means that the $8,582.06 in additional options is
in excess of the original purchase order.
The Police Department is seeking City Council approval to increase the purchase order for this
vehicle conversion. This increase will allow the Police Department to pay the outstanding
balance and close the transaction with Braun Northwest.
Financial Impact
A total of $8,582.06 in Asset Forfeiture funds will be added to the purchase order to cover the
additional options selected during construction. This increase does not use General Fund dollars.
Recommendation
Adopt Resolution.
01/06/2010 11:35 3607480256
CANON LSO
#4801 P.002/002
INVOICE
REMIT TO;
BRAUN NORTHWEST INC.
PO &SOX 1204
150 NORTH STAR DRIVE
CHEHAU5, WA 98532
Phon"; 36Q-74lHl195
Fax; 36Q-748..()256
INVOICE NUMBER:
I 98231
INVOICE DATE:
I Aug 22, 20081
NORTH STAR VEHICLES
SO~D TO;
City of San Bernardino
Office of lh" Purchasing Division
300 N. "pll Street
San Bernardino, CA 92418
SHIP TO:
City of San eemardino
300 N. "D" Strel!t
San 8ernardino, CA 92418
CUstomer ID Customer PO Peymllllt Terms
CitvSanB 9l1ll849 Due upon receipt
F.o.e. SIIi-I'" Method ShID DIIte
Chehalis, WA Customer Plck-UD Aug 22, 2008
Quantity Item DeserlDtlIm Unit Price Extension
1.00 Partial billing for modification of St"p 115,168.65 115,168.65
Van Into SWAT vehicle (988-5)
1.00 Final billing for modification of Step 7,946.35 7,946.35
Van into SWAT vehicle (988-5)
lnvoloe detail:
Original prop~1 dated 8/13/2007 $120,200.00
Change order 111 dated 5/6/2008 3,190.00
Change order .2 dated 7/17/2008 1275.001
Total invoice amount before sah.. tax 123,115.00
California sales UlX 0 '" 9.849.20
Total invoice amount including sales tax $132,964.20
Thank you for your business.
Subtotal
Sales Tax @ 8%
Total Invoice Amount
Payment Received on Sep 22, 2008
123,115.00
9,849.20
132,964.20
(U4.382,14)
PAST DUE; PLEASE REMIT IMMEDIATELY
TOTAL BALANCE OWING I
$8,582,06 I
INTEREST CHARGES AT 8% ACCUMULATING SINCE 9/2Z/2408IN THE AMOUNT OF $932.98 WILL BE WAlV!D
IF FULL PAYMENT OF $8,582.0& IS RECEIVED BY FEBRUARY 1, ZD1D.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO PURCHASE ORDER 999849 FOR THE PURCHASE OF A POLICE
SWAT TRUCK CONVERSION FROM BRAUN NORTHWEST, OF CHEHALIS,
WASHINGTON.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council authorize the purchasing manager
to increase the total price for Purchase Order 999849 by $8,582.06 (from $124,382.14) to a
total not to exceed $132,964.20 to Braun Northwest, ofChehalis, Washington, for the purchase
of a SWAT Truck conversion.
SECTION 2. The authorization to modify the purchase order referenced in Section I
of this resolution is rescinded if the purchase order modification is not issued within thirty (45)
days of the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO PURCHASE ORDER 999849 FOR THE PURCHASE OF A POLICE
SWAT TRUCK CONVERSION FROM BRAUN NORTHWEST, OF CHEHALIS,
WASHINGTON.
1 HEREBY ,CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
,2010. by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
SHORETT
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark. City Clerk
19 The foregoing resolution is hereby approved this
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25 es F. Penman, City Attorney
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day of
.2010.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form: