HomeMy WebLinkAbout05.I- Public Works DOC ID: 1293 E
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CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Bid Acceptance
From: Nadeem Majaj M/CC Meeting Date: 11/21/2011
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): 1
Subject:
Reject All Bids for Energy Efficiency Lighting Upgrade at the Police Department Building.
Financial Impact:
Account Budgeted Amount: $140,800
Account No. 123-887-5505-5112-0068
Account Description: Other Professional Services
Balance as o£ 9/29/11 $140,800
Balance after approval of this item: No Change
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Reject all bids for Energy Efficiency Lighting upgrade at the Police Department
Building.
Synopsis of Previous Council Action:
5/12/2009 - The Grants Ad Hoc Committee recommended approval of grant funding for this
project and others.
6/15/2009-Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
submittal of the Energy Efficiency and Conservation Block Grant application to develop an Energy
Efficiency&Conservation Strategy.
Background:
The Public Works Department, Operations & Maintenance Division, is responsible for
maintaining the Police Department building located at 710 N. "D" Street. The City received
Energy Efficiency & Conservation Block Grant (EECBG) No. DE-SC0001924 as part of the
American Recovery & Reinvestment Act (ARRA) of 2009. The Block Grant provides funding
to install energy efficient lighting in various City buildings.
On September 27, 2011, a notice inviting sealed bids was initiated to solicit bids for energy
efficient lighting upgrades at the Police Department building. The bid includes a fixed fee for all
labor, materials, and equipment. Notices of bids were e-mailed to the Chamber of Commerce
and posted on the City's website.
QA total of three bids were received and are listed below:
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1293
Name of Bidder City Bid Amount
MDE Group, Inc. Riverside,CA $283,680.20
Construction Electric, Inc. Riverside, CA $310,564.80
Pacific Electric Lighting& Sound, Inc. Beaumont, CA $294,800.00
After opening and reviewing the sealed bids, staff determined that all valid bids were
substantially over the projected cost. The specifications for this Request for Proposal were
written using one of the top energy efficiency lighting control products available. Unfortunately,
the bids came in far above the estimate and were beyond the amount the grant can fund. A new
Request for Proposal will be issued using less expensive control devices that will provide less
granular control, yet will still allow for a fair amount of energy savings and meet the
requirements of the grant.
Supporting Documents:
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