HomeMy WebLinkAbout06.H- Fire RESOLUTION (ID#2192) DOC ID: 2192
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Master Fee Resolution
From: Paul Drasil M/CC Meeting Date: 01/07/2013
Prepared by: Norma Camarena, (909) 384-
5286
Dept: Fire Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Amending the
City's Master Fee Schedule, Resolution Number 2009-122 Establishing New Cost-Recovery
Fees for Traffic Control and Vehicle Extrication for Services Provided by the Fire Department
During an Emergency Response to Traffic Collisions.
Financial Impact:
Based on the motor vehicle accidents responded to by the Fire Department in FY 2011-2012, the
estimated annual fee billed to insurance companies for at-fault drivers will be around$794,490.
Of the billed amount, it is anticipated that the Department will actually be reimbursed for
approximately$99,218 or recover about 12.5%of claims issued to insurance companies.
The Fire Department is recommending that funding be appropriated to accounts for the purchase
of equipment, materials,maintenance, and professional services to restructure the program. The
Department is requesting that$30,000 be appropriated to account#001-200-0044-5112 (Small
Tools and Equipment) for the purchase of auto extrication tools equipment,traffic warning
devices, and maintenance of equipment. The Department projects the outsourcing of third-party
billing services for the recovery fees to be approximately 20%of billable incidents and that
$19,500 will need to be appropriated to account#001-200-0044-5505 (Other Professional
Services) for compensation.
Motion: Adopt the Resolution; authorize the Director of Finance to amend the FY 2012-
2013 Budget and increase General Fund revenue associated to Hazmat Incident
Recovery/Traffic Collision Account #001-200-4933 by $91,200 (rounded) from
$8,000 to a new total of $99,200; and incorporate the Fire Department
expenditure budget in the amount of$49,500.
Synopsis of Previous Council Action:
02/02/09 Council adopts Resolution 2009-19 amending the City's master fee schedule and
Resolution 2008-149 establishing a fee for Fire Department removal of hazardous
materials spills resulting from traffic collisions.
05/18/09 Council adopts Resolution 2009-122 establishing certain fees for services
furnished by the City of San Bernardino, and superseding all prior fee resolutions.
08/03/09 Council adopts Resolution 2009-304 amending the City's master fee schedule and
Resolution 2009-122 to reflect the new hazardous material spill fee.
E j 10/01/02 Mayor and Common Council approved the Fire Department's Pre-Pendency Plan
Updated: 1/3/2013 by Heidi Aten
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related to the City's proposed FY 2012/2013 Budget.
Background:
The Fire Department Pre-Pendency Plan adopted by Council on October 1, 2012, included the
restructuring of the Traffic Collision Program to eliminate any program costs incurred by the
Fire Department and to only charge for traffic control services and victim extrication costs. As a
result of actions taken by Council, the Fire Department is proposing that two cost-recovery fees
be established, one for traffic control and the other for vehicle extrication services.
The Fire Department is requesting that the language establishing the fee for the Traffic Collision
Program be amended to reflect the potential total cost per incident for traffic control and vehicle
extrication(level one and two) and remove the Hazardous Material Spill fee.
The following is the current established service fee:
Hazardous Material Spill incident up to $291.00 per hour per incident for each responding fire
department apparatus.
The following is the proposed revision for service fees:
A. Traffic Control Fee: up to $373 per hour per incident
B. Vehicle Extrication Fee(Level 1): up to $866 per hour per incident
C. Vehicle Extrication Fee (Level 2): up to $1,239 per hour per incident
The fees established by this section are per hour and any additional response time for the incident
will be billed at 15 minute increments at a rate of$93.25 per 15 minute for Traffic Control Fee,
$216.50 per 15 minute for Vehicle Extrication Fee (Level 1), and $309.75 per 15 minute for
Vehicle Extrication Fee(Level 2).
Traffic collisions, especially those resulting in injuries, require the emergency services provided
by Fire Department personnel to secure an accident scene, conduct traffic control, and rescue
victims trapped in vehicles. A Traffic Control Fee would allow the Fire Department to recover
costs associated with securing a traffic collision scene such as diverting, blocking, or wanting
traffic of an incident. A Vehicle Extrication Fee would be used to recover the costs associated
with the purchase and maintenance of specialized extrication equipment utilized at an accident
scene to rescue victims trapped in vehicles. Since the nature of vehicle extrication incidents is
unpredictable and infrequent, a two-tiered fee is being proposed and would be applied based on
the amount of equipment utilized at the scene, depending on the severity of the accident.
The California Vehicle Code allows fire departments to recover the costs associated with
personnel, scene remediation, and the replacement or repair of equipment and materials when
responding to motor vehicle accidents. Pursuant to Section 17300-17303 of the Code, the
registered owner of the vehicle(s) is liable for the reasonable cost of responding to traffic
incidents on the public right-of-ways and authorizes local agencies to present claims for the
recovery of costs associated with providing safety precautions, including, but not limited to,
warning traffic, the removal of debris resulting from accidents, the removal of any materials, or
providing detours; Section 53150 of the Code establishes that any person, whose intentionally
fit wrongful conduct proximately causes any incident resulting in an appropriate emergency
response, is liable for the expense of an emergency response by a public agency to the incident.
Updated: 1/3/2013 by Heidi Aten
2192
The Department seeks to reasonably recover the costs incurred for emergency vehicle response,
personnel, supplies such as road flares and traffic cones, equipment, and third-party billing
service. The proposed fee amounts are based on the cost of providing emergency services.
Equipment rates are based on the published California Emergency Management Agency rates.
Attachments A, B, and C provide a cost analysis of the recommended fees. For the purpose of
comparison, other California cities that have successfully implemented similar fees are shown,
including: Hemet, Costa Mesa, and Upland.
The insurance company of the at-fault driver will be billed the appropriate fee e.g., Traffic
Control or Vehicle Extrication fee (level 1 or 2). The Fire Department anticipates contracting
with an outside billing company specializing in this area to ensure the efficient collections of
fees. The Department will prepare a Request for Proposal seeking professional third-party billing
services for the tracking, billing, and processing of reimbursable claims associated with motor
vehicle accidents. Once proposals have been thoroughly reviewed, staff will submit a
recommendation to the Mayor and Common Council for final approval and award of contract.
City Attorney Review:
.Supporting Documents:
Resolution (PDF)
New Fee Traffic Control-Attachment A User Fee Worksheet (PDF)
New Fee Vehicle Extrication Level 1-Attachment B User Fee Worksheet (PDF)
New Fee Vehicle Extrication Level 2-Attachment C User Fee Worksheet (PDF)
Updated: 1/3/2013 by Heidi Aten Packet Pg. 80
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF w
SAN BERNARDINO AMENDING THE CITY'S MASTER FEE SCHEDULE, ?�
3 RESOLUTION 2009-122, ESTABLISHING NEW COST RECOVERY FEES FOR r
TRAFFIC CONTROL AND VEHICLE EXTRICATION FOR SERVICES PROVIDED >
4 BY THE FIRE DEPARTMENT DURING AN EMERGENCY RESPONSE TO c
5 TRAFFIC COLLISIONS. c
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6 WHEREAS,the Mayor and Common Council voted to restructure the Traffic 0 0
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7 Collision Program and eliminate the Hazardous Material Spill fee at the October 1, 2012
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meeting of the Mayor and Common Council. E
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF a
10 SAN BERNARDINO AS FOLLOWS: o
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11 SECTION 1. Resolution No. 2009-122, adopted by the Mayor and Common Council L
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on May 18, 2009 establishing a new master fee schedule for City-wide user fees is hereby w
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14 amended to revise Part IX: Fire Department, Section I 1 to read as follows: U.
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15 "Section 11: The following fees are hereby established for response services at u
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16 traffic incidents that involve traffic control or vehicle extrication on public right of ways, o
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streets, and highways within the jurisdiction of the City of San Bernardino by billing the at- c
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fault driver and/or the owner of the vehicle driven by the at-fault driver, and their respective
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20 insurance companies: N
21 A. Traffic Control Fee: up to$373 per hour per incident =
22 B. Vehicle Extrication Fee (Level 1): up to$866 per hour per incident o
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C. Vehicle Extrication Fee(Level 2): up to $1,239 per hour per incident 4)
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The fees established by this section are per hour and any additional response time for 0
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26 the incident shall be billed in 15 minute increments at a rate of$93.25 per 15 minutes for
27 Traffic Control Fee, $216.50 per 15 minutes for Vehicle Extrication Fee (Level 1), and E
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28 $309.75 per 15 minutes for Vehicle Extrication Fee (Level 2)."
Packet Pg,..81
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AMENDING THE CITY'S MASTER FEE SCHEDULE, ;x
2 RESOLUTION 2009-122, ESTABLISHING NEW COST RECOVERY FEES FOR
TRAFFIC CONTROL AND VEHICLE EXTRICATION FOR SERVICES PROVIDED 2
3 BY THE FIRE DEPARTMENT DURING AN EMERGENCY REPSONSE TO 0
4 TRAFFIC COLLISIONS. a
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6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and o
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7 Common Council of the City of San Bernardino at a meeting
8 thereof, held on the_day of 2013, by the following vote, to wit: d
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Council Members: AYES NAYS ABSTAIN ABSENT d
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11 MARQUEZ a
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12 JENKINS
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13 VALDIVIA d
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14 SHORETT
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KELLEY
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17 JOHNSON
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18 MCCAMMACK N
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20 Geroge mn Hanna, City Clerk
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21 The foregoing Resolution is hereby approved this day of 2013.
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23 Patrick J. Morris, Mayor
24 City of San Bernardino c
25 Approved as to form: S
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JAMES F. PENMAN,
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City At rney
27 By: � � E
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01 P_gket g 82
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Traffic Control Response Fee Aftachement A O
Cost Analysis Worksheet
Department I Fundl Account User Fee Description
Fire 1 0011 2021 Auto Extncation
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Personnel Costs C
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Total 4
Total Total Annual Workers'
Medic Engine Unemploy Annual Dept. Total Labor N
Annual Annual PERS Fringe MEDICARE Compensal Hourly Rate O
ment Salary and Overheatl Costs
Salary Special Pay Benefits Ion Benefits
Fire Captain 119,000 3,600 37,000 11,900 400 1,800 4,165 177,865 17,787 195,652 67.00 LL
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Fire Engineer 104,200 6,400 33,400 11,900 300 1,600 3,647 181,447 16,145 177,592 60.82 Y
Fire Paramedic 103,300 2,400 31,900 11,900 300 1,500 3,616 154,916 15,492 170,408 58.36
Total Personnel Costs per Unit of Service(1 Hour Commitment): 186.18 w
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Other Costs(Equipment) y
Engine Response I Hours Cost per Hour LL
s85 1 $ 85.00
Total Other Costs per Unit of Service:1 $ 85.00 j
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Total Service Direct Cost $ 271 4)
City-Wide Overhead Rate Q 14.55% $ 39
Total Service CostrUnit $ 311 N
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Billing Service Fee 20% $ 62 U
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Total Cost per Incident $ 373 C L
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Recommended Fee $ 373
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Comparisons to Proposed Fee llJ
More/(Less)than S.S.
Recommended Fee pNj
Jurisdiction Fee per Unit Dollars Percentage N
Costa Mesa,CA $680 $ 307 82%
Hemet,CA $435 $ 62 17% N
Upland,CA $435 $ 62 17% N
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Leven Vehicle Extrication Response Fee Attachement B
Cost Analysis Worksheet
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Deparhnent 1 Funtl Account user Fee Description LL
Fire 1 0011 2021 Auto Extrication
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Personnel Costs L
Total Total Annual Workers'
J154,916 w
Medic Engine Unemploy Dept. Total Labor N
Annual Annual PERS Fringe MEDICARE Compensat Hourly Rate
Salary Special Pay Benefits ment Ion Overhead Costs
LL
Fire Captain 119,000 3,600 37,000 11,900 400 1,800 4,165 17,787 195,652 67.00 T
Fire Engineer 104,200 6,400 33,400 11,900 300 1,600 3,647 16,145 177,592 60.82 N
Fire Paramedic 103,300 2,400 31,900 11,900 300 1,500 3,616 15,492 170,408 58.36 >
Total Personnel Costs per Unit of Service(1 Hour Commitment): 188.18 O
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Personnel Costs
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Total Total Annual 13.616 Total O
Unemploy Annual Dept Total Labor U
Medic Truck Annual Annual PIERS Fringe ment MEDICARE Salary and Overhead Costs Hourly Rate Of
Salary Special Pay Benefits C
Benefits c
Fire Captain 119,000 3,600 37.000 11,900 400 1,800 177,865 17,787 195,652 67.00 N
Fire Engineer 104,200 6,400 33,400 11,900 300 1,600 161,447 16,145 177,592 60.82
Fire Paramedic 103,300 2,400 31,900 11,900 300 11500 154,916 15,492 170,408 58.36 t0
Total Personnel Costs per Unit of Service(1 Hour Commitment): 186.18 jA
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Personnel Coss C>
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Total Total Annual Workers' Total
Unemploy Annual Dept. Total Labor
Battalion Chief Annual Annual PIERS Fringe MEDICARE Compensat Hourly Rata
moot Costs
Salary and Overhead y
Salary Special Pay Benefits i°° Benefits N
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Battalion Chief 158,800 3,700 49,000 13,100 500 2,400 5,558 233,058 23,306 1 256,364 87.80 Y
Total Personnel Costs per Unit of Service(1 Hour Commitment): 87.80 G
Other Costs(Equipment) y
Engine Response Hours U170.00 LL
$85 1 ry
Medic Truck N
$85 1
Total Other Costs per Unit of Service: m
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Total Service Direct Cost $ 630 d
City-Wide Overhead Rate Q 14.55% $ 92 t
Total Service Cost/Unit $ 722 V
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Billing Service Fee 20% $ 144 Q
Total Cost per Incident $ 866
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Recommended Fee $ 888 °t
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Comparisons to Proposed Fee �
More/(LBSS)than S.B. O
Recommended Feed
Jurisdiction -Fee per Unit Dollars Percentage O
Costa Mesa,CA $1,150 $ 284 33%
Hemet,CA $1,800 $ 934 108% K
U land,CA $1,600 $ 934 108% 111
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Level 2 Vehicle Extrication Response Fee Attachement C
Cost Analysis Worksheet
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Department Fund Account User Fee 0escriptton ji
Fire 0011 2021 Auto Extrication d)
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Personnel Coats
Total Total Annual Workers' Total O
Medic Engine Unemploy Annual Dept. Total Labor
Annual Annual PERS Fringe MEDICARE Compensat Hourly Rate N
or Rescue Salary Special Pay Benefits merit Ion Salary and Overhead Costs d)
Benefits LL
Fire Captain 119,000 3,600 37,000 11,900 400 1,800 4,165 177,865 1],787 195,652 8].00 T
Fire Engineer 104,200 B,d00 33,400 11,900 300 1,600 3,84] 161,447 18,145 177,592 60.82
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Fire Paramedic 103,300 2,400 31,800 71,900 300 1,500 3,616 154,916 75,492 170,408 58.36 C
Total Personnel Coats per Unit of Service(1 Hour Commumerd): 186.18 U
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Personnel Costs
Total
Total Total Annual Workers' O
Unemploy Annual Dept. Total Labor
Medic Engine Annual Annual PEAS Fringe MEDICARE Compensat Hourly Rate U
Salary Special Pay Benefits meal ion $B and Overhead Costs
Benefits
Fire Captain 119,000 3,600 37,000 11,900 400 I'll 4,185 177,885 17,]87 195,852 87.00 N
Fire Engineer 104,200 6,400 33,400 11,900 300 1,800 3,84] 187,447 18,145 777,592 80.82 Mn
Fire Paramedic 103,300 2,400 31,900 11,900 300 1,500 1 3,618 1 154,916 15,492 170,408 58.36
Total Personnel Costs per Unit of Service(1 Hour Commitment): 186.18 N
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Personnel Costs
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Total
Total Total Annual Workers'
Unemploy Annual Dept. Total Labor I
Medic Engine Annual Annual PEAS Fringe MEDICARE Compensat Hourly Rate
Salary Special Pay Benefits anent ion Salary and Overhead Costs
Benefits
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Fire Captain 119,000 3,600 37,000 11,900 400 1,800 4,785 177,865 77,]8] 195,852 67.00 t
Fire Engineer 104,200 8,400 33,400 11,900 300 1,600 3,84] 187,447 16,145 177,592 60.82 U1
Fire Paramedic 103,300 2,400 31,900 11,900 300 1,500 3,616 1 154,916 15,4921 170,408 5836 ti
Total Personnel Costs per Unit of Service(t Hour Commitment): 786.18 >
Personnel Costs N
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Total Total Annual Workers' Total LL
Unemploy Annual Dept. Total Labor
Battalion Chief Annual Annual PERS Fringe MEDICARE Compensat Hourly Rate O
Salary Special Pay Benefits ment ion Salary and Overhead Costs y
Benefits
Battalion Chief 1 158,800 1 3,700 1 49,000 1 13,100 1 500 2,400 5,558 1 233,056 23,308 256,364 87.80 1
Total Personnel Costs per Unit of Service(1 Hour CommMed): 87.80 C
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Other Costs(Equipment p
Engine Response Hours Cost per HOUr w
$85 1 $ 85.00 Q
Medic Truck tV
$85 1 $ 85.00
Medic Engine j
$85 1 $ 85.00 01
Total Other Costs per Unit of Service: $ 255.00 J
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Total Service Direct Cost $ 907 7.
City-Wide Overhead Rate @ 14.55% $ 131 U
Total Service Cost/Unil $ 1,032
Billing Service Fee 20% $ 206 (j
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Total Cost per Incident $ 1,239 U
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Recommended Fee $ 1,239 v
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Comparisons to Proposed Fee IL
Morel(Less),than S.B. 3
Recommended Fee O)
Jurisdiction Fee per Unit Dollars I Percentage Z
Costa Mesa,CA $1,490 $251 20%
Hemet,CA $1,800 $561 45%
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Upland,CA $1,800 $561 45% E
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