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Home My WebLink About17- City Manager's Office CITY OF SAN BERNARDINO - REQUEST FOR COUNCILOACTION NA L From: Charles McNeely Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Dept: City Manager's Office Submittal of the Energy Efficiency and Conservation Strategy and Application for the Remaining Date January 26, 2010 $1,704,600 for Programs and Projects to be funded through the Energy Efficiency and Conservation Block Grant Program. Meeting Date: February 1, 2010 Synopsis of Previous Council Action: June 15,2009: Mayor and Common Council authorized the initial application for$250,000 for the development of the Energy Efficiency&Conservation Strategy and associated projects and programs to be funded through the EECBG Program. November 5, 2009: Mayor and Common Council authorized the execution of a contract with AECOM for the development of an Energy Efficiency&Conservation Strategy(EECS)as well as the development of a larger Climate Action Plan. Recommended motion: Adopt resolution. Signature Contact person: Debra Kurita Phone: 384-5122 Supporting data attached: Staff Report, Resolution Attachment A(EECS, EECBG Application) Ward: All Wards FUNDING REQUIREMENTS: Amount: $1,704,600 Source: lee$c a2O/D — 17 -4/7 o?-1 — x-016 Aptx� Payes CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Submittal of the Energy Efficiency and Conservation Strategy and Application for the Remaining $1,704,600 for Programs and Projects to be funded through the Energy Efficiency and Conservation Block Grant Program. Background: On February 17, 2009 President Barack Obama signed into law the American Recovery and Reinvestment Act (ARRA) of 2009. The ARRA allocates funding to many programs, including health care, energy, infrastructure, education, and public safety. The total funding allocation of $828 billion consists o£ $396 billion for upgrades to transportation, infrastructure, construction, health care programs, education and housing assistance, and energy efficiency projects, $288 billion in personal and business tax credits, and$144 billion in state and local fiscal relief. One of the new programs receiving funding from ARRA is the Energy Efficiency & Conservation Block Grant (EECBG) Program. The EECBG provides grants to U.S. local governments, states, territories, and Indian tribes, to fund projects that reduce energy use and fossil fuel emissions, and that improve energy efficiency. The EECBG Program received $3.2 billion in nationwide funding; of that, $2.8 billion was made available as direct allocation grants to cities, counties, states and Indian tribes; the remaining $400 million will be made available through a competitive grant process. The City of San Bernardino received a direct allocation of $1,954,000. On June 15, 2009 the Mayor and Common Council authorized the application of the City of San Bernardino's initial allocation of $250,000 for the development of an Energy Efficiency & Conservation Strategy (EECS) as part of the City's larger $1,954,600 allocation from Department of Energy. On November 5, 2009, the Mayor and Common Council authorized the execution of a contract with AECOM for the development of an Energy Efficiency & Conservation Strategy as well as the development of a larger Climate Action Plan. Since that time, City staff has been working with the AECOM consulting team to develop a list of programs and projects that are eligible under the guidelines of the EECBG Program. Several departments have participated in the development of the projects including Facilities, Development Services and Public Services. With the input from the respective departments and assistance from the consultant, staff developed the EECS along with a list of ten programs and projects that meet the Department of Energy's requirements for the expenditure of EECBG funds. The following table identifies the various projects and allocated amounts for each. Project Cost Cit Hall Lighting Update $300,657 Parking Structure Lighting Upgrade $174,157 Library lighting u grade $185,157 Police department lighting upgrade $152,757 Agenda management software $58,657 Residential & Commercial Energy Auditing & $227,314 Rebate Program Establish Regional AB811 Program $433,669 Solar Purchase Power Agreement RFP $86,465 Preparation Train existing staff in LEED and green $21,257 building Participate in SANBAG GHG inventory& $60,857 CAP project Develop EECS and City specific Climate $253,657 Action Plan and Municipal GHG Inventor Total $1,954,600 The City of San Bernardino has 36 months from the time the EECS is approved to expend the full allocation and implement the projects. Fiscal Impact: The total grant amount is $1,954,600; $1,704,600 in remaining grant funds to be spent on project delivery, grant administration, federal reporting and monitoring requirements and the already allocated$250,000 for the development of the EECS and Climate Action Plan. There is no impact to the General Fund. Recommendation: Adopt resolution. 1 RESOLUTION NO. COPY 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY AND CONSERVATION STRATEGY, AND APPLICATION FOR THE REMAINING 4 $1,704,600 FOR PROGRAMS AND PROJECTS TO BE FUNDED THROUGH THE 5 ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM. 6 WHEREAS, On February 17, 2009 President Barack Obama signed into law the 7 American Recovery and Reinvestment Act (ARRA) of 2009. 8 WHEREAS, one of the new programs receiving funding from ARRA is the Energy 9 Efficiency & Conservation Block Grant (EECBG) Program to fund projects that reduce energy 10 11 use and fossil fuel emissions, and that improve energy efficiency. 12 WHEREAS, the EECBG Program received $3.2 billion in nationwide funding; of that, 13 the City of San Bernardino received a direct allocation of$1,954,000. 14 WHEREAS, the City of San Bernardino has already applied for the initial $250,000 for 15 the development of an Energy Efficiency & Conservation Strategy to create an implementation 16 P lan for achieving the goals and ob j ectives including any new programs and/or projects funded 17 by the EECBG Program. 18 19 WHEREAS, The City of San Bernardino has completed the development the Energy 20 Efficiency & Conservation Strategy along with the list of projects and is now prepared to 21 submit the final application to the Department of Energy for approval. 22 WHEREAS, to secure funding the City must submit an application to the Department 23 of Energy assuring the development of the Energy Efficiency & Conservation Strategy within 24 120 of the effective date of the award. 25 26 27 %W0 28 January 26,2010 amum� RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 1 BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY AND CONSERVATION STRATEGY, AND APPLICATION FOR THE REMAINING 2 $1,704,600 FOR PROGRAMS AND PROJECTS TO BE FUNDED THROUGH THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM. 3 4 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 5 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 SECTION 1. That the Mayor and Common Council of the City of San Bernardino 7 approve the submittal of the Grant Application Form to the Department of Energy (attached 8 hereto as Exhibit "A"). The City Manager, or his designee, is hereby authorized to execute in 9 the name of the City of San Bernardino all necessary forms and agreements for the purposes of 10 11 securing payments and to implement and carry out the purposes specified in the Grant 12 Agreement and provide information regarding this program to the Department of Energy upon 13 request. 14 SECTION 2. That the Mayor an Common Council of the City of San Bernardino 15 hereby authorize the City Manager, or his designee, to carry out the necessary actions to 16 implement the Energy Efficiency & Conservation Strategy and associated programs and 17 18 projects for the City of San Bernardino. 19 20 21 22 23 u/ 24 25 26 27 �✓ 28 January 26,2010 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY 2 AND CONSERVATION STRATEGY, AND APPLICATION FOR THE REMAINING $1,704,600 FOR PROGRAMS AND PROJECTS TO BE FUNDED THROUGH THE 3 ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting thereof, held 6 on the day of 2010 by the following vote, to wit: 7 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 BAXTER 11 BRINKER 12 SHORETT 13 KELLEY 14 15 JOHNSON 16 MCCAMMACK 17 18 Rachel G. Clark, City Clerk 19 The foregoing resolution is hereby approved this day of 20 12010. 21 22 Patrick J. Morris, Mayor 23 City of San Bernardino Approved as to 24 FORM: Q 25 By: 26 J S F. PENMAN, 27 Ci Attorney 28 January 26,2010 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 *1. Type of Submission: *2. Type of Application * If Revision,select appropriate letters) ❑ Preapplication ❑ New ® Application ® Continuation *Other(Specify) ❑ Changed/Corrected Application ❑ Revision 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: 5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: B. APPLICANT INFORMATION: *a. Legal Name: City of San Bernardino *b. Employer/Taxpayer Identification Number(EIN/TIN): c. Organizational DUNS: 95-6000772 059452636 d. Address: *Street 1: 300 N. D Street Street 2: *City: San Bernardino County: *State: CA Province: *Country: U.S.S *Zip/Postal Code 92418 e. Organizational Unit: Department Name: Division Name: City Manager's Office f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs. *First Name: Debra Middle Name: *Last Name: Kurita Suffix: Title: Assistant City Manager Organizational Affiliation: *Telephone Number: 909-384-5122 Fax Number: 909-384-5128 *Email: Kurita_De @sbcity.org OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 *9.Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other(Specify) *10 Name of Federal Agency: Department of Energy 11. Catalog of Federal Domestic Assistance Number: 81.128 CFDA Title: Enemy Efficiency&Conservation Block Grant Program *12 Funding Opportunity Number: DE-FOA-0000013 Title: Recovery Act: Energy Efficiency and Conservation Block Grants 13. Competition Identification Number: Title: 14. Areas Affected by Project(Cities, Counties, States,etc.): City of San Bernardino *15. Descriptive Title of Applicant's Project: Implementation of the City of San Bernardino's Energy Efficiency& Conservation Strategy and its associated projects and programs. OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of: *a.Applicant: CA-043 *b. Program/Project: CA-043 17. Proposed Project: *a. Start Date: March 1,2010 *b. End Date: March 31,2012 18. Estimated Funding ($): a. Federal 1,704,600 *b. Applicant *c. State *d. Local *e. Other *f. Program Income *g. TOTAL 1,704,600 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ❑ a. This application was made available to the State under the Executive Order 12372 Process for review on_ ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E.O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes", provide explanation.) ❑ Yes ® No 21. *By signing this application, I certify(1)to the statements contained in the list of certifications**and (2)that the statements herein are true,complete and accurate to the best of my knowledge. I also provide the required assurances**and agree to comply with any resulting terms if I accept an award. I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal, civil,or administrative penalties. (U. S. Code,Title 218,Section 1001) ® ** I AGREE The list of certifications and assurances,or an internal site where you may obtain this list, is contained in the announcement or agency specific instructions Authorized Representative: Prefix: Mr. *First Name: Chades Middle Name: *Last Name: McNeely Suffix: *Title: City Manager *Telephone Number: 909-384-5122 Fax Number: Email: McNeely_Ch @sbcity.org *Signature of Authorized Representative: *Date Signed: 1.27.2010 Authorized for Local Reproduction Standard Form 424(Revised 10/2005) Prescribed by OMB Circular A-102 San Bernardino—Attachment D — Draft version 26 January 2010 1. Describe your government's proposed Energy Efficiency and Conservation Strategy. Provide a concise summary of your measureable goals and objectives, which should be aligned with the defined purposes and eligible activities of the EECBG Program. These goals and objectives should be comprehensive and maximize benefits community-wide. Provide a schedule or timetable for major milestones. If your government has an existing energy, climate, or other related strategy please describe how these strategies relate to each other. The City of San Bernardino has developed an Energy Efficiency and Conservation Strategy(EECS)that builds directly on energy policies outlined in the Water and Conservation Element of the City's General Plan, specifically under Goal 13.1 Conserve scarce energy resources. The EECS focuses on delivering key short term goals relating to improved energy efficiency and operation of City facilities as well as establishing funded programs to enable the wider residential and commercial community to invest in and receive long term energy savings. In addition, the EECS includes activities to develop a municipal greenhouse gas (GHG)inventory and a Citywide Climate Action Plan (CAP)focusing on building energy, transportation, waste, water and green infrastructure that will map out the delivery of the City's 2020 carbon reduction goals in line with the state of California's AB32 requirements. Through the following four key goals and their associated measures, actions and key milestones, the proposed EECS covers the following EECBG project activity areas:Technical Consultant Services; Energy Efficiency Retrofits; Material Conservation Program; Residential and Commercial Building Energy Audits; and On-site Renewable Energy Technology. 1. Goal: Improve the energy efficiency of existing buildings within the City of San Bernardino 1.1.Measure: Improve energy efficiency performance of municipal-owned and operated facilities 1.1.1. Action Item: Implement lighting retrofit measures in prioritized buildings: Summer 2010- Summer 2011 1.1.2. Action item: Implement agenda management software: Summer 2010 1.2.Measure: Promote community-wide building energy efficiency for residential buildings 1.2.1.Action Item: Develop a energy efficiency rebate and auditing program to supplement local utility programs: Spring 2010- Develop program;Winter 2010- Begin accepting rebate applications and conducting audits, and continue into 2012 until funds run out 1.3.Measure: Promote community-wide building energy efficiency for commercial buildings 1.3.1.Action Item: Develop a energy efficiency rebate and auditing program to supplement local utility programs: Spring 2010- Develop program; Winter 2010- Begin accepting rebate applications and conducting audits, and continue into 2012 until funds run out 1.4 Measure: Participate in a regional energy efficiency and renewable energy financing district 1.4.1 Action Item: Establish AB811 program in partnership with surrounding municipalities and San Bernardino County; Spring 2010: Set up district: Fall 2010: Accept applications; Fall 2010-Fall 2012: Fully establish district. 2. Goal: Increase renewable energy capacity within the City of San Bernardino 2.1.Measure: Explore opportunities for increasing renewable energy capacity for municipal operated and owned facilities and properties ® 1 2.1.1.Action Item: Through an RFP process, commission a PPA for PV installation on municipal- owned buildings with roof area >10,000 square ft : Summer 2010 3. Goal: Improve energy performance of new development within the City of San Bernardino 3.1 Measure: Develop training and education for City staff on correct implementation of current green building and energy codes 3.1.1 Action Item:Train existing staff in LEED and green building design: Fall 2011 - Fall 2012 4. Goal: Achieve AB 32 compliance by reducing GHG emission levels to 1990 levels by 2020 4.1 Measure: Develop a comprehensive strategy to achieve AB 32 compliance 4.1.1 Action Item: Participate in SANBAG (County of San Bernardino) regional greenhouse inventory and climate action plan project: Spring 2010-Spring 2011 4.1.2 Action Item: Develop a San Bernardino specific city-wide Climate Action Plan and supporting municipal GHG inventory: Spring 2010-Spring 2011 Projects funded through the EECS will help create long term energy savings and job retention for the City. It is anticipated that 183 MT CO2 will be saved in City owned properties as a result of the initial energy efficiency retrofits implemented through the EECBG allocations with the capacity for a further 840 MT CO2 over time through installation of PV through a PPA agreement. Programs funded by the EECBG will help stimulate jobs in the local economy and will increase the uptake of local utility incentive programs. Furthermore, the entire community will directly benefit from financing for energy efficient and renewable energy improvements to residential, commercial and industrial properties from audits and rebate programs established with EECBG grant dollars. 2. Describe your government's proposed implementation plan for the use of EECBG Program funds to assist you in achieving the goals and objectives outlined in the strategy described in question #1. Your description should include a summary of the activities submitted on your activity worksheets, and how each activity supports one or more of your strategy's goals/objectives. The City's EECS is intentionally broad in scope to maximize the impact of its EECBG funding allocation, to include short term energy efficiency gains in its municipal operations, and to establish programs to support long term improvements in the wider community. Goal#1: Improve the energy efficiency of existing buildings within the City of San Bernardino To improve the energy efficiency in municipal-owned and operated facilities, the City proposes to implement energy retrofit measures for the following priority projects: - City Hall, Library and Police Lighting Upgrade Projects: all three projects will include retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps/fixtures with new compact fluorescent lamps/fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. - City-Owned Parking Structure Lighting Upgrade Project: retrofitting existing T12 lamps and magnetic ballasts with new T5110 or T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps/fixtures with new compact fluorescent lamps/fixtures. A daylighting control module will also be installed at the roof deck. - Purchase software that will significantly reduce paper consumption. To improve the energy efficiency of existing buildings in the wider community, the City proposes to: - Set up a rebate and auditing program for home owners to supplement existing utility rebate programs to increase the participation rate within the community - Set up a rebate and auditing program for commercial businesses to supplement existing utility rebate programs 2 - Establish an AB811 district program in partnership with surrounding municipalities and San Bernardino County. This will authorize the City and participating jurisdictions to enter into contractual assessment agreements with property owners to finance energy efficiency improvements that are permanently fixed to property. Goal#2: Increase renewable energy capacity within the City of San Bernardino This goal will be supported by the City exploring opportunities for increasing renewable energy capacity for municipal owned facilities. For the EECS, the City proposes to set up a Power Purchase Agreement thorough an RFP process for installation of photovoltaic panels on roofs of municipal-owned buildings larger than 10,000 sf. Goal #3: Improve energy performance of new development within the City of San Bernardino As a first step in delivering this goal, the City will train 10 City staff members in LEED certification to enable them to achieve the 'LEED AP'with specialty accreditation. Goal#4: Achieve AB 32 compliance by reducing GHG emission levels to 1990 levels by 2020 The City proposes to participate in the SANBAG (County of San Bernardino)regional greenhouse inventory and climate action plan project which will provide a climate action plan tool to each participating city government to develop its internal inventory and reduction plan; develop regional climate action measures; and prepare an EIR for the Regional GHG reduction plan. To supplement the regional CAP work, the City proposes to develop a San Bernardino specific city-wide Climate Action Plan and supporting municipal GHG inventory which will include significant public outreach, not included in the SANBAG project. Development of this plan will allow the City to focus on energy efficiency and renewable energy at the local level. 3. Describe how your government is taking into account the proposed implementation plans and activities for use of funds by adjacent units of local government that are grant recipients under the Program (response not mandatory for Indian Tribes). The City of San Bernardino has a proven track record of leadership and cooperation with its neighboring jurisdictions particularly on energy related issues and is an active member of the regional council of governments in San Bernardino County known as SANBAG. Currently, in partnership with Redlands and San Bernardino County, the City is working to create the San Bernardino Valley Clean Energy District (SBVCED). This will result in a Joint Powers Authority(JPA) specifically created to finance energy efficient, water conservation and renewable energy improvements to residential, commercial and industrial properties under the authority of AB 811 throughout San Bernardino County. The creation of SBVCED will allow any city within San Bernardino County to participate in the District and save significant costs in program design,judicial validation, legal fees and administrative overhead. The program is estimated to create over 450 new jobs throughout the region and save nearly 9,000,000 kWh over the life of the grant. The total estimated cost of the program is $42,140,920. The City is proposing to use $390,920 of its EECGB funds towards the development of SBVCED. The City is also proposing to participate in the SANBAG regional greenhouse inventory and climate action plan project as described under question 2 and will therefore benefit from the economies of scale and efficiency that will come about through a regional approach to GHG inventory calculation and reduction plan development and associated EIR. 4. Describe how your government will coordinate and share information with the state in which you are located regarding activities carried out with grant funds to maximize energy efficiency and conservation benefits(response not mandatory for Indian Tribes). © 3 The City has committed to posting details of its proposed EECBG funded projects with ongoing status updates on progress and energy savings on dedicated pages on the City's website (<insert weblink>).An EECBG contact email will be provided for interested parties to use to contact the City for further information. The City is planning to use EPA Portfolio Manager software to help monitor energy performance of its buildings, starting with those proposed for lighting retrofits. Under the proposed the Residential Energy Efficiency Retrofit Program and the Commercial Energy Efficiency Retrofit Program, the City will track the amount and type of energy efficiency improvement rebate applied for by San Bemardino residents or businesses. The City will also track the number of audits performed through the City's program. Program results and best practices will be shared via SANBAG regional databases. Since the City will be working in partnership with Southern California Edison (SCE) program results will also reach the State via SCE reports to the California Public Utilities Commission that usually include significant achievements in energy savings. Extensive public outreach is planned as part of the development of the City's Climate Action Plan, including public meetings. The City will invite the California legislative delegation who represent the City to these meetings so that they can learn more about what the City is doing at a local level, then share that information with the State. 5. Describe how this plan has been designed to ensure that it sustains benefits beyond the EECBG funding period. The benefits derived from the energy efficiency and conservation activities implemented with EECBG funding will extend long after the EECBG funding period has ended. For the municipal building portfolio, the lighting retrofits will provide annual energy savings and will be the first in a long line of energy efficiency improvements to be identified through staff training. Once energy savings have been realized,further projects are planned through using SCE's on-bill financing program. The agenda management software, once implemented, will also lead to significant yearly staff time and energy savings. Training for staff on LEED and green building design will facilitate new construction in the City to achieve standards better than required by Code(Title 24). The energy efficiency rebate programs and proposed AB811 district will provide energy savings(and cost savings)into the future. The EECBG funds will be used only to establish the AB 811 district. The program will not be dependent on public funds once established. The AB811 program is structured to use bond financing to fund loans for the energy efficiency retrofits, and a portion of the interest charged to the property owner will go back into the operations and administration of the AB811 program. Therefore, the portion of the EECBG funds that will be used for this effort are only to establish this district so that it will not be dependent on public funds in the future. The technical consultant services activity will include completion of a climate action plan (CAP) looking to map a set route of how the City will achieve energy savings,job creation and carbon reductions between now and 2020, thus looking beyond the EECBG timeframe. 6. The President has made it clear that every taxpayer dollar spent on our economic recovery must be subject to unprecedented levels of transparency and accountability. Describe the auditing or monitoring procedures currently in place or that will be in place(by what date), to ensure funds are used for authorized purposes and every step is taken to prevent instances of fraud, waste, error, and abuse. City Management assumes full responsibility for the completeness and reliability of all financial information.The Assistant to the Mayor and City Manager, in coordination with the City's Financial Services office, will be responsible for the financial plan development and implementation and will regularly present budget results to the Mayor and City Council. To facilitate transparency and accountability, grant funds will be tracked in a segregated account. 4 The City's Financial Services Department has established a comprehensive internal control framework that is designed both to protect the City's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformity with generally accepted accounting principles(GAAP). All appropriations of monies require a budget adoption by the City Council at a public meeting. In addition, an independent certified public accounting firm conducts both a year-end audit and a single-audit in compliance with Federal and State regulations. Other measures that will ensure the transparency and accountability of EECBG funding include the project status updates on the City website, and all contract awards and expenditures being subject to public Council Meetings. 5 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2010 DUNS#: 59452636. Program Contact Email: dailey_ca®sbcity.org grogram Contact First Name: Casey Last Name: Dailey Project Title: City Hall Lighting Upgrade Project Activity: 5. Energy Efficiency Retrofits If Other: Sector: Public If Other: Proposed Number of Jobs Created: 2.90 Proposed Number of Jobs Retained: 0.40 Proposed Energy Saved and/or Renewable Energy Generated: 198,192 kWh/annum Proposed GHG Emissions Reduced(CO2 Equivalents): 44.740 Proposed Funds Leveraged: $21'801.00 Proposed EECBG Budget: 300,657.00 Projected Costs Within Budget: Administration: $27,000.00 Revolving Loans: Subgrants: Project Contact First Name: Tony Last Name: Brossard Email: frossara to®abcity.org Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) EECBG Program funds, $270,000, will be used to undertake a lighting retrofit of the existing lighting installation at the City of San Bernardino City Hall building. The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, . replacement of incandescent lamps / fixtures with new compact fluorescent lamps / fixtures, replacement of exist signs, and installing occupancy sensors in selected areas. $27,000, 10% of the program capital cost, will be used towards administration for this project. The selected contractor will provide, install and render fully operational all-control system components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also clean all of the reflective surfaces and inside of the lenses of the fixtures. the estimated savings are based upon the current and proposed Lighting Power Density within the building and the existing building operational schedule. The project will leverage the ongoing Southern California Edison (SCE) rebate program for energy upgrades. Due to the City of San Bernardino being. a -,Silver" level of rebate user, they would receive an enhanced additional rebate of $0.06/kWhr in addition to the base rebate of $0.05/kWhr, which results in an incentive payment of approximately $21,000 towards this process. The project will undergo the rebate verification process as required by SCE, which involves submittal of the proposed equipment cut sheets and post installation inspections to verify completion of the project and release of the rebate funds. Proposed schedule: Project is ready as and when a contractor can be hired to carry out the work. Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy performance, water efficiency, and carbon emissions of City Hall. The City will use Portfolio Manager to: • Track energy and water consumption • Set priorities • Monitor progress • Verify improvements • Receive EPA recognition The City will utilize this tool to not only monitor the improvements resulting from this specific EECBG project, but also assist in the identification of future projects to further improve the facility's energy performance as part of the City's ongoing Climate Action Plan. A portion of the EECBG funds allocated for this project, $3,657, will be spent towards the ongoing monitoring and reporting efforts for these upgrades. C If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page l.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 01/26110 BUDGET JUSTIFICATION: City Hall Lighting Retrofit The proposed EECBG task budget has been developed based upon a recent detailed survey and subsequent contractor price proposal for the extensive update of the existing lighting system.The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps/fixtures with new compact fluorescent lamps/ fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. In addition to undertaking the design and installation of the proposed upgrades, the contractor will also be responsible for managing the Rebate submittal process. The quantities of fixtures associated with the proposed scope are as noted below: Budget to undertake Lighting Retrofit of City Hall Task Total Cost 675 1/2 Lamp Electronic Ballast—Low Power Inc 205 3 Lamp Electronic Ballast—Low Power Inc 828 4 Lamp Electronic Ballast—Low Power inc 5028 T8 4' F032 Lamp 32 Watts Hi Lumen Inc 2 T8 3' F025 Lamp Inc 193 T8 2' F017 Lamp inc 10446 Bipin Sockets Inc 8 15W BR30 reflector Inc 59 Reflector w/kit 2x2 White inc 11 12 Circuit Lighting Control Panel Inc 1 6 Circuit Lighting Control Panel Inc 1 Relay Sensing Module inc 1 Relay Sensing Module with Clock Inc 2 Stand Alone Circuit Control Module Inc 1 Override Switch inc 16 PW Wall Sensor Inc 29 W500A Ceiling Sensor Inc 4 W1000A Ceiling Sensor inc 1 W2000A Ceiling Sensor Inc 64 A277/A120 Power Pack Master Inc 16 A277/A120 Power Pack Slave Inc Total Cost of project $291,801 Anticipated Rebates ($21,801) Net Project Cost $270,000 Administration Costs (10%of$270,000) $27,000 Monitoring& Reporting $3,657 TOTAL EECBG PROJECT COST $300,657 1 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: dailey_ca®sbcity.org C7Irogram Contact First Name: Casey Last Name: Dailey ProjectTitle: Parking Structure Lighting Upgrade Project Activity: 5. Energy Efficiency Retrofits If Other: Sector: public If Other: Proposed Number of Jobs Created: 1.70 Proposed Number of Jobs Retained: 0.20 Proposed Energy Saved and/or Renewable Energy Generated: 216047 kWh/annum Proposed GHG Emissions Reduced (CO2 Equivalents): 48.760 Proposed Funds Leveraged: $23,765.00 Proposed EECBG Budget: 174,157.00 Projected Costs Within Budget: Administration: $15,500.00 Revolving Loans: Subgrants: Project Contact First Name: Tony Last Name: Frossard Email: frossard_toasbcity.org Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) EECBG Program funds, in the amount of $155,000, will be used to undertake a lighting retrofit of the existing lighting installation at the 300 N "D" Street Parking Structure, owned by the City of San Bernardino. The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new TSHO or TB fluorescent lamps and electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps / fixtures. A daylighting control module will also be installed at the roof deck to control the roof deck lighting on light levels, maintaining a minimum of 5fc (foot candles) at all times. Ten percent, $15,500, of the project cost (15,500) , will be used for administration purposes through the implementation of this project. he selected contractor will provide, install and render fully operational all-control system components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also clean all of the reflective surfaces and inside of the lenses of the fixtures. The estimated savings are based upon the current and proposed Lighting Power Density within the building and the existing building operational schedule. The project will leverage the ongoing Southern California Edison (SCE) rebate program for energy upgrades. Due to the City of San Bernardino being a "Silver" level of rebate user, the City will receive an enhanced additional rebate of $0.06/kWhr in addition to the base rebate of $0.05/kWhr, which results in an incentive payment of approximately $24,000 towards this process. The project will undergo the rebate verification process as required by SCE, which involves submittal of the proposed equipment cut sheets and post installation inspections to verify completion of the project and release of the rebate funds. Proposed schedule: Project is ready as and when a contractor can be hired to carry out the work. Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy performance, water efficiency, and carbon emissions of this parking structure. The City will use Portfolio Manager to: • Track energy and water consumption • Set priorities • Monitor progress • Verify improvements • Receive EPA recognition The City will utilize this tool to not only monitor the improvements resulting from this specific EECBG project, but also assist in the identification of future projects to further improve the facility's energy performance as part of the City's ongoing Climate Action Plan. A portion of the total EECBG funds allocated for this project, $3,657, has been designated for ongoing monitoring and reporting. If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdr,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 01/26110 BUDGET JUSTIFICATION: City Hall Parking Structure Lighting Retrofit The proposed EECBG task budget has been developed based upon a recent detailed survey and subsequent contractor price proposal for the extensive update of the existing lighting system.The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps/fixtures with new compact fluorescent lamps/ fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. The quantities of fixtures associated with the proposed scope are as noted below: Budget to undertake Lighting Retrofit of Parking Structure Task Total Cost 1802 1/2 Lamp Electronic Ballast—Low Power Inc 40 T5 F54 HO Lamp Inc 1802 T8 4' F032 Lamp 32 Watts Hi Lumen Inc 3604 Bipin Sockets Inc 20 2LT5 Pole Mount Fixture Inc 3 12 Circuit Lighting Control Panel Inc 1 10 Circuit Lighting Control Panel Inc 1 Relay Sensing Module inc 1 Relay Sensing Module with Clock Inc 2 Stand Alone Circuit Control Module& Photosensor Inc 1 Override Switch inc Total Cost of project $178,765 Anticipated Rebates ($23,765) Net Project Cost $155,000 Administration cost(10%of project total$155,000) $15,500 Monitoring and reporting $3,657 TOTAL EECBG PROJECT COST $174,157 In addition to undertaking the design and installation of the proposed upgrades, the contractor will also be responsible for managing the rebate submittal process. O 2 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: dailey_ca®sbcity.org program Contact First Name: Casey Last Name: Dailey Project Title: Police Dept Lighting Upgrade Project Activity: 5. Energy Efficiency Retrofits If Other: Sector: Public If Other: Proposed Number of Jobs Created: 1.50 Proposed Number of Jobs Retained: 0.20 Proposed Energy Saved and/or Renewable Energy Generated: 236,314 kWh/annum Proposed GHG Emissions Reduced(CO2 Equivalents): 53.340 Proposed Funds Leveraged: $25,594.00 Proposed EECBG Budget: 152,757.00 Projected Costs Within Budget: Administration: $13,500-00 Revolving Loans: Subgrants: Project Contact First Name: Tony Last Name: Frossard Email: frossard_toosbcity.org Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) EECBG Program funds, in the amount of $135,000, will be used to undertake a lighting retrofit of the existing lighting installation at the City of San Bernardino Police Department building. The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps / fixtures, replacement of exist signs, and installing occupancy sensors in selected areas. Ten percent, $13,500, of the project.cost ($135,000) has been allocated for administration costs. The selected contractor will provide, install and render fully operational all-control system components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also (/►'clean all of the reflective surfaces and inside of the lenses of the fixtures. �.. ._.`Phe estimated savings are based upon the current and proposed Lighting Power Density within the building and the existing building operational schedule. The project will leverage the ongoing Southern California Edison (SCE) rebate program for energy upgrades. Due to the City of San Bernardino being a "Silver" level of rebate user, the City will receive an enhanced additional rebate of $0.06/kWhr in addition to the base rebate of $0.05/kWhr, which results in an incentive payment of approximately $26,000 towards this process. The project will undergo the rebate verification process as required by SCE, which involves submittal of the proposed equipment cut sheets and post-installation inspections to verify completion of the project and release of the rebate funds. Proposed schedule: Project is ready as and when a contractor can be hired to carry out the work. Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy performance, water efficiency, and carbon emissions of City Hall. The City will use Portfolio Manager to: • .Track energy and water consumption • Set priorities • Monitor progress • Verify improvements • Receive EPA recognition The City will utilize this tool to not only monitor the improvements resulting from this specific EECBG project, but also assist in the identification of future projects to further improve the facility's energy performance as part of the City's ongoing Climate Action Plan. A portion of the total EECBG allocated funds for this project, $4,257, has been allocated for ongoing monitoring and reporting costs. 0 If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 01126/10 BUDGET JUSTIFICATION: Police Department Lighting Retrofit The proposed EECBG task budget has been developed based upon a recent detailed survey and subsequent contractor price proposal for the extensive update of the existing lighting system.The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps /fixtures with new compact fluorescent lamps/ fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. The quantities of fixtures associated with the proposed scope are as noted below: Budget to undertake Lighting Retrofit of Police - . . Task TotalCost 1/2 Lamp Electronic Ballast—Low Power Inc 3 Lamp Electronic Ballast—Low Power Inc 4 Lamp Electronic Ballast—Low Power inc T5 F54 HO Lamp Inc T8 4' F032 Lamp 32 Watts Hi Lumen Inc T8 2' F017 Lamp inc Bipin Sockets Inc 60W Compact Fluorescent Inc Reflectorw/kit 2x2 White inc 2LT5 Pole Mount Fixture Inc 12 Circuit Lighting Control Panel Inc 6 Circuit Lighting Control Panel Inc Relay Sensing Module inc Relay Sensing Module with Clock Inc Stand Alone Circuit Control Module Inc Override Switch inc Total Cost of project $160,994 Anticipated Rebates ($25,994) Net Project Budget $135,000 Administration Cost(10%of net project cost$135,000) $13,500 Monitoring and reporting $4,253 TOTAL EECBG PROJECT COST $152,757 In addition to undertaking the design and installation of the proposed upgrades, the contractor will also be responsible for managing the Rebate submittal process. ® 4 EECBG Activity Worksheet City Grantee: of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: dailey_ca®sbcity.org °rogram Contact First Name: Casey Last Name: Dailey Project Title: Library Lighting Upgrade Project Activity: s. Energy Efficiency Retrofits If Other: Sector: public If Other: Proposed Number of Jobs Created: 1.80 Proposed Number of Jobs Retained: 0.20 Proposed Energy Saved and/or Renewable Energy Generated: 160537 kWh/annum Proposed GHG Emissions Reduced (CO2 Equivalents): 36.240 Proposed Funds Leveraged: $17,659.00 Proposed EECBG Budget: 185,157.00 Projected Costs Within Budget: Administration: $16,500.00 Revolving Loans: Subgrants: Project Contact First Name: TMY Last Name: Frossard Email: frossard_to®sbcity.org Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) EECBG Program funds, in the amount of $165,000, will be used to undertake a lighting retrofit of the existing lighting installation at the City of San Bernardino Library building. The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps / fixtures with new compact fluorescent lamps / . fixtures, replacement of exist signs, and installing occupancy sensors in selected areas. Ten percent of the project capital.cost,. $16,500 will be spent on grant administration for this project. The selected contractor will provide, install and render fully operational all-control system components, lighting fixtures, lamps, ballasts and fixture conversions. Additionally, they will also clean all of the reflective surfaces and inside of the lenses of the fixtures. The estimated savings are based upon the current and proposed Lighting Power Density within the building and the existing building operational schedule. The project will leverage the ongoing Southern California Edison (SCE) rebate program for energy upgrades. Due to the City of San Bernardino being a "Silver" level of rebate user, the City will receive an enhanced additional rebate of $0.06/kWhr in addition to the base rebate of $0.05/kWhr, which results in an incentive payment of approximately $17000 towards this process. The project will undergo the rebate verification process as required by SCE, which involves submittal of the proposed equipment cut sheets and post installation inspections to verify completion of the project and release of the rebate funds. Proposed schedule: Project is ready as and when a contractor can be hired to carry out the work. Monitoring: The City will use the industry recognized "Portfolio Manager" to assess the energy performance, water efficiency, and carbon emissions of the library. The City will use Portfolio Manager to: • Track energy and water consumption • Set priorities • Monitor progress • Verify improvements • Receive EPA recognition The City will utilize this tool to not only monitor the improvements resulting from this specific EECBG project, but also assist in the identification of future projects to further improve the facility's energy performance as part of the City's ongoing Climate Action Plan. A portion of the total EECBG allocated funds for this project, $3,657, will be spent on monitoring and reporting. If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdf,'"OH-CITY-Columbus-Project Activity page 2.pd1,"and continue as needed. AGENCY: City of San Bernardino DATE: 01126/10 BUDGET JUSTIFICATION: Library Lighting Retrofit The proposed EECBG task budget has been developed based upon a recent detailed survey and subsequent contractor price proposal for the extensive update of the existing lighting system.The scope of work includes retrofitting existing T12 lamps and magnetic ballasts with new T8 fluorescent lamps and electronic ballasts, replacement of incandescent lamps/fixtures with new compact fluorescent lamps/ fixtures, replacement of exit signs, and installing occupancy sensors in selected areas. The quantities of fixtures associated with the proposed scope are as noted below: Budget to undertake Lighting Retrofit of Library Task Total Cost 208 1/2 Lamp Electronic Ballast—Low Power Inc 82 3 Lamp Electronic Ballast—Low Power Inc 681 4 Lamp Electronic Ballast—Low Power inc 3313 T8 4' F032 Lamp 32 Watts Hi Lumen Inc 21 T8 2' F017 Lamp inc 6668 Bipin Sockets Inc 59 15W BR30 reflector Inc 18 16W G30 Globe Inc 24 60W Compact Fluorescent Inc 7 Reflectorw/kit 2x2 White inc 5 12 Circuit Lighting Control Panel Inc 1 6 Circuit Lighting Control Panel Inc 1 Relay Sensing Module inc 1 Relay Sensing Module with Clock Inc 2 Stand Alone Circuit Control Module Inc 1 Override Switch inc 27 PW Wall Sensor Inc 4 W500A Ceiling Sensor Inc 19 W1000A Ceiling Sensor inc 15 W2000A Ceiling Sensor Inc 54 A277/A120 Power Pack Master Inc 14 A277/A120 Power Pack Slave Inc Total Cost of project $182,659 Anticipated Rebates ($17,659) Net Project Cost S165,000 Administration Cost(10%of$165,000) $16,500 Monitoring and Reporting $3,657 TOTAL EECBG PROJECT COST $185,157 In addition to undertaking the design and installation of the proposed upgrades, the contractor will also be responsible for managing the Rebate submittal process. 3 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: Dailey_ca®sbcity.org (�'rogram Contact First Name: Casey Last Name: Dailey Project Title: Residential Energy Efficiency Retrofit Program Activity: 4. Financial Incentive Program If Other: Sector: Residential If Other: Proposed Number of Jobs Created: 1.20 Proposed Number of Jobs Retained: Proposed Energy Saved and/or Renewable Energy Generated: 55,800 kWh/year Proposed GHG Emissions Reduced(CO2 Equivalents): 12.700 Proposed Funds Leveraged: Proposed EECBG Budget: 113'657.00 Projected Costs Within Budget: Administration: $10,000-00 Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: dailey_cawsbcity.org Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) The City of San Bernardino has designated $100,000 to this EECBG program cost, and $10,000 (10% of $100,000) to corresponding administration costs. A portion of the EECBG funds, $3,657, have been allocated within this program cost as an estimated amount for the City to provide the necessary monitoring, evaluation and reporting per the EECBG grant requirements. The City will work with the utility companies (Southern California Edison and Southern California Gas Company) and the Community Energy Partnership (CEP) to offer a comprehensive energy efficiency retrofit program that includes home auditing services and rebates for energy efficiency improvements. This program will also tie closely with the proposed AB 811 District program to be established with a portion of the City's EECBG funds. In looking more closely at the relationship between the A13811 program and the residential energy efficiency retrofit program, it is anticipated that an audit would )e performed before AB 811-financed improvements are installed. Also, the rebate could be applied to the improvement financed through AS 811, reducing the total cost for the homeowner. The final details of the Energy Efficiency Retrofit program will be determined over the next year. The City's auditing and rebate program will be established in conjunction with the utility companies to ensure the program is complementary with existing programs. In combination with the rebates and incentives already offered by the utility companies, the City's rebates will further incentive the installation of costly energy efficient improvements, such as new windows, insulation, air conditioners, furnaces, heat pumps and boilers. The maximum rebate amount offered by the City will be up to $2,500 per household. In order to increase San Bernardino resident participation, a portion of the grant funding will be spent on advertising the City's rebate program and the auditing program. The City may work with the utility companies to determine the best means to advertise. Possibilities include notices with residents' utility bills, citywide post card mailings, advertisements on Omnitrans, newspaper advertisements, press releases, and web postings. To calculate the energy saved and GHG emissions reduced from this program, the following assumptions were made: - the average annual residential energy consumption is 18,000 kWh per year (electricity equivalent) , - the improvements achieved through this program will reduce participants' energy use by 10 percent, - 31 households will participate and will receive the maximum rebate amount of $2,500. There are numerous opportunities to leverage additional funding through this program. In additional to the City's rebates, residential customers will be able to apply the utility company rebates and Federal tax incentives to many energy efficiency improvement projects. As the rebate amounts vary by the type of improvement, the amount of funding leveraged is unable to be determined at this time but will be calculated and reported to the State and Federal government after commencement of the program. This program's rebate application will require participants to report other funding applied for in order to receive the City's rebate. 0 It you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page t.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 1126/10 BUDGET JUSTIFICATION: Residential Energy Efficiency Retrofit Program EECBG Program funds will be used to establish a residential energy efficiency retrofit program. The primary purpose of this program will be to provide energy efficiency rebates to residents to reduce the cost energy efficiency improvements and to establish a residential auditing program. The total cost for this program is estimated to be $113,657. The table below displays the distribution of these funds. Energy Efficiency Retrofit Program-Residential Administration (10%of primary program cost$100,000) $10,000 Monitoring & Reporting $3,657 Auditing Services $15,000 Marketing $7,500 Energy Efficiency Rebates $77,500 Total $113,657 The auditing services allocation will include coordination with the utility companies to ensure the City's auditing program is complementary to their existing services and may also be spent on conducting energy efficiency audits (depending on the program developed). The majority of the funding for this program will fund energy efficiency rebates for San Bernardino residents. In combination with the rebates and incentives already offered by the utility companies, the City's rebates will further incentive the installation of costly energy efficient improvements, such as new windows, insulation, air conditioners, furnaces, heat pumps and boilers. The maximum rebate amount offered by the City will be $2,500 per household. In order to maximize San Bernardino resident participation in the rebate and auditing program, a portion of the grant funding will be spent on advertising or program outreach. The$7,500 marketing budget included for this activity will advertising techniques such as a citywide post card mailings, advertisements on Omnitrans, newspaper advertisements, press releases, and web postings. C 6 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2010 �^�DUNS#: 59452636 Program Contact Email: dailey_ca®sbcity.org C_t. 'rogram Contact First Name: Casey Last Name: Dailey ProjectTitle: San Bernardino County Regional Greenhouse Gas Inventory Reduction Plan and EIR Participation Activity: 2. Technical Consultant services If Other: Sector: All sectors If Other: Proposed Number of Jobs Created: 0.50 Proposed Number of Jobs Retained: 0.20 Proposed Energy Saved and/or Renewable Energy Generated: not quantified at this time Proposed GHG Emissions Reduced(CO2 Equivalents): Proposed Funds Leveraged: $0.00 Proposed EECBG Budget: 60,857.00 Projected Costs Within Budget: Administration: $5,200.00 Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: dailey_ca®sbcity.org Metric Activity: Technical Assistance If Other Project Summary: (limit summary to space provided) The jurisdictions in San Bernardino County face a demanding challenge to meet the targets established by the State of California to address global warming, through the requirements of AB 32 and SB 375. In response to these initiatives, an informal partnership, including San Bernardino Association of Governments (SANBAG) , many of the cities in San Bernardino County, and San Bernardino County, is in the process of contracting with consultant ICF to develop a regional greenhouse gas (GHG) inventory and reduction plan to achieve a GHG reduction target of 1990 levels by 2020. Certain sectoral reduction strategies (including energy .efficiency and renewable energy) can be addressed through local city action, but may be able to be more efficiently implemented with regional cooperation. Specific sectors (i.e. , water, transportation, goods movement, waste, and stationary fuel combustion) may be more effectively addressed through a combination of local and regional GHG reduction measures. These measures require the cooperation of numerous public agencies and may address emissions that span ultiple cities and jurisdictions within the County. Consultant PBS&J has been contracted to prepare n Environmental Impact Report (EIR) for the regional GHG reduction plan once complete. The City of San Bernardino wishes to participate in this project and benefit from the economies of scale and efficiency that will come about through a regional approach to GHG inventory calculation and GHG reduction plan development and associated EIR. The contribution required for the City to participate is $52,000. The contract will be managed through SANBAG. The overall objectives of the project are: • Provide a climate action plan tool to each city government to develop its internal inventory and reduction plan; provide technical and decision-making support for this tool as needed. • Develop regional and local climate action measures for the following sectors: building energy water, transportation, goods movement, waste, and stationary fuel combustion. • Develop external climate action plans for each jurisdiction participating as individual components of a regional (County-wide) climate action plan • Prepare an EIR for the Regional GHG reduction plan. Since the project has not yet been started and the City does not yet have a municipal GHG inventory in place, it is not possible to quantify the GHG reductions that will result, but the outcome of the project will be a city-wide inventory and climate action plan that will put in place a road map to help the City achieve 1990 GHG emission levels by 2020, in line with requirements of AB32. A 104 administration cost of $5,200 and a contribution towards monitoring and reporting costs of $3,657 for a total project budget of $60,857. If you are proposing mom than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 01/26/10 BUDGET JUSTIFICATION: San Bernardino County Regional Greenhouse Gas Inventory, Reduction Plan and EIR Participation EECBG Program funds will be used to enable the City of San Bernardino to participate in the SANBAG (San Bernardino Association of Governments) organized Regional Greenhouse Gas Inventory and Reduction Plan and associated EIR project. The total budget for this SANBAG led project is approximately$864,399.00. SANBAG is contributing 25%and the remainder is being split between the cities by a formula proportionate to population.The population of San Bernardino is about 11%of total population of incorporated cities. A 10%administration cost is being applied across all projects as well as a $3657 cost for monitoring and reporting requirements (equal fee split across all projects). SANBAG GHG inventory, reduction plan and-EIR participation City of San Bernardino Contribution $52,000 Administration (10%) $5,200 Monitoring $3,657 Total $60,857 ® 11 EECBG Activity Worksheet Grantee: city of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: dailey_ca®sbcity.org®sbcity.org Grogram Contact First Name: Casey Last Name: Dailey Project Title: Energy Efficiency & Conservation Strategy and Climate Action Plan Activity: 1. Energy Efficiency and Conservation Strategy If Other: Sector: Public If Other: Proposed Number of Jobs Created: 2.a0 Proposed Number of Jobs Retained: Proposed Energy Saved and/or Renewable Energy Generated: unknown at this time Proposed GHG Emissions Reduced(CO2 Equivalents): Proposed Funds Leveraged: $0.00 Proposed EECBG Budget: 253,657.00 Projected Costs Within Budget: Administration: Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: dailey_carasbcity.org Metric Activity: Technical Assistance If Other: Project Summary: (limit summary to space provided) The City of San Bernardino has allocated $250,000 towards the development of the City's Energy Efficiency & Conservation Strategy (EELS) . The City of San Bernardino will select a professional consultant to assist in the development of appropriate programs and projects that will achieve long term and sustainable energy efficiencies and conservation. Some of the specific tasks the consultant will perform will include: quantification of citywide energy usage (electricity, gas, water, etc.) and greenhouse gas emission levels. The identification of the current levels of the above referenced criteria will allow the City to track its effectiveness of the programs and projects developed under EECBG. The City will use this process of developing the EELS to create realistic goals and objectives for overall energy reduction and greenhouse gas emission levels. The development of the EECS will be a public process and public input will be solicited to ensure this strategy is not developed in a vacuum. CA portion of the EELS funding will be used to develop a Climate Action Plan for San Bernardino. This will build on the short term strategies developed for the EELS to develop route map to achieve a GHG reduction target of at least 1990 levels by 2020, in line with AB 32. Tasks are to include: • Additional stakeholder meetings • Public workshops/forums • GHG inventory peer review • Development of recommended GHG reduction measures, with GHG quantification and economic analysis, action steps and performance indicators • Development of administrative and public review drafts of CAP • Attendance at public hearings / council meetings. The total includes a contribution towards monitoring and reporting costs of $3,657. If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page fpdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 1/246/10 BUDGET JUSTIFICATION: Energy Efficiency Conservation Strategy and Climate Action Plan EECBG Program funds will be used to develop an EECS to work out how to spend San Bernardino's EECBG on the most cost effective energy saving projects, split across municipal and residential projects. A Climate Action Plan is also to be developed with these funds, which will have a longer time frame than the EECS, laying out a route map for GHG reductions between now and 2020. EECS strategies will inform the short term actions of the plan.The total cost is estimated to be$250,000 plus a $3,657 cost for monitoring and reporting.The table below displays the distribution of these funds. Energy Efficiency Conservation Strategy and Climate Action Plan EECS and CAP development $250,000 Monitoring and Reporting costs $3,657 Total $253,657 0 12 EECBG Activity Worksheet Grantee: city of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: Dailey_Ca@sbcity.org rogram Contact First Name: Casey Last Name: Dailey roject Title: Agenda Management Software Activity: 10. Material conservation Program If Other: Sector: Public If Other: Proposed Number of Jobs Created: 0.50 Proposed Number of Jobs Retained: 0.10 Proposed Energy Saved and/or Renewable Energy Generated: 264.6 kWh/Energy Saved Annually Proposed GHG Emissions Reduced (CO2 Equivalents): 0.070 Proposed Funds Leveraged: $o.00 Proposed EECBG Budget: 58,657.00 Projected Costs Within Budget: Administration: $5,000.00 Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: dailey_ca@sbcity.org Metric Activity: Government, School, Institutional Procurement If Other: Project Summary: (limit summary to space provided) The City of San Bernardino is proposing to spend $50,000 of EECBG funds on the purchase and implementation of an agenda management software system, and an estimated $3,657 on monitoring and reporting per the EECBG grant requirements. Ten percent of the primary program cost, $5,000, has also been identified as part of the total EECBG budget for City grant administration for this project. Through the City's effort to conserve energy and reduce waste, the City of San Bernardino has determined that if they replace their current City Council agenda printing practices with an agenda j management software package which enables them to send and receive agenda packet materials digitally to staff and City Council members for review, then they will contribute significant reductions to the City's energy and paper consumption. This project activity directly addresses the stated,EECBG. Program Principles by 1) reducing energy use 2) creating a material conservation program initiative; and 3) maintaining a substantial reduction in energy consumption and costs beyond the initial grant program. ��0urrently, the City Council holds 28 meetings annually and the City Clerk's office is responsible for r//producing the agenda packet material for both the draft and final formats. The supporting documentation for the agenda packet material is printed by the City's print shop. With the implementation of an agenda management software, the City Clerk's office anticipates printing no more than 2 full copies of the agenda packet material per City Council meeting, approximately 400 pages, thus resulting in significant paper and energy consumption reductions. Since 2006, paper consumption for the printing of City Council agendas has contributed to the consumption of 1,172,916 sheets of paper. Using the Environmental Defense Fund's paper calculator (www.papercalculator.org) , which measures savings in terms of pre-consumer paper production for wood, water, energy, pollution and solid waste, the City has determined that their total annual consumption of paper produced for agenda production from 2006-2009 has led to the loss of 506 trees, the expenditure of 252,627.273 kilowatt hours in energy to produce the paper used, 426,485 gallons of wastewater, and 50,811 tons of solid waste. Currently, the City Clerk's office uses a large work group printer/copier to produce the draft and final agenda packet materials for the City Council meetings. This printer/copier uses 28KWh on an annual basis and prints/copies 19,255 sheets of paper resulting in .21 MT of CO2 emitted. All supporting documentation for the City Council agendas is printed/copied by another large work group printer at the City's print shop. This printer/copier uses 264.6 KWh annually to produce 221,816 pages for the City Council agendas. With the implementation of the agenda management software, the City Clerk's office proposes that they will no longer need to print at the City's print shop therefore reducing both their paper and energy consumption thus eliminating a significant portion of the energy consumed and paper used for the City Council agenda production. While the energy consumption reductions and GHG savings resulting from reduced printing efforts by the City Clerk's office for the agenda packet materials are not largely significant, the digital agenda system will massively reduce the consumption of paper for the City as a whole. More importantly, this effort will save the City energy in both the procurement of paper and electricity usage from the printing process on an annual basis. Savings will be earned both from the reduced procurement of paper and energy consumed in preparing the agenda packets. The City currently spends $295,104 annually on the labor, production, paper and energy costs associated with the production of draft, final and �- /��a�supporting documentation for the City Council agenda packet material. Purchasing this software will r/ ave the City approximately $109,027 annually, with a five year payback of $545,135. It is the City's hope that this improvement will be the first of many establishing a precedence for energy efficiency practices to be carried out through all of their government procurement and operations. If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page f.pdf,""OH-CITY-Columbus-Project Activity page 2.pdr,"and continue as needed. AGENCY: City of San Bernardino DATE: 1/26/10 BUDGET JUSTIFICATION: Agenda Management Software EECBG Program funds will be used to purchase an agenda management software package. This system will enable the City of San Bernardino to send agenda packet materials digitally to staff and City Council members for review, significantly reducing the City's energy and paper consumption as well as their procurement and operating costs. Currently,the City Clerk's office uses a large work group printer/copier to produce the draft and final agenda packet materials for the 28 City Council meetings held throughout the year. This printer/copier uses 28KWh and prints/copies 19,255 sheets of paper resulting in .21 MT of CO,emitted on an annual basis. All supporting documentation for the City Council agendas is printed/copied by another large work group printer at the City's print shop. This printer/copier uses 264.6 KWh annually to produce 221,816 pages for the City Council agendas. With the implementation of the agenda management software,the City Clerk's office proposes that they will no longer need to print at the City's print shop, reducing both the energy consumed and paper used for the City Council agenda production. The City currently spends$295,104 annually on the labor and production costs associated with creating City Council agenda packets. Purchasing this software will save the City approximately$109,027 annually. Agenda Management Software Purchase and Implementation Software purchase and Implementation Cost $50,000 Monitoring & Reporting $3,657 Administration Cost(10%of primary project cost $50,000) $5,000 Total $58,657 ® 5 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/19/2010 ///rrr��DUNS#: 59452636 Program Contact Email: Dailey_Caosbcity.org ( program Contact First Name: Casey Last Name: Dailey Project Title: Commercial Building Energy Efficiency Retrofit Program Activity: 4. Financial Incentive Program If Other: Sector: Commercial If Other: Proposed Number of Jobs Created: 1.20 Proposed Number of Jobs Retained: Proposed Energy Saved and/or Renewable Energy Generated: unknown Proposed GHG Emissions Reduced(CO2 Equivalents): Proposed Funds Leveraged: Proposed EECBG Budget: 113,657.00 Projected Costs Within Budget: Administration: $10,000.00 Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: Dailey-ca@sbcity.org Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) The City will work with the utility companies (Southern California Edison and Southern California Gas Company) to offer a comprehensive energy efficiency retrofit program that includes business auditing services and rebates for energy efficiency improvements. This program will also tie closely with AS 811 District program in that an audit would be performed before AS 811-financed improvements are installed. Also, the rebate could be applied to the improvement financed through AS 811, reducing the total cost for the business owner. The final details of the Energy Efficiency Retrofit program will be determined over the next year. The City's auditing and rebate program will be established in conjunction with the utility companies to ensure the program is complementary with existing programs. In combination with the rebates and °+incentives already offered by the utility companies, the City's rebates will further incentivize the ti.nstallation of costly energy efficient improvements. The maximum rebate amount offered by the City will be up to $5,000 per business. Therefore, a minimum of seventeen (17) businesses will receive rebates. The City of San Bernardino was recently awarded a Compass Blueprint award from Southern California Association of Governments (SCAG) to create a profile of all the properties in the region based upon location, size, and age. The City will use these property profiles to target businesses for auditing and improvements based upon the likelihood of making transformational changes in their energy consumption. The rebates will be available to these businesses, as well as other interested and eligible parties, to encourage them to make improvements. As commercial properties can vary widely in their size and energy consumption, it is impossible to estimate the GHG emissions reduced/energy saved through this program. The City anticipates that participating businesses will reduce their energy use between 10 and 20 percent. A portion of the EECBG funds, $3,657, have been allocated within this program cost as an estimated amount for the City to provide the necessary monitoring, evaluation and reporting per the EECBG grant requirements. 0 If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page f.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 1/26/10 BUDGET JUSTIFICATION: Commercial Buildings Energy Efficiency Retrofit Program EECBG Program funds will be used to establish a commercial building energy efficiency retrofit program. The primary purpose of this program will be to provide energy efficiency rebates to targeted commercial businesses to reduce the cost energy efficiency improvements and to establish a commercial auditing program. The total cost for this program is estimated to be $113,657. The table below displays the distribution of these funds. Program Energy Efficiency Retrofit Administration (10%of primary program cost$100,000) $10,000 Monitoring & Reporting $3,657 Auditing Services $15,000 Energy Efficiency Rebates $85,000 Total $113,657 The auditing services allocation will include coordination with the utility companies to ensure the City's auditing program is complementary to their existing services. The majority of the funding for this program will fund energy efficiency rebates. In combination with the rebates and incentives already offered by the utility companies, the City's rebates will further incentive the installation of costly energy efficient improvements. The maximum rebate amount offered by the City will be $5,000 per business. 7 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: Dailey_Ca®sbcity.org °rogram Contact First Name: Casey Last Name: Dailey Project Title: AB 811 District Establishment and Start-Up Activity: 4. Financial Incentive Program If Other: Sector: All sectors If Other: Proposed Number of Jobs Created: 4.20 Proposed Number of Jobs Retained: 0.50 Proposed Energy Saved and/or Renewable Energy Generated: 2,084,000 kWh Proposed GHG Emissions Reduced (CO2 Equivalents): 473.000 Proposed Funds Leveraged: $7,500,000.00 Proposed EECBG Budget: 433,669.00 Projected Costs Within Budget: Administration: $39,092.00 Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: dailey_ca®sbcity.org Metric Activity: Financial Incentives: E Efficiency & Covered Investments If Other: Project Summary: (limit summary to space provided) EECBG Program funds; in the amount of $390,920, will be used to establish an Energy Efficiency and Renewable Energy Financing District(authorized by AB 811) within the San Bernardino Valley. A 10% administration cost of $39,092 and a contribution towards monitoring and reporting costs of $3,657 has been added for a total project budget of $433,669. This district will authorize the City and participating jurisdictions to enter into contractual assessment agreements with property owners to finance the installation of energy efficiency improvements and renewable energy technology that are permanently fixed to real property. The up-front cost of the improvements is typically paid through the issuance of bonds, and the property owner repays the government through an assessment on their property tax bill. The development of an Energy Efficiency and Renewable Energy Financing District program is a complex undertaking that includes the following activities: Define Partners and Establish Contractual Assessment Authority: The City will partner with numerous communities within the San Bernardino Valley. Those cities (or county) that agree to participate will need to adopt a resolution to authorize the placement of a tax lien for the purpose of this program. • Establish a Separate Legal Entity: The participating jurisdictions (with legal council) will establish a separate legal entity, such as a Joint Powers Authority, to operate this program collectively and to function as a pooling vehicle for debt issuance. • Define Program and Prepare Documentation: The City, participating jurisdictions, and financial advisors will define the projects to be funded through the program, as well as document the processes, procedures, baseline guidelines, standards, and loan agreements to be met by all current and future program participants. Financing partners and loan procedures will also be established. • Legal Validation of Documentation, Procedures, and Lien Placement: Legal council will be retained to establish the validity of the documentation, contracts, and procedures for lien establishment, priority of lien, and use of debt type. • Create Marketing and Educational Materials for Program Outreach: The City will hire a marketing consultant to plan/run program outreach, including meetings and webinars to educate staff, interested vendors, and residents. When the program is ready to launch, the consultant will create a website, and the City will open an office to accept applications. The City and consultant will also partner with utility companies to include a program advertisement with applicable residents' utility bills. The City anticipates that the development of the program will take 8 or 9 months and plans to begin accepting applications in late fall of 2010. The City also expects to use a pooled financing model where applications are taken before bonds are issued. The City aims to finance (through the issuance of bonds) over $7.5 million in energy efficiency and renewable energy projects during the first round of applications. The City is also pursuing a SEP grant to fund ongoing costs, interim financing, interest rate buy-down, or property owner rebates. In order to track the energy saved through the program and the savings per dollar invested, the City will ask each program participant to sign a utility bill release and provide utility bill information. 0 TAn energy audit will also be required of program participants to ensure the property maximizes energy fficiency opportunities before renewable energy technology is installed. he GHG emissions reduced (CO2e) estimate is reported in metric tons and is based on the assumption that 60% of projects financed will be for energy efficiency (avg. project cost: $13,000; 0.82 MT CO2e GHG emission savings per project) and 40% of projects will be solar installations (avg. project cost: $22,000; 4 kW system; $5.50/watt installed cost) . Savings estimates are for one year. If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page f.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 01/26/10 BUDGET JUSTIFICATION: AB 811 District Establishment and Start-Up We acknowledge that no more than 20 percent of the total EECBG grant dollars can be assigned to this project activity. Therefore, $390,920 is the total budget available to establish the Energy Efficiency and Renewable Energy Financing District and start-up the program (i.e. project costs). As shown in the table below, an additional $42,749 has been included for grant administration and activities related to grant reporting and monitoring. Budget to Establish and Start-Up AB 811 District Task Total Cost Administration (10%of primary program cost $390,920) $39,092 Monitoring & Reporting $3,657 Subtotal $42,749 Define Partners/Establish Contractual Assessment Authority $38,420 Establish a Separate Legal Entity $52,500 Define Program and Prepare Documentation (staff time) $20,000 Define Program and Prepare Documentation (financial advisors) $100,000 Legal Validation of Documentation, Procedures, and Lien Placement $100,000 Create Marketing and Educational Materials for Program Outreach $80,000 Subtotal $390,920 Total Cost $433,669 The majority of costs associated with this activity are contractual costs, as legal counsel and financial advisors are required to establish the validity of the program. The creation of marketing and educational materials is also a core component of the start-up of the district and ample budget is allocated towards this task. Marketing will include the creation of a program brochure, press releases, a news conference, websites, informational meetings and webinars, and outreach to community groups; it is assumed a marketing professional or firm will be hired to accomplish these tasks.A portion of the grant dollars ($58,420)will also fund City of San Bernardino staff time to work with legal, financial, and marketing consultants, as well as establish partnerships with participating jurisdictions. After the district is established and the program launched, additional funding will need to be leveraged to finance the energy efficiency and renewable energy improvements and to pay for the administration of the program. Though the details will be established during district establishment and start-up, we anticipate that the district will use a pooled financing model where applications are taken before bonds are issued. Based on the experience of Boulder County, Colorado, it is our aim that the program finances(through the issuance of bonds)over$7.5 million in energy efficiency and renewable energy projects after the close of the first round of applications. The City and participating jurisdictions are also pursuing a SEP grant to fund ongoing costs, interim financing, interest rate buy-down, or property owner rebates. An application fee and/or an addition to the interest rate may also be charged to the participating property owner to cover the ongoing administrative costs of the program. NOW 8 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2010 DUNS#: 59452636 Program Contact Email: Dailey_Ca®sbcity.org Irogram Contact First Name: Casey Last Name: Dailey Project Title: Staff Training in Energy Efficiency and Green Building through LEER Activity: la. Other If Other: Sector: Public If Other: Proposed Number of Jobs Created: 0.00 Proposed Number of Jobs Retained: 0.20 Proposed Energy Saved and/or Renewable Energy Generated: Not quantifiable Proposed GHG Emissions Reduced (CO2 Equivalents): Proposed Funds Leveraged: $o.00 Proposed EECBG Budget: 21,257.00 Projected Costs Within Budget: Administration: $1,600-00 Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: dailey_ca®sbcity.org Metric Activity: workshops, Training, and Education If Other: Project Summary: (limit summary to space provided) Through multiple personnel interviews and rigorous review of the current staff capabilities and resources, it has been determined that the Development Services City staff,. who work directly with the building and development community, need to be trained in measuring the performance of buildings and increasing energy efficiency throughout the community. The $16,000 budget allocated for this activity would be for approximately 10 City staff members, which would include key Development Services City Staff. The training cost per staff has been determined to be approximately $1,600. An estimated $3,657 will be allocated towards monitoring and reporting requirements for the EECBG grant and $1,600 (108 of the primary program cost) has been included in for grant administration. Both of these costs 1 have been added to the total EECBG budget as shown above. 1 The U.S. Green Building Council's Leadership in Energy and Environmental Design (LEEDO) credential is .he most notable training and certification that the Staff members could achieve at this time. The _EED® accreditation program provides assurances of an individual's current level of competence and is the mark of qualified, educated, and influential green building professionals in the marketplace. Further, the LEED professional credentialing program is independently administered under the Green Building Certification Institute (GCBI) that provides a balanced, objective management of the credentialing program including exam development, application, registration, and delivery. All City Staff who proceed with LEED accreditation training will need to enroll with GCBI and follow their recommended guidelines for achievement of this professional assurance. Funding spent towards training would consist of exam preparation, such as the purchase of a study guide, additional practice questions for the exam and attendance at a one-day exam preparation workshop, payment for the exam, as well as ongoing credit management and accreditation through GBCI. i I I I V If you are proposing more than one activity,save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. AGENCY: City of San Bernardino DATE: 1/26110 BUDGET JUSTIFICATION: City Staff Training in Energy Efficiency&Green Building Through LEED© Through multiple personnel interviews and rigorous review of the current staff capabilities and resources, it has been determined that City staff who work with the building and development community need to be trained in measuring the performance of buildings and in techniques that increase energy efficiency throughout the community. As such,the U.S. Green Building Council's Leadership in Energy and Environmental Design (LEED®) credential provides assurances of an individual's current level of competence and is the mark of a qualified, educated, and influential green building professional in the marketplace. The LEED professional credentialing program is independently administered under the Green Building Certification Institute (GCBI). GCBI provides a balanced, objective management of the credentialing program including exam development, application, registration, and delivery. The following budget identifies the cost per staff person that is recommended for this training effort. Budget for LEED Accreditation (AP) Total Task Cost/person LEED Exam $400 Study Guide $150 Exam Questions for Practice $50 CMP* through Green Building Certification Inst.(30 hrs assumed-2yrs) $500 1 Day LEED Exam Workshop $500 Total Cost per Staff Person $1,600 Total Cost for 30 City Staff $16,000 Grant Administration (30%of primary program cost$16,000) $1,600 Monitoring and Reporting for EECBG requirements $3,657 Total Program Cost $21,257 *The CMP maintenance program (Credentialing Maintenance Program),which supports the LEED AP and LEED Green Associate credentials,ensures that LEED professionals in the field are up to date with the most relevant and useful information by requiring a commitment to ongoing participation in green building project, learning and service activities. 10 EECBG Activity Worksheet Grantee: City of San Bernardino Date: 01/26/2009 DUNS#: 59452636 Program Contact Email: dailey_caosbcity.org orogram Contact First Name: Casey Last Name: Dailey Project Title: Energy Efficiency & Conservation Strategy Activity: 13. Onsite Renewable Technology If Other Sector: public If Other: Proposed Number of Jobs Created: 0.80 Proposed Number of Jobs Retained: 0.10 - Proposed Energy Saved and/or Renewable Energy Generated: 3,722,589 kWh/annum Proposed GHG Emissions Reduced(CO2 Equivalents): 840.400 Proposed Funds Leveraged: $0.00 Proposed EECBG Budget: 86,465.00 Projected Costs Within Budget: Administration: $7,528.00 Revolving Loans: Subgrants: Project Contact First Name: Casey Last Name: Dailey Email: dailey_ca@sbcity.org Metric Activity: Renewable Energy Market Development If Other: Project Summary: (limit summary to space provided) EECBG Program funds, in the amount of $75,280, will be used to procure power purchase agreements (PPA) with specialist PPA providers. Ten percent, $7,528, of this direct program cost has been allocated for administration purposes and a portion of EECBG funds, $3,657, has been allocated for the ongoing monitoring and reporting of this project. Through PPA's the City will be able to install photovoltaic (PV) panels on the roofs of municipal buildings throughout the City, outline assessment of the available roof area on municipal buildings throughout the City indicates that a total of around 400,000 sq ft of roof area is available on which to locate PV. Based on established spacing criteria, it is estimated that this would be sufficient for around 2.5MW of PV, which it is calculated would generate around 3,700 Mwh of renewable electricity per year and offset around 840 MT CO2e annually. ©A PPA is a long term contract to buy power between a renewable energy producer (in this case a solar provider) and an energy consumer (the City of San Bernardino) . The energy producer would finance and install the PV system and then sell the energy produced back to the City over a fixed period of time at a lower price than the City currently pays for grid sourced electricity. By implementing this process the City is able to take advantage of both the federal tax credits and the rebates available through the California Solar Initiative (CSI) . The development of a PPA can be a complex activity. For the size of project envisaged for the City of San Bernardino, it would be typical to hire an external consultant to draft the PPA request for proposals (RFP) . This would typically include the following activities: - Site Surveying. A survey of proposed sites would be undertaken to determine the suitability of each for the installation of photovoltaics and to make more detailed assessment of the total capacity that could be installed at each installation. - Design Review. Following receipt of PPA proposals the consultant would undertake a design review of each proposal and make appropriate recommendations to the City as to the preferred provider. - Contract Development. Following selection of the PPA provider, the consultant would be retained to develop the necessary contractual and legal documentation on behalf of the City. In addition to the costs associated with hiring an external consultant to negotiate and set up the PPA agreement, City staff would also be required to establish the validity of the documentation, contracts and procedures, as well as to negotiate and agreeing the terms of the PPA contract. Once implemented, the energy savings associated with the project would be tracked through sub metering of each PV installation. If you are proposing more than one activity,save this rile as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page f.pdf,""OH-CITY-Columbus-Project Activity page 2.pdf,"and continue as needed. i AGENCY: City of San Bernardino DATE: 01/26/09 BUDGET JUSTIFICATION: Solar(Photovoltaic) Power Purchase Agreement(PPA) The majority of costs associated with this activity are for the hiring of an external consultancy to develop the PPA request for proposals. The consultancy would be hired to undertake a range of activities including site surveying and design review, as well as contract development, negotiation and implementation. The grant dollars will also fund City of San Bernardino staff time to work the consultants to negotiate and set up the PPA agreement. City staff would also be required to establish the validity of the documentation, contracts and procedures, as well as to negotiate and agreeing the terms of the PPA contract. Budget to Establish a PV Power Purchase Agreement Task Total Cost City staff administration time $7,528 External consultancy fees for establishment of the PPA $75,280 Monitoring and Reporting $3,657 Total Cost $86,465 9