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DOC ID: 1300 G
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Bid Acceptance
From: Nadeem Majaj M/CC Meeting Date: 11/21/2011
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): 1
Subject:
Reject All Bids for Energy Efficiency Lighting Upgrade at City Hall.
Financial Impact:
Account Budgeted Amount: $296,500
Account No. 123-887-5505-5111-0068
Account Description: Other Professional Services
Balance as of 11/10/11: $290,500
Balance after approval of this item: No Change
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Reject all bids for Energy Efficiency Lighting upgrade at City Hall.
Synopsis of Previous Council Action:
5/12/2009 - The Grants Ad Hoc Committee recommended approval of grant funding for this
project and others.
6/15/2009-Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the submittal of the Energy Efficiency and Conservation Block Grant application to
develop an Energy Efficiency& Conservation Strategy.
Background:
The Public Works Department, Operations & Maintenance Division, is responsible for
maintaining City Hall located at 300 N. "D" Street. The Operations & Maintenance Division
received Energy Efficiency&Conservation Block Grant(EECBG)No. DE-SC0001924 as part
of the American Recovery& Reinvestment Act(ARRA) of 2009. The Block Grant provides
funding to install energy efficient lighting in City buildings.
On September 27, 2011, a notice inviting sealed bids was initiated to solicit bids for energy
efficient lighting upgrades at the City Hall building. The bid includes a fixed fee for all labor,
materials,and equipment. Notices of bids were e-mailed to the Chamber of Commerce and
posted on the City's website.
Updated: 11/17/2011 by Mayra Ochiqui G
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A total of three bids were received and are listed below. One bid was determined to be invalid
because it was incomplete.
Name of Bidder City Bid Amount
Construction Electric,Inc. Riverside,CA $668,543
MDE Group, Inc. Riverside,CA Invalid
Pacific Electric Lighting& Sound, Inc. Beaumont, CA $670,935
After opening and reviewing the sealed bids, staff determined that all valid bids would
substantially exceed the available budget. The specifications for this Request for Proposal were
prepared using one of the top energy efficiency lighting control products available.
Unfortunately the bids came in beyond what the grant can fund. A new Request for Proposal will
be issued using less expensive control devices that will provide less granular control,yet will still
allow for an adequate amount of energy savings in order to meet the requirements of the grant.
Supporting Documents:
Updated: 11/17/2011 by Mayra Ochiqui G
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