HomeMy WebLinkAbout06.E- Finance DOC ID: 2224
f CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Jason Simpson M/CC Meeting Date: 01/07/2013
Prepared by: Jason Simpson,
Dept: Finance Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Consultant Services Agreement Between Intellibridge Partners and the City of
San Bernardino for Consultant Services
Financial Impact:
Account Budgeted Amount: $60,000.00 Account No. «Inert Account No»
Account Description: «Inert Account Description
Balance as of «Inert Date>>
Balance after approval of this item: «Inert Amount»
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt Resolution
Synopsis of Previous Council Action:
«Inert synopsis here>>
Background:
Intellibridge Partners is a consulting firm serving public agencies throughout California.
Intellibridge Partners has proposed to provide the City with additional accounting services with a
focused intent on Grant funding. Accounting services of Intellibridge Partners are needed as a
result of current economic conditions, the delayed budget process,the delayed completion of the
audit, implementation of a new financial software, and recover from an accounting back log.
This effort will assist with the continued progress to be in full compliancy with the Chapter 9
filings,Federal Court deadlines and State mandated fiscal reporting.
The below is representative of the services that will be provided for City Grants(123), SBETA
(119) and EDA(700-720):
I
-Performing bank reconciliations for different Grant funding Streams
-Develop and prepare Grant award account audit schedules
-Capital project budget Grant accounting processes
-Develop workable accounting check points and accurate reporting for Grant awards
-Develop utilization of the accounting fixed asset module
- General Fund Budget review for Grant
-FY 13 and FY 14 budget Grant coordination.
Supporting Documents:
Updated: 113/2013 by Jason Simpson Packet Pg. 57
2224
cResolution (DOCX)
t
Updated: 1/3/2013 by Jason Simpson
6.E.a
RESOLUTION NO.
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONSULTANT
3 SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS AND THE
CITY OF SAN BERNARDINO FOR CONSULTANT SERVICES.
4
5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: i
a
c
7 SECTION 1. The Acting City Manager of the City of San Bernardino is hereby a
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authorized and directed to execute on behalf of said City a Consultant Service Agreement
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between Intellibridge Partners and the City of San Bernardino for consultant services, a c
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11 copy of which is attached hereto marked Exhibit "A" and incorporated herein by reference c
m
12 as fully as though set forth at length.
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13 SECTION 2. The Purchasing Manager is hereby authorized to issue a Purchase m
14 CL
Order to Intellibridge Partners for consultant services for a total amount not to exceed °
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16 $60,000.00.
C
LL
17 SECTION 3. The authorization granted hereunder shall expire and be void and of N
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18 no further effect if the agreement is not executed by both parties and returned to the Office o
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20 of the City Clerk within sixty (60) days following the effective date of the Resolution.
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Packed Pg.59
6.E.a
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF CONSULTANT
SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS AND THE
4 CITY OF SAN BERNARDINO FOR CONSULTANT SERVICES.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6
and Common Council of the City of San Bernardino at a meeting
7
E.
8 thereof,held on the_day of 2013,by the following vote,to wit:
a
9 s
Council Members: AYES NAYS ABSTAIN ABSENT
10 MARQUEZ G
rn
11 w
w
JENKINS
12
13 VALDIVIA
14 SHORETT M
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0
15 KELLEY
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R
16 JOHNSON ``.
17 N
MCCAMMACK N
18 r_
0
19
0
20 Georgeann Hanna, City Clerk
21 The foregoing Resolution is hereby approved this day of , 2013. E
22
A
23 a
Patrick J. Morris, Mayor
24 City of San Bernardino
25 Approved as to form:
26 JAMES F. PENMAN,
City Attorney
27
By.
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Packet Pg. 60
Entered Into Rec. at MCCICDC Mtg: , Z1a
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by,
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Agenda Item No. -a3-�r
9 —
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City GlPkCDC Secretary
^CFO,N City of San Bernardino
INTER OFFICE MEMORANDUM
OFFICE OF THE CITY ATTORNEY
CITY OF SAN BERNARDINO
TO: Mayor and Council Members
FROM: Henry Empefio, Jr., Senior Deputy City Attorney
DATE: January 7, 2013
RE: January 7,2013 Council Meeting,Agenda Item No.6E,Resolution Authorizing
Execution of a Consultant Services Agreement Between Intellibridge Partners
and the City.
Minute Traq Document No. 2224
There is no Agreement included in the Agenda Packet for this item. This item was notjisted
in the January 7, 2013 Agenda Briefing Report issued by the City Clerk on January 2, 2013. The
Agreement is not included in Minute Traq,Document No. 2224. The Minute Traq system does not
show any approvals by the Finance Department, City Manager's Office, City Attorney's Office or
the City Clerk's Office for this item.
! This item should not have been placed on the Council Meeting Agenda.
Henry Empeiio, Jr.
Senior Deputy City Attorney
cc: James F. Penman, City Attorney
Gigi Hanna, City Clerk
Andrea Travis-Miller, City Manager
Jason Simpson,Finance Director
Agenda Item No. 6E
January 7, 2013
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