HomeMy WebLinkAbout05.E- Public Works RESOLUTION (ID # 1397) DOC ID: 1397 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Contract Change Order
From: Nadeem Majaj M/CC Meeting Date: 12/19/2011
Prepared by: Jim Geyer, (909) 384-5140
Dept: Public Works Ward(s): All
Subject:
Authorize the Director of Public Works to Execute Contract Change Order No. One with Elite
Companies US, Inc. for Pavement Rehabilitation on Rialto Avenue from Lena Road to
Tippecanoe Avenue(SS06-044), Per Project Plan No. 12283B.
Financial Impact:
Funding for this project is available in the FY 11-12 Budget(Account No. 245-160-5504-7904--
0025)"SS06-044 Pavement Rehabilitation on Rialto Avenue from Lena Road to Tippecanoe
Avenue" as follows:
Account Budgeted Amount: $200,000 Account No. 245-160-5504-7904-0025
Balance as of 12/1/11: $90,294 Balance after approval of this item: $53,000
Please note this balance does not indicate available funding. It does not include non-encumbered
reccurring expenses or expenses incurred,but not yet processed.
Motion: That the Director of Public Works be authorized to execute Contract Change
Order No. One with Elite Companies US, Inc. for Pavement Rehabilitation on
Rialto Avenue from Lena Road to Tippecanoe Avenue (SS06-044), per Project
Plan No. 12283B.
Synopsis of Previous Council Action:
07/05/11 The Mayor and Common Council adopted the FY 2011/12 to FY 2015/16 Capital
Improvement Program.
05/16/11 The Mayor and Common Council awarded a contract through a Resolution to Elite
Companies US, Inc. for pavement Rehabilitation on Rialto Avenue from Lena Road
to Tippecanoe Avenue(SS06-044),per Project plan No. 12283B.
06/30/10 The Mayor and Common Council adopted FY 2010/11 to 2014/15 Capital
Improvement Program.
Background:
On May 16, 2011, the Mayor and Common Council adopted Resolution No. 2011-107, awarding
a contract to Elite Companies US, Inc. for construction of street rehabilitation improvements on
CRialto Avenue from Lena Road to Tippecanoe Avenue. The Notice to Proceed was issued to the
Updated: 12/15/2011 by James F.Penman A
Packet Pg. 61
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�1 contractor on July 18, 2011.
V During construction, City inspectors identified a portion of the south concrete curb and gutter on
Rialto Avenue that had been uplifted by the roots of an existing street tree, causing drainage
water to pond in the roadway. This condition created excessive road damage and challenges to
pedestrian access. Therefore, the contractor was directed to remove the displaced curb, gutter,
and sidewalk, and City crews removed the tree and its conflicting roots. The contractor was then
directed to realign and place the new concrete structures with the adjoining roadway and
sidewalk. Excessive asphalt road damage had to be removed and additional asphalt concrete
material was placed to correct the road drainage problem. This work was not included in the
original contract plans and specifications.
Also, during construction, the contractor was directed to remove additional distressed pavement
areas at the two intersections of Alameda Avenue and Newport Avenue with Rialto Avenue to
provide an acceptable driving surface for turning vehicles. Additional asphalt grinding and
paving was required to encompass the distressed pavement that existed at those locations. This
work was not included in the original contract plans and specifications.
It was additionally determined to extend and adjoin the new roadway pavement to the existing
driveway entries at the right-of-way line along Rialto Avenue. This was done to provide
acceptable access to and from the affected residences and help prevent the tracking of mud onto
the improved roadway. This required additional work and resulted in increased quantities from
the original bid. This work was not included in the original contract plans and specifications.
Upon installation of the new roadway striping, it was determined that the actual quantity for the
double yellow centerline striping was 317 lineal feet more than initially estimated. This
additional quantity was installed to complete the improvements identified in the contract plans
and specifications.
City Attorney Review:
Courtest Copy No Approval Required
Sunnortina Documents:
CCO#01 for Elite Companies (PDF)
Updated: 12/15/2011 by James F. Penman A
Packet Pg. 62
PUBLIC WORKS DEPARTMENT
300 North"D"Street• San Bernardino•CA 92418-0001
Engineering 909.384.5111•Fax: 909.384.5155
Facilities 909.384.5244•Fax: 909.384.5155
SanB www.sbcity.org
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CONTRACT CHANGE ORDER NO. ONE <
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FILE NO. 1.7904 W.O.NO. 7767 DATE: DECEMBER 19, 2011
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PROJECT: PAVEMENT REHABILITATION,RIALTO AVENUE,LENA ROAD TO 0
TIPPECANOE AVENUE,PER PLAN NO. 12283B (SS06-044) 0
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TO: ELITE COMPANIES US,INC. o
15321 LA SALLE LANE
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HUNTINGTON BEACH,CA 92647
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GENTLEMEN: 0
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You are hereby compensated for performing the additional work as follows:
® ITEM NO: DESCRIPTION OF CHANGE COST o
Remove and replace damaged concrete curb, gutter, and
1-1 sidewalk. Removed failed asphalt concrete pavement areas and $ 13,439.50
replaced with deep-lift asphalt concrete. v
Removal and replacement of failed asphalt concrete pavement
1-2 at join intersections of Alameda Avenue and Newport Avenue $ 6,065.44
with Rialto Avenue. 0
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Saw cut, grade, and pave driveway extensions up to edge of
1-3 Rialto Avenue new paving.
$ 17,302.10 w
1� Additional 317 Lineal Feet of Bid Item No. 12: 4-inch Double 0
$ 500.86
Yellow Centerline Thermoplastic Traffic Striping o
TOTAL COST CCO #1 $ 37,307.90 0
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S.E.a
CHANGE ORDER NO.ONE—ELITE COMPANIES US,INC.
PAVEMENT REHABILITATION,RIALTO AVENUE,LENA ROAD TO TIPPECANOE AVENUE,
PER PLAN NO. 12283B(SS06-044)
JUSTIFICATION:
Removal and replacement of existing damaged concrete curb, Butter, and
sidewalk. Removal of failed asphalt concrete pavement areas and
replacement with deep-lift asphalt concrete.
A portion of the south concrete curb and gutter on Rialto Avenue had been
uplifted by the roots of an existing street tree, causing drainage water to pond in a
the roadway. This condition had caused excessive road damage and °
Item unacceptable pedestrian access conditions. The contractor was directed to it
No. 1-1 remove the displaced curb, gutter, and sidewalk to allow City crews to remove j
the tree and its conflicting roots. The Contractor was then directed to realign and
place the new concrete structures with the adjoining roadway and sidewalk. c
Excessive asphalt road damage had to be removed and additional asphalt E
concrete material was placed to correct the road drainage problem. This change 0
order provides for the contractor's additional work efforts to re-construct the
concrete structures and place the additional asphalt pavement. This work was not w
included in the original contract plans and specifications.
Removal and replacement of failed asphalt concrete pavement at join U
intersections of Alameda Avenue and Newport Avenue with Rialto Avenue. v
City inspectors identified distressed pavement areas at the two intersections of °M
Alameda Avenue and Newport Avenue with Rialto Avenue that needed to be
1-2 addressed to provide an acceptable driving surface for turning vehicles.
Therefore, additional asphalt grinding and paving was required to encompass the 4
distressed pavement that existed at those locations. This change order provides
for the contractor's additional work efforts to grind and re-construct the pfd
additional asphalt road surfaces. This work was not included in the original v
contract plans and specifications.
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Saw cut, grade, and pave driveway extensions up to edge of Rialto Avenue E
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new paving. U
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During construction, it was determined that it was necessary to extend the new w
roadway pavement to the existing driveway entries at the right-of-way line along w
1-3 Rialto Avenue. This was done to provide acceptable access to and from the o
affected residences and help prevent the tracking of mud onto the improved 't
roadway. This required additional work and an increase in quantities from the U
original bid. This change order provides for the contractor's increased work and
quantities to provide the modified entries for the Rialto Avenue residents. This v
work was not included in the original contract plans and specifications. c
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Additional 317 Lineal Feet of Bid Item No. 12: 4-inch Double Yellow w
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Centerline Thermoplastic Traffic Striping.
1-4 An additional 317 lineal feet of centerline striping was needed to restore the
street to an acceptable condition.
2 Packet Pg. 64
CHANGE ORDER NO.ONE—ELITE COMPANIES US,INC.
PAVEMENT REHABILITATION,RIALTO AVENUE,LENA ROAD TO TIPPECANOE AVENUE,
PER PLAN NO. 12283B(SS06-044)
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount .............................................................................................. $ 109,705.65 a
Contract Change Order No. One............................................................$ 37.307.90 0
Revised Construction Contract cost . . . . . . . . . . . . . . . . . . . . . . . . . . ................... $ 147,013.55
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Additional time to complete Contract due to this Change Order.................22 Working Days
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The current change order represents an increase of 34_01 %of the original contract amount. o
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ELITE COMPANIES US,INC. CITY OF SAN BERNARDINO
CONTRACTOR PUBLIC WORKS DEPARTMENT w
Accepted Approved O
By: By: v
NADEEM MAJAJ
Title: Director of Public Works
Date: Date:
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Approved
By:
CHARLES E.McNEELY
City Manager
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Date: E
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MCC Date approved: December 19,2011 12
Agenda Item No.
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