HomeMy WebLinkAbout02.C- Finance DOC ID: 2224
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Jason Simpson M/CC Meeting Date: 01/10/2013
Prepared by: Jason Simpson,
Dept: Finance Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Consultant Services Agreement Between Intellibridge Partners and the City of
San Bernardino for Consultant Services. (At Meeting of January 7, 2013, Item Continued to
January 10, 2013.)
Financial Impact:
Account Budgeted Amount: $60,000.00 Account No. «Insert Account No.>>
Account Description: «Insert Account Description
Balance as of: «Inert Date>>
Balance after approval of this item: <<Insert Amount>>
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Continue to January 22, 2013.
Synopsis of Previous Council Action:
«Inert synopsis here>>
Background:
Intellibridge Partners is a consulting firm serving public agencies throughout California.
Intellibridge Partners has proposed to provide the City with additional accounting services with a
focused intent on Grant funding. Accounting services of Intellibridge Partners are needed as a
result of current economic conditions,the delayed budget process, the delayed completion of the
audit, implementation of a new financial software, and recover from an accounting back log.
This effort will assist with the continued progress to be in full compliancy with the Chapter 9
filings, Federal Court deadlines and State mandated fiscal reporting.
The below is representative of the services that will be provided for City Grants(123), SBETA
(119) and EDA(700-720):
- Performing bank reconciliations for different Grant funding Streams
-Develop and prepare Grant award account audit schedules
-Capital project budget Grant accounting processes
-Develop workable accounting check points and accurate reporting for Grant awards
-Develop utilization of the accounting fixed asset module
- General Fund Budget review for Grant
- FY 13 and FY 14 budget Grant coordination.
Supporting Documents:
Updated: 1/9/2013 by Linda Sutherland
2224
cResolution (DOCX)
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Updated: 1/9/2013 by Linda Sutherland
2.C.a
RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONSULTANT
3 SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS AND THE
CITY OF SAN BERNARDINO FOR CONSULTANT SERVICES.
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5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: i
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7 SECTION 1. The Acting City Manager of the City of San Bernardino is hereby a
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authorized and directed to execute on behalf of said City a Consultant Service Agreement :°
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between Intellibridge Partners and the City of San Bernardino for consultant services, a
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11 copy of which is attached hereto marked Exhibit "A" and incorporated herein by reference
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12 as fully as though set forth at length.
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13 SECTION 2. The Purchasing Manager is hereby authorized to issue a Purchase R
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Order to Intellibridge Partners for consultant services for a total amount not to exceed °
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16 $60,000.00.
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17 SECTION 3. The authorization granted hereunder shall expire and be void and of N
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18 no further effect if the agreement is not executed by both parties and returned to the Office c
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20 of the City Clerk within sixty (60) days following the effective date of the Resolution.
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2.0.a
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF CONSULTANT
SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS AND THE
4 CITY OF SAN BERNARDINO FOR CONSULTANT SERVICES.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
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and Common Council of the City of San Bernardino at a meeting
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8 thereof,held on the day of 2013, by the following vote,to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
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MARQUEZ
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JENKINS 6
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13 VALDIVIA E
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14 SHORETT
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KELLEY c
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16 JOHNSON
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MCCAMMACK N
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20 Georgeann Hanna, City Clerk
21 The foregoing Resolution is hereby approved this day of , 2013.
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Patrick J. Morris, Mayor
24 City of San Bernardino
25 Approved as to form:
26 JAMES F. PENMAN,
City Attorney
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28 By.
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