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HomeMy WebLinkAbout07.O- Public Works RESOLUTION (ID#2035) DOC ID: 2035 A CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract Amendment From: Jim Smith M/CC Meeting Date: 10/15/2012 Prepared by: Michael Grubbs, (909) 384- 5140 Dept: Public Works Ward(s): 4 Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing Execution of Amendment No. 6 to Professional Services Agreement with AECOM Technical Services, Inc., to Provide Engineering Services for the Design of Old Waterman Canyon Bridge Repair(SS07-14). Financial Impact: Adequate funding to cover cost of this amendment in the amount of$75,195.06 is available in the FY 2012/13 CIP budget for Project No. SS07-14(Account No. 242-160-5504-7671-0025) "Design of Old Waterman Canyon Bridge Repair." The cost of the amendment will be reimbursed as follows: FEMA 75 percent and Cal EMA 25 percent. Account No. 242-160-5504-7671-0025 Account Budgeted Amount: $2,386,900 Balance as of. 09/12/2012: $2,256,291 Balance after approval of this item: $2,181,096 C Please note this balance does not indicate available funding. This budgeted amount reflects the estimated cost for bridge replacement. Given that the funding agency changed the scope of the project from replacement to repair,this budgeted amount will be reduced in next year's Five- Year Capital Improvement Program. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 05/15/06 Adopted Resolution No. 2006-145 approving Agreement for Professional Services in the amount of $224,621.00 with LAN Engineering Corporation to provide Engineering Services for the Design of Old Waterman Canyon Bridge Replacement (SS07-14). 11/06/06 Adopted Resolution No. 2006-376 approving Amendment No. 1 to Agreement with LAN Engineering for Services in the amount of $25,916.94 for additional environmental services for the Design of Old Waterman Canyon Bridge Replacement(SS07-14). 05/07/07 Adopted Resolution No. 2007-135 approving Amendment No. 2 to Agreement for Services in the amount of $8,000.00 for Initial Site Assessment (ISA) for the Design of Old Waterman Canyon Bridge Replacement(SS07-14). 08/06/07 Adopted Resolution No. 2007-316 approving Amendment No. 3 to Agreement in the amount of $3,650.00 for the Design of Old Waterman Canyon Bridge Replacement(SS07-14). l 04/04/11 Adopted Resolution No. 2011-079 approving Amendment No. 4 to Agreement in Updated: 10/11/2012 by Georgeann"Gigi"Hanna A Packet Pg. 363 2035 O the amount of $160,793.44 for the Design of Old Waterman Canyon Bridge Replacement(SS07-14). 04/16/12 Adopted Resolution No. 2012-135 approving Amendment No. 5 to Agreement in the amount of $4,754.50 for the Design of Old Waterman Canyon Bridge Replacement(SS07-14). Background: Although the City has filed for Chapter 9 protection, this item is being recommended for action because the City is obligated to move forward with completion of the project or the City will be required to return the funds to the funding agencies. On August 7, 2006, the FY 2006/11 5-Year Capital Improvement Program (CIP) was adopted, which included a project to replace Old Waterman Canyon Bridge (SS07-14). The project has been carried over in subsequent years and is included in the latest CIP adoption. This bridge is located on Old Waterman Canyon Road, approximately one mile north of Waterman Avenue (State Route 18). The bridge was severely damaged in a flood that occurred on December 25, 2003. Funding for repair of the bridge was approved by the Federal Emergency Management Agency (FEMA) under disaster declaration FEMA-1498-DR; however, before repairs could be started, a second flood event occurred on January 10,2005, and further damaged the structure. A federal disaster declaration (FEMA-1577-DR) was made for the San Bernardino area subsequent to the January 10, 2005, storm. FEMA reviewed the condition of the bridge and determined that due to the cost of repairing the bridge it should be replaced and FEMA allocated $505,000 for replacement. The allocated funding consisted of 75 percent to be reimbursed by �r FEMA and the remaining 25 percent to be reimbursed by the State Office of Emergency Services (OES), which is now known as the California Emergency Management Agency (Cal EMA). Upon completion of the design, an engineer's estimate of the probable construction cost was submitted to FEMA for approval and FEMA determined that due to the replacement cost, the bridge would not qualify for replacement and directed the City to pursue repairing the bridge instead. FEMA later modified its approval to allocate only $500,001 as the reimbursable amount. The reimbursement percentages between FEMA and Cal EMA remains unchanged. The Cal EMA/FEMA funding needs to be used to repair the bridge by October 15, 2012; however, a request for a one-year extension of time has been submitted to CAL EMA/FEMA in order to accommodate the additional permit requirements that were identified by regulatory agencies during permitting. On May 15, 2006, an Agreement for Professional Services in the amount of $224,621 was approved with LAN Engineering Corporation (currently known as AECOM Technical Services, Inc.) to provide Engineering Services for the Design of Old Waterman Canyon Bridge Replacement (SS07-14). Since approval of the initial Agreement with AECOM, five Amendments have been approved, bringing the total amount of the Agreement to $427,735.88. Copies of the five Amendments are attached. On September 7, 2012, AECOM requested an additional budget adjustment due to unanticipated cost increases associated with obtaining approval from the California Department of Fish and Game (CDFG). The requirements of the CDFG and other environmental permitting agencies were not known at the time that the subject consultant agreement was entered into and these Updated: 10/11/2012 by Georgeann"Gigi"Hanna A pWcket Pg. 364 2035 additional requirements were identified during the course of completing the design and obtaining the required permits. Some of the tasks are needed to comply with the permit conditions during construction. The proposed additional tasks are outlined in Attachment 1. The breakdown of funding for the AECOM Technical Services, Inc., Agreement and Amendments is as follows: Description Amount Original Agreement $ 224,621.00 Amendment No. 1 $ 25,916.94 Amendment No. 2 $ 5,000.00 Amendment No. 3 $ 3,650.00 Amendment No. 4 $ 160,793.44 Amendment No. 5 $ 4,754.50 Amendment No. 6 $ 75,195.06 Total $ 502,930.94 Attached are photographs of the damage to the bridge caused by the storm of 2003. Rock and debris laden flows sheared off the bridge rails and severely damaged several structural components. Temporary K-Rails have been installed and a 10-ton weight limit has been placed on the bridge to restrict use by heavy vehicles. The bridge serves a mountainous residential area along Old Waterman Canyon Road and is safe for passenger vehicle traffic such as cars and light trucks. If this Amendment is approved, construction can start in February 2013 and be completed by October 2013. City Attorney Review: Smmortine Documents: Old Waterman Canyon Bridge Photos (PDF) Resolution (PDF) agrmt 2035 (PDF) Attach 1 -AECOM Proposal Waterman_Reg-Bio Augment_090712-1 (PDF) Attach 2-Cost Est Old Waterman Cnyn Rd Bridge Rehab (PDF) Orig LAN Agreement Reso 2006-145 (PDF) Amend#1 Old Waterman Cyn Br LAN Eng (PDF) Amend#2 Old Waterman Cyn Br LAN Eng (PDF) Amend#3 Old Waterman Cyn Br LAN Eng (PDF) Amend#4 AECOM Old Waterman Canyon Br 04-04-11 (PDF) Amend#5 Fully Executed Old Waterman Cyn Bridge (PDF) Updated: 10/11/2012 by Georgeann"Gigi"Hanna A Packet Pg. 365 W ✓ �r t r r � i 4 r' 11 f u 1 _ + r _ r rY. � � ♦^1f. � 'SK�t.f 7ag: .O. L R � C T c A m E L m i� 0 U i W Q L Y_ 3 Y C }t d I E t L Q r Y co d E rn M O N N O Y O L a d rn s m c O c - m U c E E L d R Q Y c d E L V Q PacketPg. 367 7.Oab: 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AMENDMENT NO. 6 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH 3 AECOM TECHNICAL SERVICES, INC., TO PROVIDE ENGINEERING SERVICES 61 v 4 FOR THE DESIGN OF OLD WATERMAN CANYON BRIDGE REPAIR(SS07-14). m 0 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: iM 6 R 7 SECTION 1. That the City Manager is authorized to execute Amendment No. 6 to d M 8 the Agreement with AECOM Technical Services, hic., to provide Professional Engineering 0 9 Services for the Design of Old Waterman Canyon Bridge Repair (SS07-14) (attached and w 10 incorporated herein as Exhibit"A"). 0 w 11 SECTION 2. This Amendment No. 6 shall not take effect or become operative until 12 3 fully signed and executed by the parties and no party shall be obligated hereunder until the d 13 E 14 time of such full execution. No oral agreements, amendments, modifications or waivers are 15 intended or authorized and shall not be implied from any act or course of conduct of any to 16 party. E 17 a LO 18 SECTION 3. The authorization to execute Amendment No. 6 is rescinded if the N 19 parties to the contract fail to execute it within sixty(60) days of passage of this resolution. c 0 20 Q 21 c 22 'S 23 0 24 d E 25 R 26 a 27 28 Packet Pg 368 7.0.b 1 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AMENDMENT NO. 6 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH 2 AECOM TECHNICAL SERVICES, INC., TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF OLD WATERMAN CANYON BRIDGE REPAIR (SS07-14). 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor m c 0 5 and Common Council of the City of San Bernardino at a meeting m U 6 thereof,held on the_day of 2012, by the following vote,to wit: E 7 ` Council Members: AYES NAYS ABSTAIN ABSENT 8 9 MARQUEZ o 0 w 10 JENKINS o U 11 VALDIVIA a r 12 SHORETT 3 c 13 KELLEY aEi v 14 in JOHNSON a 15 16 MCCAMMACK c m E 17 a LO 18 Gerogeann Hanna, City Clerk N 19 The foregoing Resolution is hereby approved this day of 2012. _o 20 d 21 0: c Patrick J. Morris, Mayor °- 22 City of San Bernardino c 23 Approved as to form: y 24 JAMES F. PENMAN, 25 City Attorney E U R 26 B2 27 28 Packet Pg.369 Exhibit "A" AMENDMENT NO. 6 TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT NO. 6 TO AGREEMENT FOR PROFESSIONAL SERVICES is entered into this day of 2012, AECOM Technical Services, Inc. ("Consultant') and the City of San Bernardino ("City)." L m WITNESSETH: c T C A. WHEREAS, on May 15, 2006, Resolution No. 2006-145 was adopted approving U c to Agreement for Professional Services with LAN Engineering Corporation, now known as E M AECOM Technical Services, Inc., to provide Engineering Services for the Design of Old v 0 Waterman Canyon Bridge Replacement(SS07-14), and o w B. WHEREAS, on November 6, 2006, Resolution No. 2006-376 was adopted approving 0 W Amendment No. 1 to Agreement for Professional Services for additional environmental t .3 services for the Design of Old Waterman Canyon Bridge Replacement(SS07-14), and r E C. WHEREAS, on May 7, 2007, Resolution No. 2007-135 was adopted approving � ! a Amendment No. 2 to Agreement for Professional Services authorizing an Initial Site s Assessment(ISA) for Old Waterman Canyon Bridge Replacement (SS07-14), and E D. WHEREAS, on August 6, 2007, Resolution No. 2007-316 was adopted approving M 0 Amendment No. 3 to Agreement for Professional Services authorizing an asbestos survey C for Old Waterman Canyon Bridge Replacement (SS07-14), and ° N E. WHEREAS, on April 4, 2011, Resolution No. 2011-079 was adopted approving LO Amendment No. 4 to Agreement for Professional Services authorizing Consultant to N E co proceed with design of the repair of Old Waterman Canyon Bridge (SS07-14), and c F. WHEREAS, on April 16, 2012, Resolution No. 2012-135 was adopted approving E r U Amendment No. 5 to Agreement for Professional Services authorizing Consultant to Q perform a Bat Emergency Survey for Old Waterman Canyon Bridge (SS07-14),and Packet Pg. 370 Exhibit"A" Amendment No.6 to Agreement for Professional Services—AECOM Technical Services,Inc. /". Page 2 of 4 G. WHEREAS, on September 7, 2012, Consultant submitted a request for Amendment No. 6 to Agreement for Professional Services authorizing ICF Jones & Stokes, Inc., to ED perform additional regulatory and biological services required by the California a 0 T a Department of Fish and Game (CDFG) for Old Waterman Canyon Bridge (SS07-14) at m U c an additional cost of$75,195.06, and E d H. WHEREAS, Consultant's proposed fee is fair and reasonable for the work contemplated. 3 v NOW THEREFORE,the parties hereto agree as follows: 0 w 1. Section I of said Agreement for Professional Services is amended to add that the v w Consultant shall provide additional regulatory and biological services for the design of r the repair of Old Waterman Canyon Bridge in accordance with Scope of Work proposed d E by ICF Jones & Stokes, Inc., dated September 7, 2012, (attached and incorporated herein � a as Attachment"1"). 0 2. Section 2 of said Agreement for Professional Services is amended to extend the term to d E a December 31,2013. O M O 3. Section 5(A) of said Agreement for Professional Services is amended to add the following paragraph: c 2 The City shall also reimburse the Consultant for actual costs (including labor costs, Ln employee benefits, overhead, profit, other direct and indirect costs) incurred by the N E Consultant in the performance of additional regulatory and biological services involved in designing the repair of Old Waterman Canyon Bridge as identified in the Cost E E Estimate, attached and incorporated herein as Attachment "2", in an amount not to a exceed $75,195.06. The following is a summary of the costs authorized to date for this project: Packet Pg:371 Exhibit"A" Amendment No.6 to Agreement for Professional Services—AECOM Technical Services,Inc. /�►. Page 3 of 4 Description Amount Original Agreement $224,621.00 m Amendment No. 1 $25,916.94 m Amendment No. 2 $8,000.00 c Amendment No. 3 $3,650.00 Amendment No. 4 $160,793.44 Amendment No. 5 $4,754.50 A Amendment No. 6 this re uest $75,175.06 E Totals $502,910.94 3 0 4. All other terms and conditions of said Agreement for Professional Services, Amendment w 2 No. 1, Amendment No. 2, Amendment No. 3, Amendment No. 4 and Amendment No. 5 0 W a as approved by Resolution Nos. 2006-145, 2006-376, 2007-135, 2007-316, 2011-079 and r 2012-135 shall remain unchanged. m E d m a o c v E a N M O N r C O N d R' N M O N r E rn m c m E U U n1 1 a 1 PacketPg.3 I 7.O.c Exhibit "A" Amendment No.6 to Agreement for Professional Services—AECOM Technical Services,Inc. Page 4 of 4 AMENDMENT NO. 6 TO AGREEMENT FOR PROFESSIONAL SERVICES d rn �L IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown °C° 0 T below. R U c m E AECOM Technical Services, Inc. R 3 v Date: by: 0 Signature O U W Print Name/Title ¢ r Y C CITY OF SAN BERNARDINO E 0 d o� a Date: by: o Andrea Travis-Miller Acting City Manager ,�� E a LO M O N Approved as to form: 0 O James F. Penman ^ City Attorney M O N By: E rn R c m E r v m x Pae Pig,3� ATTACHMENT"1" 1CFd INTERNATIONAL Cn c0 r September 7,2012 c m U Todd Dudley,P.E.,S.E. m AECOM E 2020 L Street,Suite 300 Sacramento,CA 95811 v O `o Subject: Proposal for Additional Regulatory and Biological Services Old Waterman Canyon Road Bridge Rehabilitation Project O U W Dear Mr,Dudley, a L_ ICF Jones&Stokes,Inc Can ICF International company hereafter referred to as'ICF")is pleased to 3 provide the attached proposal to provide additional regulatory and biological services to AECOM on r the Old Waterman Canyon Road Bridge Rehabilitation Project for the City of San Bernardino. ICF is E currently working on the abovementioned project on coordination with the relevant regulatory 0 agencies and conducting the necessary biological surveys. Q The proposed project consists of repairing the existing bridge on Old Waterman Canyon Road. o Specifically,the project is limited to the repair of existing girders and abutments of the bridge, backfilling the void under the existing drop structure downstream of the bridge,and the installation d of concrete rock slope protection along the north and south embankment downstream of the bridge. E In addition,the existing temporary railing 4 g p ry g(type k)along the bridge edges will be removed and replaced with new cast-in-place reinforced concrete bridge railing,and a new metal beam guard M railing will be constructed on the roadway approaches to the bridge. As such activities would result P° in temporary and permanent impacts to the creek permits had to be obtained from the U.S.Army Corps of Engineers(USACE),Regional Water Quality Control Board(RWQCB),and the California Department of Fish and Game(CDFG),and informal consultation was conducted by the USACE with 0 the U.S.Fish and Wildlife Service. Furthermore,the timeline for the project had been driven by a MA > funding agreement with the Federal Emergency Management Agency which expires in mid-October 2012. N 0 At this time,the RWQCB has issued a Clean Water Act Section 401 Water Quality Standards a Certification,Project No.362011-27,(401 Certification)and CDFG has issued a Streambed E Alteration Agreement,Notification No.1600-2011-0277-R6(Rev 1)(CDFG Agreement). The Clean rn m Water Act Section 404 Nationwide Permit Authorization(404 Authorization)has not yet been issued by the USACE and is expected within the next week Therefore,the attached scope of work m and cost estimate reflect the requirements of the 401 Certification and the CDFG Agreement. E U It is our understanding that the proposed project schedule has been revised so that work is expected to begin in late February or March 2013 and continue through May or June 2013. It should be noted a that the nesting bird season begins February 15 and the recognized bat breeding season begins 1 Ada Parkway.Suite 100 r Irvine,CA 92619 � 949.333.6600 � 949.333.6601 fax a.— ICedOa1 PacketPg. 374 11W O Todd Dudley Page 2 of 6 v rn v March 1. So if construction commences after February 15 then nesting bird surveys will be required m and if it commences after March 1 then bat surveys would also be required- This scope assumes that 0 both nesting bird and bat surveys will be required. rM m U The attached scope of work and cost estimate are limited to those tasks explicitly described and no R other tasks or activities are assumed. The scope of work and cost estimate are based on the E following assumptions: �`d, A • Any conditions or requirements included in the 404 Authorization to be issued by the USACE are not included unless they duplicate exactly conditions already issued by the p RWQCB or CDFG.If additional effort is required based on requirements included in the 404 `o Authorization then a scope and cost for that effort will be submitted to AECOM for approval prior to conducting that work. p U • This scope of work and cost estimate does not include additional surveys for least Bell's 4 vireo,southwest willow flycatcher,or any other species not specifically described. It should L be noted that if construction activities do not begin until after the nesting season has started 3 (February 15),the USACE and/or USFWS may require an additional set of focused surveys E (D for least Bell's vireo and southwest willow flycatcher,which generally run from mid-April to E mid-July. d d F • No work will take place at night Q 0 • The bridge exclusionary devices will be installed prior to the initiation of the nesting season. C • The Riverside-Corona Resource Conservation District(RCRCD) who performed the initial 4) fish/amphibian survey and are already contracted to perform the pre-construction survey, E Q would also be contracted to conduct rescue and relocation activities in conjunction with the rn water diversion and/or dewatering activities. However,the RCRCD was not available to 0 provide costs at the time this proposal was prepared;therefore,ICF has developed a N, reasonable estimate of the rescue/relocation activities. Should the cost obtained from the RCRCD for the rescue/relocation activities exceed or result in a reduction to the estimate c provided,a separate scope and budget will be provided. 0 • The two mitigation options provided by CDFG are making aone-time contribution to the � SAWA in-Lieu Fee Program or conducting onsite enhancement once per year for three years, plus an annual report In the 401 Certification,the RWQCB requires a one-time onsite o enhancement for mitigation.For the purposes of this scope,ICF has included costs for r conducting the monitoring and reporting for the three year onsite enhancement. If the City E determines that a one-time payment to SAWA would be preferred,it should be noted that R the 401 Certification would need to be amended to allow for that option and that the 404 Authorization(forthcoming)may also need to be amended for that option. Coordination d with the agencies on any amendments of existing or forthcoming permits has not been r included as part of this scope of work m • It should be noted that because work is anticipated to take place during the nesting season, Q if nesting birds are found in the vicinity of the project,steps to avoid impacts to those nests, Scope of Work 2 September7,2012 Pac, t�375�- O Todd Dudley Page 3.of 6 d m s including buffers and stopping work,will need to be implemented and the project could be m c delayed. Should the project be delayed due to the presence of nesting birds,tasks in this O T scope of work may need to be modified or replaced or supplemented and a separate scope m of work would be provided at that time. v c The proposed cost for this scope of work is$75,195. Please seethe attached cost estimate for E details on staff and hours, Ifyou have any questions on this information,please contact Megan Jameson at 949 333-6633 or me ar ameson @icfLcom. Thank you for the o 3 j � ) g l y opportunity this proposal. We look forward to continuing to work with you on this project. v O Sincerely, 2 O LLI 3 Brian Calvert m Principal E d d i Attachments Scope of Work Schedule a 0 Cost Estimate m v c v E a Ln M O N c O N .j d N M O N r E L OI A Y c d E t V A r Q i fir' Scope of work 3 September 7,3U12 7� Attachment A Scope of Work CO C O T C Pre-Construction Phase Task 1: CDFG Agreement Extension E a. As discussed above,CDFG issued a Streambed Alteration Agreement for the proposed project. This : CDFG Agreement expires on November 1,2012. ICF will submit a Request to Extend Lake or v Streambed Alteration Agreement and the required fee to extend the approved work period. The O required fee for the Extension Request is$224 and has been included in the attached cost estimate. w If CDFG determines that the CDFG Agreement needs to be amended instead of extended,any work O and costs pertaining to that work has not been included in this scope of work or cost estimate. U W a Task 2: Fish/Amphibian Rescue and Relocation Plan .3 ICF will prepare a plan that details how fish and/or amphibians stranded by the water diversion or c dewatering activities will be rescued and relocated. The plan will be submitted to AECOM for E E review and discussion and submitted to CDFG for approval upon agreement byAECOM and the City d of San Bernardino on the proposed measures. rn a 0 Task 3: Monitoring of Installation of Bird and Bat Bridge Exclusionary Devices v As required in Condition 2.6 of the CDFG Agreement,exclusionary devices designed to prevent birds y and bats from utilizing bridges shall be installed prior to the initiation of the nesting season E (February 15). A qualified ICF biologist who has been approved by CDFG will monitor the installation of the exclusionary devices. ICF assumes that these devices will be installed prior to the M nesting season(before February 15);should the devices be installed after the nesting season has t°y begun,a pre-construction nesting bird survey would be required. A separate scope and budget for that survey will be provided if deemed necessary. 0 Upon completion of the installation,a short letter report documenting the installation and including T before and after photographs will be prepared and submitted to AECOM for review and approval K and then submitted to the relevant agencies. LO For budgeting purposes,ICF has assumed three(3)days(10 hours each)for monitoring plus an N additional 5 hours for the letter report Task 4: Pre-Construction Nesting Bird Survey V If project construction cannot be avoided during the nesting season(February 15),per Condition 2.7 of the CDFG Agreement,a qualified biologist will conduct a nesting survey in all potential nesting E vegetation for both diurnal and nocturnal species within the project site prior to the initiation of any project activities. A qualified ICF biologist will be conduct a survey once a day for five days at the Q Snipe of Work 5 August's,2012 PackefFg:377• (( s appropriate time of day during the breeding season;the surveys shall end no more than three days v prior to the initiation of vegetation removal and/or disturbance. •c M ICF will prepare a report documenting the surveys and findings that will be submitted to AECOM for p review and approval and then to CDFG for review and concurrence prior to the initiation of project c activities.If no nesting birds were observed and CDFG provides concurrence,then project activities tj may begin. c m If an active bird nest is located or a threatened or endangered species is observed in the area, E y activities will be conducted in accordance with Condition 2.7 of the CDFG Agreement. Task 5: Pre-Construction Bat Survey o L Prior to the initiation of construction,a bat survey will be conducted by a qualified,CDFG-approved w biologist in accordance with Condition 2.5 of the CDFG Agreement.Upon completion of the bat 2 survey,ICF will prepare a letter report documenting the survey and the findings. The draft report U will be submitted to AECOM for review and approval and submitted to CDFG prior to the initiation of W any project activities. Q t .3 c Construction Phase E Task 6: Biological Monitoring a 0 A qualified biologist will conduct biological monitoring of all activities that result in the clearing of m sensitive habitat as well as grading,excavation,and/or other ground-disturbing activities in v jurisdictional areas. Because the project activities could also begin or extend into the nesting d season,the biological monitor will also conduct nesting bird surveys as part of their biological E monitoring as necessary and appropriate. This task does not include additional stand-alone nesting bird surveys that meet the requirements of Condition 2.7 of the CDFG Agreement. One pre- Cl) 0 construction survey meeting[hose requirements was included as Task 4,above. Upon completion of the biological monitoring a short memo documenting the monitoring and any results would be prepared and provided to AECOM for their files,and the regulatory agencies as appropriate. 0 .y For this task,we have assumed 20 days(10-hour days)of biological monitoring. If additional y monitoring is needed,we will notify AECOM and the City an additional scope and budget will be prepared or that time will be billed on a time and materials basis. M O N Post Construction Phase R Task 7:Temporary Impact Restoration Monitoring and Report d E Within 30 days of project completion,the City is required to restore all temporary impact areas by n re-contouring to pre-impact grade and replanting the temporary impact areas with appropriate cc native species. ICF will monitor the restoration activities and prepare a report documenting the scope of Work 2 September 7,2012 Packet Pg 378 restoration effort in accordance with Condition 3.2 of the CDFG Agreement. The report will be submitted to AECOM for review and will be submitted to CDFG within 90 days of project completion. m For budgeting purposes,ICF has assumed 30 hours to monitor the restoration and prepare the c report c A U Task 8: Onsite Habitat Enhancement Monitoring E A qualified ICF biologist or restoration specialist will oversee a crew to be provided by AECOM(or d City of San Bernardino)that will conduct habitat enhancement activities once a year for three years (3 visits total)following the completion of project activities. The habitat enhancement will take 0 place within 0.10 acre of streambed and riparian habitat and will consist of the removal of non- O native species,trash and debris within and adjacent to the project site. An annual report will be c prepared by ICF in accordance with Condition 3.1 a)of the CDFG Agreement and the 401 Certification. A total of three annual monitoring reports will be prepared. Each draft report will be p submitted to AECOM for review and submitted to CDFG. The first report is due to CDFG no later U w than March 1,2014. Q .a If the enhancement is not accepted by the resource agencies at the end of the year per od and 3: additional monitoring or enhancement activity is required then a scope and cost for this work will c be provided to AECOM and the City for this effort. E a, d a General 4 0 Y Task 9:Agency Coordination d ICF will continue to coordinate with AECOM and resource agencies(IISACE,RWQCB and CDFG). E Such coordination may include telephone,email,written communication,or meetings,and N coordination with AECOM to provide the resource agencies with project information. While two of 0 the agency permits have already been obtained,because of the delayed project schedule and biological resources in the project area,ongoing coordination with the regulatory agencies is anticipated. e 0 For budget purposes this scope includes 40 hours of agency coordination,This scope represents our .) anticipated level of coordination necessary for this project Should additional coordination with m m agencies be necessary,ICF will prepare an additional scope of work to continue assisting AECOM and the City with agency coordination. o N Y E m R Schedule E Work will begin immediately an receipt of the authorization to proceed as appropriate. Q Scope of Work 3 September 7,2632 Packet Pg.379 e m o V � n u_ @ 8y � � rn x o Nam"'fw d C � IN�H��1 w�w� •��. f� w �M� � � R m CD o + m « Ci t !!! t--• W C O� E z Q ow R F G g & o Cl) o O 2 3 m m R o LL G eoi # 0 E oE E T Aj:Z;m c ai s9F d.� m N L W R} QI u $I W v @ to Ji t c VZ x a°Iom�a �i�I � " H ffi g a n ¢ F o o"mF y�� t-�O� 1G R FS m F ti ,NF C1 V 3 N JVJ b C A`u0 �0 -ppLL N � 1�f 9 0 t c m Q II o a o yy � I- 10 + o i ju oLL � LoaiMm SE' S Packet Pg.380 -- 7.O.d { ATTACHMENT "1" c as E y ICF 2 INTERNATIONAL 0 O w 0 September 7,2012 U W a Todd Dudley,P.E.,S.E. AECOM c 2020 L Street,Suite 300 d Sacramento,CA 95811 rn Q 0 Y Subject: Proposal for Additional Regulatory and Biological Services Old Waterman Canyon Road Bridge Rehabilitation Project E Dear Mr.Dudley, 4 to ICF Jones&Stokes,Inc.(an ICF International company hereafter referred to as"ICF")is pleased to c provide the attached proposal to provide additional regulatory and biological services to AECOM on the Old Waterman Canyon Road Bridge Rehabilitation Project for the City of San Bernardino. ICF is currently working on the abovementioned project on coordination with the relevant regulatory agencies and conducting the necessary biological surveys. c 0 The proposed project consists of repairing the existing bridge on Old Waterman Canyon Road. cl Specifically,the project is limited to the repair of existing girders and abutments of the bridge, w E backfilling the void under the existing drop structure downstream of the bridge,and the installation I of concrete rock slope protection along the north and south embankment downstream of the bridge. a In addition,the existing temporary railing(type k)along the bridge edges will be removed and c f0 replaced with new cast-in-place reinforced concrete bridge railing,and a new metal beam guard 61 railing will be constructed on the roadway approaches to the bridge. As such activities would result 4) in temporary and permanent impacts to the creek,permits had to be obtained from the U.S.Army AI Corps of Engineers(USACE),Regional Water Quality Control Board(RWQCB),and the California E Department of Fish and Game(CDFG),and informal consultation was conducted by the USACE with a the U.S.Fish and Wildlife Service. Furthermore,the timeline for the project had been driven by a funding agreement with the Federal Emergency Management Agency which expires in mid-October 2012. c 0- At this time,the RWQCB has issued a Clean Water Act Section 401 Water Quality Standards ° a Certification,Project No.362011-27,(401 Certification) and CDFG has issued a Streambed Alteration Agreement,Notification No. 1600-2011-0277-R6(Rev 1) (CDFG Agreement). The Clean 0 Water Act Section 404 Nationwide Permit Authorization(404 Authorization)has not yet been C issued by the USACE and is expected within the next week. Therefore,the attached scope of work and cost estimate reflect the requirements of the 401 Certification and the CDFG Agreement. t U It is our understanding that the proposed project schedule has been revised so that work is expected N to begin in late February or March 2013 and continue through May or June 2013. It should be noted a that the nesting bird season begins February 15 and the recognized bat breeding season begins E t U R Y 1 Ada Vafkway,Suite 100 � Irvine,CA 92618 � 949.333.6600 � 949.333.6601 fax � idi.com Q Packet Pg.381 - 7.O.d c E d Todd Dudley m Page 2 of 6 O 0 March 1. So if construction commences after February 15 then nesting bird surveys will be required and if it commences after March 1 then bat surveys would also be required. This scope assumes that O both nesting bird and bat surveys Will be required. a The attached scope of work and cost estimate are limited to those tasks explicitly described and no other tasks or activities are assumed. The scope of work and cost estimate are based on the 3 following assumptions: v E • Any conditions or requirements included in the 404 Authorization to be issued by the USACE are not included unless they duplicate exactly conditions already issued by the a RWQCB or CDFG.If additional effort is required based on requirements included in the 404 0 Authorization then a scope and cost for that effort will be submitted to AECOM for approval prior to conducting that work c m • This scope of work and cost estimate does not include additional surveys for least Bell's E a vireo,southwest willow flycatcher,or any other species not specifically described. It should be noted that if construction activities do not begin until after the nesting season has started o (February 15),the USACE and/or USFWS may require an additional set of focused surveys N for least Bell's vireo and southwest willow flycatcher,which generally run from mid-April to mid-July. r 0 • No work will take place at night of • The bridge exclusionary devices will be installed prior to the initiation of the nesting season. d E • The Riverside-Corona Resource Conservation District(RCRCD)who performed the initial fish/amphibian survey and are already contracted to perform the pre-construction survey, a 0 would also be contracted to conduct rescue and relocation activities in conjunction with the m water diversion and/or dewatering activities. However,the RCRCD was not available to provide costs at the time this proposal was prepared;therefore,ICF has developed a o reasonable estimate of the rescue/relocation activities. Should the cost obtained from the m RCRCD for the rescue/relocation activities exceed or result in a reduction to the estimate E provided,a separate scope and budget will be provided. 0 • The two mitigation options provided by CDFG are making a one-time contribution to the SAWA In-Lieu Fee Program or conducting onsite enhancement once per year for three years, o plus an annual report In the 401 Certification,the RWQCB requires a one-time onsite c enhancement for mitigation.For the purposes of this scope,ICF has included costs for a` conducting the monitoring and reporting for the three year onsite enhancement If the City o determines that a one-time payment to SAWA would be preferred,it should be noted that U the 401 Certification would need to be amended to allow for that option and that the 404 w a Authorization(forthcoming) may also need to be amended for that option. Coordination With the agencies on any amendments of existing or forthcoming permits has not been s included as part of this scope of work m • It should be noted that because work is anticipated to take place during the nesting season, a if nesting birds are found in the vicinity of the project,steps to avoid impacts to those nests, y E Scope of Work 2 September 7,2012 a Packet Pg. 382 7.O.d c m E d Todd Dudley Page 3 of 6 O 0 including buffers and stopping work,will need to be implemented and the project could be delayed. Should the project be delayed due to the presence of nesting birds,tasks in this U scope of work may need to be modified or replaced or supplemented and a separate scope 4 of work would be provided at that time. L Y_ The proposed cost for this scope of work is$75,195. Please see the attached cost estimate for details on staff and hours. If you have any questions on this information,please contact Megan m jamesanat(949)333-6633ormegan.jameson@icfi.com. Thank you for the opportunity to provide m this proposal. We look forward to continuing to work with you on this project. a 0 Sincerely, r c m E Ln M O N Brian Calvert Principal N Attachments Scope of Work rn Schedule °i Cost Estimate = m E m Q 0 E m m c� M E a, m R 0 O a 0 n. O U W Q r L U A V Q Y C Q) E L U Scope of Work 3 September 7,2012 Q Packet Pg.383 E d Attachment A 0 Scope of Work w O 0 w Pre-Construction Phase L M 3 Task 1: CDFG Agreement Extension As discussed above,CDFG issued a Streambed Alteration Agreement for the proposed project. This E QJ CDFG Agreement expires on November 1,2012. ICF will submit a Request to Extend lake or Streambed Alteration Agreement and the required fee to extend the approved work period. The a required fee for the Extension Request is$224 and has been included in the attached cost estimate. W If CDFG determines that the CDFG Agreement needs to be amended instead of extended,any work CD and costs pertaining to that work has not been included in this scope of work or cost estimate. E E Q Task 2: Fish/Amphibian Rescue and Relocation Plan M 0 ICF will prepare a plan that details how fish and/or amphibians stranded by the water diversion or N dewatering activities will be rescued and relocated. The plan will be submitted to AECOM for review and discussion and submitted to CDFG for approval upon agreement by AECOM and the City n of San Bernardino on the proposed measures. 0 Task 3: Monitoring of Installation of Bird and Bat Bridge Exclusionary Devices a E As required in Condition 2.6 of the CDFG Agreement,exclusionary devices designed to prevent birds and bats from utilizing bridges shall be installed prior to the initiation of the nesting season a (February 15). A qualified ICF biologist who has been approved by CDFG will monitor the °- installation of the exclusionary devices. ICF assumes that these devices will be installed prior to the nesting season(before February 15);should the devices be installed after the nesting season has tY begun,a pre-construction nesting bird survey would be required. A separate scope and budget for ei that survey will be provided if deemed necessary. E d Upon completion of the installation,a short letter report documenting the installation and including before and after photographs will be prepared and submitted to AECOM for review and approval and then submitted to the relevant agencies. c For budgeting purposes,ICF has assumed three(3)days(10 hours each)for monitoring plus an o additional 5 hours for the letter report. a 2 O Task 4: Pre-Construction Nesting Bird Survey w a If project construction cannot be avoided during the nesting season(February 15),per Condition 2.7 of the CDFG Agreement,a qualified biologist will conduct a nesting survey in all potential nesting L vegetation for both diurnal and nocturnal species within the project site prior to the initiation of any R project activities. A qualified ICF biologist will be conduct a survey once a day for five days at the Q c d E r Scope of Work 5 August 3,2012 r Q PacketPg 384 7.o.d R E d appropriate time of day during the breeding season;the surveys shall end no more than three days p prior to the initiation of vegetation removal and/or disturbance. `o w ICF will prepare a report documenting the surveys and findings that will be submitted to AECOM for 2 O review and approval and then to CDFG for review and concurrence prior to the initiation of project w activities.If no nesting birds were observed and CDFG provides concurrence,then project activities Q may begin. .3 If an active bird nest is located or a threatened or endangered species is observed in the area, activities will be conducted in accordance with Condition 2.7 of the CDFG Agreement. 01 E m m Task 5: Pre-Construction Bat Survey a Prior to the initiation of construction,a bat survey will be conducted by a qualified,CDFG-approved r to biologist in accordance with Condition 2.5 of the CDFG Agreement.Upon completion of the bat survey,ICF will prepare a letter report documenting the survey and the findings. The draft report d will be submitted to AECOM for review and approval and submitted to CDFG prior to the initiation of E Q any project activities. 0 0 N Construction Phase n Task 6: Biological Monitoring o i A qualified biologist will conduct biological monitoring of all activities that result in the clearing of sensitive habitat as well as grading,excavation,and/or other ground-disturbing activities in E jurisdictional areas. Because the project activities could also begin or extend into the nesting r season,the biological monitor will also conduct nesting bird surveys as part of their biological Q 0 monitoring as necessary and appropriate. This task does not include additional stand-alone nesting pp bird surveys that meet the requirements of Condition 2.7 of the CDFG Agreement. One pre- construction survey meeting those requirements was included as Task 4,above. Upon completion of the biological monitoring a short memo documenting the monitoring and any results would be A prepared and provided to AECOM for their files,and the regulatory agencies as appropriate. E m m For this task,we have assumed 20 days(10-hour days)of biological monitoring. If additional monitoring is needed,we will notify AECOM and the City an additional scope and budget will be H prepared or that time will be billed on a time and materials basis. 0 0. 0 a Post Construction Phase 0 W Task 7:Temporary Impact Restoration Monitoring and Report a Within 30 days of project completion,the City is required to restore all temporary impact areas by re-contouring to pre-impact grade and replanting the temporary impact areas with appropriate Q native species. ICF will monitor the restoration activities and prepare a report documenting the r 0 d E t 0 Scope of Work 2 September 7,2012 M Q Packet V , W: 7.aa 0 E d restoration effort in accordance with Condition 3.2 of the CDFG Agreement. The report will be p submitted to AECOM for review and will be submitted to CDFG within 90 days of project completion. `o w For budgeting purposes,ICF has assumed 30 hours to monitor the restoration and prepare the O report. w Q Task 8: Onsite Habitat Enhancement Monitoring 3 A qualified ICF biologist or restoration specialist will oversee a crew to be provided by AECOM (or City of San Bernardino)that will conduct habitat enhancement activities once a year for three years E (3 visits total)following the completion of project activities. The habitat enhancement will take y place within 0.10 acre of streambed and riparian habitat and will consist of the removal of non- Q native species,trash and debris within and adjacent to the project site. An annual report will be 0 prepared by ICF in accordance with Condition 3.1 a) of the CDFG Agreement and the 401 Certification. A total of three annual monitoring reports will be prepared. Each draft report will be submitted to AECOM for review and submitted to CDFG. The first report is due to CDFG no later d E than March 1,2014, Q If the enhancement is not accepted by the resource agencies at the end of the year period and c additional monitoring or enhancement activity is required then a scope and cost for this work will N be provided to AECOM and the City for this effort. �- N T n 0 General C d Task 9:Agency Coordination o, ICF will continue to coordinate with AECOM and resource agencies(USACE,RWQCB and CDFG). Q 0 Such coordination may include telephone,email,written communication,or meetings,and pp coordination with AECOM to provide the resource agencies with project information. While two of the agency permits have already been obtained,because of the delayed project schedule and biological resources in the project area,ongoing coordination with the regulatory agencies is r anticipated. E d For budget purposes this scope includes 40 hours of agency coordination,This scope represents our anticipated level of coordination necessary for this project. Should additional coordination with agencies be necessary,ICF will prepare an additional scope of work to continue assisting AECOM o and the City with agency coordination. 0 0. EL 2 O U ui Schedule a Work will begin immediately on receipt of the authorization to proceed as appropriate. Q C W E L 0 Scope of Work 3 September 7,2012 cc Q �ackef Pg:386 - to q .2 > ~ H 0 C cu u B 0 u 'a C mix .1 D; 0 0 0 M Cc uj It 0 N 0 0 L) u 0 J ... � .;M 0: .....L i 1 0 Do E a. 4ii 0 .......... Mn < :2 Ln Iff 1-0 0 IN d) E cm C 0 00 O 0 E Ti 0 E 0 0 20 >1 0 M E w 0 Ti LLI '2 6 0 i-- cc ti E 5 7 �2 91 !2 0 LLJ Or C: 0 a; 0 < 0! El �fl 12 2 -6 3 W 8 : ! ; 0 A 2 :M:2:—i 0 M 0 0 zi Rim vim 0 1 ': I � G & MMIM E g Cc —C C- 11 1 1 . aj 0 < 'a 0 2 -61 E: w c i� 0" ol U: : C6 -rj 6i , i� b: Gi 63 2 2 1 m E: 0 ul Y: < W.M M g g r 0 O:: Packet Pg. 387 1 RESOLUTION NO. 2006-145 d 2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A v 3 PROFESSIONAL SERVICES AGREEMENT WITH LAN ENGINEERING m` CORPORATION TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF o 4 OLD WATERMAN CANYON BRIDGE REPLACEMENT. U 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY m 6 OF SAN BERNARDINO AS FOLLOWS: E 7 SECTION 1. LAN Engineering Corporation, 1887 Business Center Drive, Suite 6, San 0 8 Bernardino, CA 92408, is competent, experienced and able to perform the design of old `o w 9 Waterman Canyon Bridge Replacement, and has provided the most advantageous and best c0i w 10 ¢ proposal for provision of the design of Old Waterman Canyon Bridge Replacement per 11 ; Agreement for Professional Services, attached hereto and incorporated herein as Attachment 1, d 12 E 13 for the not-to-exceed amount of $224,621.00. Pursuant to this determination, the Purchasing 14 Manager is hereby authorized and directed to issue Purchase Orders for said services to said firm c 15 which references this Resolution. The Mayor is hereby authorized and directed to execute said 16 Agreement on behalf of the City. M 0 17 SECTION 2. The authorization to execute the above referenced Agreement is rescinded LO a 18 if it is not executed within sixty (60) days of the passage of this resolution. c 19 0 CD 20 W 21 E d 22 a Z 23 24 0 w 25 d E r 26 M 27 ¢ 28 1 _ Packet Pg.388 7.O.f 2006-145 1 RESOLUTION APPROVING A PROFESSIONAL SERVICES 2 AGREEMENT WITH LAN ENGINEERING CORPORATION TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF OLD WATERMAN CANYON 3 BRIDGE REPLACEMENT. 00 c 0 4 U 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a Jt. regular meeting thereof, held % 7 22 on the 15th day of May 2006, by the following vote, to wit: 0 8 L W Council Members: AYES NAYS ABSTAIN ABSENT o 9 U W 10 ESTRADA x L 11 BAXTER x 3 d 12 MC GINNIS x 13 DERRY x c 0 14 KELLEY x 15 a JOHNSON x 16 M MC CAMMACK x N 17 LO 18 0 0 19 Ra el Clark, City Clerk c N d 20 The foregoing resolution is hereby approved this fh day of may 2006. a w 21 E d d 22 tric J. Morris, AIM a z 23 Cit San Bernardino g m 24 Approved as to Form: 0 � c d E r 26 U a 27 J es F. Penman, City Attorney 28 2 Packet Pg. 389 7.O.f Attachment 1 -Agreement City of San Bernardino Old Waterman Canyon Road Bridge (Replacement) AGREEMENT FOR PROFESSIONAL SERVICES (FOR NON-FEDERALLY FUNDED PROJECTS) d a This AGREEMENT is made and entered into this /8. day of H m` 2006, by and between the CITY OF SAN BERNARDINO, California, a irknicipal o corporation, hereinafter referred to as the "CITY" and LAN ENGINEERING CORPORATION,hereinafter referred to as"CONSULTANT" v C A 1. SCOPE OF SERVICES E d R Consultant shall perform those services specified in Consultant's Proposal dated v February 6, 2006 as modified by Revised Fee Proposal dated March 17, 2006 for p preparation of plans, specifications, and estimates for Replacement of Old w Waterman Canyon Bridge attached and incorporated herein as Exhibit 1, and as o directed by the City of San Bernardino. w a 2. TERM OF AGREEMENT w 3 The services of Consultant are to commence after the City has authorized work to E start by issuance of a Notice to Proceed. This Agreement shall expire one year E from the date of this Agreement unless extended by written agreement of the parties. c M 3. STANDARD OF PERFORMANCE m E Consultant shall complete all work product and design in conformance with City a of San Bernardino Standard Specifications and Standard Drawings. 0 N 4. CHANGES/EXTRA SERVICES c A. Performance of the work specified in the Proposal is made an obligation of c Consultant under this Agreement, subject to any changes made c subsequently upon mutual written agreement of the parties. Any change, which has not been so incorporated, shall not be binding on either party. c m 5. COMPENSATION d a A. The City shall reimburse the Consultant for actual costs (including labor a Z costs, employee benefits, overhead, profit, other direct and indirect costs) incurred by the Consultant in performance of the work, in an amount not m to exceed $224,621.00, except that reimbursement shall not include o courier services, mileage or reimbursement for travel to the City to attend meetings or conduct the activities. Actual costs shall not exceed the E estimated wage rates and other costs as set forth in the Proposal. B. Said compensation shall not be altered unless there is significant alteration in the scope, complexity or character of the work to be performed. - t Packet Pg.390 7.O.f Agreement for Professional Services with LAN Engineering Corporation Any adjustment of the total cost of services will only be permitted when the Consultant establishes and City has agreed, in writing, that there has ; been, or is to be,a significant change. v m` C. The Consultant is required to comply with all Federal, State and local laws o and ordinances applicable to the work. r- U 6. PAYMENT BY CITY E d A. The billings for all services rendered pursuant to this Agreement shall be submitted monthly by Consultant to City and shall be paid by City within e thirty (30) days after receipt of same, excepting any amounts disputed by o City. All tasks as specified in Proposal shall be completed prior to final o payment. E 0 0 W 7. SUPERVISION AND ACCEPTANCE OF SERVICES a z A. The Director of Development Services of City or his designee, shall have 3 the right of general supervision over all work performed by Consultant and shall be City's agent with respect to obtaining Consultant's compliance hereunder. No payment for any services rendered under this a Agreement shall be made without prior approval of the Director of 0 Development Services or his designee. a 0 8. COMPLIANCE WITH CIVIL RIGHTS LAWS AND AMERICANS WITH E DISABILITIES ACT a M Consultant hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, v national origin or disability. Consultant's hiring practices and employee policies shall comply with applicable Federal, State and local laws. Such action shall N include, but not be limited to, the following: Recruitment and recruitment G advertising, employment, upgrading and promotion. c 9. TERMINATION OF AGREEMENT E E d A. This Agreement may be terminated by either parry upon thirty (30) days a written notice in the event of substantial failure of the other party to Z perform in accordance with the terms of this Agreement. Each party shall have twenty (20) days following date of such notice within which to correct the substantial failure giving rise to such notice. Consultant hereby 0 covenants and agrees that upon termination of this Agreement for any reason, Consultant will preserve and make immediately available to City, E or its designated representatives, maps, notes, correspondence, or records related to work paid for by the City and required for its timely completion, a and to fully cooperate with City so that the work to be accomplished may continue. Any subsequent use of such incomplete documents shall be at the sole risk of the City and City agrees to hold harmless and indemnify -2- O.f Agreement for Professional Services with LAN Engineering Corporation Consultant from any claim, losses, costs, including Attorney's fees, and liability arising out of such use. d B. This Agreement may be terminated for the convenience of the City upon v thirty (30) days written notice to Consultant. Upon such notice, m Consultant shall provide work product to City and City shall compensate c Consultant in the manner set forth above. U C. Following the effective date of termination of the Agreement pursuant to E this Section, the Agreement shall continue until all obligations arising from such termination are satisfied. a 10. CONTINGENCIES o 0 w In the event that, due to causes beyond the control of and without the fault or o negligence of Consultant, Consultant fails to meet any of its obligations under this w Agreement, and such failure shall not constitute a default in performance, the City may grant to Consultant such extensions of time and make other arrangements or additions, excepting any increase in payment, as may be reasonable under the 3 circumstances. Increases in payment shall be made only under the "changes" E provision of the Agreement. m 11. INDEPENDENT CONTRACTOR a 0 Consultant shall act as an independent contractor in the performance of the services provided for under this Agreement. Consultant shall furnish such E services in its own manner and in no respect shall it be considered an agent or a employee of the City. o N 12. ASSIGNMENT OR SUBCONTRACTING v Neither this Agreement, nor any portion thereof, may be assigned by Consultant o without the written consent of City. Any attempt by Consultant to assign or c subcontract any performance of this Agreement without the written consent of the CD City shall be null and void and shall constitute a breach of this Agreement. c m E 13. NOTICES ai All official notices relative to this Agreement shall be in writing and addressed to Z the following representatives of Consultant and City: rn Consultant City o William Nascimento, President Mr. James Funk, Director d LAN Engineering Corporation Development Services Department E 1887 Business Center Dr. Suite 6 City of San Bernardino San Bernardino, CA 92408 300 North "D" Street a San Bernardino, CA 92418 - 3 - Packet,Pg.392 7.O.f Agreement for Professional Services with LAN Engineering Corporation 14. RESPONSIBILITIES OF PARTIES Upon termination, or completion of all work under this Agreement, Consultant d will transfer ownership and title to City of all programs, reports,documents,plans v and specifications. m 0 0 15. INDEMNITY m U Consultant shall indemnify, defend and hold harmless City from and against any E and all claims, demands, suits, actions, proceedings,judgments, losses, damages, 0 injuries, penalties, costs, expenses (including attorney's fees) and liabilities, of, by, or with respect to third parties, which arise from Consultant's negligent c performance of services under this Agreement. Consultant shall not be o responsible for, and City shall indemnify, defend and hold harmless Consultant w from and against, any and all claims, demands, suits, actions, proceedings, 2 judgments, losses, damages, injuries, penalties, costs, expenses (including w attorneys' fees) and liabilities of, by or with respect to third parties, which arise a from the City's negligence. With respect to any and all claims, demands, suits, w actions, proceedings, judgments, losses, damages, injuries, penalties, costs, 3 expenses (including attorneys' fees) and liabilities of, by or with respect to third E parties, which arise from the joint or concurrent negligence of Consultant and m City, each party shall assume responsibility in proportion to the degree of its a respective fault. E co 16. LIABILITY/INSURANCE E Consultant shall maintain insurance policies meeting the minimum requirements set forth a herein. All insurance maintained by the Consultant shall be provided by insurers M satisfactory to the City. Certificates evidencing all insurance coverage required herein N shall be delivered to the City prior to the Consultant performing any of the services under the Agreement. All insurance certificates required herein shall name the City as an additional insured and provide for thirty (30) days written notice from the insurer to the o City prior to modification or cancellation of any insurance policy of the Consultant. N 0 N A. ERRORS &OMISSIONS -The Consultant shall maintain errors and omissions m o: insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00)per occurrence. E B. COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE Q INSURANCE - The Consultant shall maintain comprehensive general liability a and automobile liability insurance with a combined single limit of not less than a One Million Dollars($1,000,000.00)per occurrence. o C. WORKER'S COMPENSATION INSURANCE -The Consultant shall maintain O worker's compensation insurance in accordance with the laws of the State of California for all workers employees by the Consultant. E U R -4- Packet Pg. 393 Agreement for Professional Services with LAN Engineering Corporation 17. VALIDITY Should any provision herein be found or deemed to be invalid by a court of 'w competent jurisdiction, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full m force and effect, and to this end the provisions of this Agreement are declared to c be severable. U c 18. ENTIRE AGREEMENT E d This Agreement represents the entire and integrated understanding between the M parties hereto and supersedes all prior and contemporaneous negotiations, 0 representations, understandings and Agreements, whether written or oral, with o respect to the subject matter thereof. This Agreement may be amended only by 0 written instrument signed by both parties. 0 U W H a H 3 C 0 E 0 P m a 0 v c v E Q n M O N_ Ln r O O N O N d 0! C CD E d d O) Q Z a J O 0 r C d E s U O Y Q -5- Packet,Qg.,394 Agreement for Professional Services with LAN Engineering Corporation © AGREEMENT FOR PROFESSIONAL SERVICES (FOR NON-FEDERALLY FUNDED PROJECTS) o IN WITNESS WHEREOF, the parties hereto have executed this Agreement on °r° 0 T C the date shown below. m U c LAN ENGINEERING CORPORATION E v m 3 Date: S'/8`06 by: o S ature `o / �� w I �j VIC.}/E � M£ /ll/1-SUrt£rJ 1-0 p Print Name/Title a E .3 C d CITY OF SAN BERNARDINO a d Date: by: a atric . Morris or v City of San Bemardino a ATTEST: LO M O N Rac el Clark, City Clerk o N Approved as to Form: 0 C d E OI dfes F. Penman, City Attorney ¢ z O m E r U R! V M ¢ .6. Packet EXHIBIT "1" zo.f Lim and Naselnwnto Engineering Corporation Q February 6,2006 'w rn v City of San Bernardino m` 300 North"D"Street c 0 San Bernardino,CA 92418 3i1 IN � c R Attention: Mr. Michael Grubbs,PE,Engineering Manager/Field Engineer E Y M Subject: Request for Statement of Qualifications and Technical Proposals for Design of a $ Replacement Bridge Crossing Waterman Canyon Creek located approximately One 2 Mlle North of Highway U on Old Waterman Canyon Road In the City of San O`o Bernardino. O Dear Mr.Grubbs: a The LAN Engineering, hrc. (LAN) team is very pleased to submit ten (10) copies of our Statement of w Qualifications and Technical Proposal,dated February 6,2006. We recognize the importance of this project to 3 the City,and look forward to having the opportunity to provide our services. v E m m This type of assignment warrants an experienced Project Team and a familiarity with the project delivery `at process. Accordingly, we have structured our project team to provide the City with full professional services a 0 that specialize in the design of major bridge and roadway facilities. Our project team is experienced in all phases of Bridge, Roadway, and Drainage Design, including preparation of environmental documentation, � development of hydraulic and geotechnical design requirements, and completion of final plans, specifications, v E estimates,and construction schedule. Q N I, William Nascimento, PE, SE, will serve as the Principal-in-Charge and QA/QC of the project. My strong N technical and management skills will contribute significantly to our team, as well as my experience with numerous projects involving bridge and roadway design and construction requiring federal approvals for e funding. o N N Our Project Manager, Mr. Todd Dudley, PE, SE, will be the team's contact for the remainder of the selection 0 process. Todd has dedicated his 21 years of experience to designing and managing major bridge projects throughout Inland Empire. Todd is committed to do "Whatever It Takes"for the success of this project. W The LAN Project Team is comprised of highly qualified subconsulting firms with successful experience on similar projects. Our Project Team includes: WEST Consultants, a firm that specializes in hydraulics and streambed analysis; Jones & Stokes, a firm specializing in Environmental analysis; Kleinfelder Inc., a a Geoeechnical fine that is experienced at working with federal agencies and flood control districts; and J Associated Engineers,also very experienced in working with federal agencies and local flood control districts, rn who will be handling the Right-of Way Engineering tasks for this project. LAN has successfully completed 0 projects using each of these firms in the past. CD As evidenced in the related experience and resume portions of our proposal, the LAN Project Team has worked for many public agencies,and therefore understands the importance of producing a quality product that ;? proceeds on a predictable schedule,provides practical solutions, and is conscious of City budget constraints. Consequently, our project management practices include safeguards to ensure that the City of San Bernardino will benefit from a project that:provides a complete and comprehensive PS & E package,which conforms to 1887 Business Center Drive,Suite 6 (909)890.0477 San Bernardino,CA 92408 Fax(909) packet Pg..896 7.O.f EXHIBIT "1" Letter to Mr.Michael Grubbs,PE Request for Statement of Qualifications and Technical Proposals for the Engineering ManageNReld Engineer Replacement Bridge over Waterman Canyon Creek �lar/ City requirements and federal guidelines;is developed through a cost-effective analysis and design procedure and incorporating practical design features;and is completed on time. v rn Since all the personnel on our team have been hand-selected for their experience and expertise in similar b`p projects,we believe our team will be able to meet or exceed the City of San Bernardino's expectations. c The project team members and their roles are as follows: '' Firm Summary c A U c Description of Work m E LAN Engineering Project Management,Civil and Structures Engineering. San Bernardino .................._.._............................._....__...;.._......................................................._........................................................................................................................................................_ ................. WEST Consultants Hydrology/Hydraulics San Diego a .._- .. .. o Jones&Stokes Environmental 0 Temecula _........._.......__........................._._.._.........................__.._........ .................._.........................._._.._................_....................._........__..................._.,....... .._ ....... .... ... .. . Kleinfelder Geotechnical Redlands I ................... .................. _ ....................... ...._..... _ ..............._.........._...................._....._......,.......... _...... .... _ ................ ........... U a Associated Engineers Ri g ht-of-Wa y/Utili ty Mapping i Ontario L V I 3 As Principal-in-Charge, I certify that all information contained in this Proposal is truthful, accurate, and r complete, and is valid for a period of not less than 90 days from the date of submittal. In addition, LAN E I Engineering can adhere to the contractual terns indicated in the sample Professional Services Agreement v om Q Contract Information: Mr.Todd Dudley,PE,SE,Project Manager Email:todd dudlevfi.Ianen ing eering com I Tel:909.890.0477 ext.308 •Fax:909.890.0467 e v E We thank you for taking the time to review our project proposal and look forward to discussing our Q qualifications and details of our project approach at the next stage in your selection process. on ` o Sincerely, v m 0 0 0 O William Nascimento,PE, SE � PRINCIPAL411-CHARGE C d d Om Q 2 J 01 0 C d E s U ' Y / Q l Packet Pg.397 EXHIBIT "I" �•o.t Technical Approach ® Project Understanding and Approach m` 0 Existing Conditions Exhibit ; T"Y: c Scope of Work C M Items to be Accomplished/ Furnished by the City 3 2 Comments and Suggestions from o the Consultant w 2 o U Q L C d E d Q O C d E H N O N_ N O O N O N h ® d d d 4 � Q Z Q Ol I^ 4 E N Q .© LIM 8 NASCIMENTO OI ENNEERINO C r— Packet Pg. 398 EXHIBIT GKIff Project Understanding and Approach PROJECT UNDERSTANDING d rr Project Description in The project consists of completing a bridge replacement design, including final plans, specifications and estimates c needed for construction and including tasks for final environmental clearance under CEQA, documentation and >, exhibits needed to certify right of way, and coordination with utilities for relocations. The design will provide for the U replacement of the existing bridge structure with a new bridge that will have sufficient width and vertical clearance to C qualify for a waterway adequacy of 7 under FHWA's Recording and Coding Guide for the Structure Inventory and E Appraisal of the Nation's Bridges (slight chance of overtopping bridge deck and roadway approaches), and shall Y include foundations that are capable of surviving 100 year storm events. v r Proposed Improvements o !. The final design will provide for a bridge structure that spans Waterman Canyon Creek with an improved waterway adequacy sufficient to meet the requirements for design storm flows. In addition, the bridge must be supported on foundations that are designed to survive the 100 year design storm, including the effects of bulked flows due to O potential burning of the watershed that drains into the canyon, and impacts from debris including trees and large rocks Q that are carried by the storm flows. _ Improved waterway adequacy can be achieved through a combination of extending the span of the bridge and raising the soffit of the bridge superstructure. The existing bridge span of approximately 22.37 feet can easily be extended for £ new bridge construction. In addition,the vertical clearance under the bridge can be improved through a combination of m ' raising the roadway profile at the stream crossing,and minimizing the depth of the superstructure. Because raising the roadway profile may result in additional environmental and right of way issues, it will be important to design a bridge with the minimum structure depth possible. In addition,we believe that it is important to construct a single span bridge structure if at all possible in order to avoid placing a pier within the stream bed, which will be subjected to beatings from debris flowing downstream,and could result in a maintenance headache for the City should the pier be damaged by storm flows or require the removal of trees and brush that become hung up on the pier. E Protection against storm flow hazards will be developed through a combination of designing foundations that extend M below the anticipated scour elevation, designing scour protection for foundations, designing cutoff walls and invert N improvements that will stabilize the invert of the stream bed and minimize scour at the bridge site, and by designing n substructures with the strength to withstand debris impacts resulting from design storm events. v m Additional improvements will include utility openings to carry existing communications and gas lines and additional N utility openings to accommodate potential future utilities within the bridge structure, and metal beam guard rail o approaches to protect errant vehicles from collisions with the concrete bridge railing. The bridge replacement will be designed to minimize impacts to the existing roadway profile. Improvements to the v stream bed for scour protection and stabilization of the stream bed will be designed to minimize impacts to the environmentally sensitive Waterman Canyon Creek. All proposed improvements will be designed within the existing roadway right of way if at all possible. Q Z Existing Conditions � Old Waterman Canyon Road is a rural two-lane roadway approximately 24 feet in width,with no shoulders and no curb O1 and gutter or AC dikes. The roadway is approximately 3 miles in length,running parallel to the new state highway 18, O and serves as access to several homes that are built within the canyon. Traffic on the roadway is light and traffic speeds are generally moderate,although posted speed limits were not noted. E L U t The existing cast in place,reinforced concrete T-beam structure is approximately 26 feet wide and spans approximately 22 feet over Waterman Creek. The existing bridge structure has been in place at least since 1929 when the original 4 20.5 foot wide bridge was widened by approximately 5.6 feet. The bridge carries a 4" diameter high pressure gas line attached to the downstream edge of the bridge deck, and carries a galvanized steel conduit on the upstream edge of deck,that presumably carded the overhead communications line that is now supported on timber poles over the creek. The existing structure exhibits severe damage on the upstream edge of the bridge, which has been batt packet Pg.399 Replacement Bridge over Waterman Canyon Creek EXHIBIT 691" Project Understanding and Approach carried by storm flows. In addition, the bridge railing has been washed off of the bridge deck and the roadway embankements have been eroded on the downstream side of the roadway by storm flows that overtopped the bridge w deck and approach roadways. The faces of the bridge abutments have been severely worn by storm flows and the wingwalls on the downstream sides of the bridge have been undermined by erosion of the foundation soils. The invert m of the stream bed underneath the bridge has been effectively stabilized and protected from erosion by a cutoff wall r constructed of concreted rock on the downstream side of the bridge. However,the steam bed downstream of the cutoff 01 wall has eroded into a vertical drop, extending approximately eight feet below the invert elevation underneath the bridge. This erosion has left the foundations of the downstream wingwalls exposed, and threatens to undermine the ) bridge abutment foundations as well. m E ' d The roadway profile is rising at approximately a two percent grade from south to north at the bridge site, which is A located within a sag vertical curve. The roadway alignment is on tangent at the stream crossing,but includes reversing horizontal curves on the south approach to the bridge. p Background The development of a project to rehabilitate the existing bridge was initiated by the City in December of 2003, V following the large storm flows of that Christmas Eve,which were exacerbated by the fires that burned a large portion w of the watershed that drains to Waterman Canyon during the summer of 2003. FEMA approved repairs to the existing L bridge as part of the emergency repairs needed to various facilities damaged by the brush fires that affected large areas of the local hillsides in the summer of 2003. At that time, the intent was to replace the bridge railing that had been 3 washed away by the storm, reconstruct the reinforced concrete girder on the upstream edge of the bridge, which had arm been demolished by debris carried downstream with the storm flows,construct repairs to other bridge girders damaged E by storm flows, repair and reinforce the exposed face of the north abutment, and construct wingwall extensions and roadway embankments to restore support for the roadway and protect the bridge foundations from future damage due to Q storm flows. Plans and specifications were developed for the proposed bridge repairs, but the repairs could not be ,4 constructed before the new storm season began. to c In 2004 the bridge and roadway approaches were again overtopped by storm flows, which caused additional damage to E the bridge structure and further eroded the streambed and roadway embankments. In 2005, following evaluations of ¢ the new site conditions,it was determined that bridge replacement represented a better value for construction costs than M bridge repairs. Subsequently,FEMA approved the funds for a bridge replacement project in place of the original repair N project. ,o Coordination with Other Agencies o Completion of the bridge replacement design will involve coordination with FEMA (which has a significant funding ,°t role in the project), and the County of San Bernardino Flood Control District,which has review and approval roles for y work affecting Waterman Canyon Creek. LAN Engineering anticipates that these important partners in the project will be invited to participate in project development team meetings. In addition, this project will affect various utility companies and their facilities. Affected utility companies will be consulted to the extent necessary to solicit their input (D to the process. rn PROJECT APPROACH Z To ensure that we do the best possible job in completing the bridge replacement PS&E, LAN Engineering will make � use of our wealth of experience in this type of work right here in San Bernardino County. Coordination will be a key to O1 expediting the completion of the Design phase of this bridge replacement project. Our familiarity with the agencies, O and consultants involved with this project will allow us to coordinate this project effectively and efficiently. LAN c Engineering is currently engaged in work for the City and the County of San Bernardino, and is familiar with the E affected staff at each agency. In addition, we are involved in numerous projects that have Jones and Stokes as the Environmental Consultant, we are working with West Consultants on at least three current projects, and have teamed w with both Kleinfelder and Associated Engineering on many past and current projects. ¢ We believe our knowledge of the project, as described in the Project Understanding Section (above), along with our discussion of how we intend to address key project issues, as described in the following Project Approach Sections, demonstrates a viable plan to achieve the Scope of Work in Exhibit B of the Request for Statement of ualifications and Technical Proposal. Packet Pg.400 Replacement Bridge over Waterman Canyon Creek 7.O.f EXHIBIT "1" o Z C v n _ m O v a O C i4 K O = O co _ '• i '. O 3 h.. V C Z J i Maui L( a'I�. LU tC0 b � , Y1 � I aH a d G fC + '.4 i O •.. O '6 N dY O O E t 1. p O cc 0 c a 2 W _ Y r LE 3 °0 3 E IS J G b c ° W Q a 3' w � M E a ft it P. o O anti: U N O W m m f w N d 0 Z ° W Q E0 O) c 0 5� O — w O Ix r g ".�,• 2. �Q o N d OF O w w 1 E � s v .f fi PacketPg.401 EXHIBIT"I" Scope of Work a (Tasks-Milestones) m A. Administration c 0 1. Project Setup 2. Schedule/Budget Control U 3. Progress Reporting e 4. Coordination I Meetings 0 v It. Mdrology, Hydraulics and Debris Flow Anal s 1. Review Available Information a 2. Perform Watershed Analysis As Needed O 3. Develop Estimates of Stream Flow Hydraulics ,`o 4. Develop Estimates of Debris Flow Characteristics 2 5. Perform Scour Potential Analysis O 6. Establish Recommendations for Invert Stabilization and Scour Protection U W a r f'. Environmental: Technical Studies for CEQA Clearance 1. Historic Properties and Cultural Resources c d 2. Biological Resources E 3. Water Quality m a a D. Geotechnical Investigation o 1. Literature Review ° 2. Site Reconnaissance a 3. Exploration Plan/Utility Clearance/Encroachment Permits 4. Field Exploration a 5. Seismic Hazard Assessment ,n 6. Laboratory Testing 0 7. Analysis and Reports Preparation N R k:. Surveying and Existing'Ibpography g 1. Submit Detailed Survey Request to City ° 0 2. Develop DTM files from Survey Data Received from the City N 0 m F. Right of Wav and Utility Mapping 1. Use Assessor's Maps to Identify R/W and Property Lines m 2. Perform Mapping y 3. Evaluate Structure Alternative Impacts to Roadway Profile 4. Develop Cost Estimate and Construction Schedule for Each Alternative o a 5. Summarize Information in Type Selection Report with Preferred Alternative Clearly Identified Z J t:. Bridge Replacement Type Selection and Final Design .m L Foundation Type Consideration O 2. Consider Precast and Cast-in-Place Alternatives r 3. Evaluate Structure Alternative Impacts to Roadway Profile m E 4. Develop Cost Estimate and Construction Schedule for Each Alternative = 5. Summarize Information in Type Selection Report with Preferred Alternative Clearly Identified Packet Pg.402 Rridve over Waterman Canyon Creek 7.O.f EXHIBIT "I" Scope Project Management / QA/QC m Project Management m Todd Dudley, our proposed Project Manager will continue the responsible working relationships he has already o established with the City of San Bernardino Contract Manager. With their leadership, we see ourselves as an extension of City staff, with a mission of meeting, and exceeding, the needs of the Contract Manager. By tj establishing a sound working relationship with your Contract Manager and engineering staff, we are better able A to understand what specific services are needed and how best to fulfill the project needs. E Regular contact throughout the contract is essential for keeping control of the project's changing needs, for providing guidance and support to our assigned personnel, and for monitoring and assuring performance. Along 3: with monitoring and assuring performance of our staff, key elements of managing the contract will be: tracking ? the budget; staffing forecasts; and progress reporting. We will work closely with your Contract Manager in a establishing reporting and information tracking formats that will provide the management information necessary w for oversight of our contract and our budget status. O U W Meetings& Project Development Team (PDT) 4 Our Project Manager, Todd Dudley, will work with City Staff to identify the makeup of the Project w Development Team; will then schedule a Kick-off Meeting; and subsequent team meetings, at least monthly 3 thereafter, for the duration of the project. Consultant team members will attend the meetings on an as needed basis. All team members will be asked to attend the kick-off meeting, and they will be notified well in advance m of the time and location of all subsequent project team meetings. Minutes from previous meetings will be m distributed for comment before the next meeting. Q 0 M Field Review As part of the initial scoping work with the City,a field review of the project site will be made. This review will c m assist in clearly establishing the scope and goals for this project between the City and LAN Engineering. 4 Schedule/ Deliverables M The Project Manager will develop a project schedule in coordination with City Staff. Progress for each of the C-4 milestones will be discussed in reference to the project schedule at each team meeting. A plan will be developed to deal with issues that arise,which could delay the schedule. Deliverables will be developed through direction from City Staff and interaction with the Project Team. Design alternatives will be analyzed with respect to a o cost/benefit analysis and other factors including safety,environmental impact,constructability,and functionality. N 0 N Quality Control Plan LAN's quality control procedures are geared to the systematic elimination of all design inconsistencies in the final construction documents. The primary technique used in quality control is the independent review of all E technical work produced by every individual on the project,including: • Reviews within each discipline, where the drawings, specifications, calculations, design analyses, etc., Q are reviewed for inconsistencies, inaccuracies, and for work not shown by a colleague with similar z background and experience who is not assigned to the project. g • Interdisciplinary reviews to ensure coordination and consistency among disciplines. O c m In addition,our Quality Assurance consists of the following: E ✓ The team understands all of the client's specific expectations and project objectives, and can develop A with the client,a project plan(budget and schedule)that will realistically and cost-effectively meet those 4 expectations and objectives. • Selecting experienced and well-trained professionals and technicians with the right educational background to be responsible for the work. • Each person responsible for the work understands and supports the client's expectations from uroiect inception. Packet Pg.403 7.O.f EXHIBIT "1" Scope •✓ ,All project team staff receives daily feedback from their immediate supervisors concerning the accuracy, precision, and clarity of their work, and whether it conforms to current professional standards and the rr expectations of the client. 'O m` Bridge Replacement Design A Bridge Replacement Concepts LAN Engineering will develop bridge replacement concepts for consideration within 35 working days E from notice to proceed with the work. These concepts will be developed based on information that is readily available. Knowing that the existing bridge has been overtopped in two of the last three years, and observing the stream topography and general site conditions we will develop concepts for bridge v replacement that consider the need to provide more stream flow capacity while minimizing stream bed o alterations and adjustments to the existing roadway profile. Some modifications to the bridge 0 replacement concepts may be needed as additional information becomes available from technical studies 0 including hydraulics and hydrology, geotechnical investigations and detailed surveys of the project site. a Our proposed roadway cross section provides for two full-width standard traffic lanes and minimum 3 shoulder widths in conformance with Caltrans' Highway Design Manual and AASHTO's Policy on Geometric Design of Highways and Streets. d d In order to provide as much hydraulic capacity as possible while minimizing modifications to the a roadway profile we will consider spans that are longer than the existing bridge structure provides, and w span configurations that will result in vertical clearances underneath the bridge that are higher than the c existing structure. v E Q One possible solution that could provide the required clearances and minimize changes in roadway Un profile is to construct a bridge with acast-in-place / prestressed bridge deck. A cast-in-place, o prestressed concrete slab bridge will provide the minimum structure depth possible, and can span as far as 120 feet,which we anticipate will be sufficient for this site. We propose using Caltrans standard open Ln post and rail, reinforced concrete barrier railing, which is crash tested and approved for construction on state highways. The bridge replacement will be designed to accommodate existing and future utilities N and will consider drainage, safety and aesthetic issues. A cross section of a cast in-place prestressed d slab capable of spanning approximately 60 feet is shown below. C d E d 31'-6" rn (r Old Waterman Canyon Rd Q 2 1_9 Q 1' 12'-0" 2, -9" 2' 12'-0" n Of 4 O Prorile Conc Barrier Type 80 Grade ryp 11-60 t o - y 2% ? 0 Q O 0 R42' N Future Utility 8"� Opening 6"� Opening Opening for HP Gas, for verizon Tcrp/ps Slab ryp Part of Packet Pg.404 Renlacement Bridge over Waterman Canyon Creek 7.O•f . EXHIBIT "1" Scope of . developing the bridge replacement concepts will be evaluations of stream bed and roadway approach improvements needed for each alternative identified. Scour protection for bridge substructures will be an important consideration for a� all alternatives. M Heavy scour and the effects of debris impacting the structure at the existing bridge site suggests that significant effort r will be needed to protect improvements. Also, the effectiveness of downstream cutoff walls in stabilizing the streambed invert upstream is evident. These considerations will guide decisions made during this concept development v stage. R E d m 3 'c w w W C p V] C G d E Q Requirements for span length, vertical clearance, foundation type and scour protection will be uncertain at this stage, M and so assumptions will have to be made in order to complete the concepts for the City's consideration. Structure type C°4 alternatives to be considered will include both cast-in —place and precast construction types. Advantages and N disadvantages of each will be identified for each alternative. v ra 0 Although cast-in-place construction is typically cheaper to construct than precast alternatives,precast construction can N be used to avoid the erection of falsework,which could be an advantage if the construction phase will extend into the °w storm season,or if sensitive environmental issues are identified for the streambed. In addition,precast construction can 0 be used to shorten the construction schedule,because the superstructure elements can be constructed at a casting yard at the same time that grading and substructure construction is being done in the field. Then,once the girders I deck slabs m are set into place on the abutments,the bridge construction can be completed without having to place equipment in the E stream bed. a� Q Advantaees I Disadvantam Z a Cast-in-Place vs Precast Construction Alternatives 0 ('IP/PS Concrete POPS Concrete False Work False Work required. None. Minimum work in Waterman E Requirement Creek Stream Bed. Transportation None Girder length up to 135 feet can be Requirement transported. Special permit is a required for girder length more than 120 feet. Seismic Performance Excellent. Special detailing required for seismic design. Packef Pg.405 EXHIBIT "V Scope of Work Construction Schedule Falsework construction in Since the girders/slabs can be Waterman Canyon Creek fabricated while the substructures rn prohibited during the storm arc being constructed, the schedule m season. can be expedited. `o Construction Cost Approximately$200/11:2, Higher cost than CIP/PS (Including depending on the structure Construction. Typically in the range ci Mobilization and system used. of$230/ft' Contingency) E Roadway improvements needed to carry traffic over the replacement bridge and resulting modifications to profile, 3. alignment and improvement touchdown locations will also be considered in this phase of the project. a O We know from field review and available topography that the bridge is located in a sag vertical curve and the approach roadway has a slight horizontal curve at the south approach to the bridge. Assumptions made regarding vertical p clearances needed under the bridge and span lengths required will define limits and extents of improvements that will w be required for approach roadways. Costs for improvements to roadway and scour protection will be included in the Q development of bridge replacement concepts at this stage. w c s E z y d Old Waterman Canvon Road t E } Q y Protect Site o �aLy »t! �' •? ` t N a O r d 1 Q d + E tr , .♦ 11 d UD r Z it O) e i • t . O Waterman Canvon Creek .St • ; + r V 1 =# L V A PROJECT SITE TOPOGRAPHY Q Environmental, utility conflicts and right of way issues that could influence design features will not be known at this time and detailed survey data and project site mapping will not yet be completed, so these concepts will be suitable only for advanced planning. Bridge concepts developed at this stage will be refined during the Type Selection phase. Packet Pg.406 ft..1 .....I RriAoa nvor Wn/armnn!'nnvnn(.'rank EXHIBIT 661" Scope of Hydrology, Hydraulics, and Scour Protection Analysis d rA Task 1 Background Data Collection West Consultants will obtain and review available watershed and hydraulic data for the analysis. Geotechnical data for m` the project site such as the depth to bedrock and grain size distribution are useful,but not required. Any geotechnical c data obtained will be provided by LAN Engineering. West Consultants will also estimate grain size during the field reconnaissance. m U c West Consultants will perform a detailed field reconnaissance of the site to document field conditions. The field E inspection will include an assessment of stream behavior in the vicinity of the bridge crossing, existing and potential M scour problems, and estimates of hydraulic parameters. Observations will be made of lateral channel stability, aggradation/degradation,hydraulic roughness,bed material size,and hydraulic controls. o O LAN Engineering will provide digital topography for the site and as-built plans for the bridge. ,o Task 2 Hydrologic Analysis w West Consultants will review existing information for the watershed and the Waterman Canyon Creek stream flows. A ¢ flood frequency analysis will be performed for the observed stream flows to determine the required storm events (100 year, 10 year, and 3 year). This task assumes that the observed flow data are sufficient for the study and no additional 3 hydrologic modeling will be necessary. If a hydrologic model (e.g., HEC-HMS) needs to be constructed for the d watershed,this additional task will be added to the scope on a time and materials basis. E d Task 3 Hydraulic Analysis a HEC-RAS, the Hydrologic Engineering Center's "River Analysis System" computer model will be developed for the o Waterman Canyon reach in the vicinity of the bridge (the bridge is located in the FEMA designated zone A with no co detailed hydraulic analysis conducted in the past). The cross-section data in the vicinity of the bridge will be based on topographic mapping provided by LAN Engineering. The HEC-RAS hydraulic model will be used to determine the hydraulic characteristics of the stream(near the bridge) necessary for the design of scour protection such as hydraulic opening, design flood water elevations, scour velocities, N outlet flow(tailwater)conditions,and backwater effects. N r Task 4 Sediment Yield Analysis �o A qualitative assessment of sediment yield will be performed for the contributing watershed. West Consultants will use N the U.S.Army Corps of Engineers, Los Angeles District(LA Corps)method to assess sediment yield for the specified O flood events (the method was developed to estimate unit debris yield values in Southern California watersheds and accounts for different fire factors). Based on this analysis, the bulking coefficients will be determined for the design discharges obtained in Task 2. E Task 5 Scour Analysis rn Scour calculations will be performed using the HEC-RAS computer program and/or custom spreadsheets. Procedures ¢ outlined in FHWA's Hydraulic Engineering Circulars,HEC 20 and HEC 23,and other standard guidelines will be used a to evaluate the channel stability downstream of the structure in order to prevent the current headcut from endangering _J the bridge foundation. O West Consultants will review all of the information gathered to assess whether long-term channel degradation could be v significant. West Consultants will provide a qualitative and quantitative estimate of vertical channel stability E . downstream of the structure and any local scour at the structure as appropriate. Task 6 Design of Scour Protection ¢ West Consultants will provide a conceptual design for scour protection of the channel bed and side slopes in the vicinity of the bridge. In order to prevent accelerated erosion on the downstream side of the bridge, a drop structure with energy dissipating device may be proposed(vertical or sloped concrete basin drop,riprap basin drop,CSU,USBR or SAF stilling basin, etc.) depending on the assessment of the erosion hazard. The design is envisi - Packet Pg.407 Replacement Bridge over Waterman Canyon Creek 7.O.f EXHIBIT "1" Scope of Work iterative procedure between the hydraulic designers (West Consultants) and the civil/structural designers (LAN Engineering).Two iterations is the assumption for this cost proposal. West Consultants will provide conceptual design based on hydraulic and scour considerations, including pertinent dimensions and material types, but will not prepare c design plans nor specifications under this scope of work. c m c Task 7 Report T West Consultants will submit the results of the study in a Hydraulic/Scour Analysis and Scour Protection Report. The U report will include field observations, a description of the bridge, the magnitude and frequency of design flow, a 0 description of the HEC-RAS model and modeling method, sediment yield analysis (flow bulking), scour analysis t0 procedure,and scour protection design. y A Geotechnical Investigation and Analysis Key Geotechnical Issues 0 The existing bridge is located in Waterman Canyon in the southern San Bernardino Mountains and crosses over Waterman Canyon Creek. The creek is a perennial stream that flows year round and is underlain by young river Q alluvium comprised of numerous cobbles and boulders in a sand and gravel matrix. Gneissic metamorphic bedrock w underlies the mountain ridges east and west of the creek and is exposed on the canyon wall just west of the bridge. a r Bedrock is anticipated beneath the alluvium at an unknown depth. The San Andreas and Arrowhead Springs faults are located approximately 1-1/2 miles and %z mile to the south, respectively. The site is not located within a California- designated Earthquake Fault Zone. The site is also located in an area known for geothermal activity(hot springs)with E water temperatures just a few hundred feet downstream of the bridge on the order of several hundred degrees Fahrenheit. Q 0 Based on a review of available documents and our experience in the area,we have identified several key geologic and geotechnical issues that should be addressed for the project. These issues include: m E a ♦ Moderate to high ground accelerations due to the presence of nearby active faults including the San Andreas fault to zone. to O N ♦ Coarse oversize materials(cobbles and boulders)within the creek and likely at the bridge abutments. " u� ♦ Shallow groundwater. m ♦ Potential for liquefaction and laterally spreading. 0 ♦ Potential for geothermal activity in the project area. These key issues will be addressed during our geotechnical investigation. c W ' E The following paragraphs present Kleinfelder's scope of work for geotechnical engineering support services for this project. 0' a Z Scope of Services g Meinfelder's geotcchnical engineering support services for this project are presented as follows. We understand that the geotechnical deliverable items required for the project will include a proposed Field Exploration Drilling Plan, O Preliminary and Final Soils and Foundation Reports,and Log of Test Borings(LOTB). v E r / Task 1 —Literature Review a We propose to begin our investigation by reviewing available geologic and geotcchnical literature pertaining to the Q project site. We will review published soil and geologic data in our files and as available from appropriate public ' agencies. This will include a review of literature prepared by the California Geological Survey, the U.S. Geological Survey,the City and County of San Bernardino,and other government agencies. PacketPg.408 Replacement Bridge over Waterman Canyon Creek 7.O.f EXHIBIT "1" Scope of Work Task 2—Site Reconnaissance A geologic/gcotechnical reconnaissance by a California Certified Engineering Geologist and/or a California Registered Geotechnical Engineer of our firm will be performed along the full length of the proposed improvements, to observe and check for geological conditions and features that could impact design, construction and cost of the proposed 00 c improvements. Q, Task 3 —Exploration Plan/Utility Clearance/Encroachment Permits r c Prior to our field investigation we will submit a plan showing locations of the proposed borings along with completed E application packages in order to obtain any necessary encroachment permits. We will forward these documents to 0 LAN,who will then submit them to the City for review and approval. a Following approval, and prior to drilling, we will contact Underground Service Alert (USA) to identify potential O` conflicts between our planned boring locations and existing underground utilities. Our proposed drilling program will 0 consist of boreholes located on the shoulders of the roadway. We do not anticipate drilling in the traffic lanes. O However, some limited traffic control may be required (cones, arrowboard, ctc.) around the excavation equipment if a any portion of the drilling equipment encroaches onto the roadway due to space limitations on the shoulders. L 3 Task 4—Field Exploration m Our field exploration program will consist of four exploratory mud rotary and hollow-stem auger borings. Due to E space limitations we proposed one boring each at the north and south ends of the bridge. These borings will be drilled E as close to the proposed bridge abutments as possible. These borings will be drilled to depths of 75 to 100 feet using Q mud rotary drilling techniques to penetrate the coarse cobbles and boulders below groundwater. Two additional to borings will be drilled using a hollow-stem auger drill rig to depths of 15 to 25 feet, or to practical refusal,whichever '0 occurs first,north and south of the bridge for pavement design. c r E a All borings will be drilled with truck-mounted drill rigs. Our typical sampling interval will be 1.5 meters(five feet) in n the borings. The number of blows necessary to drive both a Standard Penetration Test(SPT)sampler and a California- type sampler will be recorded. An engineer or geologist will maintain a log of the materials encountered in the borings, ,o and obtain samples for visual examination,classification and laboratory testing. Groundwater, if encountered, will be measured in the open borehole at the time of drilling. Upon completion, the borings will be backfrlled with soil from o the excavations, except for borings encountering groundwater which will be backftlled with grout. In preparing this w o proposal, we assume that access to drilling locations can be obtained with a standard truck mounted rig. We also d assume that all agencies and private parties will grant access for our work without cost or delay to Kleinfelder. e d Task 5—Seismic Hazard Assessment w A geologic/seismic hazards evaluation will be conducted for this project. This will include evaluations of the potential for surface fault rupture,seismic-induced ground deformation or settlement related to liquefaction,seismic compaction, a Z lurching or lateral spreading. � M Task 6—Laboratory Testing o Laboratory testing will be performed on selected samples obtained during field exploration to assess the physical c d characteristics of the subsurface materials. We anticipate the testing will include moisture/density,gradation,plasticity E JIM index, sand equivalent, consolidation, collapse potential, direct shear, maximum density/optimum moisture content, m corrosion potential, and R-Value. Our testing program may be modified based on the actual subsurface materials Q encountered during exploration. Packet Pg.409 Replacement Bridge over Waterman Canyon Creek EXHIBIT 66199 Scope of Task 7—Analysis and Reports Preparation Our Soils and Foundation Report will be prepared in general accordance with Caltrans Standards. Typically,Caltrans v requires a Geotechnical Design Report for the roadway portion of a project and a separate Foundation Report for all a structures including bridges,retaining walls,tunnels,MSE walls,etc. Since this project is essentially a bridge project 00 that may include some approach roadway sections we plan to combine the two report types into one Soils and c Foundation Report as requested in the RFP. Preliminary and final reports will be prepared in accordance with Caltrans standards and will present the data obtained during field exploration and laboratory testing,as well as conclusions and t) recommendations pertaining to the following: r M E • Project description including proposed improvements, climatic conditions, terrain and surface drainage, 0 and land use. 3: 32 • Discussion of geotechnical settings including regional geology, subsurface soil and groundwater O 0 conditions. • Recommendations for design of retaining walls, including foundation type, allowable capacity and lateral w pressures. a Z • Recommendations for construction of roadway and embankment foundations and estimated settlement. C d • Evaluation of gross and surficial stability of the proposed fill slopes,if any. E m • Earthwork considerations,including excavation characteristics and erosion controls. a 0 • Collapse,expansive and corrosion potentials of the subgrade soils and recommended mitigation measures, if necessary. v E • Earthquake considerations including seismic design criteria for fill embankments, and seismic hazards a including the potential for liquefaction, ground rupture due to surface faulting and seismically induced M 0 settlement. `✓ LO • Recommendations for pavement structural design based on traffic indices assumed or provided by the client. o 0 N • Seismic design recommendations including recommended acceleration response spectra in accordance 0 with the current Caltrans Seismic Design Criteria. K • Recommendations for design and construction of shallow or deep foundations including recommended bearing capacities,lateral resistance,and total and differential settlements. m • Overall stability analyses of footings, slope and foundation materials; evaluation for static and pseudo- a Z static conditions. m • Construction considerations. • Log of Test Borings(LOTS)Sheets. Our findings, conclusions and recommendations will be presented in a draft Soils and Foundation Report with a site E map showing boring locations,LOTB Sheets and laboratory test results. After review by LAN and the City,comments will be incorporated into the report and a final report submitted. We assume one round of review comments from prior a to completion of our final report. Packet Pg.410 -------a-i.4—.—,w.no.,,u n Caravan Creek ' cc » EXHIBIT 1 Scope Environmental Engineering Services The proposed project involves the replacement of the Old Waterman Canyon Road Bridge located approximately one m mile north of Highway 18 on Old Waterman Canyon Road. It is assumed that the following criteria shall be met and r incorporated into the bridge/project engineering design: A American Association of State Highway and Transportation Officials requirements; u c A National Cooperative Highway Research Program 350 report criteria; E m • Minimum criteria specified in section 2.7 of Caltrans'Bridge Design Specifications; -o • Bridge length and vertical clearance over Waterman Canyon Creek shall be sufficient to qualify for a p Waterway Adequacy of 7 under Federal Highway Administration's Recording and Coding Guide for the c w Structure Inventory and Appraisal of the Nation's Bridges; O No requirements for sidewalks or railings to meet bicycle railing criteria; w • Foundations shall be protected from wash-out due to 100-year storm flows, and concrete barrier rails shall allow for storm flows to pass through; 3 c Old Waterman Canyon Road will be closed during construction; traffic plans and technical provisions will be E • prepared. rn Details of the bridge design,including the selection of a precast or cast-in-place replacement structure type,will be determined in accordance with the findings of the engineering study prepared for the project and the results of to geotechnical investigation and testing. For this scope and cost the following assumptions have been made: m E • Project will replace the existing Old Waterman Canyon Road Bridge with a new bridge designed to withstand N storm flows and that also meets the criteria listed above. 0 N • Jones & Stokes will prepare the technical reports identified in this scope of work to support the City in the v preparation of the environmental document. 0 • The City will prepare the California Environmental Quality Act(CEQA)document. N 0 0 • National Environmental Policy Act(NEPA)approval will not be required for the project based on the RFP. 4)c • Technical reports will not be submitted to Caltrans for review other than as part of normal CEQA public availability process(i.e.,Caltrans environmental oversight is not assumed). m rn z 1.0 Environmental Document Project Management/ Coordination / Meetings Jones&Stokes' scope of work for quality control,progress reporting,schedules,and coordination/meetings is outlined J below. O` • Ouality Control: The Jones& Stokes project manager will be responsible for directing and implementing the project's quality control program. Senior technical reviewers in each discipline will review each work product, E including field methods,data collection,analysis,report writing, and any subcontracted work studies. In addition, m a technical editor will review all reports to ensure consistent use of terminology and style as well as general Q readability for the target readers. Finally,the project manager will review all documents before they are submitted to the City. • Environmental Schedule: Jones& Stokes will provide schedule input to LAN on the environmental technical reports. Packet Pg.411 EXHIBIT "I" •o.> • Coordination/Meetings: Communication and coordination will be facilitated through progress meetings and Manager will attend ro ass mee[in s with LAN and the rn project conference calls. The Jones & Stokes g p gr g City during as needed during the preparation of technical reports. It is assumed that up to four(4)project related m meetings will be attended. Meetings beyond this amount would be charged on a time and materials basis. c 0 T • Proiect Management: This task includes the coordination and management efforts by the Jones & Stokes U project manager. c m E Deliverables: `w • Environmental PM Attendance at up to four(4)project related meetings. _v 2.0 Environmental Technical Studies The technical analyses will be prepared to meet CEQA requirements. Jones & Stokes will coordinate with the City to ,o identify any specific local requirements. Based on the content of the RFQ/RFP issued for the project and our Q knowledge of the project area, it is assumed that technical studies will be required for historic properties and cultural U resources, biological resources, geologic investigations, and water quality. It is assumed that geologic investigations a will be included in the Geotechnical investigation performed by the project engineer. .3 Deliverables d Unless otherwise noted,the deliverables for the following technical studies will be a separate bound report including a E standardized project description, a methodology relevant to each topic area, description of the affected environment, m impact assessment, and mitigation measures. All draft technical studies will be submitted to the City for review. It is Q assumed that the reports will be revised once following review by the City. The deliverables for each technical study « include the following: tO c w E • 5 hard copies of draft technical studies. a • 5 hard copies and one digital copy of final technical studies. M 0 N For this scope of work, the following technical studies have been assumed. If additional studies are requested during v the City's preparation of the CEQA document, a scope and cost will be submitted for approval prior to their initiation, however,based on the characteristics of the study area it is not anticipated that additional separate technical studies will o 0 be warranted. `'' 0 N d Biological Technical Study m « C N Jones & Stokes will perform the following tasks related to the evaluation of biological resources associated with the E proposed project. Q Review of Project Information and Applicable Literature Z Potentially relevant project and biological resource information will be reviewed prior to fieldwork. Jones&Stokes J will access and review relevant natural resource references and databases(e.g.,soils maps,the California Natural 0' Diversity Data Base;California Native Plant Society Electronic Inventory,Internet resources,Jones&Stokes's internal O resources,etc.). With City approval,relevant resource agencies will also be given an opportunity to provide a list of m species and issues of concern for the project. E L U Field Evaluation for Biological Resource Constraints a After reviewing relevant information,the project area will be evaluated,with a thorough walkover covering all portions relevant to potential biological resource regulatory constraints. Detailed field notes will be compiled including 1 conditions,visible disturbance factors,species,habitats,and more general biological resource issues observed or detected. The site will be evaluated regarding the presence,absence,or likelihood of occurrence for all spa ' I tatus Packet Pg.472 EXHIBIT {(11 97 Qf.. Sc..e of Work species,habitats,or more general biological resource issues potentially posing a constraint to the project through applicable laws and regulations. Adjacent areas will also be briefly examined where accessible,to provide context. v •c m Jurisdictional Waters Determination 0 The project consists of replacing an existing bridge over Waterman Canyon Creek. This creek and any associated wetland or riparian vegetation would likley be regulated by state and federal regulatory agencies. In order to accurately U assess potential impacts to areas under jurisdiction of the U.S.Army Corps of Engineers(USACE),California Department of Fish and Game(CDFG)and Regional Water Quality Control Board(RWQCB)a formal delineation of E regulated waters will be completed. The delineation will be completed according to the USACE protocol for delineating wetlands as well as CDFG standards. The limits of wetlands or other waters that would be regulated by m 3 USACE,RWQCB and/or CDFG will be mapped onto project plans and/or an aerial photograph and will also be 0 mapped using a sub-meter accurate global positioning system(GPS). The results of the delineation will be presented in p a separate delineation report that will be attached to the biological technical report. This scope and cost assumed that the City will be responsible for providing access. O U Permits W The need for permits associated with the project (i.e., Section 401 Water Quality Certification, Section 404 t Permit, Streambed Alteration Agreement, etc.), and the extent of the permitting activities, cannot be determined until the environmental analyses in the technical studies have been conducted. If permits are required for the proposed project a separate scope and cost for preparing the permit applications and obtaining the permits can be m provided to LAN Engineering and the City for review and approval for preparing and processing any required d permits. ar 0 Biological Technical Report The biological technical report provided under this task will be a single,standard-format document with mapping of the general site location and vegetation types. Methods and results for each task will be provided. Observations of the physical setting,conditions and disturbance factors,as well as plant,animal and habitat resources will be summarized. ¢ All plant and animal species with special legal or management status along with more general biological resource issues, which have any reasonable potential to constrain the project, will be reviewed. Any recommendations for o further work needed to clarify relevant issues(e.g.,focused surveys not included in this scope)will be provided. N u, v Cultural Resources Technical Study 0 0 CEQA requires that projects financed or approved by public agencies must include an evaluation of the impact of a project c on cultural resources. In order to determine impacts to cultural resources, it is necessary to determine if potentially m significant cultural resources are located within the project area. Therefore, Jones & Stokes recommends a Phase I W inventory be conducted to determine the presence or absence of potentially significant cultural resources within the project w area. The Phase I scope of work would include the following: E rn Record Search/Archival Research z Jones&Stokes Associates cultural resources staff will conduct a record search. This record search will consult California's database of previously recorded sites and studies within a one-mile radius of the proposed project area. Sources that will be M consulted include the National Register of Historic Places, the California Inventory of Historic Resources, California O Historical Landmarks, California Points of Historical Interest, and Historic Spots in California. Jones & Stokes will also ; review historic maps and published literature to determine whether any previously known prehistoric, historic, or E ethnographic resources are present within the project area. M V Jones&Stokes Associates will initiate Native American consultation through the Native American Heritage Commission ¢ (NAHC)and request they consult their sacred sites index and refer us to interested individuals with knowledge of resources. of concern to Native Americans that may be present within the project area. Jones & Stokes will also contact the San Bernardino County planning department and local historical societies to request information regarding the types of potential cultural resources in the study area. Picket Pg.413 7.O.f EXHIBIT 441" Scope Field Survey The proposed project area will be surveyed for cultural resources by Jones & Stokes archaeologists. The survey will 'o include a mixed survey strategy in accordance with professional standards and appropriate with the field topography. For r the purpose of estimating field survey costs,Jones & Stokes assumes that the survey coverage will include up to 50 feet m from edge of pavement on both sides of the existing Old Waterman Canyon Road alignment Tones&Stokes also assumes o that no archaeological sites or portions of the historic built enviro nment will be identified during the survey. Should M cultural resources be identified during the field survey,they will be recorded on Department of Parks and Recreation(DPR- v 523) forms. The identification of cultural resources beyond the pre-1929 Old Waterman Canyon Road Bridge is not A assumed and is not included in this scope and cost. If cultural resources are identified that have to be recorded then a scope E and cost for this work will be submitted to LAN Engineering Corporation and the City for approval. v O Prepare Technical Report `o Jones & Stokes will prepare a technical report that documents the methods, results, and recommendations of the cturent 2 study. This report will include a significance evaluation of the pre-1929 bridge in accordance with CEQA. As required by U the Office of Historic Preservation, additional copies of the final report will be placed on file with the appropriate w information center of the California Historical Resources Information System. Jones&Stokes will revise the report based L upon one set of comments from LAN Engineering and the City of San Bernardino. 3 r c v Water Quality Studv E d m Jones & Stokes will prepare a water quality assessment documenting the existing water quality; impacts on surface water and groundwater; design features, procedures, and practices that would minimize water quality impacts; and c mitigation measures that would reduce any significant impacts to less than significant levels, if necessary and where feasible. The California Department of Transportation (Caltrans) has developed a recommended procedure for a determining the water quality impacts of, and preparing water quality repots for, tranportation projects in California, E which will be followed for the proposed project. The procedures are outlined in the document Water Quality Technical a Notes (Notes),dated 1990. As part of the water quality assessment, existing data for the study area will be collected and summarized including topography,climate conditions,and local and regional hydrology,geology and soils,erosion M potential, and biological resources. Relevant local, state, and federal regulations related to water quality will be 04 summarized. Beneficial uses for surface waters will be summarized describing any listed species and/or sensitive habitat that could be affected by water quality-related impacts of the project. The beneficial uses for potentially m affected ground waters will also be described. Surface and groundwater quality objectives will be described. Existing o data will be used to describe the ambient conditions of streams and water bodies that are likely to be affected. The r°,r potential short-term (construction) and long-term(operation) impacts to water quality will be analyzed and mitigation d measures proposed if necessary. Appropriate permits, if required, will also be identified in the report, however, the procurement of permits is not included in this scope and cost. c d E Technical Study Assumptions: • Engineering plans,including limits of construction and staging areas,will be provided at a level of detail sufficient 0 for preparing the technical studies (roadway lanes, topographic information [including changes in topography Z resulting from the proposed project], state plane tick marks, station numbers, and existing structures within 500 feet of the proposed project). O1 ic information, state plane tick marks, station • Mapping showing existing conditions (roadway lanes, topograph p numbers,and existing structures within 500 feet of the proposed project)will be provided. c • A maximum of one build and one no-build alternative(i.e.,project and no project)will be evaluated. E • No public meetings or hearings are assumed for the proposed project. • No cultural resources will be identified. Q • Focused protocol surveys for any species are not included in this scope and cost. • Project will not be subject to Section 106 of the National Historic Preservation Act(NHPA). • Cultural resources survey coverage will include up to 50 feet from edge of pavement on both sides of the . existing Old Waterman Canyon Road alignment. • Biological study area will encompass the bridge and up to a 500-foot wide buffer area surrounding the bridge site totaling approximately 6 acres in extent. Packet Pg.414 ` 7.0.fµ EXHIBIT "1" scope of Bridee Type Selection and Geometric Approval Drawings d v_ At this phase of the project development preliminary information will be available for right of way, hydraulics and 0° hydrology, utilities and geotechnical investigations. This information will be used to refine the bridge replacement o alternatives and construction costs and schedules will be updated to reflect the design requirements. A completed Type M Selection Report will be submitted which will include a comprehensive summary of alternative design concepts, with c the preferred alternative identified with explanations for the selection preference. this submittal will include Geometric R Approval Drawings, showing proposed roadway plan, profile and superelevations for the preferred design alternative. This report will be submitted to the City for review and final approval of the design concept. Final Desien 0 `o Following the City's selection for bridge replacement type the final design phase of the project will begin This phase M of the project will include submittal for 65%, 95%and 100% completed PS&E. Each progress submittal will include U plans, technical provisions, construction cost estimate and construction schedule. Comments received from each w submittal will be incorporated into the revised PS&E developed for the next milestone submittal. Plans will be Q developed in AutoCAD format and technical provisions will be submitted in hard copy form and in electronic format as Word documents. The 95% submittal will include quantity and design calculations submitted in bound hardcopy format,page numbered and with table of contents. E d Final bid documents will include full size plan sheets,an RE pending file and a 4-Scale plot of bridge deck contours. 2 Q 0 Bid and Construction Support Bid and Construction support will be provided as requested by the City. Bid support and construction support will be d provided on a time and materials basis. Effort for bid and construction support are not reflected in our project schedule. a Similarly,costs for bid and construction support are not included in our fee proposal. Ln M O N N a r to 0 0 N O y d tY C r E d m rn a z a J m 0 i.i C d E L O R Y Q Packet Pg.415 ' EXHIBIT "I" o be ACCOMPlislel,lu,nished . The following are items that are expected to be famished by the City: m rn Environmental — City will accomplish development and approval of the required environmental document. a Consultant team will provide necessary technical studies required for this project area. Consultant will provide r`a coordination and support as needed for any public meetingthearing. O T C Surve'rs/Maooing — Design surveys, as needed, to design this bridge project will be provided by City. This will tj include sufficient data to create contours as needed for design of the bridge and any necessary retaining walls, cutoff m walls,etc. Elevations upstream and downstream will be provided to the extent needed for hydraulic studies. m Right of Way—In the event that right of way appraisals,easements,acquisition,etc are needed for construction of this 3: project,these activities will be handled by the City. The LAN Engineering team will provide right of way engineering ? O and coordination with the City. Existing Plaits&Data —To the extent available,City will provide available plans,city planning data,and utility data 0 to Consultant in support of design of this bridge project. W a r Precise Street Alignmgnt/Profile— City will provide final alignment/pro file to be used for the bridge and roadway 3 design. E Comments and Suggestions from the Consultant m L rn Q O V V � The LAN team has no additional comments or suggestions dial we believe to be necessary to improve the finished project,or to comply with the requirements of this Request for a Statement of Qualifications and Technical Proposal. a .n M O N_ N V to O O N O N 01 C d E v d L Q z a J O1 �L O V C d E r R 1 fir. Packet Pg. 416 EXHIRIT "J" ' m f! o ' ! C i � E d I i; w o LO Ei f k E j ¢ I C7 c Oilttt pFSRR RRFR RRx RR R: a9R ftIPF PRLLRxi FSiiiiiiR C, fj+jd}ljjAttljljtllil9jjite glj}}ijljjaAe^•ae- tetr--F: S^e Tx: eaf F�ycesrxRr: p) ! 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Ln PL LL z 2 2\ \ § 0 2 > LU \ ( _ \ \ ( \ § k § ! @ 2 7 § § ` } ) w < 6 M ( z § + § 4 7 k | 2 . \ ) \ \ \ j \ / \ § o ` CL 7.O.f EXHIBIT "I oa a i mo � 2 .o app c 0 Ka, T G c i ` � V E EN L v m L42-E O R c G w qi°u s`frE a lih-r LU LU 6 iib Y 3 6 IL u� �J M I n 95 c g g�. CHI iVV O N W. U 2- JK y b 2 o E z Packet Pg.419 E' E �i� 18°OSm moo° ✓ r. ATTACHMENT"B"—Location Maps and General Proposal RequirementsCity of San Bernardino © Old Waterman Canyon Road Bridge(Replacement) Page 1 of 5 w m v m c 0 T C A U C REQUEST FOR E STATEMENT OF QUALIFICATIONS/TECHNICAL PROPOSALS For a Design of a Replacement Bridge over Waterman Canyon Creek located approximately One Mile North of Highway 18 on Old Waterman Canyon Road in the City Of San Bernardino. U ula Y C d E d d L a � o d E Ln M O N N a r t0 O O N O N : C d E ISSUED BY: d CITY OF SAN BERNARDINO a DEVELOPMENT SERVICES DEPARTMENT Z J DATE ISSUED: JANUARY 6, 2006 L DUE DATE: MONDAY, FEBRUARY 6, 2006 r c m E r U A Y Y ¢ Packet Pg.420 ATTACHMENT"B" •Vicinity Map and Proposal Requirements City of San Bernardino Old Waterman Canyon Road Bridge(Replacement) Page 2 of 5 d rn v MAr'QVEZ� tmi -i 01� m c 0 T C A U c m Devil Canyon E d Arrowhead Springs Cai Sr.m 0 L+nrvSan n,•r,rr.deu. }� O _ G °Mark 81EV z 'L a * U sy O. 3 W 4 iN 4"1 St 7 ? EAuu St Q Musco c w e D Sari Ala"u e! ti 2y M of fie+•rr arirn y Del Rosa E m ... r-309r Si vi � _"o West Islands Q fC iC05 F,inPQuzst-nni Inc `.®2005N'AVTEQ p a C d 4 r m w CI N low J y 10 O N t w, E J � /� C7 Q Z ea O 4I � • C d E L U A Q LOCATION MAPS Packet Pg.421 ATTACHMENT "B" -Vicinity Map and Proposal Requirements City of San Bernardino o Old Waterman Canyon Road Bridge(Replacement) Page 3 of 5 PROPOSAL REQUIREMENTS d A. BASIC REOUIREMENTS ED c a) Ten (10) copies of the proposal shall be submitted to the following: o T C R U City of San Bernardino R Department of Development Services E Division of Public Works ATTN: Mr. Michael Grubbs, Engineering Manager/Field Engineer 300 North "D" Street, 3rd Floor o San Bernardino, CA 92418 L 0 w Proposals shall be received in hand by the City Engineer or his designee 0 before 4.00 u m on Monday February 6, 2006. a s b) Proposal shall indicate the following in a detailed manner: ; c d c) Past experience on similar projects. E d L d) Staff persons specifically assigned to the project at the professional level. Short resumes may be included, but extensive resumes should be limited to key personnel only. CD e) A flow chart for the completion of each of the identified tasks showing work hours by E classification, as well as calendar time, including allowances for review periods. Ln M O N f) Previous obligations with other projects (related to time and availability of staff). N r g) Support personnel to be used. o 0 N h) Name of sub-consultants to be used for specific aspects of the project, including a a summary of previous working arrangements on similar types of work. a c d i) Statement of local preference eligibility, including identification of any office located E in the City of San Bernardino and the number of employees stationed at the office,the 2 number of employees doing business inside the City limits, and a machine copy of your firm's City of San Bernardino Business License. J O j) Items, actions or information the Consultant expects to be provided by the City. o k) Any comments or suggestion that the Consultant believes necessary to improve the E finished project or to comply with the requirements of this RFP. m 1) Separate sealed envelope. Fixed fee or not-to-exceed fee for the work required by a this RFP, together with an hourly rate sheet applicable to this project for classifications above, including all materials and expenses, shall be submitted in a Paikit Pg.422 7.O.f ATTACHMENT"B" -Vicinity Map and Proposal Requirements City of San Bernardino Old Waterman Canyon Road Bridge(Replacement) Page 4 of 5 separate sealed envelope. Please note that the City will not pay or compensate for travel time, courier services, mileage or reimbursement for travel to the City of San Bernardino to attend meetings or conduct the activities necessary to complete tasks required to be performed as part of consultant services. m` 0 0 B. SELECTION PROCESS R U The selection process will be based on a point system and will consist of three phases as follows: d is a) First phase selection shall consist of an evaluation by staff (including the Development Services Director, City Engineer, a Senior Engineer and Project o Manager) of proposals based on the above items identified in Section III B (except w No. 10). An additional 5% percent will be given to City of San Bernardino based o consultants. In order to be deemed as "City of San Bernardino Based Consultant (a w "local,"business for the purpose of granting a local business preference, shall mean a a business possessing a fixed office or distribution point with at least one owner or 3 employee within the City of San Bernardino, and possessing all valid and current permits and licenses required to transact such business, including,but not limited to a E City Business Registration Certificate). A maximum of 100 points can be achieved in this phase of the selection process. The three consultants with the highest numerical a Cscores will be invited to continue with the second phase of the selection process. o b) Second phase of the selection process will consist of staff evaluation of a presentation by the three consultants with the highest numerical score from the first phase a selection. The interview will be detailed questions on this specific project, including, but not limited to, personnel, schedule, project staging, and knowledge of the project. o 5% percent of local preference will also be awarded in this phase of the selection N process for Consultants that meet the requirements identified in paragraph 1 above. A maximum of 100 points can be achieved in this phase of the selection process. 0 0 c) The third and final phase of the selection process will consist of staff submitting a N final package to the Mayor and Council for consideration approval. Final scores of the top three consultants will be submitted to the Mayor and Common Council with a recommendation to award an Agreement for Professional Services to the consultant E with the highest numerical score. However, the Mayor and Common Council have the prerogative to award an Agreement for Professional Services to any of the top three consultants or reject all proposals. zz d) If the Mayor and Common Council award an Agreement for Professional Services, the selected consultant will be requested to execute an Agreement for Professional O Services (draft copy attached). Failure of the consultant to execute the Agreement within 60 days of approval by the Mayor and Common Council will void the t approval. w a Packet Pg.423 7.O.f r ATTACHMENT"B" -Vicinity Map and Proposal Requirements City of San Bernardino Old Waterman Canyon Road Bridge(Replacement) Page 5 of 5 C. GENERAL INFORMATION d rn This "Request for Proposal" does not commit the City to award a contract, pay any costs p incurred in the preparation of a proposal in response to this request, procure or contract M for any services. All proposals submitted in response to this request will become the 0 property of the City and may be used by the City in any way deemed appropriate. The U City reserves the right to accept or to reject, in part or in its entirety, the response to the request for proposal if such action is deemed to be in the best interest of the City. E d Any contract entered into as a result of this proposal shall be considered to include the items of work detailed in this proposal unless specifically deleted in the proposal at the a request of the City. `o w D. INSURANCE REQUIREMENTS 0 0 U W The Consultant will be required to maintain in force at all times during the performance = of their work the following policy or policies of insurance covering its operations: c a) Comprehensive General Liability, including contractual liability, products and E completed operations and business automobile liability, all of which will include coverage for both bodily injury and property damage with a combined single limit of c 2,000,000. The City shall be named as "additional insured" on all policies required to 0 be furnished. v C m b) Professional liability coverage with limits not less than 2,000,000 per occurrence and £ a $4,000,000 aggregate. Lo M O c) Workers' Compensation coverage at statutory limits. N Ln It d) The consultant shall assume liability for the wrongful or negligent acts, errors and o omissions of its officers, agents and employees and subcontractors, and have N adequate insurance to cover such negligent acts, errors and omissions with limits of °w 2,000,000 dollars. z c m E. PAYMENT E m The Consultant that is recommended by Staff and approved by Mayor and Common Council shall attend the pre-design meeting to establish the start date. Once the Notice to a Proceed has been given, the Consultant can submit for payments. The City will release J funds at percentages with receipt of Plans, Notices, or Specifications. No payment shall .2 be given above the percentage of completed work accepted by the City. The City shall .. hold 15% of the total cost for 360 calendar days after acceptance of the plans and E specifications by the City, or 45 calendar days after the City issues a Notice of r Completion for the project, whichever occurs first. a Any request for additional information or clarification should be submitted in writing to Michael W. Grubbs, Engineering Manager/Field Engineer, at (909) 384-5155 (Fax). Packet Pg.424 7.O.f ATTACHMENT"B" -Scope of Work City of San Bernardino © Old Waterman Canyon Road Bridge(Replacement) Page 1 of 11 SCOPE OF WORK & TECHNICAL REQUIREMENTS FOR THE REPLACEMENT BRIDGE OVER WATERMAN CANYON CREEK LOCATED APPROXIMATELY ONE MILE NORTH OF m` HIGHWAY 18 ON OLD WATERMAN CANYON ROAD IN THE CITY o T C OF SAN BERNARDINO U c E Old Waterman Canyon Road Bridge(Replace) d I. GENERAL PROJECT SCOPE o L The existing Old Waterman Canyon Road Bridge has suffered extensive damages due to storm flows in both of the past two years (December 2003 and during the storm season extending from 0 the fall of 2004 through the spring of 2005). Damages suffered as a result of storm flows have U affected the abutments, wingwalls, bridge deck, bridge girders, bridge railing, approach w a embankment fill slopes and abutment backfill. t The existing Old Waterman Canyon Road Bridge is a single span, cast-in-place reinforced 3 concrete structure approximately 26-1Y." wide and approximately 22.37 feet long. The bridge deck is constructed as a reinforced concrete T-Beam section cast monolithically with the 0 abutments. The date of the original 20.5-foot wide bridge construction is unknown. A 5.6-foot rn wide widening section was constructed in 1929. As-built plans are not available. A topographic a survey was completed in January of 2004, including detailed measurements of as-built 8 11 construction for exposed structural elements and limits of damages to the structure elements due to the storm flows occurring in December of 2003. E The bridge carries an existing 4" diameter HP Gas line on the east edge of deck, and there is an ¢ existing overhead communications line parallel with the west edge of deck. The gas line will v, need to be carried on the future bridge. Bridge design shall accommodate the existing o communications and other potential future utilities. N V The Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (DES) have authorized funding for the preparation of bridge replacement plans and c 0 construction of the replacement bridge. w 0 N The consulting engineer shall prepare all technical environmental reports needed for the City to complete environmental clearances for CEQA. Technical studies may include but not be limited to historic properties and cultural resources, biological studies, geologic investigations and water E quality. All state and local requirements for the protection of endangered species and sensitive E habitat shall be observed for this bridge replacement project. d rn a Consultant shall prepare complete hydrology, hydraulic and debris flow analyses needed to size z¢ the bridge replacement structure. rn The City prefers that the bridge deck be designed to drain away from the bridge. However, p drainage from the bridge may be conveyed through deck drains subject to the judgement of the consulting engineer. The Consultants' roadway engineer shall design drainage devices to control E off-site roadway drainage at the bridge approaches. s U A The Consultant shall develop a bridge replacement concept and submit a written type selection a report to the City of San Bernardino for concurrence of the preferred bridge replacement alternative. Upon concurrence from the City, consultant will initiate the preparation of Packet P 425 ATTACHMENT "B" -Scope of Work City of San Bernardino Old Waterman Canyon Road Bridge(Replacement) Page 2 of 11 environmental technical studies and begin preparation of plans, special provisions, and construction cost estimates for the bridge replacement. rn v The City shall provide all Surveying work. m Consultant shall perform utility investigations and certification, and complete all PS&E design T work including but not limited to hydraulic analysis and design, roadway and structural design, and preparation of roadway closure plans. The Consultants' roadway engineer will provide v permanent signing and striping details. m E Consultant shall research existing right-of-way and show on plans. If additional right-of-way is needed, the consultant shall prepare legal descriptions and plats for the additional right-of-way 0 and provide to City. The City shall be responsible for acquisition of additional right-of-way. O The Consultant shall provide resources to support the project bid process, including responding `o to questions submitted by Contractors, when asked to do so by City staff. Instructions to bidders 2 are not included in this scope of work. v w This scope does not cover construction management. The City plans administer and inspect the ¢ bridge construction using city staff. The Consultant shall provide construction support services, to include responses to RFI's when requested by City staff and review of Contractor submittals on 3 an as-needed basis. m E Assumptions for Old Waterman Canyon Road Bridge(over Waterman Canyon Creek) m In general, the proposed replacement shall be designed to accommodate two, 10' wide traffic c lanes with 4' wide shoulders and concrete barrier rails on each side of the bridge. Bridge design shall meet the following criteria: V c W 1. Concrete barrier rails shall be designed to meet the following requirements: E a) Open post and railing type to allow storm flows to pass through the railing. M b) Meet the American Association of State Highway and Transportation Officials N (AASHTO)requirements. in c) Be acceptable under the National Cooperative Highway Research Program (NCHRP)350 report criteria. d) Meet minimum criteria specified in Section 2.7 of Caltrans' Bridge Design �°o� Specifications (BDS). °m 2. The bridge length and vertical clearance over Waterman Canyon Creek shall be sufficient to qualify for a Waterway Adequacy of 7 under FHWA's Recording and Coding Guide for the Structure inventory and Appraisal of the Nation's Bridges (slight chance of E overtopping bridge deck and roadway approaches). E 3. No sidewalks shall be required. ° 4. There will be no requirements for bridge railing to meet bicycle railing criteria. ¢ z 5. Bridge foundations shall be protected against being washed out under 100 year storm g flows. 6. Old Waterman Canyon Road will be closed for construction of the replacement bridge. Traffic plans and technical provisions will be needed for the roadway closure. E m II. DESIGN ENGINEERING SERVICES E u Task 1 —Hydrology Hydraulics and Debris Flow Analysis w r The bridge replacement development includes an engineering study of various engineering considerations, and shall include the following work: Picket,P7g77426F ATTACHMENT "B" -Scope of Work City of San Bernardino OOld Waterman Canyon Road Bridge(Replacement) Page 3 of 11 • Evaluation of Watershed Hydrology a • Analysis of Stream Flow Hydraulics • Estimation of Debris Flows m • Analysis of Scour Potential c 0 T Consultant shall review existing information for the watershed and Waterman Canyon Creek m steam flows. Additional investigations shall be conducted to establish estimates of water surface elevation, stream flow velocity, debris flow characteristics and scour potential associated with the c m following storm events: m A 100 year 10 year L O • 3 year c w Information developed by the Consultant shall be presented in a written report including plan and O section views showing limits of flooding and scour potential for each of the three analysis storm U events. w Q r Based on the Consultants written report, the City, in consultation with the Consultant, will select- 3: the design storm event for development of the bridge replacement design. c m Task 2—Bridge Replacement Concept E v m The bridge replacement concept development includes an engineering study of various feasible alternatives, and shall include the following work: « m • Configuration of Replacement Bridge Structure to Accommodate Design Storm Flows, including Span Length and Vertical Clearance Considerations. E • Provisions to pass debris flow to the extent economically feasible. Q • Development of Scour Protection for the bridge structure and roadway approaches. ,o • Damage Predicted for the Replacement Bridge Structure and roadway approaches for Storm N Flows exceeding the Design Storm Event. LO v In establishing the recommended bridge replacement structure, the type selection evaluation 1 shall include but not be limited to the following considerations: 0 N O Constructibility • Construction Materials Foundation Types c d Precast vs. Cast-In-Place Construction E • Seismic Requirements d • Channel and Slope Protection Upstream and Downstream of Bridge • Span Configuration (Depth/Span) Z • Utility Openings/Utility Accommodation • Vertical Clearances rn • Construction Schedule O • Construction Cost jj C d Specific elements to be addressed shall include: r O A 1. Hydraulics and Hydrology: Bridge type selection shall provide for passage of design storm a and debris flows as established by the City on the basis of hydrology, hydraulics and debris t flow studies performed by the Consultant. Packet Pg.427 7.O.f ATTACHMENT"B" -Scope of Work City of San Bernardino © Old Waterman Canyon Road Bridge(Replacement) Page 4 of 11 2. Scour Protection: Scour protection shall be proposed to protect the bridge foundations and approach roadways from being washed away by design storm events as established by the City on the basis of studies conducted by the Consultant. m 3. Structure Types: Consultant shall analyze the feasibility and cost of Precast vs. Cast-In- T Place Construction and make a recommendation based on experience, cost and A constructibility as to the preferred alternative. v c m 4. Utility Installations: Identify the utilities that are impacted by the bridge. Utility facilities likely E to be installed on the proposed structure shall be addressed. A 5. Constructibilitv: Consultant will evaluate the constructibility of the bridge crossings. Issues to address include access to the site for heavy equipment, access during the rainy season, or p concerns and potential impacts falsework may have on stream flows during construction. c w 6. Compliance with Environmental Documents: Consultant shall evaluate the project's p environmental setting and identify those items that may have an impact on the roadway w alignment, structure design or construction schedule of the bridge. Consultant shall Q incorporate anticipated environmental mitigation issues in the type selection evaluation. r 7. Cost Estimates: Each alternative will have a cost estimate prepared identifying costs for construction of each of the elements in the alternative. E W 8. Type Selection Exhibits: Bridge replacement geometry for each of the alternatives identified shall be depicted in Plan, Elevation and Typical Section and shall include a roadway profile 0 which includes the roadway touchdowns at each end of the proposed improvements. Begin and End of Bridge Stations shall be identified on the plans. m 9. Preferred Alternative: Consultant will recommend a Preferred Alternative and give reasons E for the preferred replacement type selection. n n Task 3 -Geotechnical Services N n General Geotechnical Engineer shall perform geotechnical and bridge foundation investigation and $ testing, and prepare the final reports and exhibits required to obtain permits, approvals and o support the design and construction of the bridge replacement. y 75 Geotechnical Standards 0 d E The project involves facilities owned by the City. The City requires all bridge and approach m roadway work to conform to Caltrans bridge design and construction standards and Caltrans' a Highway Design Manual. Roadway approach work details shall conform to the City of San Z Bernardino Standard Plans. The Geotechnical Engineer shall identify and confirm specific Q submittal and delineation requirements in advance of performing the work. All geotechnical -J investigation and reporting shall be consistent with Caltrans standards, procedures, manuals and O1 specifications. r c m Units E U Reports and Drawings shall depict all dimensions in English units. Q a Geotechnical Tasks Packet Pg.428 ATTACHMENT "B" -Scope of Work City of San Bernardino Old Waterman Canyon Road Bridge (Replacement) Page 5 of 11 3.1.Geotechnical Investigation/ Report Geotechnical Engineer shall perform geotechnical investigations necessary to complete draft and final foundation reports required to proceed with final bridge design conforming to Caltrans bridge design requirements. 00 C O Geotechnical Engineer shall evaluate seismic hazards and develop recommendations for = earthquake design criteria per standards of practice (Caltrans Seismic Design Criteria). M These recommendations shall be presented within the foundation report. m E The Geotechnical Engineer shall obtain any permits and utility clearances needed to `m complete field investigations. It is envisioned that no drilling will be performed in the traveled A way and no traffic controls will be needed for the geotechnical exploration activities. O The geotechnical tasks shall include the following: o w • Review of existing soil information O • Field investigation ¢ • Laboratory testing • Determination of static and dynamic soil strength parameters (as appropriate) r • Assessment of site liquefaction potential and lateral spreading 3 c • Assessment of Soil Corrosivity • Seismic design recommendations m • Potential impact on the bridge foundation due to adjacent embankment fill settlement rn • Review/comment on scour parameters prepared by others ¢ • Recommendations on foundation design alternatives and construction (including $ shallow and deep pile foundation alternatives) `O C Proposed Field Exploration Drilling Program: Geotechnical Engineer shall include the E number, depths, and location of each boring, bore hole logging procedure, sampling ¢ procedures and the number of samples (disturbed and undisturbed) anticipated, and other ,n proposed field tests to be conducted. N Borings shall be performed in compliance with all applicable environmental protections. v Geotechnical Submittals: ° 0 • Proposed Field Exploration Drilling Program N • Preliminary Soils and Foundation Report • Final Soils and Foundation Report • Log of Test Borings Log of Test Borings shall be in accordance with Caltrans Standards using the Caltrans soil E legend, and shall be prepared for inclusion within the final bridge replacement plans. The `a Geotechnical Engineer under whose responsibility the geotechnical work was prepared shall ¢ stamp and sign the final Log of Test Borings. Q J 3.2.Geotechnical Engineering Foundation Specifications and Review of Foundation Plan F O The Geotechnical Engineer shall review technical specifications for foundations, including c excavation, backfill, piling as required, preparation of subgrade, retaining wall drainage, and m other pertinent geotechnical items. The Geotechnical Engineer shall review and approve the foundation plan. The Geotechnical professional named in the Agreement covering this R Scope shall sign the foundation plan. ¢ • Geotechnical Engineering Support Services During Construction Packef`P70•429- 7.O.f ATTACHMENT"B" -Scope of Work City of San Bernardino OOld Waterman Canyon Road Bridge(Replacement) Page 6 of 11 Provide support to client as requested during bid-phase and construction phase. Respond to RFI's and review proposed field changes as required. Support client with field inspections when requested. m C Task 4—Initial PS&E ° T a R General c m Consultant shall design the project in accordance with the most recent of the following Caltrans E bridge design criteria dated prior to initiation of the PS&E process: d M 1. Project Environmental Documents 'o 2. Bridge Design Specifications Manual O 3. Bridge Design Details Manual w 4. Bridge Design Aids Manual 2 5. Bridge Memo to Designers 0 6. Seismic Design Criteria LLI 7. Standard Plans (for bridge structure items) 8. Standard Specifications (for bridge structure items) 9. Guide for the Submittal of Plans, Specifications and Estimates 3 r 10. Standard Special Provisions with current amendments 11. Bridge Standard Details Sheets E 12. Highway Design Manual with current amendments 13. Traffic Manual with current amendments °r a w In addition, bridge barrier railing shall conform to the recommendations as incorporated in the ° following references: c d 1. National Cooperative Highway Research Program (NCHRP)350 Report. E 2. American Association of State Highway and Transportation Officials(AASHTO) a u� M Drafting of Plans: Plans shall be computer drafted in AutoCAD format and shall be plotted on standard 24"'x36" plan sheets per City of San Bernardino standards. The final plan submittal N shall include one set of Engineer signed hard copy plans on vellum sheets. All drafting of bridge v plans shall be performed in accordance with Caltrans detailing standards, format and o conventions. ° N O Specifications: Consultant shall prepare a draft and final set of Specifications (one set of hard H copy and one set of electronic file on MS Word per Caltrans SSP format covering all work items for which consultant is responsible. Specifications shall be based upon July 2002 Standard Specifications, State of California, Department of Transportation. Consultant's specifications E shall supplement and list all modifications to the Caltrans Standard Specifications. rn Utility Notices: Client through its consultant will handle utility notices and agreements. a z a J Structure Design Check rn Consultant shall perform a comprehensive check of the bridge design. Consultant shall confirm O the structural design and details of the bridges through a detailed and systematic review of the m design calculations prepared by Registered Civil Engineers and/or Registered Structural E Engineers, who are duly licensed by the State of California, and who were not involved with the s U original design. Original calculation sheets will be initialed by the structure review engineer as m conforming to the bridge design standards identified in this scope of work. The structure review t ` shall include but not be limited to the following tasks: Packet Pg.430 ` 7.O.f ATTACHMENT"B" -Scope of Work City of San Bernardino Old Waterman Canyon Road Bridge(Replacement) Page 7 of 11 • Review of relevant background and supporting information. • Verification of member capacities. m • Review of structure plans for completeness and consistency with the design. • Resolution of design issues with the design engineer with final design reflecting agreement m between the designer and checker. o • Review of the project special provisions to ensure all bridge items of work are adequately >, addressed. • Review of Construction Cost Estimate m Quantity Calculations: Consultant shall prepare a set of Quantity Calculations. All bid items used E in the construction cost estimate shall be described in the quantity calculations. Calculations shall be neat,orderly, and show all sketches, diagrams, and dimensions. 3 a Cost Estimate: Consultant shall prepare a Cost Estimate, which includes all bid items described 0 within the "Specifications" as noted above. The estimate shall use the same nomenclature and o units of pay as indicated in the Specifications. The estimate shall reflect current Cost Data prices as described in construction cost data published by Caltrans. O U W Client understands that consultant has no control of the actual cost of construction or the ¢ successful bidder's method of pricing. Consultant's cost estimate is made solely on the basis of the consultant's qualifications and experience as a design professional. 3 c W Task 5—Final PS&E E m Upon receipt of agencies/entifies', and Client's comments and recommended revisions to the Q Initial PS&E submittal, Consultant will proceed with revising the plan set, specifications and/or o design calculations as necessary for the items of work as previously directed to be performed by co City under Task 4. c m E Task 6—Bid Set ¢ oUpon final resolution of comments and recommended revisions to the Final PS&E submittal, consultant will proceed with finalizing the plan set, specifications and/or design calculations as N necessary for the items of work as previously directed to be performed by client under Task 5. Other items required for the Bid Set are: 0 0 Resident Engineers File: Consultant shall prepare a Resident Engineer's File, which shall N include any memos to the Resident Engineer. °w d 4 Scale Plan: Consultant shall prepare a 4-Scale Deck Contours Plan for the bridge. Z m Task 7—Construction Support Services E m m Consultant will be retained on a Time and Materials basis to provide construction support services, including: a J • Consultant shall review and take appropriate action upon client supplied Contract Change rn Orders (CCO's). Consultant's review and action shall be for conformance with the design p concept of the Project and with appropriate construction specifications and details. c m • Consultant shall review and take appropriate action upon client supplied Contractor r submittals such as shop drawings, samples of construction material, and product data as required in the construction documents. Consultant's review and action shall be only for a conformance with the design concept of the Project and with the information given in the construction documents. Consultant's review of any Contractor prepared drawings shall not Packet Pg.431 7.O.f ATTACHMENT"B" -Scope of Work City of San Bernardino Old Waterman Canyon Road Bridge(Replacement) Page 8 of 11 relieve the Contractor from it's sole responsibility for dimensions, quantities, calculations, weights, fabrication processes, construction means and methods, coordination of trades or safety factors related to construction. ° v_ m • Provide adjustments and revisions to design based upon unanticipated and/or unknown field °. conditions encountered during the course of construction. U r A Consultant shall not perform any work related to this task without prior direction from client's E designee. m III. ITEMS TO BE PROVIDED BY CLIENT •o O A. Precise Alignment & Centerline Profile: Consultant shall prepare the Construction Plans based on the final alignment and centerline profile provided by client. Consultant and client or its 2 roadway consultant shall mutually agree on the form of the delivery of said information. 0 W B. CEQA: Client will provide final environmental requirements for the project supported by a r technical studies performed by the Consultant. 3 c d C. Survey: The client will provide a 3D electronic file of the Project area, in AutoCAD format for E d use by Consultant in project design. rn a 0 IV. MEETINGS a Consultant shall attend & conduct project status meetings, with staff as directed and with others E as required, to discuss status and/or other details of Project. Meetings shall be held once per month except for conditions when the progress work schedule is delayed beyond the control of the consultant. Minutes of all meetings shall be prepared by consultant and submitted to meeting Ln M attendees within 10 working days following each meeting. N u� At the request of the client, consultant shall attend such other meetings or presentations as needed to complete the terms of this scope. co 0 0 N V. SCHEDULE H d The consultant shall submit a Schedule to client for approval within ten (10) days of Notice to Proceed as issued by the client, or his designee. Schedule shall be prepared containing the m items of work and time frames set forth within this Scope of Work. The Schedule shall provide for E completion of this work by consultant by the date listed in this Scope. This date shall be m considered as the date the Project will be approved to advertise for bids by client. a The Work identified under Task 7 "Construction Support Services", shall not be included in the J schedule. m By entering into agreement with client to prepare the plans and special provisions, consultant 0 acknowledges that time is of the essence in the completion of tasks noted herein. Consultant r shall complete this contract within the agreed upon time frame. E U R V V Q PacketPg.432 7.O.f ATTACHMENT"B" -Scope of Work City of San Bernardino Old Waterman Canyon Road Bridge (Replacement) Page 9 of 11 III. ADMINISTRATION d A. Submittals o .0 Task 1 — Hydraulics and Hydrology. Consultant shall complete hydrology, hydraulics, debris °�° flow and scour analyses no later than 20 Working Days from NTP. o T C Task 2 — Bridge Replacement Concepts: Consultant shall complete a report on bridge L) replacement alternatives by 35 working days from the Notice to Proceed. m E m Task 3— Geotechnical Services: a Geotechnical Engineer shall provide submittals in accordance with the following timetable. O `o w Task Schedule 2 Proposed Field Exploration 10 Working Days from NTP v Pro ram w Field Investigations 15 working days from Approved Q t Exploration Seismic criteria and preliminary 10 working days following Field foundation recommendations Investigations d Draft Report 15 working days following Field m Investigations 0 Final Report 10 working days following receipt of Q E Comments on Draft Report LOTB w For 65%Submittal m v C d Task 4—Initial PSBE: E Geometric Approval Drawings—This submittal shall consist of plans showing the proposed M roadway alignment, profile, and superelevation for the proposed bridge replacement. This submittal shall be consistent with the findings of all hydraulics and hydrology investigations, N N shall incorporate the City's response to those findings, and anticipated bridge replacement v details. Consultant schedule shall reflect a 15 working day review period for return of comments. This submittal shall be made no later than 15 working days from receipt of the °o report of hydraulics and hydrology investigations. "' 0 H Unchecked Details Submittal - This submittal shall consist of Unchecked Plans and Draft y0 Specifications in accordance with this Scope of Work. This submittal shall consist of an approximate level of 65% completion of the plans and specifications to Client (100% plans). E Consultant shall deliver copies of this package to client as delineated in the table at the end of this section. Consultant will arrange for distribution of package to reviewing parties and/or other local agencies identified by the client, and will collect for incorporation and transmit review comments to the City for information. Consultant schedule shall reflect a five (5)week z period for review and return of comments. This submittal shall be made no later than 40 working days from the date the geometric approval drawings are approved by the City. O1 O Checked Details Submittal - This submittal shall consist of Initial or Checked Plans, Specifications, Quantity Calculations, Engineer's Estimate and Engineering Calculations in m accordance with this Scope of Work. This submittal shall consist of an approximate level of o 95% completion of the plans and specifications. Consultant shall deliver copies of this package to client as delineated in the table at the end of this section. Consultant will arrange 1 for distribution of package to reviewing parties and/or other local agencies identified by the client, and will collect for incorporation and transmit review comments to the client for Packef Pg.433 7:O.f ATTACHMENT"B" -Scope of Work City of San Bernardino ® Old Waterman Canyon Road Bridge(Replacement) Page 10 of 11 information. Consultant schedule shall reflect a five (5)week period for review and return of comments. This submittal shall be made no later than 25 working days following receipt of d comments on the unchecked detail submittal. �+ a Task 5 - Final PS&E: This submittal shall consist of Final plans, Specifications, Quantity 00 Calculations, Engineer's Estimate, and Design Calculations in accordance with the provisions T of this Scope of Work. This submittal shall be equivalent to 100% completion of this Scope, excluding Task 6. Consultant shall deliver copies of this package to client as delineated in the table at the end of this section. Consultant will arrange for distribution of package to reviewing parties and/or other local agencies identified by the City, and will collect for E incorporation and transmit review comments to the City for information. A/E schedule shall reflect a three (3) week period for review and return of comments. This submittal shall be m made no later than 25 working days following receipt of comments on the 95%submittal. O Task 6 — Bid Set This submittal shall consist of Final plans, Specifications, Quantity c Calculations, Engineers Estimate, RE Pending file, and 4-scale in accordance with the provisions of this Scope of Work. This submittal shall be equivalent to camera ready 0 completion of this Scope, excluding Task 6. Consultant shall deliver copies of this package w to client as delineated in the table below. This submittal shall be made no later than 15 ¢ working days following receipt of comments on the 100%submittal. Y .3 Task 7- Construction Support Services: Construction Support Services as requested by the client, or designee,will be performed by A/E as requested. E v L Submittal Requirements: The following submittal elements shall be made as follows: a fFor Structures � Initial PS&E v No of Copies Concept Unchecked Checked Final Bid Evaluation Details Details PS&E Set ¢ Concept Evaluation 3 - , 11 x1 7 Plans Bond - 5 5 5 0 22x34 Plans Vellum - 1 Structure Special Provisions 2 2 2 2 v SSP's Disk Containing SSP's 1 1 1 a Marginal Estimate, 2 2 2 N Quantities & Check Quantities Design Calculations RE Pending File(MR Form 1 &CT Bridge Form 4-Scale Plot of Deck 1 a Contours z as revised rn L 0 a N E V N Packet Pg.434 7.O.f ATTACHMENT"B" -Scope of Work City of San Bernardino O Old Waterman Canyon Road Bridge (Replacement) Page 11 of 11 For Geotechnical Initial PS&E � No of Copies Concept Unchecked Checked Final Bid Evaluation Details Details PSBE Set m Proposed Field Exploration 2 c Program i TOf DEVELOPMENT SERVICES DEPARTMENT d rn v m c 300 North"D"Street•San Bernardino •CA 92418.0001 T San Berner Pin Planning &Building 909.384.5057-Fax:909.384.5080 Public Works/Engineering 909.394.5111 •Fax: 909.384.5155 www.sbcity.org E E February 3,2006 3 a To: Qualified and Interested Consultants O 0 Amendment to Request for Statement of Qualifications and Technical Proposals for Design of a 2 Replacement Bridge over Waterman Canyon Creek located approximately One Mile North of v Highway 19 on Old Waterman Canyon Road in the City Of San Bernardino. a s Y Gentlemen: ; 1/ The insurance requirements for the subject request for proposals is hereby amended as follows: d E d m 16. LIABILITY/INSURANCE Consultant shall maintain insurance policies meeting the minimum requirements set forth herein. ° All insurance maintained by the Consultant shall be provided by insurers satisfactory to the City. c Certificates evidencing all insurance coverage required herein shall be delivered to the City prior E to the Consultant performing any of the services under the Agreement. All insurance certificates ¢ required herein shall name the City as an additional insured and provide for thirty (30) days written notice from the insurer to the City prior to cancellation of any insurance policy of the o N Engineer. LO A. ERRORS & OMISSIONS - The Consultant shall maintain errors and omissions insurance with a combined single limit of not less than One Million Dollars ° ° N ($1,000,000.00)per occurrence. C N d B. COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE INSURANCE - The Consultant shall maintain comprehensive general liability and automobile liability m insurance with a combined single limit of not less than One Million Dollars E (S 1,000,000.00)per occurrence. m C. WORKER'S COMPENSATION INSURANCE - The Consultant shall maintain Z worker's compensation insurance in accordance with the laws of the State of California � for all workers employees by the Consultant. O1 O If you have any questions,please contact Michael Grubbs at(909)384-5179. m E r Sin rely, °m Michael W. Grubbs,P.E. Engineering Manager/Field Engineer "PickifPg 436 I RESOLUTION NO. 2006-376 d 2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING s 3 AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH m LAN ENGINEERING CORPORATION TO PROVIDE ENGINEERING SERVICES T 4 FOR THE DESIGN OF OLD WATERMAN CANYON BRIDGE REPLACEMENT (SS07- R 14). 5 £ 6 WHEREAS, on May 15, 2006,the Mayor and Common Council adopted Resolution No. ;, 7 2006-145 approving Agreement for Professional Services with LAN Engineering Corporation to 0 O 8 provide Engineering Services for the Design of Old Waterman Canyon Bridge Replacement 2 0 9 (SS07-14). a 10 THEREFORE,BE IT RESOLVED BY THE MAYOR AND COMMON COLiNCIL. 3 11 OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 12 SECTION 1. That the Mayor is authorized to execute Amendment No. 1 to tl:e d 13 Agreement for Professional Services with LAN Engineering Corporation to provide Engineering; o 14 Services for the Design of Old Waterman Canyon Bridge Replacement (SS07-14) (attached and 15 a incorporated herein as Exhibit"A"). 16 M 17 SECTION 2. This Amendment No. 1 shall not take effect or become operative until a� 18 fully signed and executed by the parties and no party shall be obligated hereunder until the time z 19 of such full execution. No oral agreements, amendments, modifications or waivers are intended m c 20 or authorized and shall not be implied from any act or course of conduct of any party. U c 21 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute if m 22 within sixty(60) days of passage of the resolution. 23 0 24 s c 25 /// a I 26 U/ E r t 27 28 a - 1 - F!ackef Pg.437 1 RESOLUTION ... APPROVING AMENDMENT NO. 1 TO AGREEMENT FOR 2 PROFESSIONAL SERVICES WITH LAN ENGINEERING CORPORATION TO m PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF OLD WATERMAN o 3 CANYON BRIDGE REPLACEMENT(SS07-14). m C 0 4 a C 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a joint regular meeting thereof, held ,E` 7 on the 6th day of November 12006,by the following vote, to wit: v 0 8 Council Members: AYES NAYS ABSTAIN ABSENT w 0 9 ESTRADA x w 10 a BAXTER x 11 VACANT E 12 d 13 DERRY x a 14 KELLEY x r 15 JOHNSON x E a 16 MC CAMMACK x o 17 /J �Qah z W 18 Cil Clerk 18 Tj November m The foregoing resolution is hereby approved this day of 2006. r- 20 v 21 Patti c JPatri J. Morn , ayor E 22 f San Bernardino v 23 Approved as to form: 0 se 24 JAMES F. PENMAN, 25 City Attorney a 26 4 E 27 By: t�kGoo�Gt-tw� R a 28 ui 2 . Packet Pg.438 • 2006j376 Exhibit"A" AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES m THIS AGREEMENT is entered into this 6th day of November , 2006, between .c LAN Engineering Corporation("Consultant") and the City of San Bernardino ("City)." to c 0 T WITNESSETH: m U c A. WHEREAS, the Mayor and Common Council of City adopted Resolution No. m 2006-145 approving Agreement for Professional Services with LAN Engineering Corporation to d provide Engineering Services for the Design of Old Waterman Canyon Bridge Replacement (SS07-14), and, v 0 B. WHEREAS, Consultant has requested an amendment to said Agreement for w Professional Services; and, p U C. WHEREAS, City concurs that the work proposed in the amendment was not s included in said Agreement for Professional Services. 3 c NOW THEREFORE, the parties hereto agree as follows: E d d 1. Section 1 of said Agreement for Professional Services is amended to include focused surveys a 0 for six special-status species in accordance with the proposal entitled "Proposal for v c Additional Environmental Services, Waterman Canyon Road Bridge Replacement," dated October 7, 2006(attached and incorporated herein as Attachment"1"). o N 2. Section 5(A)of said Agreement for Professional Services is amended to read as follows: w A) The City shall reimburse the Consultant for actual costs (including labor costs, employee j benefits, overhead, profit, other direct and indirect costs) incurred by the Consultant in U performance of the work under terms of the Agreement for Professional Services, in an c R E amount not to exceed $224,621.00, except that reimbursement shall not include courier services, mileage or reimbursement for travel to the City to attend meetings or conduct p the activities. Actual costs shall not exceed the estimated wage rates and other costs as a E set forth in the Proposal. In addition, the City shall reimburse the Consultant for actual a c d costs (including labor costs, employee benefits, overhead, profit, other direct and indirect r v A costs) incurred by the Consultant in the performance of work involved in conducting a Packet Pg.439' 2006-376 TQ'9 Exhibit"A" Amendment No. 1 to Agreement for Professional Services—LAN Engineering Corporation Page 2 of 3 d focused surveys in the vicinity of the site for six special-status species identified in m Attachment 1, in an amount not to exceed $25,916.94. c T C 3. All other terms and conditions of said Agreement for Professional Services approved by c m Resolution No. 2006-145 shall remain unchanged. E d Y A 3 v O w a r Y 3 c m E m m L m a 0 Y v c v E Q n 0 N_ Ol c W 2 a J m C U c A E d m M O v c m E Q C d E L ® V a 2006=376 Exhibit"A" Amendment No. I to Agreement for Professional Services—LAN Engineering Corporation Page 3 of 3 d AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES m C O IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown U below. E L d M LAN ENG EERING CORPORATION 0 L 0 w Date: by: ; S re 0 w it*A N,+JU#t6evro Print Name/Title ; c d E m CITY OF SAN BERNARDINO rn a Y Date: by: P trick J. Morris Ma m E a Ln M ATTEST: N Q c w RachetClark, City Clerk m c T U C N Approved as to form: E w R James F. Penman City tomey p I at l a y: B cJ-� E a E r x a Packet Pg:441 10/05/2006 15:21 9098900467 LIM 9 NASCIWNTD ENS 1" a' ATTACHMENT 7 D 9 2006-376 UM&NASCIMENTO ENGINEERING CORPORATION d rn v 00 October 7, 2006 r 0 T C U c A Mr. Michael Grubbs £ d City of San Bernardino @ 300 North 'D" Street San Bernardino, CA 92418 2 0 Subject: Proposal for Additional Environmental Services o Waterman Canyon Road Bridge Replacement Project 2 O U W a Deaf Mike: s In accordance with the project initiation discussions, LAN's environmental subconsultant, Jones 3 and Stokes, conducted an Initial habitat evaluation in May 2006 and identified suitable habitat for five plant species and one animal species. Since the extent of the focused surveys Could not be E determined until a habitat evaluation is performed, the focused surveys were not included in the v original cost proposal. rn a 0 An amendment to the contract Is required to perform the focused surveys for the Special Status Plants and San Bernardino MerrianPs Kangaroo Rat. The additional tee to perform the surveys and prepare the reports is $25,925- Please process the amendment request to authorize the additional environmental services for the focused surveys. The Scope of Additional Services Is Q attached. f M Should you have any questions or require any additional information, please feel free to contact me at(909) 890-0477,extension 301. a C W Very Truly Yours, z Lim&Nasclmento Engineering Corp. Q J m C T U i c m E Edward Ng, P.E. Project Manager v 0 v c v E Q c v 1897 Business Center Ddve,Suite B (WO)890-0477 E San eemardino,CA 92408 rax(909)890.0467 m Q Packet Pg.442 10/05/2086 15:21 9098980467 LIM & NA6CIMENTO ENG ATTACHMENT 7.O.g 2006-376 Waterman Canyon Road Bridge rn j Scope and Cost Amendment for Focused Surveys a May 24,2006 m r_ Baud on an initial habitat evaluation that was conducted in May 2006, it was identified that the o T Waterman Canyon Road Bridge project site contains suitable habitat for six species. These include five m plant pad one animal species It is recommended that focused surveys be conducted for these species, U which are included in this scope and cost amendment. Focused survey work for any outer species is not assumed or included in this scope and cost amendment. E d Task 1: Pocased Survey for Speclal-Status Plants m A qualified biologist will conduct a focused survey for the special-states plant species that have been a determined to have at least reasonable likelhood of occurrence. The work for this task will address the O entire project site (assumed to be the area identified in the file PIA 060509 Rev 3.doc, as provtded by LAN Engineering in an e-mail dated May 9,2006)along with a buffer of 100 feet as accessible(hereafter o the "study area"). It is assumed that legal access to all portions of the study area will be obtained and g provided by the City of San Bernardino (City) The 5 target Species aft: Plummer's Mar i pm Ldy O U (Calochorrur pluntmerae), Slender-homed Spineflower (Dodecahema leproceras), Mesa HOrkelia w (Norkelia cuneara),Robinson's Pepper-grass (Lepidium vtrginimm robinsonit), and Chaparral Sand- yerbena(Abronia villosa aurite). No special permits are required for this work. .3 The biologist will carefully and systematically mamine the entire study ate& for the relevant target species on each complete survey visit The botanist will have the experience and qualifications to!nectar and identify each of the target species. Surveys will be floristic in nature and for each site visit a complete list of plants detected will be compiled. The location of all detected special-status species will be recorded using a GPS (global positioning system) unit and mapped at a scale dependent upon the o mapping base available from the client. When feasible,all identifiable individuals will be counted in each specie!-status plant population mapped; otherwise, each population will be evaluated as to six and v estimated density(e.g.,stem counts). r W E Focused plant survey timing is dependent on the particular special-status species found to have potential ¢ on the project site and the weather in the particular year when the survey is conducted- Each species has a seasonal window within which surveys can be reliably performed to most years. For each species, the r� survey timing must be such that negative results reliably indicate the absence of the species and thus rule 0 out the possibility that the species was overlooked due to early or late growth or blooming. It should be understood that depending on annual weather and local conditions, negative reasonable p focused plant W surveys will not always be reliable as a basis to conclude that there is no reasonable potential for the Z target species to occur_ The consultant will not be responsible if such conditions, beyond reasonable J control of the consultant,prevent a conclusion that one or more of the species has no reasonable potential to occur. The storey for this task,on this site,in this year,is anticipated to require four(4)visits within m` the period from late May through the end of August >, U This task includes a standard-format consulting report. It will provide a title page, table of contents,and sections addressing the following: introduction,existing conditions,background information(information E on relevant biology and regulations), methods (including dates and conditions of each site visit and y required permit information),results, conclusions and recommendations,and a list of all cited references. The conclusions and recommendations will include a short summary as well as brief recommendations on v options for permitting,mitigation,or further work as appropriate. p All special-status species identified during the course of the work will be listed, and a complete list of detected plant species will be included. Graphics for the report will include a vicinity map,survey results, m E t EE s U N t i Packet Pg. 443 10/05/2006 15:21 9090900467 LIM 9 NASCIMENTO ENG PAGE — — ATTACHMEi�9I 7.0.g 2006-376 and color pbotographs as appropnate. Up to three (3)copies of the draft and five(5)copies of the final report will be provided to the client It is assumed that the City will review the dreg report and provide a one set of integrated comments. This task and the Cost Estimate include budget sufficient for one m thorough revision to the draft (initial) report based on City comments. Further revisions will be at the e 0 discretion of Jones do Stokes Associates,and the City must request all revisions within 90 days o the to a c of the draft report. f0 U Deliverables: m • Draft survey report—3 hard copies E • Final survey report—5 hard copies e' m Task 1: Focused survey for San Bernardino Merriam's Kangaroo Rat A qualified biologist will conduct a focused survey to determine presence or absence of San Bernardino address 0 Merriam's Kangaroo Rat (Dipodomys merriomi porvus). The work for this task will address all potentially suitable habitat for this species within the project site(assumed to be the area identified in the o file PIA 060509 Rev 3.doc,as provided by LAN Engineering in an e-mail dated May 9,2006),along with g a buffer of 100 feet as accessible (hereafter the "study area'). It is assumed that legal acoess to all w portions of the study area will be obtained and provided by the City. Methods for this work will follow ¢ applicable permit requirements s_ work win include small mammal trapping suitable to detect the target species and will be conducted 3 under suitable conditions on five(5) tights. Locations of trap line start and end points, and all positive v detections of the target species, will be recorded using a OPS (global positioning system) unit and E in base available from the client m mapped at a scale dependent upon the mapping a• m This task includes a standard-format consulting report. It will provide A title page,table of contents,and o sections addressing the following:introduction,existing conditions,background information(information 0 on relevant biology and regulations), methods including dates and conditions of each site visit and v required permit information,results, conclusions and recommendations,and a list of all cited references. e d The conclusions and recommendations will include a short summary as well as brief recommendations on E options for permitting,mitigation,or further work as appropriate. ¢ All special-states species identified during the course of the work will be listed, and a complete list Of M detected wildlife species will be included. Graphics for the report will include a vicinity map, survey results,and color photographs as appropriate. Up to three(3)copies of the drag and five(5)copies of the final report will be provided to the client. It is assumed that the City will review the draft report and w provide one set of integrated comments. This task and the Cost Estimate include budget sufficient for one Z thorough revision to the draft(initial)report. Further revisions will be at the discretion of Jones R Snakes ¢ J Associates,and the client must request all revisions within 90 days of the date of the draft report. m c Deliverables: • Draft survey report—3 hard copies U c • Final survey report—5 hard copies @ E L d R 0 d E c m E M m II Q Packet Pg. 444 2006-376 ATTACHMENT "I, CD Im CR 7-- CL w < E < � § ! f < = .a ° Rq � : / E < W N Cl) e Em z ........... W: W: w C6 / z < \ 2 E /k � � � E ME E 0.0x 7.O.h 1 RESOLUTION NO. 2007-135 2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING 3 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH ca r- LAN ENGINEERING CORPORATION TO PROVIDE ENGINEERING SERVICES c 4 FOR THE DESIGN OF OLD WATERMAN CANYON BRIDGE REPLACEMENT (SS07- 5 14). E 6 WHEREAS, on May 15, 2006 the Mayor and Common Council adopted Resolution No. R 3 7 2006-145 approving Agreement for Professional Services with LAN Engineering Corporation to 32 L 8 provide Engineering Services for the Design of Old Waterman Canyon Bridge Replacement 0 9 (SS07-14), and uj W Q 10 Y WHEREAS, on November 6, 2006 the Mayor and Common Council adopted Resolution ; 11 12 No. 2006-376 approving Amendment No. 1 to Agreement for Professional Services for d 13 additional environmental services for the Design of Old Waterman Canyon Bridge Replacement 0 Y 14 (SS07-14), and v C d 15 WHEREAS, on March 26, 2007, a letter was received from Consultant requesting an a n 16 Amendment No. 2 to said Agreement for Professional Services authorizing additional N 17 m environmental services. W 18 z THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL 5 19 OF THE CITY OF SAN BERNARDINO AS FOLLOWS: ca c 20 SECTION 1. That the City Manager is authorized to execute Amendment No. 2 to the r 21 E Agreement for Professional Services with LAN Engineering Corporation to provide Engineering Y 22 23 Services for the Design of Old Waterman Canyon Bridge Replacement (SS07-14) (attached and 0 N 24 incorporated herein as Exhibit"A"). C W 25 SECTION 2. This Amendment No. 2 shall not take effect or become operative until 26 fully signed and executed by the parties and no party shall be obligated hereunder until the time 5 27 f such full execution. No oral agreements, amendments, modifications or waivers are intended coo I NNW 28 Q r authorized and shall not be implied from any act or course of conduct of any party. - 1 - Packet Pg.446 7.O.h 1 2 RESOLUTION ... APPROVING AMENDMENT NO. 2 TO AGREEMENT FOR d PROFESSIONAL SERVICES WITH LAN ENGINEERING CORPORATION TO o 3 PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF OLD WATERMAN m` 4 CANYON BRIDGE REPLACEMENT(SS07-14). c A U 5 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it E 6 within sixty(60) days of passage of the resolution. 7 8 o i; w 9 o U 10 t Y_ 11 ; V C 12 E 13 a 0 14 15 161 Q m M G d� v c w z 19 20 m U 21 E 22 d is 23 0 24 Cq a 25 26 Q v 27 t 28 a Packet Pg.447 7.O.h 1 2 RESOLUTION ... APPROVING AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH LAN ENGINEERING CORPORATION TO o 3 PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF OLD WATERMAN m CANYON BRIDGE REPLACEMENT (SS07-14). c 4 0 C A U 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and E 6 Common Council of the City of San Bernardino at a joint regular meeting thereof, held 3 7 8 on the 7th day of MaY 2007, by the following vote,to wit: o 0 w 9 Council Members: AYES NAYS ABSTAIN ABSENT o U 10 ESTRADA x s it BAXTER x 3 c 12 BRINKER x E d 13 x DERRY a 0 14 KELLEY x 15 16 JOHNSON x a M 17 MC CAMMACK x N m 18 j ,s w 19 Cit-;�'Elerk g m 20 The foregoing resolution is hereby approved this day of May . 2007. v 21 o e��-^ E 22 Patri J. Mo Ma r 23 it f San Bemar Ino q 0 24 Approved as to form: N a 25 JAMES F. PENMAN, ,c City Attorney E 26 27 ff 28 By' a 1l - 3 - `'Packet Pg 448 7.O.h 2007-135 Exhibit"A" C AMENDMENT NO.2 TO AGREEMENT FOR PROFESSIONAL SERVICES d a THIS AMENDMENT NO 2 TO AGREEMENT FOR PROFESSIONAL m SERVICES is entered into this 7th day of May 2007, between LAN Engineering o Corporation("Consultant")and the City of San Bernardino ("City)." U WITNESSETH: E A. WHEREAS, the Mayor and Common Council adopted Resolution No. 2006-145 approving Agreement for Services with LAN Engineering Corporation to provide Engineering Services for the Design of Old Waterman Canyon Bridge Replacement(SS07-14),and, p `o B. WHEREAS, the Mayor and Common Council adopted Resolution No. 2006-376 2 approving Amendment No. 1 to Agreement for Professional Services for additional o environmental services for the Design of Old Waterman Canyon Bridge Replacement (SS07-14), a and, .3 C. WHEREAS, Consultant has requested an Amendment No. 2 to said Agreement d for Professional Services authorizing additional environmental services and authorizing E additional compensation therefore; and, rn a D. WHEREAS, City concurs that the work proposed in the proposed Amendment ° No. 2 was not included in said Agreement for Professional Services or Amendment No. 1,and E. WHEREAS,the term of said Agreement for Professional Services is set to expire a on May 15, 2007. M 0 N NOW THEREFORE,the parties hereto agree as follows: LU w 1. Section 1 of said Agreement for Professional Services is amended to add that the Consultant a J shall also complete a Hazardous Waste Initial Site Assessment (ISA) evaluation in M C a accordance with letter proposal from Consultant entitled "Proposal for Additional R E Environmental Services,Waterman Canyon Road Bridge Replacement Project", dated March v m 26, 2007 (attached and incorporated herein as Attachment"P . a 0 N 2. Section 2 of said Agreement for Professional Services is amended to add the following: �* v C d "The term of this Agreement for Professional Services is extended for one additional year to a and including May 15,2008,unless terminated earlier as provided in this Agreement. " E 3. Section 5(A) of said Agreement for Professional Services is amended to add the following a paragraphs: Packet Pg.449 2007-135 Exhibit"A" Amendment No. 2 to Agreement for Professional Services-LAN Engineering Corporation Page 2 of 3 d 0� The City shall also reimburse the Consultant for actual costs (including labor costs, m c employee benefits, overhead, profit, other direct and indirect costs) incurred by the 0 a Consultant in the performance of work involved in preparation of a Hazardous Waste E Initial Site Assessment (ISA) as identified in Attachment 1, in an amount not to exceed A 3 $8,000.00. :2 0 The following is a summary of the costs authorized to date for this project: 2 0 U W Description Amount a r Original Agreement $224,621.00 3 Amendment No. 1 $25,916.94 c Amendment No. 2 $8,000.00 E Totals $258,537.94 rn a 0 4. All other terms and conditions of said Agreement for Professional Services and Amendment C d No. 1 approved by Resolution Nos. 2006-145 &2006-376 shall remain unchanged. a M O N C W 2 J m C U c m E d R v 0 N C d E a c m E t v m Y a Pack®t Pg:450 2007-135 Exhibit"A" _ Amendment No.2 to Agreement for Professional Services—LAN Engineering Corporation /�. Page 3 of 3 d AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES a •L m c O T IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date c shown below. E L d 3 LAN ENGINEERING CORPORATION o L 0 Date: S f S 0 }' by. c0i S' re w a (in s UI Ltf- µ G � i2 E AJM S wt l^p 3 V Print Name/Title 5 E d d L CI&ERNARDINO ¢ 0 Y Date: Sq—per by: CD FreffWilon E City Manager a Ln 0 N ATTEST: 0 c w z m RacTM Clark, City Clerk U C R E L d Approved as to form: _v James F. Penman 0 N City Attorney c Q E r v a Packet Pg.:±451 2007-135 AO.h ATTACHMENT "1" EXHIBIT "A" Lim&NASCIMENTO ENGINEERING CORPORATION d a a m c 0 T March 26, 2007 U c E cc d Mr. Michael Grubbs City of San Bernardino ? 300 North "D" Street 0 L San Bernardino, CA 92418 w Subject: Proposal for Additional Environmental Services o Waterman Canyon Road Bridge Replacement Project a r Dear Mike: c d E Per our discussion during our PDT meeting of March 22"" and your request of March 26'" 2007, m LAN's environmental subconsultant, Jones and Stokes, is in the process of preparing the bio, cultural and water quality technical reports. These reports require the Hazardous Waste Initial ¢ Site Assessment (ISA) evaluation. Jones and Stokes does not provide this type of service. This task was not included in the initial scope of work for the Environmental Services. We have asked LAN's geotechnicai subconsultant, Kleinfelder, for a proposal to perform this service m E An amendment to the contract is required to perform the ISA and be included in the study reports. Q The additional fee to perform the ISA surveys and prepare the reports is $8,000. Please process M the amendment request to authorize the additional environmental services for the ISA. The N Scope of Additional Services is attached (original copy provided during the meeting). m c w Should you have any questions or require any additional information, please feel free to contact z me at(909) 890-0477, extension 301. g Very Truly Yours, m Lim 8r Nascimento Engineering Corp. c m E m m 4�eD� R O N Edward Ng, P.E. Project Manager w E ¢ c m E r v z 1887 Business Center Drive, Suite 6 (909)890.0477 San Bernardino, CA 92408 Fax(909)890-0467 Packet Pg.452 2007-135 ATTACHMENT "1" EXHfBIT "A" kN1 KLEINFELDER m March 15, 2007 0 Proposal No. 05603PROP U Mr. Mahmoud Khodr via Electronic Mail A Lim & Nascimento Engineering Corporation mahmoud.khodr@lanengineering.com E 1887 Business Center Drive, Suite 6 San Bernardino, CA 92408 s 0 Subject: Proposal for Environmental Support Services `o Replacement Bridge Over Waterman Canyon Creek San Bernardino, California o U W Dear Mr. Khodr: r Kleinfelder is pleased to submit this proposal to provide environmental services in support of the Replacement Bridge over Waterman Canyon Creek project in the City of E San Bernardino, California. Our understanding of the project is based on discussions with you, and our familiarity with the project. a 0 PROJECT DESCRIPTION The project consists of a design and replacement of the existing bridge at Waterman Canyon Creek in San Bernardino, California. The existing bridge was damaged during a significant winter storms over the past several years. Kleinfelder prepared a M geotechnical report for the project in February 2007. A more detailed description of the N project is provided in our February 15, 2007 report, rn r W The following paragraphs present Kleinfelder's scope of work, fee, and schedule for the a environmental support services. If a portion of this proposal does not meet your needs, or if those needs have changed, Kleinfelder is prepared to consider appropriate m` modifications, subject to the standards of care to which we adhere as professionals. Modifications such as changes in scope, methodology, scheduling, and contract terms and conditions may result in changes to the risks assumed by the Client as well as E adjustments to our fees. d SCOPE OF SERVICES 0 Kleinfelder's proposed services will include conducting a hazardous waste initial site assessment. These proposed services are outlined below. d E a v E r 05603PROPIRDL7P044 Page 1 of 5 March 15, 2007 x Copyright 2007 Kleinfelder,Inc. a KLEINFELDER 1220 Research ihive,Saile B, Redlands, C\ 97374 i909i 79 -2691 (9091792-170A fax PacW4 Pg.453 2007-135 ATTACHMENT "1" EXHIBIT "A" HAZARDOUS WASTE INITIAL SITE ASSESSMENT ' The purpose of the Hazardous Waste Initial Site Assessment (ISA) is to review potential m hazardous material/waste impacts associated with the proposed project. Information C developed during the ISA can be used to evaluate human health risk during construction, long-term risk to human health, and the environment following L) construction, and possible legal or logistical implications associated with contaminated E sites along the alignment. Y A Kleinfelder will prepare an ISA in accordance with Caftrans' Preparation Guidelines for Initial Site Assessments. Specific tasks for the ISA include the following: 0 0 w Task 1 — Records Search 0 Conduct an agency records search to identify hazardous waste sites located within the a project study area and classified as a hazardous waste site under State law. The r records search will also identify business types located within the project study area that ; would be likely to store, transfer, or utilize large quantities of hazardous materials. This information will be obtained from records maintained by the State of California E Department of Health and Regional Water Quality Control Board, and other appropriate agencies. Kleinfelder will utilize a database service to perform this search. a 0 Y Task 2 — Site Reconnaissance tO c Conduct a visual survey of the project area via available public access to identify E obvious areas of hazardous waste contamination. LO M O Task 3— Impacts Evaluation N m If hazardous waste sites are identified within the project study area (via governmental w` records and/or the visual survey), Kleinfelder will evaluate the potential impact to the Z project and identify subsequent procedures to determine the extent of contamination J and remediation requirements. m Task 4— Potential Impacts Evaluation c 0 E Potential hazardous waste sites located within the project area will be evaluated using y information available from local and/or State agencies. Historic land use information for M the project study area will be requested from the City of San Bernardino to evaluate v whether previous uses may have resulted in hazardous waste contamination. o N Task 5 - Report of Findings d E The draft of ISA Report will be submitted for review by the Client. Kleinfelder will revise a the ISA and submit a final ISA for approval by the Client. d E r v 05603PROPJRDL7P044 Page 2 of 5 March 15,2007 a Copyright 2007 Kleinrelder,Inc KLEINFELDER 1220 Research DdVe, SUitO B, Redlands, CA 92374 1909)793-2691 (909)792-1704 fax Packet Pg:454 2007-135 ATTACHMENT "1" EXHIBIT "A" ASSUMPTIONS d rn a The following assumptions were made in estimation of the costs of the environmental M assessment component of this proposal: T > • Our environmental scope of work pertains to hazardous waste sites only and does v not include record searches for biological or cultural resources. E • The Client will provide access to the site. • No soil sample collection will be performed. • Only information received prior to issuance of the report can be included in the o evaluation. Kleinfelder does not guarantee the accuracy of information supplied by w its sources, but reserves the right to rely on this information in formulating a o professional opinion on the potential for subsurface contamination at the site. w a r FEE AND SCHEDULE 3 c m Kleinfelder will perform the described scope of work on a lump sum basis for a fee of E $8,000. Project setup is anticipated to take one week. We anticipate approximately rn 4 to 6 weeks to complete our report. However, we will attempt to complete the work a sooner if possible. r The fees presented in this proposal are based on prompt payment for services E presented in our standard invoicing format. Our fee does not include time for meetings. a Attendance at meetings is beyond our scope of services and will be billed in accordance with our Standard Fee Schedule. o N An invoice for our services will be submitted upon completion of our study or on a w monthly basis, whichever occurs first. This offer is valid for a period of 90 days from the Z date of this proposal. We will review our scope of fees if an agreement to provide our 4 services has not been reached within 90 days. t`n c The fees presented in this proposal are based on prompt payment for services 0 presented in our standard invoicing format. Additional charges will be applied on a m time-and-expense basis for specialized invoicing if backup documentation is needed. E Late fees will be charged if payment is not received in accordance with terms and conditions in the attached standard form of agreement. s If our proposed scope of services and fee is acceptable to you, please authorize a Change Order to our existing agreement in the amount of$8,000. , v E a d E r U W 05603PROP/RDL7P044 Page 3 of 5 March 15, 2007 C Copyright 2007 Kleinfelder,Inc. KLEINFELDER 1220 Research Drive, Suite B, Redlands, CA 91.174 19091791-2691 19091 792-1704 fax Packet Pg.455 2007-135 ATTACHMENT "I" EXHIBIT "A" CONDITIONS a Kleinfelder offers a range of assessment and engineering services to suit the varying m` needs of our Clients. Although risk can never be eliminated, more detailed and T extensive assessment, or engineering yields more information, which may help understand and manage the degree of risk. Since such detailed services involve L) greater expense, our clients participate in determining the level of service, which E provides adequate information for their purposes at an acceptable level of risk. L Acceptance of this proposal will indicate that the Client has reviewed the scope of service and determined that it does not need or want more services than are being proposed at this time. Any exceptions should be noted and may result in a change in o fees. w Kleinfelder will perform its services in a manner consistent with the standards of care c0i and skill ordinarily exercised by members of the profession practicing under similar a conditions in the geographic vicinity and at the time the services will be performed. No r warranty or guarantee express or implied, is part of the services offered by this ; proposal. E During the course of the performance of Kleinfelder's services, hazardous materials may be discovered. The Client and/or property owner will be solely responsible for c notifying all government agencies, and the public at large, of the existence, release, g treatment or disposal of any hazardous materials observed at the project site, either 0 before or during performance of Kleinfelder's services. Kleinfelder will assume no responsibility or liability whatsoever for any claim, loss of property value, damage, or E injury which results from pre-existing hazardous materials being encountered or present on the project site, or from the discovery of such hazardous materials. o N The safety of our employees is of paramount concern to Kleinfelder. You will be notified if the location of your project represents a potential safety concern to our employees. w Unsafe conditions for fieldwork will require a modification of our estimated scope of a services and associated fees. We will advise you of the additional costs necessary to L mitigate these unanticipated conditions, if applicable. c U C A E L d N V N C C d E Q C N E r v m 05603PROP/RDL7P044 Page 4 of 5 March 15,2007 a copyright 2007 Kleinfelder,Inc. KLEINFELDER 1220 Research Drive, Suite B, Redlands, CA 92374 (909)79.,-7691 0091 ,'92-1701 tax P&ket Pg.456" 2007-135 ATTACI VIENT "I" EXHIBIT "A" CLOSING v We thank you for the opportunity to provide Kleinfelder's professional environmental m engineering services and look forward to working on this project. Please feel free to call T the undersigned should you have any questions. U Respectfully submitted, d KLEIqFELDER, INC 0 Lizanne Simmons, PG S Ricc a- nd F. Escandon, PG, CEG Project Manager II Principal Geologist 0 U W Q RFE:tb .3 4) m E d d rn a 0 V] d E a Ln N N C W z a J m C a U c M E m m a O N 'O G d E a r C d E L V W 05603PROPIRDL7P044 Page 5 of 5 March 15,2007 Copyright 2007 Kleinfelder,Ina Q KLEINFELDER 1220 Research Drive,Suite 0, Redlands,CA 92374 (909)793-2691 1909):92.1704 iax Packet pg.457 2007-316 Exhibit"A" AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL SERVICES ; rn v THIS AMENDMENT NO 3 TO�MENT FOR PROFESSIONAL m` SERVICES is entered into this fL day of , 2007, between LAN Engineering c Corporation("Consultant")and the City of San B dino ("City)." U WITNESSETH: E d A. WHEREAS, on May 15, 2006 the Mayor and Common Council adopted v Resolution No. 2006-145 approving Agreement for Professional Services with LAN o 0 w Engineering Corporation to provide Engineering Services for the Design of Old o U Waterman Canyon Bridge Replacement(SS07-14), and a r B. WHEREAS, on November 6, 2006 the Mayor and Common Council adopted 3 c d Resolution No. 2006-376 approving Amendment No. 1 to Agreement for Professional m Services for additional environmental services for the Design of Old Waterman Canyon c 0 Bridge Replacement (SS07-14), and W E C. WHEREAS, on May 7, 2007, the Mayor and Common Council adopted a N M Resolution No. 2007-135 approving Amendment No. 2 to Agreement for Professional N r Services authorizing an Initial Site Assessment (ISA) for Old Waterman Canyon Bridge Z Replacement(SS07-14),and J m c D. WHEREAS, on June 29, 2007, a letter was received from Consultant requesting T U c an Amendment No. 3 to said Agreement for Professional Services for an asbestos survey E d of the existing bridge,and n E. WHEREAS, City concurs that the asbestos survey will be required to notify the Air Quality Management District of the demolition of the existing bridge structure and a was not included in the scope of services for said Agreement for Professional Services, d E Amendment No 1 or Amendment No. 2. NOW THEREFORE,the parties hereto agree as follows: a Packet P-- 2007-316 Exhibit"A" Amendment No.3 to Agreement for Professional Services—LAN Engineering Corporation Page 2 of 3 I IM v 1. Section 1 of said Agreement for Professional Services is amended to add that the Consultant m C 0 shall also complete an Asbestos Survey of the existing bridge in accordance with letter U proposal from Consultant entitled "Proposal for Additional Environmental Services, E d Waterman Canyon Road Bridge Replacement Project", dated June 29, 2007 (attached and incorporated herein as Attachment"1"). 0 0 w 2. Section 5(A) of said Agreement for Professional Services is amended to add the following o U paragraphs: a r Y The City shall also reimburse the Consultant for actual costs (including labor costs, 3 C d employee benefits, overhead, profit, other direct and indirect costs) incurred by the rn Consultant in the performance of work involved in preparation of an Asbestos Survey of a 0 CD the existing bridge as identified in Attachment 1, in an amount not to exceed $3,650.00. d E The following is a summary of the costs authorized to date for this project: a N M O N Description Amount Original Agreement $224,621.00 w Amendment No. 1 $25,916.94 z a Amendment No. 2 $8,000.00 Amendment No. 3 $3,650.00 00 c Totals $262,187.94 '' U c m E 3. All other terms and conditions of said Agreement for Professional Services, Amendment No. 3 1 and Amendment No. 2 as approved by Resolution Nos. 2006-145, 2006-376, and 2007-135 ° 0 M 4t shall remain unchanged. _ m E a c E r 0 Packet Pg 4459 2007-316 Exhibit"A" Amendment No.3 to Agreement for Professional Services-LAN Engineering Corporation t( Page 3 of 3 d m a AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL SERVICES M a O T C W IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown L) m below. E w R v LAN EN INEERING CORPORATION o i O w 2 O Date: by: w S' a s Print Name/Title CD d rn CITY WERNARDINO ` a o Date: by: a Fred ilson E City Manager a LO 0 N_ ATTEST: m c Rac 1 Clark, City Clerk T U c m E Approved as to form: James F. Penman ° City Attorney M c d By: . a C N E L U A Packet Pg.460 7.O.i 2007-316 ATTACHMENT Lim & NASCIMENTO ENGINEERING CORPORATION IL�� d a m c 0 June 29, 2007 U C R E d Mr. Michael Grubbs City of San Bernardino ? 300 North "D" Street San Bernardino, CA 92418 ° 2 Subject: Proposal for Additional Environmental Services U LU Waterman Canyon Road Bridge Replacement Project a z Dear Mike: m E Per our discussion during our PDT meeting of June 28 t LAN's subconsultant, Kleinfelder d provided an Asbestos Survey scope of work at the City request to complete the environmental a documents. The asbestos survey would also be required to notify the Air Quality Management o District of the demolition of the bridge structure. This task was not included in the initial scope of work for the Environmental Services. We have asked LAN's geotechnical subconsultant, Kleinfelder, for a proposal to perform this service. E a An amendment to the contract is required to perform the Asbestos Survey and be included in the M study reports. The additional fee to perform the Asbestos survey and prepare the reports is $3,650. Please process the amendment request to authorize the additional environmental services for the Asbestos Survey. The Scope of Additional Services is attached (original copy w provided during the meeting). a J Should you have any questions or require any additional information, please feel free to contact m` me at (909) 890-0477, extension 301. V Very Truly Yours, Lim & Nascimento Engineering Corp. E m �ILJI�Lra!! V � II J� O Ll1 v 4�eD� . . . .,._.. 0 E Edward Ng, P.E. CITY of SAN 9ERNARDINO a Project Manager DFVELOPM9ENT bERVICES er g DEPARTMENT E U a 1887 Business Center Drive,Suite 6 (909)890-0477 San Bernardino, CA 92408 Fax(909) Packet Pg. 461 2007-316 TA.i ATTACHMENT "1" k'q KLEINFELDER An emplo,Ke owned company m C O T C R June 26, 2007 U c Proposal No. 05603GA/TEME7P013 E d Mr. Mahmoud Khodr via electronic mail Lim & Nascimento Engineering Corporation mahmoud.khodr@lanengineeriing.com o 1887 Business Center Drive, Suite 6 0 San Bernardino, CA 92408 0 U W Subject: Proposed Scope and Fee for an Asbestos Survey a r Replacement Bridge Over Old Waterman Canyon Creek 3 San Bernardino, San Bernardino County, California E m Dear Mr.Khodr: rn a 0 Kleinfelder is pleased to present this proposed scope and fee to perform a limited o asbestos survey for the above-referenced project, located in San Bernardino, San C Bernardino County, California (Site) for Lim & Nascimento Engineering Corporation E a (Client). This proposed scope and fee has been prepared in response to your request Ln for these services and is based on our present understanding of your requirements. $ rn Kleinfelder is committed to providing quality service to our clients, commensurate with w their wants, needs and desired level of risk. If a portion of our proposed scope does not J meet your needs, or if those needs have changed, Kleinfelder is prepared to consider m` appropriate modifications, subject to the standards of care to which we adhere as T professionals. Modifications such as changes in scope, methodology, scheduling, contract terms, and conditions may result in changes to the risks assumed by the client, E as well as adjustments to our fees. a SCOPE OF SERVICES o M L Task 9 —Asbestos Building Materials Survey E a The asbestos survey includes a site visit, collecting bulk samples of suspected asbestos-containing materials (ACMs), sample analysis, and providing a letter report of E findings. A California Occupational Safety and Health Administration (Cal-OSHA) Certified Asbestos Consultant will conduct a review of the structure to evaluate the likely 05603PROP/TEME7P013 Page 1 of 6 June 26,2007 Copyright 2007 Kleinfelder, Inc. KLEINFELDER 43174 Business Park Drive, Suite 103,Temecula, CA 92590 (951) 506-1488 (951) 506-1491 fax Packet Pg.462- 2007-316 ATTACHMENT "1" presence and approximate quantity of suspect ACMs. The collection of samples CO requires the removal of small amounts of building materials at sample locations. m Destructive inspection and sampling methods will be used on the structure. c T C Samples of suspect ACMs will be collected in general accordance with United States c Environmental Protection Agency (US EPA) regulations and local regulations. Kleinfelder estimates that up to 12 building material samples will be collected during sampling activities. The actual number of samples collected will depend on the field 3 judgment of the consultant conducting the survey. Samples will be analyzed by o Polarized Light Microscopy (PLM) at a laboratory certified under the US EPA-National w Voluntary Laboratory Accreditation Program (NVLAP) administered by the National o Institute of Standards and Technology (NIST). If actual field conditions dictate the w collection of additional samples, the samples will be collected, but will not be submitted r to the laboratory until we receive authorization for the additional costs of sampling and 3 analysis from the Client. The samples will be submitted to the analytical laboratory on a 5 72-hour turn-around basis. v m m South Coast Air Quality Management District (SCAQMD) provides local enforcement of o the asbestos National Emission Standards for Hazardous Air Pollutants (NESHAP) regulations. According to the NESHAP regulations, building materials containing 1% (or greater) asbestos by PLM analysis must be designated an ACM, with adherence to E applicable regulations, unless the asbestos content of less than 1% is confirmed by LO point counting methods. If a building material contains greater than 1% asbestos, then N it is regulated under the local air district asbestos regulations. Kleinfelder will provide a recommendation for further analysis by point counting methods, following a review of W the PLM analysis results. If point count analysis is recommended, the Client will be g contacted for notification and authorization prior to proceeding. m` c Task 2— Final Letter Report of Findings E Kleinfelder will provide a final letter report of findings, which will document the following: 3 a • A description of the field activities, observations, and protocols; o M • Tabulated results of the building materials sampled with copies of the analytical laboratory results; E a • Approximate quantity estimates, written descriptions of locations, and conditions c of the ACMs; E r • Conclusions and recommendations. w 05603PROP/TEME7P013 Page 2 of 6 June 26,2007 Copyright 2007 Kleinfelder, Inc. PacketPg�463 KLEINFFLDER 43174 Business Park Drive, Suite 103, Temecula, CA 92590 (951) 506-1488 (951)506-1491 fax 7.O.i 2007-316 ATTACHMENT "1" The final letter report will be submitted to the Client within 5 working days after receiving analytical results from the laboratory for the building material samples. m c 0 FEE AND SCHEDULE R U The following budget has been developed based on Kleinfelder's current knowledge and assumptions of site conditions, and previous experience with similar projects. Work ' performed under this proposed scope and fee will be executed on a lump sum basis. A breakdown of the fee is listed below: o 0 w O Description Cost w Asbestos Surveyr Professional Services $3,400 3 Outside Services (Analytical Laboratory) $ 150 12 asbestos bulk sample (PLM) analysis Expenses (Mileage, mailing, personal protective equipment, and $ 100 a sampling equipment) i PROJECT TOTAL $ 3,650 d E a Project setup is anticipated to take approximately one week. Field work can be o completed within one business day. Results of laboratory analyses of asbestos samples are typically received within two weeks of collection. A report will be submitted w one week from receipt of analytical results. Therefore, we anticipate the report can be a submitted within approximately four weeks from authorization. However, we will attempt to complete the work sooner, if possible. U The fees presented in this proposal are based on prompt payment of services E presented in our standard invoicing format. Our fee does not include time for meetings. Attendance at meetings is beyond our scope of services and will be billed in accordance with our Standard Fee Schedule. Additional charges will be applied on a time-and- 0 expense basis for specialized invoicing if backup documentation is needed. Late fees will be charges if payment is not received in accordance with our Master Agreement. d E An invoice for our services will be submitted upon completion of our services, or on a a monthly basis, whichever occurs first. This offer is valid for a period of 90 days from the date of our proposal. We will review our scope and fees if an agreement to provide our scope of services has not been reached within 90 days. r a 05603PROP/TEME7P013 Page 3 of 6 June 26, 2007 Copyright 2007 Kleinfelder, Inc. KLEINFELDER 43174 Business Park Drive, Suite 103, TerneCUla, CA 92590 (951) 506-1488 (951) 506-1491 fax Pack @Z",PQ."464 7.O.i 2007-316 ATTACHMENT 661" v m If our proposed scope of services and fee are acceptable to you, please authorize a Change Order to our existing agreement in the amount of$3,650. o TECHNICAL ASSUMPTIONS AND UNDERSTANDINGS ci C R E The proposed scope of services and budget are based on the following: a • The client is requested to provide any as-built plans or other related building o plans that they may have in their possession for review by the consultant prior to w conducting the fieldwork. o • The asbestos survey can be completed in one day (during normal business a hours), depending on site access. If additional time is required to complete the r surveys due to conditions beyond the control of Kleinfelder, then increased fees 3 will be incurred by the client. • Two copies of the report of findings will be delivered to the client. Additional d copies can be provided for a fee of $50 per copy. Client meetings and revisions a to the report are not included in the budget estimate, but can be provided on a time and materials basis at the client's request. d • An AHERA accredited asbestos consultant certified by the State of California will E conduct the asbestos survey. The report provided will be signed by a California M Certified Asbestos Consultant. N • Laboratory costs include analysis of 12 building materials for asbestos analysis. w The bulk samples submitted will be analyzed to determine asbestos content, by a PLM methodology. Laboratory analytical costs are based on a 3-day turn-around basis for asbestos samples. The laboratory conducting the analysis is certified m c by the State of California, and certified under the US EPA-NVLAP administered by NIST. • Sampling and analysis, other than that set forth in this proposed scope and fee submittal, are not included in the scope of services. Additional sampling and 3 analysis, if required, can be provided for additional fees. o M • Regulatory agencies having jurisdiction in the local area may require further analysis of building material samples containing less than one percent by point counting. Point counting will be performed following verbal authorization from the a client at a cost of$72 per sample. The cost of point counting will be in addition to the cost estimate provided. E a 05603PROP/TEME7P013 Page 4 of 6 June 26, 2007 Copyright 2007 Kleinfelder, Inc. KLEINFELDER 43174 Business Park Drive, Suite 103, Temecula, CA 92590 (951)506-1488 (951)506-1491 fax PacicetPg.465x'. 7.O.i 2007-316 ATTACHMENT "1" • The asbestos-containing materials survey will be conducted at a level appropriate for a pre-demolition survey, as much as practical. Unless otherwise directed by c the client, this project scope of services will include destructive sampling. m 0 T • Our scope of services does not include asbestos abatement specifications, oversight, clearance inspections, clearance air sampling following abatement c activities, or other services not specifically mentioned in this proposed scope and E fee. Kleinfelder can provide additional services under a separate proposed scope and fee, if requested. • The scope of services does not include notification of building occupants, other o than what is presented in the final report of findings for each facility. Nor does the Scope include training employees and owners in the work place hazards 0 associated with asbestos and lead-based paint containing materials. However, a Kleinfelder can provide these services on a time-and-materials basis, as needed. 3 c LIMITATIONS E d d The proposed scope of work requested by the Client is limited to evaluating a environmental concerns associated with the potential presence of hazardous substances in conjunction with the aforementioned property. This limited environmental evaluation does not include soil sampling and analysis or other services not described. a Other environmental or geotechnical investigative services can be provided for additional fees. o N 0) Kleinfelder will assume no responsibility or liability for any claim, loss of property value, w` damage, or injury which results from pre-existing hazardous substances being Z a encountered or present on the project site, or from the discovery of such hazardous m substances. c T U c Kleinfelder offers a range of investigative and engineering services to suit the varying E needs of our clients. Acceptance of this Proposed Scope and Fee will indicate that the Y Client has reviewed the scope of service and determined that it does not need or want more services than are being proposed at this time. Any exceptions should be noted o and may result in a change in fees. s c Kleinfelder will perform its services in a manner consistent with the standards of care a and skill ordinarily exercised by members of the profession practicing under similar c conditions in the geographic vicinity and at the time the services will be performed. No E warranty or guarantee, express or implied, is part of the services offered by this proposed scope and fee. a 05603PROP/TEME7P013 Page 5 of 6 June 26, 2007 Copyright 2007 Kleinfelder, Inc. KLEINFELDER 43174 Business Park Drive, Suite 103, Temecula, CA 92590 (951) 506-1488 (951)506-1491 fax 'PeCketg 466, .7.0•i.: 2007-316 ATTACHMENT "1" d m The scope of services described here is not intended to be all-inclusive, to identify all potential concerns, or to eliminate the possibility of environmental problems. Within current technology no level of assessment can show conclusively that a property or its structures are completely free of hazardous substances. Therefore, Kleinfelder cannot offer a certification that the property is clear of environmental liability. d We appreciate the opportunity to submit this proposal and look forward to working with you on this project. If you have any questions or comments, or if the scope of services o we have developed differs from that which you intended, please contact the c w undersigned at (951) 506-1488. O U W Respectfully submitted, a V KLEINFELDER, INC. n �� n1 in on J 0 Gretchen Kunze-Fahrney Lizanne Simmons, PG Certified Asbestos Consultant No. 03-3270 Senior Geologist d Lead Inspector/Assessor No. 9143 E M O N_ OI c W Z Q J m c V c m E m is O M V C CD E Q C d E L V R Q 05603PROP/TEME7P013 Page 6 of 6 June 26,2007 Copyright 2007 Kleinfelder, Inc. KLEINFELDER 43174 Business Part( Drive, Suite 103,Temecula, CA 92590 1951) 506-1488 (951)506-1491 fax Paeitet'Pg:46Z=": 2011-79 AMENDMENT NO. 4 TO AGREEMENT FOR PROFESSIONAL SERVICES 0 R THIS AMENDMENT NO 4 TO AGREEMENT FOR PROFESSIONAL SERVICES is entered into this 4th day of April 2011, AECOM Technical Services, E Inc. ("Consultant") and the City of San Bernardino ("City)." a` m WITNESSETH: 0 A. WHEREAS, on May 15, 2006, Resolution No. 2006-145 was adopted approving pproving � 0 Agreement for Professional Services with LAN Engineering Corporation, now known as c AECOM Technical Services, Inc., to provide Engineering Services for the Design of Old Waterman Canyon Bridge Replacement(SS07-14), and E E B. WHEREAS, on November 6, 2006, Resolution No. 2006-376 was adopted approving a 0 Amendment No. 1 to Agreement for Professional Services for additional environmental tO a services for the Design of Old Waterman Canyon Bridge Replacement(SS07-14), and E a C. WHEREAS, on May 7, 2007, Resolution No. 2007-135 was adopted approving o N Amendment No. 2 to Agreement for Professional Services authorizing an Initial Site 4 Assessment (ISA)for Old Waterman Canyon Bridge Replacement(SS07-14), and °o M D. WHEREAS, on August 6, 2007, Resolution No. 2007-316 was adopted approving T c Amendment No. 3 to Agreement for Professional Services authorizing an asbestos survey c for Old Waterman Canyon Bridge Replacement(SS07-14), and d m E. WHEREAS, at City's request, Consultant has submitted a proposal, dated February 24, v 0 2011, to provide Professional Services for the design of the repair of Old Waterman 2 0 U Canyon Bridge (SS07-14), and a v F. WHEREAS, Consultant's proposed fee is fair and reasonable for the work contemplated. E a NOW THEREFORE, the parties hereto agree as follows: E 1. Section 1 of said Agreement for Professional Services is amended to add that the a Consultant shall provide professional services for design of the repair of Old Waterman PacketPg.468 2011-79 Amendment No.4 to Agreement for Professional Services—AECOM Technical Services,Inc. Page 2 of 3 c 0 a c Canyon Bridge in accordance with Scope of Work proposal, dated February 24, 2011, C A (attached and incorporated herein as Attachment"1"). d 2. Section 5(A) of said Agreement for Professional Services is amended to add the v 0 following paragraph: o 2 0 The City shall also reimburse the Consultant for actual costs (including labor costs, 0 a employee benefits, overhead, profit, other direct and indirect costs) incurred by the 3 Consultant in the performance of work involved in designing the repair of Old Waterman E Canyon Bridge as identified in Attachment 2, dated February 24, 2011, in an amount not a to exceed $160,793.44. The following is a summary of the costs authorized to date for this project: E a N M Descri tion Amount N Ori inal A reement $224,621.00 Amendment No. 1 $25,916.94 c Amendment No. 2 $8,000.00 0 Amendment No. 3 $3,650.00 m` Amendment No. 4 (this request) $160,793.44 C Totals $422 981.38 c C l9 3. All other terms and conditions of said Agreement for Professional Services, Amendment d m No. 1, Amendment No. 2 and Amendment No. 3 as approved by Resolution Nos. 2006- 0 145, 2006-376, 2007-135 and 2007-316 shall remain unchanged. 0 0 Q v v v E c v E U U A Q Packet Pg.469 2011-79T Amendment No.4 to Agreement for Professional Services—AECOM Technical Services, Inc. Page 3 of 3 c O a C AMENDMENT NO. 4 TO AGREEMENT FOR PROFESSIONAL SERVICES m E w R IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown 0 below. 0 w 0 U AECOM Technical Services, Inc. s pZA 2g 11 3 Date: by: �(D Signature E Kt /f� C+to- UICr �j'�Sl��rvl a Print Name/Title v d CIT OF SAN BERNARDINO a Date: 'W�l a(l ( by: N Chifiles E. McNee City Manager v 0 m ATTEST: T E Rachel Clark, City Clerk m 0 Approved as to form: 0 U W Q James F. Penman � City Attorney v r W E By: PivvyViek, a d E r U R PackiiN 470., 2011-79 ATTACHMENT O SCOPE OF WORK U c For R E CONSULTING SERVICES TO PROVIDE PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) ° `o w FOR o U W OLD WATERMAN CANYON ROAD BRIDGE OVER WEST TWIN CREEK L 3 BRIDGE REHABILITATION PROJECT d E v m rn February 24, 2011 0 c d E 1.0 PROJECT DESCRIPTION ¢ LO 1.1 Background N Structure: v 0 The bridge is located at approximately 340 11' 29" north latitude, and 1170 16' 26" west longitude c within the San Bernardino National Forest on Old Waterman Canyon Road between the City of San m Bernardino and Crestline. The bridge is a single span CIP reinforced concrete T Beam structure, which o carries two lanes of traffic (one lane in each direction) over West Twin Creek. The bridge has a total length of approximately 22'-4". The bridge is approximately 26'-1.25" in width, and provides ° c approximately 23'-9" of travelled way. The bridge deck is approximately 1'-3.625"thick. The bridge was m E constructed in two stages. The first stage was constructed with a depth of approximately 3'-0", and `m provided for a width of approximately 20'-6". A subsequent widening on the downstream edge of the original construction was constructed with a depth of approximately 3'-3.625", and added an additional v width of approximately 5'-7.25". The widening construction included the year of construction cast into ° the downstream edge of the bridge (1929). Substructures are skewed to the centerline of Old ° U Waterman Canyon Road by approximately 22 degrees. The centerline of Old Waterman Canyon Road is W Q on tangent where it crosses over the bridge. The vertical clearance below the bridge is approximately g # feet. The superstructure is cast monolithically with the abutments. The construction of the abutments v c is uncertain since there are no as built plans available. Wingwalls were constructed on each corner of E E the bridge, and extend approximately 7 feet from the bridge, and are placed at approximately 45 Q degrees from the bridge alignment. The left wingwall at the end of the bridge (at the northwest corner d E L U Packet Pg.471 2011-79 7•�•J O C O of the bridge) has been extended, using rock and mortar construction,approximately 16 feet on tangent � with the original wingwall construction. ci CU c The invert of West Twin Creek has been lined with concrete at the downstream edge of the bridge. E When first observed in 2004, erosion from flowing water had created a waterfall approximately six feet in height at the downstream edge of the bridge. O Project History: 0 w On December 25 2003, heavy rains caused the creek in Waterman Canyon to overflow its banks. p Flooding waters uprooted fire damaged trees, and carried mud and rocks up to four feet in diameter w downstream. The floodwaters and debris plugged the 8 ft high and 20 foot wide opening of the Old t Waterman Canyon Bridge. Water and debris overtopped the bridge approximately six feet deep. c In 2004 the City contacted LAN Engineering (now a part of AECOM) to perform a field review of the m E bridge. The flow of water in West Twin Creek had done significant damage to the structure. Both d barrier railings and approach guardrails on all four corners of the bridge were completely removed by ° Q the storm flows, the upstream edge of the bridge deck, including the exterior girder, was demolished, the girder soffits on the downstream edge of the bridge were damaged, a portion of the face of v abutment 2 (north abutment) had been undercut and damaged by flowing water and debris and E required repair, and the RH wingwall at abutment 1 (southeast corner of bridge), had been undermined Q and the roadway embankment washed away by water flowing over the top of the roadway. Plans, n M specifications and estimates were prepared for the bridge repair, the project was bid and awarded and N work was under way in 2005 when another storm added new damages to the bridge and approach embankments. At that time the repair project was cancelled. v 0 v Based on the FEMA Project Worksheet Report dated June 3, 2005, the roadway surfacing (asphalt ° pavement) was washed away for a distance of approximately 70 feet on either end of the bridge, the 00 c footing for the wingwall at the RH side of abutment 1 was damaged, the rock and mortar wingwall 0 extension on the LH side of abutment 2 was damaged, approximately 50 CY of rock and compacted fill U were scoured away from the downstream side of the bridge, a trench approximately 4 feet deep by 4 m feet wide and approximately 80 feet in length was cut into the invert of West Twin Creek underneath E the bridge, and extending downstream of the bridge, girders underneath the bridg e were further � damaged,and undercut the RH side of abutment 2. O In 2006 it appeared that federal funds would be made available to support the replacement of the 2 bridge. The City requested proposals, and LAN was able to prevail in the competition for the project. 0 U PS&E for the replacement project was completed in April, 2008. At that time, the Environmental Q Document had not been approved, and the project was placed on hold. Prior to the project being # advertised, the City was notified by FEMA that the bridge replacement would not be funded. After exhausting the appeal process, the City has resorted to repairing the bridge and approach roadways in E lieu of the bridge replacement. Q c m E L U N 2 Q Packet Pg.472 7.O.j 2011-79 c O Current Bridge Rehabilitation Project: c m U The repair work required will include the work to repair damages suffered in 2003,2005,and 2010. The R details that were prepared for the damages suffered in 2003 may have to be modified, and additional E work will be required to repair damages caused by the storm flows that occurred during the winter of 2005. Although the majority of the storm damage related to the 2005 event may be focused on 3 additional erosion under the wingwalls and substantial downstream erosion due to the outfall effect at O the end of the existing apron, our review of the FEMA Project Worksheet Report leads us to the o conclusion that substantial revisions to the existing plan set developed in 2003 may be needed to O address the current condition of the bridge. U w a 1.2 STANDARDS s 3 Latest Editions c m E AECOM will perform all services under the Agreement in conformance and in compliance with the latest m City of San Bernardino Standard Drawings and Specifications, AASHTO Standards, Caltrans Standards, the Standard Specifications for Public Works Construction (SSPWC), and other applicable Standards. ° a Conflicts m E In case of conflict, ambiguities, discrepancies, errors, or omissions among the reference materials obtained by AECOM from other agencies, AECOM shall submit the matter to the City for clarification. o Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by AECOM prior to clarification by City shall be at AECOM's risk and expense. v 0 In event that any non-standard features become necessary during the initial design, AECOM will prepare c the necessary design exceptions fallowing Caltrans guidelines. AECOM will certify the project including m` PS&E in accordance with Caltrans Local Assistance Procedures. o 0 c Plans Specifications and Estimates (PS&E) m U C PS&E will be prepared in English units and in conformance with the latest editions of applicable standards. As part of the work involved in the preparation of the PS&E, AECOM will prepare Special Provisions pertaining to items of work included in the plans that are not addressed in the latest editions of applicable standards AECOM will furnish and compile Special Provisions to include the City's contract O administration requirements. 2 O Reference Materials w a v AECOM will utilize the following references. AECOM will be responsible for ensuring that the most # a recent version of all reference materials are used,including any addenda and errata. E • Manual of Uniform Traffic Control Devices(MUTCD) a • MUTCD California Supplement • Standard Specifications for Public Works Construction (SSPWC) m 3 a Packet Pg. 473 2011-79 • City Standard Drawings and Specifications 0 • Applicable Local Codes and Manuals T c • Construction Best Management Practices(BMPs) ci C M 1.3 DESIGN CRITERIA E `m The following is a general listing of specific design criteria, which will be adhered to. This list is not 3: comprehensive and other standards may apply. AECOM will adhere to all criteria applicable to the v_ 0 project as a matter of standard of practice. o 0 2 Drafting O U W Roadway, Structure and related plans will be prepared on standard plan sheets acceptable to the City. r AECOM will submit all final plans on CD ROM using AutoCad file format in accordance with Caltrans' d standards. All electronic files will include the engineer's electronic signature and seal. E v v Roadway m 0 AECOM will adhere to City of San Bernardino design standards. o c Design Surveys E It is assumed that the City will perform any required design surveys including mapping, necessary to n M complete a constructible PS&E. This includes horizontal and vertical control, drainage surveys, N topographical surveys, cross sections, grid grades, and required documentation. _ v Utilities ° a 0 Conflicts with utilities have been addressed in 2004, for the original bridge repair project, and again in ca C 2006 for the bridge replacement project. AECOM will update the utility information at the project site. 0 In the event that a new utility is identified, and could present a potential conflict, AECOM will be v responsible to provide subsurface utility location services to determine horizontal and vertical CU underground utility positions of the potential conflict. AECOM will have the ability to obtain necessary E pothole information including exploration for such information. A potholing subcontractor has not been added to the project development team because the need for such services is considered unlikely. a However, supplemental costs have been included in the proposal to cover the costs of this work,should O it be needed. E O U LU 2.0 GENERAL CONDITIONS AND REQUIREMENTS v AECOM will carry out the instructions as received from the City's Project Manager and will cooperate with other agencies,which might be stakeholders on the project. E In those instances where AECOM believes a better design or solution to a problem is possible, AECOM v will promptly notify the City's Project Manager of these concerns,together with the reasons therefore. E z v m 4 Packet Pg.474 2011-79 7.CI.t 0 0 AECOM will be responsible for the accuracy and completeness of the reports, plans, specifications, c m estimates, and related material prepared for the project. AECOM will independently check and identify O the engineer and checker for all such material prior to any submittal. The plans, concepts, reports, and documentation will be reviewed by the City, and/or the City's designee for conformity to d constructability and overall project consistency. Reviews by the City, and/or the City's designee, or m other agencies are understood will not include a detailed review or check of design of major 'D components and related details,or the accuracy with which such designs are depicted on the plans. 0 w AECOM will not incorporate materials,or equipment of single or sole source origin without prior written 2 O approval of the City. U w Q The plans, specifications, estimates, calculations, reports, and other documents furnished under this Y Scope of Work will be of a quality acceptable to the City and other reviewing agencies. The minimum criteria for acceptance will be a product of neat appearance that is well organized, technically and grammatically correct, and thoroughly checked. The appearance, organization and content of the m drawings will be to applicable standards. AECOM will be responsible to bring work up to the quality required for acceptance of the work by the City and other stakeholders. o m The page identifying preparers of engineering reports, the title for specifications and each sheet of plans, will bear the professional seal, certificate number and expiration date, registration classification, £ and the signature of the California Registered Professional Engineer(s) responsible for their preparation. a M AECOM will maintain an organized set of project files that are indexed in accordance with our established filing system. Files will be maintained over the course of project development electronically. The City may audit project files as needed. c V AECOM will submit all final plans on CD ROM using AutoCad file format. All electronic files will include ° the engineer m s electronic signature and seal. r_ 0 T To assist in understanding contract objectives and requirements,AECOM will hold regular meetings with the City and stakeholders as applicable,as-needed and concurred to by the City. The primary purpose of these meetings is to discuss work objectives, AECOM's work schedule, the terms of the contract and E other related issues. In addition, the meetings will serve as a forum for resolving any issues related to R the PS&E development. � _v AECOM may establish direct contact with governmental regulatory and resource agencies and others in O order to obtain information, expertise, and assistance in developing baseline data and resource O inventories. AECOM will maintain a record of such contacts and will transmit copies of those records to 4 the City on a regular basis. v AECOM will comply with OSHA regulations regarding safety equipment and procedures. While working v on the job site, AECOM's personnel will wear hard hats, rubber soled shoes, and appropriate safety vests. 0 E U U 5 Q Packet Pg.475 2011-79 Where this Scope of Work requires AECOM to prepare and submit studies, reports, plans, etc., to the c City or other agencies, these materials will be submitted in draft as scheduled, and the opportunity provided for reviewing agencies to request revisions, prior to final submission. cM c Throughout the design of this project, AECOM will consider least cost alternatives analysis for major E project components,where appropriate. ,• 3 The City's Project Manager will administer the AECOM contract and —° y I g provide general direction to 0 AECOM. `o AECOM is responsible for providing a Quality Assurance Program. 0 U W 3.0-STATEMENT OF WORK ¢ s 3.1 PROJECT MANAGEMENT/COORDINATION/ADMINISTRATION 3 c m This task covers project management services including the requirements for meetings, schedules, E m progress reports, invoicing, and administration of AECOM's work. rn 0 Coordination and Meetings c Meetings will be held to discuss issues pertinent to analysis, design, and effects of the Project. During E these meetings, the City, may provide direction for development of the PS&E. AECOM will participate in 4 regular Project Development Team (PDT) Meetings with the City. PDT meetings will be held as needed to confirm preferred rehabilitation design strategies. N AECOM Meeting Deliverables v 0 v Following are the meeting materials that AECOM will be responsible for preparing and providing: ° m c 0 • Agenda • Decision Log m U • Handouts • Minutes c, E `m • Action Item List • Progress plans 3 Administration 0 2 Following are administrative duties, which shall be performed by AECOM: 0 W • Apply for and obtain approvals as required. it • Prepare, circulate, and file correspondence and memoranda as appropriate. • Maintain Project files using AECOM's standard filing system. E c d E r U A 6 Packet Pg.476 2011-79 Schedule 0 c AECOM will submit an initial Project Schedule within 10 working days following Notice to Proceed. Upon approval by City, this schedule will become the Project Baseline Schedule. Deviations from the m approved Project Baseline Schedule will be identified on subsequent Project Schedule updates. The E m` following elements will be included by AECOM in the Schedule: 16 3 v • Work items and deliverables identified in accordance with a Work Breakdown Structure O (WBS) developed by AECOM and approved by the City 0 2 • Work items of other third parties that may affect or be affected by AECOM's activities o w • All reviews per submittal, number of reviews and duration expected by AECOM based r on AECOM'S experience 3 c m • The Project Schedule shall include all data necessary to represent the total Project and v d the critical path shall be clearly identified `o 0 • The order, sequence, and interdependence of significant work items shall be reflected on the Project Schedule d E • The following list of major tasks shall be used to develop the Project Schedule: ¢ .n M Task 1: Project Management/Coordination/Administration N Task 2: Environmental Document Verification/Supplemental Environmental technical Studies/Regulatory Permitting a Task 3: Site Investigations/Utilities/Mapping/Surveying/Reports 0 c 0 Task 4: 65%PS&E Submittal (unchecked details) m Task 5: 100%PS&E Submittal (checked details) &Camera Ready PS&E Submittal c Task 6: RE Pending File, Final Engineers Estimate and Final Working Day c 0 Schedule c Task 7: Construction Bid Support m E Task 8: Construction Support `m Task 9: Project Closeout Schedule updates will be part of the Progress Reports. O M O Progress Reports U w AECOM will report the progress of the work on a monthly basis. Progress shall be based on percent it complete such as number of drawings or deliverables completed or estimated progress toward completion. E AECOM will submit one copy of a monthly Progress Report to the City Project Manager consisting of a v written narrative and an updated bar chart format of the Project Schedule. The narrative portion of the r u m a 7 Packet Pg.477 2011-79 ` monthly Progress Report shall describe overall progress of the work, discuss significant issues and c �r present proposed corrective action. U Quality Assurance/Quality Control (QA/QC) Plan E `m AECOM will maintain a Quality Assurance /Quality Control Plan throughout the performance of services under this Agreement. The QA/QC Plan is intended to ensure that reports, plans,studies,estimates,and v other documents submitted under the Agreement are complete, accurate, checked, conform to C standards, and are proofread to meet professional engineering practices in effect at the time of ° execution of the Agreement,and of a quality acceptable to the City. 0 U W The following quality control elements will be implimented by AECOM throughout the preparation of a L PS&E for the project. 3 c 1. Independent checking and verification of all calculations including adherence to Caltrans Bridge m E Independent Check requirements and documentation. v m 2. Independent checking, correction, and back checking for all plans. Plans will be marked clearly o as being checked, signifying that the preparation of the material followed the QA /QC Plan a established for the project. E 3. The QA / QC Plan will include a procedure where each deliverable is certified by the Quality a Manager or Project Manager as being prepared and checked in accordance with the approved c QA/QC Plan. 4. Each deliverable will be certified by the Quality Manager or Project Manager as being prepared o and checked in accordance with the approved QA/QC Plan. o m` 5. AECOM's Project Manager or Quality Manager will be qualified and certified to implement the o Quality Control and Quality Assurance program. _ U 3.2 ENVIRONMENTAL DOCUMENT SUPPORT @ E The City will develop the Environmental Document needed for construction. 0 m It is expected that no additional effort will be needed to support the conclusions or preparation of the a final Environmental Document. However, there is a risk that permitting resource agencies may require U portions of the existing technical studies to be updated for permitting purposes. In order to provide for U U this possibility, supplemental funds have been added to the proposal in order to cover the costs of this a effort. it c If needed, AECOM will prepare technical studies to support the environmental clearance and E environmental permitting efforts. A detailed scope of work for this effort is included as an attachment to this proposal. The scope of work developed for this task includes effort needed to update technical studies. It is understood that the City will select the work to be performed. The fees required to cover E this work have been itemized by task, and are included in the attached proposal as supplemental work. R 8 Packet Pg.478 2011-79 0 O 3.3 SITE INVESTIGATIONS/UTILITIES/MAPPING/REPORTS c m U Site Investigations E AECOM will conduct a thorough, field investigation of the project site to identifying existing site m conditions and physical constraints of the project areas including utilities and all required 3 investigations to prepare PS&E. p 0 Design Surveys ` O The City will perform any needed design surveys during this phase. AECOM will identify any w survey information needed to complete the PS&E, and will submit a formal request for survey s information to the City's Project Manager. Survey will be performed under an existing on-call 3 contract. d E a, The City will provide all survey record information, including documentation and field rn identification of any benchmarks or monuments that exist at the project site. a 0 The City will establish centerline control of existing Old Waterman Canyon Road and West Twin Creek. a 3.4 65%PS&E SUBMITTAL u7 0 AECOM will meet with City staff to review the project, including field review with the City to establish 04 the required scope of rehabilitation required. This review will be the first order of business, and will v form the basis for the development of the 65%submittal. 9 v 0 AECOM will prepare and submit to the City a Design Standards Exception report for non-standard design m features. Deviation from design standards will be reviewed and subject to approval by the City. o T C AECOM will prepare layout plans and structural details for the bridge rehabilitation construction. tj AECOM will also prepare draft technical special provisions for the bridge rehabilitation. Bridge rehabilitation design will be in accordance with specified criteria per Caltrans, and City Standards. Details and construction specifications will be prepared in accordance with City and Caltrans Standard Plans, Standard Specifications, and Standard Special Provisions. AECOM will develop a marginal 0 estimate of construction costs. O 2 O Erosion Control and Water Quality Treatment U w a AECOM will develop the required Water Quality Management Plan (WQMP) and incorporate its recommendations into the project's PS&E. An erosion control plan will be prepared to identify the construction Best Management Practices(BMP's)for the project. It is assumed that no long term water E quality treatment BMP's will be required for the project, and that the current version (effective March a 2011)of the San Bernardino County WQMP template will be in effect. m E t U R 9 Q Packet Pg.479 2011-79 3.5 100%PS&E SUBMITTAL o c m AECOM will incorporate City comments into the bridge rehabilitation plans and estimates as a result of c the 65% PS&E review. Where it is not possible or desirable to incorporate certain comments, AECOM E E will provide a written explanation and meet with appropriate City staff as required in order to resolve `m differences. 6 _v AECOM will independently review the unchecked plans, draft special provisions, quantities, and O construction cost estimate for the Bridge rehabilitation. AECOM's independent review team will analyze ° the structure elements, verify member capacities, review the special provisions, and prepare O independent quantity calculations. All issues raised by the checkers will be resolved with the structural v w designers. The final design will reflect agreement among the designers and independent checkers. Q s Prepare a working day construction schedule in consultation with the City, based on the estimated 3 required effort for project construction. E m AECOM will provide the following information for the City's Project Manager file: rn Q • Surveying Notes 0 0 • Cross Sections As-Needed -o • Relevant correspondence and memoranda • Engineering calculations Q • Water Quality Management Plan M 0 3.6 CONSTRUCTION BIDDING PHASE Bidding procedures will be the responsibility of the City. In addition,the City will: c v • Advise AECOM of bids solicited. 0 m • Inform AECOM of all issues and inquiries and responses to those inquiries. c 0 • Provide AECOM with bid results and summary sheets for their review. >1 c m In the event that items requiring interpretation of the drawings or specifications are discovered during c m the bidding period, the City will inform AECOM. Any necessary corrective action will either be in the E form of an addendum prepared by AECOM and issued by the City or via a covering change order after m the award of the construction contract. � a_ AECOM will attend a pre-bid meeting. O E O AECOM will draft responses to bidders' inquiries as requested by the City. All such responses will be w routed through the City's Project Manager or his/her designee. ¢ v xk 3.7 CONSTRUCTION SUPPORT PHASE v E d E z 0 m 10 a Packet Pg.480 2011-79 .0.1 c 0 Construction of the project will be the responsibility of the City's Contractor. During the construction c R phase, AECOM will work closely with the Project Manager within the budget allotted to assist and c provide advice on issues in order to minimize construction conflicts and to expedite project completion. E E d AECOM will attend the pre-construction meeting. AECOM will review all submittals and shop drawings. The review of shop drawings will include bridge 2-2 O working drawing submittals, construction contractor's submittals for substitutions, construction c 0 contractor's alternative construction details, steel layout for structures, independent check of M construction contractor's falsework submittal and others as requested by the City's Project Manager. 0 w If requested b the City, AECOM will a q y y prepare additional drawings and change order-supporting z documents. Any such additional drawings constitute extra work;therefore, prior approval from the City 3 is required. Any such additional engineering services, drawings, or change order documentation c d prepared prior to receiving the required approval will be at AECOM's risk and expense. E d AECOM will visit the job site as requested by the City. Q 0 AECOM will draft responses to contractor inquiries and RFIs as requested by the City's Project Manager. O v C AECOM will review proposed change orders, draft change order language, and make recommendations E as requested by the City's Project Manager. G M The City will: ° • Inform AECOM of all field changes and Contract Change Orders (CCOs) • Prepare and maintain as-built mark-ups in the field ° a 0 In the case of errors and/or omissions,AECOM will furnish additional and/or revised drawings necessary ca for corrections and change orders. The City will provide a written request for such drawings and AECOM o T will provide said drawings at no additional cost to the City. AECOM will also provide contract wording for related change orders to the City at no additional cost. c m AECOM will be responsible for incorporating as-built revisions into the project plans. E m 3.8 PROJECT CLOSEOUT a O The City is responsible for maintaining field as-built plans. These marked up plans will form the basis for g the development of the Final record drawings. In developing the Final record drawings, AECOM will O 0 follow all requirements as specified and submit to the City no later than 60 days after construction Lu contract acceptance by the City. v c d E a r E z U A st a Packet Pg.481 2011-79 0 3.9 PROJECT SCHEDULE c U c m E Activity Proposed Date d m Notice to Proceed April 5,2011 O A. Begin Work April 5,2011 c 0 2 B. Submit 65%PS&E May 3, 2011 O w C. Submit 100%PS&E to the City May 31, 2011 Q r D. Advertise June 28, 2011 * 3 c d E. Award July 27, 2011 * E m F. Begin Construction August 10,2011 0 G. Completion of Construction January 3,2012* o v C d Dates to be discussed with City staff. E Q Please note that the schedule shown does not anticipate the performance of technical studies in support of the M Environmental Document or environmental permitting. If it is determined that it is necessary to update biological ° N technical studies, the schedule must be amended to include time to conduct and report the results of those studies. v 0 v 0 m C 0 T C U c m E d m v O 2 O U W Q V r c d E Q C U E L U A 12 Q Packet Pg.482 2011-79 ATTACHMENT c 0 c m U c M E `m CITY OF SAN BERNARDINO m PROFESSIONAL DESIGN SERVICES FOR a DESIGN OF BRIDGE REHABILITATION AT OLD WATERMAN CANYON ROAD O OVER o WEST TWIN CREEK E 0 U W FEE Q PROPOSAL FOR BRIDGE t 3 c m E m 0 rn Q 0 Rev.2 to a 24-Feb-11 c 0 E Q N M O N r V O R O AECOM p`p 901 Via Piemonte, 5th Floor c 0 Ontario, CA 91764 c m (909) 579-3050 U c m E `m m a O E O U W Q V a C d E Q d E r U f0 Y Q Packet Pg. 483 s!»5 ' J m # ' ; B - 4 e a a « E a ; # e q - ` ` © m ` k § , k m« § ■ ® E a . § / | ) . ® 0 S ) § _ k k k - e ° ! ! a e ; q 4 • \ § ' k § | § , / B § . 0 lo : k ! a (k z _ § J_ R t k \ o - \ ) \ K } m _ § [ a Co\ w\ \ \ LU § m e « it J ) 2 Packet Pg. 2011-79 Exhibit_ Page 1 City of San Bernardino FEE PROPOSAL 0 Project:WATERMAN CANYON BRIDGE REHABILITATION m U c Rev.2-February 24,2011 � Client: City of San Bernardino Consultant: AECOM Engineering Corp. Development Services Department 901 Via Piemonte, 5th Floor a Public Works/Engineering Ontario, CA 91764 0 300 North "D" Street San Bernardino, CA 92418-0001 0 U ATTN: Mr. Michael Grubbs AT-TN: M. Char LU z Element: Old Waterman Canyon Road Bridge Project No. 3 Bridge Rehabilitation Prepared by: TWD Date: 2124/2011 E Proposed Services: Q Develop final design,plans, special provisions and final documents forproject construction. o c m E Manhour Estimate: Man Salary Q Hours Rate Cost ,f; 1 Project Manager 189 150.00 28,350 0 2 Senior Engineer 218 135.00 29,430 3 Professional Engineer 140 120.00 16,800 4 Associate Engineer 14 90.00 1,260 v 5 Administrative 32 60.00 1,920 ° 6 Principal/QC/QA 26 210.00 5,460 7 Bridge CAD 106 80.00 8,480 m` Total Cost+Fee $91,700 r- 0 c Other Direct Costs: m U Other Direct Costs(Billed at actual cost with receipts) c m E 1 Reproduction $0 2 Copying $141 3 Plotting $356 4 Transportation/Travel $102 -° 5 Special Deliveries $125 O 6 Computer Costs $0 p Subtotal-In - House ODC $724 U w Fee(Profit) 0% $0 a 7 Supplemental Costs $68,369 Subtotal- ODC $69,093 d Total Proposed Fee E Q Total Amount $160,793 d E t U IV Q Packet Pg.485 2011-79 Exhibit_ City of San Bernardino Page 2 FEE PROPOSAL Project:WATERMAN CANYON BRIDGE REHABILITATION 0 T C Rev.2-Februa 24,2011 to Client: City of U Dat :eElement: Old Werman Canyon Road Bridge Pro: @ E Labor Hours b Classification No of 1 2 3 4 5 8 7 Total Sheets PM Sr.E PE Assoc Admin OCIQA CAD Subs Hours Subtotal m TASKS 3 v 00 Pro act Management and Administration O 1 Meetings 8 .... 8 _16 EDesl jt Cones ondenGe and Record Ke I - 18 - - - 32 o Field isit 18 gg0 — 6 12 1 440 0 Subtotal 14 14 32 U PS&E 60 36260.00 Q 1108W ormation _ — - La out and Detail Plan Sheets 4 8 12 1680 3 lcai_Provisions 4 5 60 1 17 560 Q uan89as and Cost Es "— 24 3,600_ c 5 OA10C 4 10 12 14 1950 d 12 $2,520 0 d 02 100%SPSdE Subtotal 56 8a 6 12 80 222 327,180.00 Q 1 _Peer Review o _2__...U.,pdate Wa_ns and Respond to Qommente_ 6 6 40 4 800 3 Pre are Final Estimate 4 4 4 18 40 0,520 ,0 tO 4 Incorporate Final Revisions to SSP's 12 12 51 620 c 5 Pr�are RE Pending F71e and Cakula8on 2 8 12 ;1,800 d 6 QA%C 10 1380 E 3 1 200 31 20 6 16 120 $15,380.00 _ OS_ CWII Engirreedn� M 1 Layout Sheet _ N .. _._._ _ 2 Channel Gredln and Restoration 1 12 1 560 3 Construction Details 8 56 7,200- 4 Technical Provisbns 6 40 5040 a 3 Quantities and Estimate a 1 200 ° 8 QAy QC 4 4 4 B 1140 4 Subtotal 40 4 80 to 4 12B 31 04 Bid Su on G 0 1 Attend Pre-Bid Meed c 2 Res nee to Bitl In uIdes _ 4 4 800 10 1 12 1 600 U 3 Pre ire Addendum As•Needed _ 8 24 4 10 48 $6,080 @ Subtotal 24 24 E 4 10 62 $8,490.00 m 06 Construction Support io 1 Review Concrete Mix Designs__ 5 1 2 Review Shop Drawings _ 8 40 46 $ 0 _v 2 Respond to Contractor's RFI's 8 40 _.___ D O 2 FIeW Review Work As•Needed 8 O Subtotal 29 104 O 0 Q Total 1119 218 140 14 32 26 106 0 C d E E L U A w Q Packet Pg. 886 i 2011-79 Exhibit— Page 3 City of San Bernardino FEE PROPOSAL Project:WATERMAN CANYON BRIDGE REHABILITATION 0 c M Rev.2-February 24,2011 U Client: City of San Bernardino Date: 2/24/2011 M Element: Old Waterman Canyon Road Bridge Proj: o E Bridge Rehabilitation Ref# Description Unit Amount Cost/Unit Total f6 1 Reproduction/Plotting -o Number of Drawings 15 Ea O Size of Drawings(Half Size) 1.5 Sq Ft `o Size of Drawings Full Size 6 Sq Ft Bluelines(Full Size) 0 Sets 0 Sq Ft 015 /Sq Ft $0 Xerox(Full Size) 0 Sets 0 Sq Ft 0.50 /Sq Ft $0 0 Sepia transparency(Full Size) 0 Sets 0 Sq Ft 0.80 /Sq Ft $0 Q Contact Mylars(Full Size) 0 Sets 0 Sq Ft 1,90 /Sq Ft $0 = Vellums Full Size 0 Sets 0 S Ft 0.95 /S Ft 0 }' Subtotal(1) $0 3 2 Copying/Binding d Reports 0 Sets 100 Sheets 0.06 /Sheet 8 E Calculations 2 Sets 200 Sheets 0.08 /Sheet 32 ro d Specifications 3 Sets 200 Sheets 0.08 /Sheet 48 Half Size Drawings 12 Sets 180 Sheets 0.25 /Sheet 45 Q Bindin Re orts 5 Ea 5 Tot 1.5 Ea 8 $ Subtotal(2) $140.50 ° 3 Plotting Plotting(Half Size) 3 Sets 45 Sheets 5.75 /Sheet 259 Plottin Full Size 1 Sets 15 Sheets 6.50 /Sheet 98 a Subtotal(3) $356.25 4 TransportationlTravel ani Flight 0 Ea 0 200 0 r°,I Rental Car 0 Days 0 50 0 '-- Hotel/Per Diem 0 Days 0 70 0 Personal ilea a 100 Miles 2 Trips 0.51 102 Subto v $102.00 v 5 Special Deliveries ° Express Mail 5 Total 1 Ea 25 125 m S eual Delive 0 Ea 0 Ea 55 0 c Subtotal(5) $125.00 °, 6 Computer Costs R Engineering Design 0 Hr 8 0 U CAD 0 Hr 24 0 m Subtotal (6) $0.00 E 7 Supplemental Costs Utility Potholing 1,500.00 f0 Environmental Su on 66,869.44 u to a upp ementa osts -6 Total (1 through 7) $67,593.19 O 2 O U W Q V L C d E a v E Z U A Q Packet Pg.487 2011-79 MENU O c O T C R SUPPLEMENTAL SERVICES C R E L d W O L O w O U W Q L Y Y C d E d QD L Q O Y C C d E Q N M O O N r O V O L m C 0 T C W U c m E L m io v O 2 O V W Q C d E Q c d E cc L O r+ Q g.488 2011-79 Waterman Canyon Road Bridge Rehabilitation T Environmental Scope of Work U It is our understanding that the City of San Bernardino(City)is pursuing a rehabilitation project for the Waterman Canyon Road Bridge project. ICF previously prepared biological resources,cultural resources, E and water quality reports for use by the City in preparing the CEQA document. As requested,ICF has prepared the below scope and cost related updating the jurisdictional delineation and obtaining the 401 Water Quality Certification,Section 1602 Streambed Alteration Agreement,and Section 404 Permit for a the proposed project. It is assumed that the City will continue to be responsible for all other CEQA documentation(including the CEQA document)that is not specified in this scope of work. Only the ,o items specifically included in this scope of work apply. No other effort is assumed or implied. If any o other documentation or surveys are required by the City of any of the reviewing agencies then a separate U scope and cost will be submitted for approval before commencing with this effort. W L r Project Management and Meetings '3 This task includes management of the environmental effort by the ICF Project Manager and attendance at UP to three project meetings by the ICF Project Manager. It is assumed that AECOM would be d responsible for preparing the minutes for these meetings with input from ICF. m ai Deliverables: ¢ • Project Management(assumes six months) • Attendance by ICF Project Manager at up to three(3)meetings. c N Biological Resources E Task 1. Jurisdictional Delineation and Report Q A qualified biologist will examine all relevant portions of the site and perform a routine-level c preliminary delineation of the extent of potentially jurisdictional waters under both state and cli federal regulations. Evaluation for federal wetlands will follow the applicable methods in the 1987 manual from the Corps of Engineers and 2008 Arid West supplement from the Corps of c Engineers,along with subsequent supporting materials and applicable regulations,policy, and o case law. The study area for this work will include the proposed project footprint along with a m 200-foot buffer(study area). Evaluation of existing functions and values for jurisdictional areas r_ will be addressed at a qualitative level. Mapping will be performed to reflect the delineated c boundaries of any jurisdictional waters and wetlands present. Photographs representative of relevant site conditions will be taken. m E As part of this task a separate jurisdictional delineation report will be prepared that includes u background information,delineation methods,and the results of this delineation in text,tabular, and graphical formats. The report will meet the standard requirements for a delineation report in o the applicable regions of the Corps of Engineers, California Department of Fish and Game,and Regional Water Quality Control Board. The field determination with the Corps of Engineers and p Department of Fish and Game is included. Agency coordination will occur soon after the initial w field work has been conducted to ensure that all agency concerns are addressed. Up to three(3) ¢ copies of the draft and five(5)copies of the final report will be provided to the client. It is assumed that the City will review the draft report and provide one set of integrated comments and that a final report will then be provided. E Deliverables: c Draft(3 hard copies)and Final(5 hard copies and one cd)Jurisdictional Delineation Report E L U r Packet pg.489 2011-79 7-7.0.1--.1 , Permitting c 0 T Task]: Management, Meetings, and Coordination c M Communication and coordination will be facilitated through progress meetings and project U c conference calls. The ICF Permitting Lead will attend up to two(2)project related meetings with the City. Meetings beyond this amount would be charged on a time and materials basis. m This task also includes the coordination and management efforts by the ICF Permitting Lead. v Task 2: Review of Project Information and Applicable Literature p Readily available,potentially relevant project,regulatory,and biological resource information `o will be reviewed prior to any fieldwork. It is assumed that no revisions to the Jurisdictional g Delineation Report prepared for the proposed project(as described previously)will be required 0 U by the permitting agencies. No additional biological analyses,reporting, or delineation work is w assumed or included in this scope of work beyond what is done as part of the Biological L Resources scope of work provided above. E. c Task 3: Preparation of a U.S.Army Corps of Engineers 404 Authorization Application This scope and cost assumes that the project would be processed under the USACE Nationwide Permit m (NWP)Program. Although not expected,if the District Engineer determines that the project would result in a significant adverse impact to the aquatic environment or if the impacts to wetlands or waters of the 0 U.S.exceed NWP thresholds,then an Individual Permit(IP)would be required. The preparation and processing of an IP has not been included in this scope of work and budget;however,if an IP is required M then a scope and budget for performing these services would be provided to AECOM and the City for 4) approval prior to conducting this work. E A written request for Authorization under the 404 NWP program will be prepared and submitted to c AECOM and the City for review and submittal to the USACE. Any fees associated with the application are assumed to be the responsibility of the City and are not included in the attached cost estimate. The request for a NWP generally includes: 1. Detailed description of the proposed project, including grading plans provided by the e Applicant. ° m 2. Detailed description of the jurisdictional areas to be impacted by the proposed project. c 3. Discussion of approvals and certifications being obtained from other federal, state,or local agencies. m U 4. Conceptual Restoration plan. The conceptual plan involves identification of available mitigation(i.e., local mitigation banks,onsite restoration,etc.)and a brief description of the mitigation proposal in the permit applications. This task does not include preparation of a Habitat Mitigation and Monitoring Plan(HMMP)which would be required prior to .0 construction for on-or off-site habitat restoration or creation, if required. —p 5. The Streambed Alteration Notification package submitted to the CDFG. 2 0 6. The request to the RWQCB for water quality certification(or a waiver thereof). U w 7. The request to the State Historical Preservation Office (SHPO)for information regarding a the potential presence of historical properties and the cultural resource report submitted to the Applicant in response. r CD E Task 4: Preparation of a Regional Water Quality Control Board 401 Water Quality a Certification Notification E L V R Q Packet Pg.490 2011-79 c A written request for 401 water quality certification will be prepared and submitted to the T RWQCB for processing. The request will include a completed application form,detailed project description,a description of proposed impacts,a water quality plan identifying project-specific c Best Management Practices(BMPs)(assumed to be provided by AECOM),the approved CEQA E Document,and a conceptual mitigation plan. It is assumed that the conceptual mitigation plan w? that is prepared for the proposed project will not require more than 60 hours for preparation. If R additional time is required then this will be communicated to the City and AECOM and a scope _s and cost for any additional efforts will be provided. This task assumes that permit application O fees will be provided by the City. These fees are not included in the cost estimate that is attached. O U Task S: Preparation of a California Department offish and Game 1602 Streambed Alteration Q Agreement Notification r Y A Section 1602 Streambed Alteration Agreement Notification will be prepared and submitted to 6 the CDFG for processing. The request will include a completed application form,detailed project description,a description of proposed impacts,the CEQA Notice of Determination, and a conceptual mitigation plan. It is assumed that the conceptual mitigation plan described under Task 4 will be sufficient for use under this task and that no additional plan will be required. This ¢ task assumes that permit application fees will be provided by the City. These fees are not included in the cost estimate that is attached. c d Task 6: Local, State and Federal Regulatory Agency Coordination E ICF will coordinate with the applicant(City)and the resource agencies(RWQCB,CDFG, and ,n USACE)throughout the permit processing period. Based upon previous experience,the permit o process described above is expected to require 90 days from the time of submittal,but may take longer if interagency coordination is required (e.g. Section 7 consultation with the U.S. Fish and Wildlife Service (USFWS)). This scope of work includes up to 50 hours of agency coordination o time,which may include the following activities: formally responding to comments on permit c applications,informal telephone correspondence to address any questions and ensure rapid m` processing, and potentially 1 (one) site visit or meeting with regulatory agency staff. c As the extent of agency comments can be unpredictable, coordination required above the 50 T hours will be billed on a time and materials basis. Other coordination activities may be required L) depending on the extent of Project impacts and/or unforeseen legislative changes. c E This scope and cost does not include the preparation of any NEPA or CEQA documentation and/or any Section 7 or other species consultation. Only those items specifically identified in this scope and cost are included. No other effort is assumed or implied. ? O M O U W r C W E r c m E r v m Packet Pg.491 2011-79 � a a_ m m 4 � aZ � w m R » w o U $�n�N;O�O•IVr N♦a y� � C i r4:A�N�wi♦ry:m:N:m♦ Cl E d F » N 3 C o 4 iiiiE ? i `0 H N LY E Q t' R O � o • N O L O mm V CC O S N m m S C lV Yi pi vl ♦ G C • d O- d N co -O � N • $ N i OI m �j r :m• :N N b n !0 r VI Q N p C � � � C p m � O C C N <p Vp• w m -m: 'ES N:• :Is v oo !poN. wm 6 j9 m N y my r G N 0. � U r •�♦�, ,-f ♦•n1 S � M m w O E 0 NLL m U N 0 w V0 E $ w n w m G m ........xY a » n v _ E o O n O u LU is r -0♦ Packet Pg.492 ' IB DATE(MMIDDMIYY) . 6. O_ CERTIFICATE OF LIABILITY INSURANCE 04A4120„ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS C CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 0 BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED c REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. m U IMPORTANT: If We certificate holder Is an ADDITIONAL INSURED,the polley(les)must be endorsed. If SUBROGATION IS WAIVED,subject to � the terms and conditions of the policy,Certain policies may require an endorsement A statement on this certificate does not confer rights to the no certificate holder in lieu of such endorsement(s). E PRODUCER CON TA N Marsh Risk&IreU2nce Services PHONE I FAX flo CAIJCanse90437153 (Am Ne Bad- AIC�Noj 777 South FgUame Street EMAIL _L Los Angeles,CA 90017 PRODUCER Attn:Jan Smith(213),3465007 CUSTOMER ID N: O D6510-UMNA-CAS71112 O(9 a CA WWRER(S)AFFORDING COVERAGE NAICN q INSURED INSURER A,Zurich Amerkan Insurance Company 16535 w AECOM Technical Services,Inc. WSURER B:NIA NIA 0O 999 W.Taim&Country Road Illinois Union Insurance Co 27900 U Oralge,CA 92666 INSURER e: W INSURER D' Q INSURERE: _ INSURER F: 3 COVERAGES CERTIFICATE NUMBER: LOS-001237101-09 REVISION NUMBER:7 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD d INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS W CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, y EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFF POLICY EXP to LTRI TYPE OF INSURANCE POLICY NUMBER IMMMONYYYI IUMAD LIMITS Q A GENERALLIABILITY GLO 596589103 0410112011 000112012 EACH OCCURRENCE & 2,000.000 a0., TMX=y0WBNrET .. 1,000 000 co X COMMERCIAL GENERAL LIABILITY ,9�lBFB�A, & CLAIMS-MADE �OCCUR MED EXP(Any one awn S 5,000 N PERSONAL&AM INJURY $ _ 2,000,000 E GENERALAGGREGATE f 2'000'0110 Q GEN'L AGGREGATE LIMB APPLIES PER: PRODUCTS-COMP/OP AGO $ 4,000,000 N POLICY Pn LOC & O A AUTOMOBILE LIABILITY BAP 596589303 0410112611 04101/2012 COMBINED SINGLE LIMIT S 1,000,000 .C_. (ES acddenl) X ANY AUTO BODILY INJURY(Par person) f _ r ALL OWNED AUTOS BODILY INJURY(PeracdCent & G SCHEDULED AUTOS PROPERTY DAMAGE HIREDAUTOS (Per ecCdent) $ O NON-OWNEDAUTOS 4 m = C UMBRELLA LIAR OCCUR EACH OCCURRENCE a j 7.O.j A CERTIFICATE OF LIABILITY INSURANCE OATE(MMDOIYYYY) 4/1/2012 4/1/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 0 BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. U IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to � the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the £ certificate holder In lieu of such endorsemen s. PRODUCER Lockton Insurance Brokers,LLC CONTACT .4) NAME 19800 MacArthur Blvd.,Suite 1250 PHONE O Ean FN.Cu NOt: CA License#OF15767 E4aAJL Irvine 92612 ADDRE 949-252-4400 INSURER AFFORDING COVERAGE NAICf O INSURER A:Travelers Property Casualty Co of America 25674 O r- INSOREG AECOM Technology Corporation INSURER B 1075642 Lim and Nascimento Engineering Corp.(LAN) INSURER C O 20 Empire Drive INSURER D: U Lake Forest CA 92630.6305 INSURER E: Q LLI INBURER F: L Y COVERAGES AECTFAI OF CERTIFICATE NUMBER: 10636680 REVISION NUMBER: XXXXXXX .3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD C INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS y CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. N INS TYPE OFINSURANCE BUBR POLICY NUMBER MMIOCOYIYYYY MMNUY EXP LIMITS WVD GENERAL LIABKOY NOT APPLICABLE EACH OCCURRENCE X3CXXXX Q DAMAGE TO RENTED MMERCIAL GENERIALy' 1LIW PREMISES(ES occurrence) $ xxxxxxx .0. CLANS-MADE {�JOCCUR MEO EXP one rtan xxxxxxx O PERSONAL B ADV INJURY S JCCC3=x C GENERALAGGREGATE $ xxxxxxx N E GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP A Q —1 JECT F-1 POLICY PRO- LOC $ AUTOMO BILE LIABILITY NOT APPLICABLE (Ea amilen) f xxxxxxx O ANY AUTO BODILY INJURY(Per pawn) $ XXXXXXX _ v ALL OWNED SCHEDULED BODILY INJURY Per aWdera s XXXXXXX AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ xxxxxxx H P HIREDAUTOS AUTOS •E ]{J(]{X}(7(7( O UMBRELLA LIAR OCCUR NOT APPLICABLE EACH OCCURRENCE $ xxxxxxx p EXCESS LU.B CLNMyMgDE AGGREGATE $ xxxxxxx In DED RETENTIONS E xxxxxxx C WORKERS COMPENSATION A AND EMPLOYERS'LIABILITY YNR N TRM414 5112 3 1-I1 4/1/2011 4/1/2012 X TORY LIMI ER a A ANY PROPRIETORIPARTNER/EXECUTIVE ((A2,MA•Og,WI EL.EACH ACCIDENT $ A A OFFICEILMEMBER EXCLUDEO9 NIA TC21IIB40h522A-I1 4/112011 4/1/2012 A (Mandatory M NN) (All Other States) EL.DISEASE-EA EMPLOYE $ 1000000 V H DEyS6 dexrO ib ntleP ENw RIPTI C E.L.DISEASE-POLICY LIMIT E r0 E m IS DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(AtlacN ALORD 101,Additional Remarks Schedule,If more space le reRWmd) .D RE:Old Waterman Canyon Road Bridge(Repine). O 2 O U W Q CERTIFICATE HOLDER CANCELLATION See Attachment c d SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Q THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED W ACCORDANCE WITH THE POLICY PROVISIONS. C IU 10636660 AUTHORIZED REPRESENTATIVE E r City of San Bernardino m Attn:Mike Grubbs Q 300 North"l)"Street San Bernardino,CA 92418 ACORD25(2010105) The ACORD name and logo aremgistemd marks ofACORD X1988- 0 OROCORPORATIO packet Pg.494 7.O.j c 0 T TRAVELERS M WORKERS COMPENSATION U c AND E EMPLOYERS LIABILITY POLICY `m M ENDORSEMENT WC 99 03 76 (00) 3: 0 POLICY NUMBER: TC2JUB-4245822-A-11 0 w WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS 0 U ENDORSEMENT- CALIFORNIA w (BLANKET WAIVER) s We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the E Schedule. d rn You must maintain payroll records accurately segregating the remuneration of your o employees while engaged in the work described in the Schedule. v c The additional premium for this endorsement shall be % of the California workers' compensation premium otherwise due on such remuneration. Q N Schedule 0 N V 0 Person or Organization o m ANY PERSON OR ORGANIZATION o FOR WHOM THE NAMED INSURED HAS AGREED BY WRITTEN L) CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. E m m Job Description 0 2 0 0 W Q V C 01 E Q c m E L U Miuolienaous AMCOmanL M100688 � Certificate lD:10636660 Q Packet Pg.495 s'&18310 Ed ƒ ) k ) k 22 ) ( ] \ § ) § ®: } * a } ° \ As / . 3 CL f} \ \/ \ / m � / \ \ §§ 22\` r & ` § , ! @■ } /} § r k ] 7 II - § § \ f § G \ 7 CD pa ° §;Z \ ( � \ k (§ pq \ �/ d 2012-65 Exhibit"A" m rn AMENDMENT NO. 5 TO AGREEMENT FOR PROFESSIONAL SERVICES m THIS AMENDMENT NO. 5 TO AGREEMENT FOR PROFESSIONAL 0 SERVICES is entered into this 16th day of April 2012, by AECOM Technical Services, Inc. ("Consultant")and the City of San Bernardino ("City)." r E WITNESSETH: 2 A. WHEREAS, on May 15, 2006, Resolution No. 2006-145 approving Agreement for o Professional Services with LAN Engineering Corporation, now known as AECOM 0 Technical Services, Inc., to provide Engineering Services for the Design of Old a r Waterman Canyon Bridge Replacement (SS07-14) was adopted by the Mayor and c Common Council, and E d m B. WHEREAS, on November 6, 2006, Resolution No. 2006-376 was adopted approving 0 Amendment No. 1 to Agreement for Professional Services for additional environmental d services for the Design of Old Waterman Canyon Bridge Replacement(SS07-14), and E C. WHEREAS, on May 7, 2007, Resolution No. 2007-135 was adopted approving N Amendment No. 2 to Agreement for Professional Services authorizing an Initial Site Assessment (ISA) for Old Waterman Canyon Bridge Replacement(SS07-14), and m 0 D. WHEREAS, on August 6, 2007, Resolution No. 2007-316 was adopted approving E d Amendment No. 3 to Agreement for Professional Services authorizing an asbestos survey v for Old Waterman Canyon Bridge Replacement(SS07-14), and 0 v v E. WHEREAS, on April 4, 2011, Resolution No. 2011-079 was adopted approving m X Amendment No. 4 to Agreement for Professional Services authorizing AECOM to W U. proceed with design of the repair of Old Waterman Canyon Bridge (SS07-14), and Ln r F. WHEREAS, on March 14, 2012, Consultant submitted a request for Amendment No. 5 E to Agreement for Professional Services authorizing AECOM to perform a Bat Emergence d E s U A w a Packet Pg.497 2012-65 7O.k Exhibit`°A" Amendment No.5 to Agreement for Professional Services-AECOM Technical Services,Inc. !� Page 2 of 4 co / m` ( Survey for Old Waterman Canyon Bridge (SS07-14) at an additional cost of$4,754.50, T c and c m G. WHEREAS, Consultant's proposed fee is fair and reasonable for the work contemplated. d is 3 NOW THEREFORE, the parties hereto agree as follows: 0 0 w 1. Section 1 of said Agreement for Professional Services is amended to add that the o U W Consultant shall provide professional services for design of the repair of Old Waterman a L Canyon Bridge in accordance with Scope of Work proposal, dated March 14, 2012, Z W E (attached and incorporated herein as Attachment"1 rn 2. Section 5(A) of said Agreement for Professional Services is amended to add the o following paragraph: c d E The City shall also reimburse the Consultant for actual costs (including labor costs, employee benefits, overhead, profit, other direct and indirect costs) incurred by the N d m Consultant in the performance of work involved in designing the repair of Old Waterman m c Canyon Bridge as identified in said Attachment "1" in an amount not to exceed c $4)754.50. E d The following is a summary of the costs authorized to date for this project: 3 0 d Description Amount Original Agreement $224,621.00 x Amendment No. 1 $25,916.94 w a Amendment No. 2 $8,000.00 Z Amendment No. 3 $3,650.00 Ln Amendment No. 4 $160,793.44 Amendment No. 5 this request) $4,754.50 Totals $427,735.88 a Y r E E L V Q Packet 0g..498 2012-65 Exhibit`°A" Amendment No.5 to Agreement for Professional Services—AECOM Technical Services,Inc. Page 3 of 4 m 3. All other terms and conditions of said Agreement for Professional Services, Amendment T c m No. 1, Amendment No. 2, Amendment No. 3 and Amendment No. 4 as approved by Resolution Nos. 2006-145, 2006-376, 2007-135, 2007-316 and 2011-079 shall remain d is unchanged. 0 /// O w r « 3 c m E d d rn Q O m a c d E u� M O N_ d .L m C T U c m E d m a 0 a d w X w a M LL H a C d E Q C d E t V A Q Packet,Pg.499 2012-65 Exhibit "A" Amendment No.5 to Agreement for Professional Services—AECOM Technical Services,Inc. Page 4 of 4 m v Co AMENDMENT NO. 5 TO AGREEMENT FOR PROFESSIONAL SERVICES c T C A U c m IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown �o below. a 0 o` w AECOM Technical Services, Inc. 0 U 0 o2l I Z % Date: by: :E Signature 11 3 VIDHAN CF�f�R I VICE fl�kSl!)EIJ'r d 0 Print Name/Title rn a 0 CITY F SAN BERNARDINO c d E Date: L by: Char es E. McNeely City Manager v m ATTEST: c A E d George H a, C Clerk a 0 v d U Approved as to form: x W James F. Penman 3 City Attorney a LO By E a c d E C U R a Packet Pg.500 2012-65 7.O.k ATTACHMENT"1" ar AEGOM 9095793050 tel d rr 901 Via Piemonte 9DB 579 3997 fax 5a Floor m Ontario,CA 91791 C w .aecorrlwm a C U c m March 14, 2012 E m Y Michael Grubbs, P.E. �+ Project Manager, Public Works Department :2 City of San Bernardino 0 300 N. D Street 1- San Bernardino, CA 92418 M O U W Q t Dear Mr. Grubbs, Waterman Canyon Bridge Rehabilitation—Bat Emergence Survey and Report E d m The California Department of Fish and Game(CDFG) is responsible for Issuing the City a permit to Q perform the work of rehabilitating the Waterman Canyon Bridge. As you know,the Waterman o Canyon Bridge is scheduled to be rehabilitated this summer(2012). The CDFG has reviewed the m City's application for a Streambed Alteration Agreement for the bridge rehabilitation project, and has raised concerns regarding the possibility that bats are roosting under the bridge. In order to respond E to these concerns, it is necessary to conduct a daytime bat roost assessment, and a bat emergence Q survey. The purpose of the investigations is to determine whether the bridge could potentially serve LO as roosting habitat for any type of bat species, and whether the proposed bridge rehabilitation project N would result in any impacts to roosting bat species. d Since the permit from the CDFG is required to move forward with the bridge rehabilitation project, it Is Mr hereby requested that the additional funds needed to cover the bat roosting assessment,emergence Ca survey and written report, be provided in order to satisfy these concerns. U c E Very truly yours, y Y R Todd W. Dudley, P.E., S.E. O Senior Project Engineer LD Y u m x W Attachment: Cost estimate LL LL N ,a C d E Q C d E r m a Packet Pg. 501 slave ! pz c ME 5" � \ \ ± } # 2 ( G ! ` ; } E a ! * ® / \ \ t \ E m k k � \ " 0 a . _ ; t \ E E - \ w E ) ) § ^ ƒ ) | k \ � \ 2 \ a ( ) , \ ) ) ! \ / k k ; ) E 2 a)§ F0 § \ � ° t ) 2 \ ! | 2 Packet mss k � � J ( � k J ; ° k } \ \ \ / § ( ® < % | 2 § b §@ - \ \ Ln - p # \ \ a _ «§ ; � %5 � \ !2 / ] § ` ■; , !« ] _ g ; e $ki/ it ) \ k § B , - [k \ ) \ LU • u; ;. .�! s B § § e § LL !|!. ! « , E ! ! � } � )§ } � / ( k � § \ *\ K § / g az 0 ] § \ $ \ fP'F#3 7.O.k AC" CERTIFICATE OF LIABILITY INSURANCE °05109202 " 0510912012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS d CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES v BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. m c IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ions)must be endorsed. If SUBROGATION IS WAIVED,subject to a the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. R PRODUCER CONTA T t.D Marsh Risk&Insurance Services NAME: (_ PHONE FAX W CA Licene E 777 South Figuero a Strut E-MAIL � Los Angeles,CA 90017 Aft Jan Smith(213)-346.5007 INSURER B AFFORDING COVERAGE NAICw w 06510-UMNA-CAS-12113 Orange CA _ INSURER A:Zurich American Insurance Company 16535 INSURED INSURER B:NIA WAO AECOMTechnical Services,Inc, Illinois Union Insurance CD 27960 O 999 W.Town B Country Road INSURER C Orange,CA 92860 INSURER D: w MSURERE: NSU F: V COVERAGES CERTIFICATE NUMBER: LOS-001385282-21 REVISION NUMBER:15 LU THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, '3 EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE Ud POLICY NUMBER POLICY EFF POLICY LIMITS N Jim A GENERAL LIABILITY GLO596589104 041012012 041012013 EACH OCCURRENCE E 2,000,000 E X AM E4TED $ - 1,000,000 N COMMERCIAL GENERAL LIABILITY CVMS.MADE rq ` OCCUR MED UP(Any me waon $ 5,000 Q PERSONAL&ACV INJURY $ 2,000,000 0 GENERALAGGREGATE E 2,006,000 �; GEN'L AGGREGATE LIMIT APPLIES PER - PRODUCTS.COMP/OP AGO S 4,000,000 'O X POLY PRO- Floc $ N A AUTOMOBILE LIABILITY BAP 596589304 041012012 041012013 COMBINED SINGLE LIMIT 1,000,000 Q X ANYAUM BODILY INJURY(Per pawn) $ AUTOWNED SCHEDULED BODILY INJURY(Per ao:Went) $ M MIRED AUTOS NON-OWNED PROPERTY DAMAGE E N E OS UMBRELLA UAS 0 OCCUR EACH OCCURRENCE E OI EXCESS LAID CLAIMS-MADE AGGREGATE S C DEO I I R TENTION S m WORKERS COMPENSATION VYC STATU- 0TH- T AND EMPLOYERS'LIABIUW ANY PROPRIETORIPARTNERIEY.ECUTIVE� E.L.EACH ACCIDENT b V OFFICERMIEMBER EXCLUDED] NIA C (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE b A I/ye describe urM er DEBCRIPTI N F PE RAT IONS bebw EL DISEASE-POLICY LIMIT $ E C ARCHITECTS&ENG, EON G21654693 10/082011 041012013 Per Clain✓Aggregate $2,000,000 PROFESSIONAL LIAR. ­CLAIMS MADE— Defense Included V DESCRIPTION OF OPERATIONS I LOCATONS I VEHICLES(AHach ACORD 101.Additional Ramada Sehedula,X mom apace Is mmilmd) O OLD WATERMAN CANYON EGAD BRIDGE(REPLACE) 10 CITY OF SAN BERNARDINO NAMED AS ADDITIONAL INSURED FOR GL&AL COVERAGES,BUT ONLY AS RESPECTS WORK PERFORMED BY OR ON BEHALF OF THE NAMED INSURED. +d„ 7 U W LI w L CERTIFICATE HOLDER CANCELLATION LL N CITY OF SAN BERNARDINO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE C ATTN:MIKE GRUBBS THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 300 NORTH'D'STREET ACCORDANCE WITH THE POLICY PROVISIONS. N SAN BERNARDINO,CA 92418 E AUTHORIZED REPRESENTATIVE r of Marsh Risk&Insurance Services r N David Denihan ,�j/�(O,�y��j�A E t ®1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD Q Packet Pg. 504