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Home My WebLink About05.C- Finance DOC ID: 2009 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Claims and Payroll From: Jason Simpson M/CC Meeting Date: 10/01/2012 Prepared by: Veronica Martinez, (909)384- 5 242 Dept: Finance Ward(s): All Subject: Approval of Commercial Checks and Payroll Checks Financial Impact: Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. Approve the register of demands dated: June 19, 2012 11/2012#63 $ 101,948.94 June 26, 2012 11/2012#64 418,024.90 June 27,2012 11/2012#65 9,211.92 July 3,2012 12/2013 #66 - 1 1,575,637.33 July 11,2012 12/2013 #67 -2 1,176,699.35 July 12,2012 12/2013 #68 - 3 4,201,433.00 July 16,2012 12/2013 #69 -4 10.000.00 Grand total Register of Demands $7,492,955.44 Approve the total payroll: Semi Monthly Gross Payroll 7/16/2012 - 7/31/2012 $4,806,324.97 Semi Monthly Gross Payroll 8/1/2012 - 8/15/2012 3,840,107.57 Monthly Gross Payroll 7/16/2012 - 8/15/2012 7.100.00 Grand Total Gross Payroll: $8,653,532.54 Supporting Documents: Updated:9/17/2012 by Linda Sutherland Packet Pg. 13 CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE DATE PAID PP No. IiC CHECK NUMBERS USED: l ll/ 1 CHECK NUMBERS VOIDED: CHECK NUMBERS CANCELLED: 13 L4-7 35 EARNINGS: Regular Gross: Adjustments: Total Adjusted Gross Payroll � 5 i DEDUCTIONS: [ [ Total (Without Adjustments) I ,7 V[/r J 7/ Adjustments: Total Adjusted Deductions =1 , 461 ,5-5- / Net Payroll APPROVALS FOR PAYMENT � R JTO4 OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll I, / CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE 17'X I DATE PAID . /. � �� PP No. CHECK NUMBERS USED: l 7 ,p d j 3��f�3 (p�p » — �o��33 3 ✓ CHECK NUMBERS VOIDED: I �) 133 a� 33 CHECK NUMBERS CANCELLED: '�3L f�� EARNINGS: ✓ Regular Gross: 41 Adjustments: C 1 Total Adjusted Gross Payroll DEDUCTIONS: 1I t Q Q ( I, Total (Without Adjustments) `7', I� 0 v�• ! o { Adjustments: /T^ I Total Adjusted Deductions � , ,� �• to 1 / ✓ 4 Net Payroll APPROVALS FOR PAYMENT DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of pp The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department nISTRIRI1TION WHITF�.INCIcR CANARV—Pav 11 CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE DATE PAID S / PP No. U/"L CHECK NUMBERS USED: CHECK NUMBERS VOIDED: 7 f P r l 0 T CHECK NUMBERS CANCELLED: T EARNINGS: Regular Gross: t D Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: rr Total (Without Adjustments) U Adjustments: Total Adjusted Deductions d q ,c Net Payroll J + APPROVALS FOR PAYMENT DI ECT R F FINANCE SECRETARY OF CIVIL SERVI E BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll CHECK RUN #2 #63 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JUNE 19, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JUNE 19, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer CHECK RUN #2 City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JUNE 19, 2012 Claim Register Number #63 2011/2012 Check No. 823410 Through 823439 Void: No. Check No. No. Total Amount Approved $ 101, 948. 94 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $ 101, 948. 94 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER n, FIG3.01 Ic-901 �wr"ma�oga°c� CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JUNE 26, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JUNE 26, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JUNE 26, 2012 Claim Register Number #64 2011/2012 Check No. 823440 Through 823578 Void: No. Check No. No. Total Amount Approved $ 418, 024. 90 Approved for Payment: Director of Financed — Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 420, 976. 03 CANCELLED ( 2,951.13 ) TOTAL 418,024. 90 Distribution: WHITE-aly Gerk CANARY-Treesurer PINK-Cash RecencDe GOLD-AP REGISTER FINC3.01 µ-e01 +� CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JUNE 27, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JUNE 27, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JUNE 27 , 2012 Claim Register Number #65 2011/2012 Check No 823579 Through 823579 Void: No. Check No. No. Total Amount Approved $ 9,211. 92 Approved for Payment: Director of Finance LG Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 9,211. 92 GiV c, &W B=R1/IlY1l1 Distrihulion: WHITE-Gry Gerk CANARY-Treesarer PINK-Cash Reconcile GOID-APREGISTER FINC-3.01 It-801 �•'^"LP11A1MOg""mss #66 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JULY 3, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JULY 3, 2.01.2 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JULY 3, 2012 Claim Register Number #66 2012/2013 Check No. 823580 Through 823827 Void: No. Check No. No. Total Amount Approved $ 1, 575,637. 33 Approved for Payment: ` Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $2, 120, 463. 83 WIRES 147, 481. 50 CANCELLED (692, 308. 00) TOTAL $1, 575,637. 33 Diatri6Won: WHITE-Gry Gad CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER c«�a°f...n�m.... fINC-3.01 µ-901 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JULY 11, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JULY 11, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer I City of San Bernardino Finance Department BANK BALANCE ADJUSTMENT REPORT Month: JULY Page Number: 67 Account Name: Commercial Date: JULY 11, 2012 Account Number: 206-698-020 Reporting Period: 2012/2013 Book Balance Forward: 1 50,000.00 • Deposits—Total Amount: + 1,176,699. 35 • New Checks—Total Amount: - 1,176,699. 35 Check Numbers 823828 thru 823841 • Checks Cancelled —Total Amount: + –0– Check Numbers: • Checks Voided —Amount as Applicable Check Numbers: + –0– SUB TOTAL 50,000.00 Bank Adjustments: *New Book Balance 50,000.00 Submitted By IaNDA SOUTH Approved By ..� -Carry forward to next page RNATRE xT CENTRAL MUNTiNG EARVICES Distribution — WHITE.Trassurtr CANARY-Check File PINK-APPIN GOLD-Cash Reconcile FINC3.02 (1%1 i i City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JULY 11, 2012 Claim Register Number #67 2012/2013 Check No. 823828 Through 823841 Void: No. Check No. No. Total Amount Approved $ 1,176,699. 35 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 1,176,699. 35 DisWbutim WRITE-C/ry Clerk CANARY-Treasurer PINK-Cash ReconaYe GOLD-APREGISTER FINC3.01 44-901 °.w""w irs° CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JULY 12, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JULY 12, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JULY 12, 2012 Claim Register Number #68 2012/2013 Check No. . 823843 Through s23e43 Void: No. Check No. No. Total Amount Approved $ 4,201, 433. 00 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 4,201, 433. 00 Distribution: WHITE-Cfty0w* CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC-3 x�inNia .01 14-901 r �rnvna CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JULY 16, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JULY 16, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JULY 16, 2012 Claim Register Number #69 2012/2013 Check No. 823844 Through 823844 Void: No. Check No. No. Total Amount Approved $ 10,000. 00 Approved for Payment: r-- -� Director of Finance .A O Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 10,000. 00 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC3.01 (4-901 °r ww nwaa .