HomeMy WebLinkAbout07.B- Finance DOC ID: 2224
CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Jason Simpson M/CC Meeting Date: 01/22/2013
Prepared by: Jason Simpson,
Dept: Finance Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Execution of a Consultant Services Agreement Between Intellibridge Partners and the City of
San Bernardino for Consultant Services. (At Meeting of January 7, 2013, Item Continued to
January 10, 2013; Item Continued to January 22,2013.)
Financial Impact:
The services agreement will provide $60,000 from salary savings for positions that the
department has been unable to fill.
Motion: Continue to February 4, 2013.
Synopsis of Previous Council Action:
<<None.>>
Background:
Intellibridge Partners is a consulting firm serving public agencies throughout California.
Intellibridge Partners has proposed to provide the City with additional accounting services with a
focused intent on Grant funding. Accounting services of Intellibridge Partners are needed as a
result of current economic conditions,the delayed budget process,the delayed completion of the
audit, implementation of a new frtancial software, and to recover from an accounting back log.
This effort will assist with the continued progress to be in compliance with the Chapter 9 filings,
Federal Court deadlines and State mandated fiscal reporting.
The below is representative of the services that will be provided for City Grants(123), SBETA
(119) and EDA (700-720):
- Performing bank reconciliations for different Grant funding Streams
-Reconciliations of accounts -Deferred Revenues,Receivables
-Develop and prepare Grant award account audit schedules
-Capital project budget Grant accounting processes
-Develop workable accounting check points and accurate reporting for Grant awards
-Develop utilization of the accounting fixed asset module
- General Fund Budget review for Grant
- FY 13 and FY 14 Budget Grant coordination.
Supporting Documents:
Resolution (DOCX)
Updated: 1/17/2013 by Linda Sutherland Packet Pg. 168
RESOLUTION NO.
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONSULTANT
3 SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS AND THE
CITY OF SAN BERNARDINO FOR CONSULTANT SERVICES.
4
5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
v
C
7 SECTION 1. The Acting City Manager of the City of San Bernardino is hereby
a
8 rn
authorized and directed to execute on behalf of said City a Consultant Service Agreement
9 a
10 between Intellibridge Partners and the City of San Bernardino for consultant services, a
11 copy of which is attached hereto marked Exhibit "A" and incorporated herein by reference
iK
R
12 as fully as though set forth at length.
c
13
SECTION 2. The Purchasing Manager is hereby authorized to issue a Purchase A
14
Order to Intellibridge Partners for consultant services for a total amount not to exceed °
15
16 $60,000.00. c
LL
17 SECTION 3. The authorization granted hereunder shall expire and be void and of N
N
18 no further effect if the agreement is not executed by both parties and returned to the Office o
19
20 of the City Clerk within sixty (60) days following the effective date of the Resolution. 0
21 ///
d
E
22
m
23
24
25
26
27
28
Packet Pg. P69
7.B.a
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF CONSULTANT
SERVICES AGREEMENT BETWEEN INTELLIBRIDGE PARTNERS AND THE
4 CITY OF SAN BERNARDINO FOR CONSULTANT SERVICES.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6
and Common Council of the City of San Bernardino at a meeting
7 R
IL
8 thereof,held on the_day of 2013,by the following vote,to wit:
v
L
9 '-
Council Members: AYES NAYS ABSTAIN ABSENT �
10 MARQUEZ
rn
11 w
w
JENKINS
12
13 VALDIVIA
r
14 SHORETT v
0
15
KELLEY c
16 JOHNSON ``
17 N
MCCAMMACK
18
0
19
0
20 Georgeann Hanna, City Clerk
21 The foregoing Resolution is hereby approved this day of 12013. E
22 U
0
23 a
Patrick J. Morris, Mayor
24 City of San Bernardino
25 Approved as to form:
26 JAMES F. PENMAN,
City Attorney
27
�... By:
28
PacketPg. 170