HomeMy WebLinkAbout05- Police CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL YA L
From: Keith L. Kilmer, Chief of Police Subject: Resolution of the City of San
Bernardino authorizing an increase to
Dept: Police Department Purchase Order 999849 for the purchase of
Police SWAT Truck Conversion from Braun
Date: January7,2010 Northwest, of Chehalis,Washington.
M/CC DATE: February 1, 2010
Synopsis of Previous Council Action
4-17-2006 Resolution k 2006-107 approved the purchase of a SWAT Truck conversion from
Braun Northwest.
Recommended Motion:
1. Adopt Resolution.
KEITH L. KILMER, Chief of Police
Contact person: Public Safety Systems Mgr Michael Eckley Phone: 384-5947
Supporting data attached: Yes Staff Report/Resolution Ward: All
FUNDING REQUIREMENTS: Amount: $ 8,582.06
Source: 108-271-5701/Asset Forfeiture
Finance
Council Notes:
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Agenda Item No.��
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CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
IE Staff Report
i Subject
Resolution of the City of San Bernardino authorizing an increase to Purchase Order 999849 for
the purchase of Police SWAT Truck Conversion from Braun Northwest, of Chehalis,
Washington.
Background
Early in 2007, the San Bernardino Police Department used Homeland Security Grant funds to
purchase a new SWAT truck. Additionally, the Police Department used General Fund monies to
purchase the customized conversion of the vehicle from Braun Northwest, of Chehalis,
Washington. The conversion was approved by the Common Council for the amount of
$124,382.14.
During the design phase a final budget for the conversion was created by the vendor before work
started. The plans were approved and the final price was $115,800.08. This was $8,582.06
below the maximum authorized amount because California Sales Tax was removed from the
purchase under the belief that we would not have to pay California Sales Tax for a purchase in
the State of Washington.
With these extra funds, the Police Department authorized the purchase of some additional
features that, once purchased, would not exceed the maximum purchase order price authorized
by the Common Council. The Police Department accepted delivery of the completed vehicle in
September 2008, and it was placed into service during the first quarter of 2009.
During a post delivery audit, Braun Northwest accountants realized that they are required to
charge the Police Department California Sales Tax, according to the rules of the California
Franchise Tax Board. The addition of sales tax means that the $8,582.06 in additional options is
in excess of the original purchase order.
The Police Department is seeking City Council approval to increase the purchase order for this
vehicle conversion. This increase will allow the Police Department to pay the outstanding
balance and close the transaction with Braun Northwest.
Financial Impact
A total of$8,582.06 in Asset Forfeiture funds will be added to the purchase order to cover the
additional options selected during construction. This increase does not use General Fund dollars.
Recommendation
Adopt Resolution.
01/06/2010 11 :35 3607480256 CANON L90 #4801 P. 002/002
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INVOICE
REMIT T0: INVOICE NUMBER:
BRAUN NORTHWEST INC. 8823
PO OOX 1204 INVOICE DATE:
150 NORTH STAR DRIVE Aug 22,2008
CHEHALIS,WA 98532
Phone: 360-748-0195
Fax: 36D-748-0256 NORTH STAR VEHICLES
SOLD TO: SHIP TO:
City of San Bernardino City of San Bernardino
Office of the purchasing Division 300 N. "D"Street
300 N. "D"Street San Bernardino,CA 92418
San Bernardino,CA 92418
Customer ID Customer PO Payment Terms
CitySanB 999849 Due upon receipt
F.O.B. ShippIng Method Ship Date
Chehalis,WA Customer Pick-up Aug 22, 2008
Quantity Item Description Unit Price Extension
1.00 Partial billing for modification of Step 115,168.65 115,168.65
Van Into SWAT vehicle(988-5)
1.00 Final billing for modification of Step 7,946.35 7,946.35
Van into SWAT vehicle(968-5)
Invoice detail:
Original proposal dated 8/13/2007 $120,200.00
Change order#1 dated 5/612008 3,190.00
Change order#2 dated 7/17/2008 275.00
Total invoice amount before sales tax 123,115.00
California sales tax @ 8% 9,849.20
Total invoice amount including sales tax $132,964.20
Thank you for your business. Subtotal 123,115.00
Sales Tax @ 8% 9,849.20
Total Invoice Amount 132,964.20
Payment Received on Sep 22, 2008 (124,382.14)
PAST DUE; PLEASE REMIT IMMEDIATELY
TOTAL BALANCE OWING $8,582.06
INTEREST CHARGES AT 8%ACCUMULATING SINCE 9/22/2008 IN THE AMOUNT OF$932.98 WILL BE WAIVED
IF FULL PAYMENT OF$8,582.06 IS RECEIVED BY FEBRUARY 1,2010.
1 RESOLUTION NO. COPY
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
3 INCREASE TO PURCHASE ORDER 999849 FOR THE PURCHASE OF A POLICE
SWAT TRUCK CONVERSION FROM BRAUN NORTHWEST, OF CHEHALIS,
4 WASHINGTON.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7
8 SECTION 1. That the Mayor and Common Council authorize the purchasing manager
9 to increase the total price for Purchase Order 999849 by $8,582.06 (from $124,382.14) to a
10 total not to exceed $132,964.20 to Braun Northwest, of Chehalis, Washington, for the purchase
11 of a SWAT Truck conversion.
i
12 SECTION 2. The authorization to modify the purchase order referenced in Section 1
13
of this resolution is rescinded if the purchase order modification is not issued within thirty (45)
14
15 days of the passage of this resolution.
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
2 INCREASE TO PURCHASE ORDER 999849 FOR THE PURCHASE OF A POLICE
SWAT TRUCK CONVERSION FROM BRAUN NORTHWEST, OF CHEHALIS,
3 WASHINGTON.
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a meeting thereof, held
7 on the day of , 2010, by the following vote, to wit:
8 Council Members: AYES NAYS ABSTAIN ABSENT
i
9 ESTRADA
10 BAXTER
it
12 BRINKER
13 SHORETT
14 KELLEY
15 JOHNSON
16 MCCAMMACK
17
18 Rachel G. Clark, City Clerk
19 The foregoing resolution is hereby approved this day of , 2010.
20
21
Patrick J. Morris, Mayor
22 City of San Bernardino
Approved as to Form:
23
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25 es F. Penman, City Attorney
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