HomeMy WebLinkAbout06.N- Public Works DOC ID: 1929 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
�+ Contract Change Order
From: Jim Smith M/CC Meeting Date: 08/06/2012
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): All
Subject:
Request for Approval of Change Order No. 1 to New West Signal, Inc., for Repair, Replacement,
and Upgrade of the Light System at Various Locations in the City of San Bernardino.
i Financial Impact:
Account Budgeted Amount: $19,276
Account No. 243-160-0025-5504-7443
Account Description: Citywide Community Centers Upgrades
Balance as o£ 6/28/12: $22,747
Balance after approval of this item: $3,471
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Authorize the Director of Public Works to execute Contract Change Order No.
One with New West Signal, Inc., for Repair, Replacement, and Upgrade of the
Lighting System at Various Locations in the City of San Bernardino in the
amount of$19,276.23.
1 Synopsis of Previous Council Action:
04-02-12 Resolution No. 2012-56 -The Mayor and Common Council awarded a contract to
New West Signal, Inc., for repair,replacement, and upgrade of the lighting system at various
locations in the amount of$199,513.
Backp_round•
On April 2, 2012,the Mayor and Common Council adopted Resolution No. 2012-56, authorizing
the award of a contract to New West Signal, Inc., for repair,replacement, and upgrade of the
lighting system at various locations per Bid Document No. 12583. The proposed repairs,
replacements, and upgrades to the street lighting system included: repairing and replacement of
Olight fixture components,installation of conductors and connections, securing pull boxes with
Updated: 8/2/2012 by Linda Sutherland A
1929
concrete, securing hand hole covers with tamper-proof screws,replacement of entire luminaries,
lamps,ballasts, starters,igniters, fuses,lenses,reflectors,connective wiring, fuse holders,photo
cells,reflectors,and shorting caps that have failed due to theft,vandalism, normal aging or
deterioration. The contract also provides for the general component cleaning of fixtures during
any repair on luminaries that may interfere with the illumination of the street.
As an extension of the contract,New West Signal repaired a portion of the lighting system at
Lytle Creek Park. The park area and restroom lighting were inoperable due to theft and
vandalism of the system conductors, causing a severe health and safety issue. The parking lots on
the east side of the park and the park road lights were repaired by installing new conductors into
the existing conduits. The electric panel was rewired and the restroom lighting was also
restored. The repair cost for this work will be charged to Fund 243,various park construction.
The total change order amount was $19,276.23. The work was completed in accordance with
City standards and has been accepted by the field inspector. Staff is recommending approval of
this contract change order.
Sunuordn¢Documents:
CO-I (RTF)
i
I
1
Updated:8/2/2012 by Linda Sutherland A
PUBLIC WORKS DEPARTMENT
300 North"D"Street
San Bernardino,CA 92418-0001
Engineering 909.384.5111
SanBernar lno Fax:909.384.5155
Facilities 909.384.5244
Fax:909.384.5155
www.sbcity.org
CONTRACT CHANGE ORDER NO. ONE
FILE N0. 7.37-2019 P.O. N0.2012-2374 DATE: JUNE 26,2012 tn
N
PROJECT: REPAIR,REPLACEMENT AND UPGRADE OF THE STREET LIGHT
SYSTEM AT VARIOUS LOCATIONS IN THE CITY OF SAN 3
w
BERNARDINO. ?
TO: NEW WEST SIGNAL,INC. z°
14055 FOOTHILL BLVD.
FONTANA, CA 92335 0
d
GENTLEMEN:
O U
You are hereby compensated for performing the additional work as follows: c,
N
ITEM NO: DESCRIPTON OF CHANGE: COST
1-1 Repair of a portion of the park lighting system at Lytle Creek Park. $ 19 276.23 N
C
TOTAL COST OF CCO#1 $ 19,276.23 2
d
JUSTIFICATION:
The park area and the restroom lighting were not functioning due to theft and vandalism of o
Item 1-1 the system conductors. The parking lots on the east side of the park and the park road
No. lights were repaired by installing new conductors into the existing conduits. The electric
E
panel was rewired and the restroom lighting was also restored.
a
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
OriginalTotal Bid Amount ...................................................................................................$ 199,513.00
Contract Change Order No. One...........................................................................................$ 19.276.34
Revised Construction Contract Cost .....................................................................................$ 218,789.34
Additional time to complete Contract due to this Change Order...................................5 Working Days
The current change order represents an increase of 9.66% of the original contract amount.
Packet Pg. 302
CHANGE ORDER NO.ONE-NEW WEST SIGNAL,INC.REPAIR,REPLACEMENT AND UPGRADE OF THE STREET
LIGHT SYSTEM AT VARIOUS LOCATIONS IN THE CITY OF SAN BERNARDINO.
QNEW WEST SIGNAL,INC. CITY OF SAN BERNARDINO
CONTRACTOR PUBLIC WORKS DEPARTMENT
Accepted Approved
By: By
JIM SMITH
Title: Interim Director of Public Works
Date: Date:
c
Approved in
By:
ANDREA TRAVIS-MILLER
Acting City Manager
z
Date:
6
z
m
MCC date approved: August 6,2012 0
Agenda Item No.
c
m
s
U
m
N
N
C
O
N
.j
d
(Y
r
U
c
d
E
r
u
m
Q
Packet Pg.303