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HomeMy WebLinkAbout08.J- Public Works RESOLUTION(ID# 1910) DOC ID: 1910 B CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: Jim Smith M/CC Meeting Date: 07/16/2012 Prepared by: Linda Dortch, (909) 384-5140 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Issuance of a Purchase Order in the Amount of $91,600 to Vulcan Materials Company for the Purchase of Asphalt Materials for Street Repairs. Financial Impact: Account No. 001-400-0088-5111 Requested budget for FY 12/13: $224,000 Account Description: Materials& Supplies Balance after approval of this item: $132,400 The Operation and Maintenance budget will be adjusted accordingly once the FY 12/13 budget is approved by Mayor and Common Council. This expenditure is reimbursed by Gas Tax funds. Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt Resolution. Synopsis of Previous Council Action: February 17, 2009 -Resolution 2009-32 -The Mayor and Common Council of the City of San Bernardino authorized the execution of an Agreement and increase to Purchase Order Number 209512 by$66,700 to Matich Corporation for the purchase of asphalt materials for street repairs. Backeround• The Public Works Department, Operations&Maintenance Division, is responsible for maintaining the streets of the City. Maintenance includes pothole repairs and skin patching. Skin patches are used to fill depressions in the street with asphalt. On a daily basis, staff utilizes approximately 4-6 tons of asphalt material for street repairs. Staff repairs an average of 400 potholes and 11,150 square feet of skin patching per month throughout the City. Updated: 7/12/2012 by Henry Empeno Jr.B PacketPg. 946 1910 On May 29,2012 a formal bid process was initiated to solicit bids for asphalt materials. Notices j of bids were posted on the City's web page and were mailed to the Chamber of Commerce and two (2)vendors. Two (2)bids were received. The bid requested unit pricing per ton of asphalt. The vendor,business location, and price per ton of asphalt is listed below: Vendor Location Price Per Ton Vulcan Materials Company San Bernardino, CA $54.50 Matich Corporation San Bernardino, CA $73.00 Vulcan Materials Company was determined to be the lowest bidder. Staff recommends that the Mayor and Common Council authorize the execution of an agreement and purchase order in the amount of$91,600 for the purchase of asphalt materials for street repair with two (2) one-year extensions at the City's option to Vulcan Materials Company. ` City Attorney Review: Supportinn Documents: RESOLUTION TEMPLATE 2 (DOC) Vulcan VSA (DOC) Bid Packet (PDF) BID SUMMARY SHEET. (DOCX) Updated:7/12/2012 by Henry Empeno Jr.B L 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 3 AND ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $91,600 TO 4 VULCAN MATERIALS COMPANY OF SAN BERNARDINO FOR THE PURCHASE OF ASPHALT MATERIALS. 5 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: N 7 8 SECTION 1. Vulcan Materials Company, 2400 W. Highland Ave., San Bernardino 9 CA 92407, submitted the lowest bid for the purchase of asphalt materials pursuant to RFQ F- a 10 a 12-20. 0 11 SECTION 2. The City Manager is hereby authorized and directed to execute a 12 Vendor Materials Purchase Agreement with Vulcan Materials Company, a copy of which is o 13 •2 14 attached hereto marked Exhibit A and incorporated herein. N 15 SECTION 3. Pursuant to this determination the Director of Finance or his designee is w F_ a 16 hereby authorized to issue a Purchase Order to Vulcan Materials Company in an amount up to IL 1 W 7 LU $91,600, with two (2) one-year extensions at the City's option. z 18 SECTION 4. The Purchase Order shall reference this Resolution and shall read, D 19 0 20 "Vulcan Materials Company for the purchase of asphalt materials for street repair, not to W 21 exceed $91,600" and shall incorporate the terms and conditions of this Resolution and E s U 22 Agreement. a 23 SECTION 5. The authorization to execute the above referenced Purchase Order and 24 Agreement is rescinded if they are not executed within sixty (60) days of the passage of this 25 26 Resolution. (� 27 .. �..i 28 N EMON 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 2 AND ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF$91,600 TO VULCAN MATERIALS COMPANY OF SAN BERNARDINO FOR THE PURCHASE 3 OF ASPHALT MATERIALS. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting N 7 thereof,held on the day of 2012,by the following vote,to wit: d g Council Members: AYES NAYS ABSTAIN ABSENT 9 s CL 10 MARQUEZ a 0 11 JENKINS 12 VALDIVIA 13 2 SHORETT ,"- 14 x KELLEY w 15 F- 16 JOHNSON a 17 MCCAMMACK z 18 J 19 Georgeann Hanna, City Clerk w 20 W The foregoing resolution is hereby approved this day of 2012. 21 E s 22 23 Patrick J. Moms,Mayor City of San Bernardino 24 Approved as to form: 25 JAMES F. PENMAN, 26 City Attorney 27 By: 28 Packet Pg. 949 © VENDOR MATERIALS PURCHASE AGREEMENT This Vendor Materials Purchase Agreement is entered into this 16th day of July 2012,by and between Vulcan Materials Company ("Vendor") and the City of San Bernardino ("City„). WITNESSETH: WHEREAS, the Mayor and Common Council has determined that it is advantageous and in the best interest of the City to acquire asphalt materials for street repair; and N R WHEREAS, the City did solicit and accept quotes from available Vendors for such A asphalt materials for street repair; and, r CL WHEREAS, Vendor is the lowest bidder to provide said materials to City; and a 0 NOW, THEREFORE,the parties hereto agree as follows: 1. SCOPE OF PRODUCTS AND MATERIALS. 0 For the remuneration stipulated, City hereby engages the services of Vendor to provide >> v those products and materials as set forth in RFQ F-12-20, a copy of which is on file in the a N Public Works Department and a copy of the Price Form is attached hereto as Attachment "1" m U 7 and incorporated herein. > 2. COMPENSATION AND EXPENSES. F U f0 a. For the products and materials delineated above, the City, upon presentation of an a invoice, shall pay the Vendor up to the amount of $91,600, for the purchase of asphalt materials for street repairs pursuant to RFQ F-12-20. b. No other expenditures made by Vendor shall be reimbursed by City. 3. TERM; TERMINATION. The term of this agreement shall be from July 16, 2012 through June 30, 2013, with two (2) one-year extensions at the City's option. Option year one, if exercised, shall be © effective July 1, 2013 through June 30, 2014. Option year two, if exercised, shall be effective July 1, 2014 through June 30, 2015. This Agreement may be terminated at any time upon thirty (30) days' written notice by either party. The terms of this Agreement shall remain in force unless amended by written agreement of the parties executed on or before the date of expiration of current term of the Agreement. 4. INDEMNITY. N m Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, R agents or representatives, free and harmless from all claims, actions,damages and liabilities of R s CL any kind and nature arising from bodily injury, including death, or property damage, based or a" 0 asserted upon any actual or alleged act or omission of Vendor, its employees, agents, or subcontractors, relating to or in any way connected with the sale of products or materials to c 0 the City under this Agreement, unless the bodily injury or property damage was actually v z caused by the sole negligence of the City, its elected officials, employees, agents or a co representatives. As part of the foregoing indemnity,Vendor agrees to protect and defend at its U J own expense, including attorney's fees the City, its elected officials, employees, agents or > c d representatives from any and all legal actions based upon such actual or alleged acts or r U N omissions. Vendor hereby waives any and all rights to any types of express or implied a indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the Vendor relating to or in any way connected with the sale of the products or materials to the City under this Agreement. 2 i j 5. INSURANCE. v While not restricting or limiting the foregoing, during the term of this Agreement, Vendor shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the City's Risk Manager prior to undertaking any work under this Agreement. City shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of N t6 Insurance furnished to the City shall require the insurer to notify City of any change or termination in the policy. Insurer shall give City 30 days' notice prior to enactment and any m L Q change or termination of policy. a 0 6. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, c 0 Vendor shall not engage in, nor permit its officers, employees or agents to engage in, d discrimination in employment of persons because of their race,religion, color, national origin, a ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender U 3 or sexual orientation,or any other status protected by law. c N 7. INDEPENDENT CONTRACTOR. E L Vendor shall perform work tasks provided by this Agreement, but for all intents and a purposes Vendor shall be an independent contractor and not an agent or employee of the City. Vendor shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Vendor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. 3 Packet Pg.952 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. Vendor warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits, qualifications, insurance and approval of whatever nature that are legally required of Vendor to practice its business or profession. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the United N States Postal Service,postage prepaid and addressed as follows: m TO THE CITY: Public Works Director 300 North"D" Street o San Bernardino,CA 92418 a" Telephone: (909) 384-5140 c TO THE VENDOR: Vulcan Materials Company 16013 East Foothill Blvd. Irwindale, CA 91702 0 Telephone: (951) 316-4069 -," Contact: Joelle Donaldson W 9. ATTORNEYS' FEES. > G U In the event that litigation is brought by any party in connection with this Agreement, zj the prevailing party shall be entitled to recover from the opposing party all costs and 0 E t expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees"for the purposes of this paragraph. 4 Packet Pg. 953 10. ASSIGNMENT. `•-� Vendor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of the Vendor's interest in this Agreement without City's prior written consent. Any attempted assignment,transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Vendor from performing Vendor's obligations under this Agreement. N 11. VENUE. R The parties hereto agree that all actions or proceedings arising in connection with this L Q Agreement shall be tried and litigated either in the State courts located in the County of San c" 0 Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be c mandatory and not permissive in nature. N d 12. GOVERNING LAW. a This Agreement shall be governed by the laws of the State of California. U 7 13. SUCCESSORS AND ASSIGNS. > m This Agreement shall be binding on and inure to the benefit of the parties to this r U Agreement and their respective heirs, representatives, successors, and assigns. a 14. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provisions. 5 f 15. SEVERABILITY. ��.•rr If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. 16. ENTIRE AGREEMENT; MODIFICATION. N 6 This Agreement constitutes the entire agreement and the understanding between the v is parties, and supersedes any prior agreements and understandings relating to the subject r c manner of this Agreement. This Agreement may be modified or amended only by a written a 0 instrument executed by all parties to this Agreement. c 0 env Q c m U J > G d E t U Q 6 Packet P9.955 E VENDOR MATERIALS PURCHASE AGREEMENT VULCAN MATERIALS COMPANY IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: 2012 Vulcan Materials Company By: Name/Title: Dated 2012 City of San Bernardino a N Q By: o Andrea Travis-Miller, Acting City Manager © Approved as to Form: James F. Penman, City Attorney d Q By: > @ U 1 r E r U Q 7 PacketPg. 956 IU--Q F-12-20 Asphalt Materials PRICE FORM REQUEST FOR QUOTES: RFQ F-12-20 DESCRIPTION OF RFQ: ASPHALT MATERIALS COMPANY NAME: ADDRESS: v j A;', NAME OF AUTHORIZED REPRESENTATIVE it vzy�,-- m < PRINT NAME m CL TELEPHONE NUMBER U FAX NUMBER 1,-4 5 (s) E-MAIL ADDRESS 0 116 ct C n LD v c.... mlia 1 Cv)VI it u ITEM UNIT FIRM FIXED PRICE :2 fn 1. Pick Up Only: 111 C a. 3/8 inch per ton $13q .1-1 0 E b. '/2 inch per ton $ J-k! c. 1/4 inch per ton cl. Tack Coat per gallon $ 2. Delivery to Job Site: �Irl 01 a. 3/8 inch --) 12 ton delivery $ 4 1, 0 b. 1/2 inch 12 ton delivery $ c. 3/4 inch 12 ton delivery N6 3. TOTAL: $ 0 13 U::) -'i-b 0 n a-Rau eLL, L) 4 T, 3 T, R), 2 RFQ F-12-20 Asphalt Materials Beginning on or about July 1, 2012 through June 30, 2013 plus two (2) single-year renewal options, for City's partial requirements, on an as-needed basis, with no guaranteed usage for Asphalt Materials. Option year one, if exercised, shall be effective July 1, 2013 through June 30, 2014. Option year two, if exercised, shall be effective July 1, 2014 through June 30, 2015. Are there any other additional or incidental costs that will be required, by your firm in order to meet the requirements of the Proposal Specifications? (" Yes / No (circle one). If you answered "Yes', please provide detail of said additiona`P� is: Eu M11V i4' t tl s W...i'1 tGC.t N Please indicate any elements of the Proposal Specifications that cannot be met by your firm. 1 w r a Have you included in your proposal all informational items and forms as requested? Yes a" 11140 (circle one). If you answered "No', please explain: o m i Y U ° IL This offer shall remain firm for 120 days from RFQ close date. 'a m Terms and conditions as set forth in this RFQ apply to this proposal. E Cash discount allowablet % days; unless otherwise stated, payment terms are; Net thirty (30) days. a In signing this proposal, Offeror(s) warrants that all certifications and documents requested herein are attached and properly completed and signed. From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all Addenda to this RFQ received by your firm, and the date said Addenda was/were received. Verification of Addenda Received PiA Addenda No: Received on: c s V G ....... Addenda No: Received on: I } ' Addenda No: Received on: " C 14 Packet Pg. 958 RFQ r-12-20 Asphalt Maledals FIRM NAME: ADDRESS: (i iki'd A I(:;11'1 I i 1A I A 7 �Ic -.-)/a-- ADICA 11vt vzll- 1-1 Phone: Email: Fax: Authorized Signature: Print Name: Title: CL IF SUBMITTING A "NO PROPOSAL", PLEASE STATE REASON (S) BELOW: CD E Cis 15 Packet Pg. 959 RFQ F-1240 Asphalt Materials City of San Bernardino TECHNICAL SPECIFICATIONS RFQ F-12-20 PURCHASE OF ASPHALT MATERIALS I NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" s The Public Works Department, Operations and Maintenance Division is responsible for maintaining all street and paved alleyways in the City. The intent of this document is to solicit Quotes from qualified vendors with experience in providing Asphalt Materials for purchase. The City is looking for the most responsive and responsible vendor that will be committed to provide the best level of Asphalt Materials. Through a competitive qualification and bid based procurement process, the City of San Bernardino intends to enter into an agreement with a qualified vendor for purchase of Asphalt Materials. The City of San Bernardino reserves the right to purchase more or less than the quantities specified at unit prices proposal, with no guarantee of minimum or maximum quantity. Services: Bidder shall complete right-hand column indicating brief reasons for exceptions to requirements when not acceptable. State "Acceptable" If a requirements are agreeable as set forth in left-hand column. ODescription: The City of San Bernardino Public Works Department is taking bids for asphalt materials. The contract term will be from July 1, 2012 through June 30, 2013, with two (2) one-year extensions at the City's option. a v m FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID c FTheprice CATEGORYI ACCEPTABLE / E U AS SPECIF IED 1°e shall be for Fiscal Year 2012-2013. ll be on the form provided by the Public Works Department. :f C. ..t' ' fti:lat C. Default: The City of San Bernardino, by written notice of default to the VENDOR, may terminate the whole or any part of the contract in any one of the following circumstances: 1. If the VENDOR fails to make delivery of the asphalt materials specified in the contract and on time. 9 Packet Pg.960 RFQ F-12-20 Asphalt Materials 2. If VENDOR fails to perform any of the provisions of this contract, and fails to remedy the situation within a period of five days after receipt of notice. D. In the event the City of San Bernardino terminates this contract in whole or part, the City may procure supplies or I services similar to those terminated, and VENDOR shall be liable to the City for any excess cost for such similar asphalt materials. MATERIALS SPECIFICATIONS A. Pick Up Only inch Y2 inch inch C Tack Coat m d m B. Delivery to Job Site 3/8 inch Y2 inch :.t t.L.t.. 'i2i 4`,( '! m % inch a 0 3. REFERENCE LIST v Provide three (3) local government agencies and/or company's previous or current contact references that support your ability to = f =-- a provide generator maintenance services. m 4. CONTRACT LENGTH d The length of this contract will be for one year with two (2) one- ` ° year extensions at the City's option. ''�' ",'r ; a 5. LICENSES The VENDOR represents that it has all licenses including a contractor license, permits, qualifications and approvals of whatever nature that are legally required to provide concrete maintenance services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. 6. Ithe OR NON-COMPLIANCE A. If ublic Works Department Director, or his designee, a 10 RFQ P-12-20 Asphalt Materials determines that there are deficiencies in the performance of this Agreement, the Public Works Department Director, or his designee, will provide a written notice to the VENDOR stating the deficiencies and specifying a time frame to correct the specified deficiencies. This time frame shall be reasonable, as determined by the Public Works Department Director, ors' his designee, to correct the specified deficiencies. B. Should the VENDOR fail to correct any deficiencies within the stated time frame, the Public Works Department Director, or his designee, may exercise the following measures: 1. Impose a deficiency deduction and deduct from the 1"A l_..-r Er Ia4a_c_. VENDOR'S payment the amount necessary to correct the deficiency, including City overhead costs, N 2. Withhold the entire or partial payment. T 3. Terminate the contract and award to second bidder. R L Q. N Q O w 4! U v CL CL a m C et E L U m Q 11 Packet Pg.962 RPQ P-12-20 OAsphalt Materials SECTION III. FORMS A m R r A s CL N Q © O 01 d Y U a v m c CD E t U R Q i O 12 RFQ F-12-20 Asphalt Materials SUBCONTRACTOR'S LIST As required by California State Law, the General Contractor bidding will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount in excess of one-half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. DIVISION OF NAME OF FIRM OR LOCATION WORK OR CONTRACTOR CITY TRADE CL A d m N \ Q © O d Y U N a a Print Name Signature of Bidder d E Company Name: Address: a REJECTION OF BIDS The undersigned agrees that the City of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seems to best serve the public interest. 16 Packet P 964 S.J.c RFQ F.12-20 Asphalt Materials © NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-12-20. Business Name Business Address 24t)— t., r i tc ' .: : z. 1 r Signature of bidder* �x "i , := i,tc viii.- s O Place of Residence ' 0 Subscribed and sworn before me this I'L'1 day of ..)LMoe. 20 t/. . Y U t0 Notary Public in and for the County of L.. -A-11(i15I tf-'S State of California. 2 r 'm My commission expires: !✓�G?ij �.- _ , 20_4 d E /! r 1 ROSEMARVLUNA Commission# 1885120 Notary Public- Caiitornis Los Anoeles County My Comm.Expires Ma 2,2014 J O I, Packet Pg.965 Quotation Vulcan Materials company Attn: Deborah 909-384-5043 Project: City of San Bernardino �! San Bernardino/City of Finance Department Street Division RFQ F-12-20 Asphalt San Bernardino, CA 92408 Acct#: 0630081 San Bernardino, CA Date: Monday,June 18,2012 Sales Rep: Joelle Donaldson Quote Created: Monday,June 18,2012 Quote#: 1-iQP98W5 Quote Name: 457-RFQF12-20 (626)6334239 Effective From: Sunday,July 01,2012 Quote Expiration: Tuesday,July 31,2012 Version M 1 Price Expiration: Sunday,June 30,2013 Special Instructions: Prices below are FOB San Bernardino hot plant. If delivery is needed-add$4.75 per ton. Environmental Fee-$3.001load plus tax Asphalt F.O.B. Delivered N Plant Product Name Product Qty. U/M Plant Tax Haul Rate Tax Incl. San Bernardino Asph ST314MM 64-10RAP B29 TONS $54.50 $4.36 $4.75 $63.61 m Truck Type: WED-End Dump m i= San Bernardino Asph ST112MM 64-10RAP B5X TONS $54.50 $4.36 $4.75 $63.61 Truck Type: WED-End Dump L San Bernardino Asph ST3/8"M 64-10RAP B6G TONS $59.00 $4.72 $4.75 $68.47 N Truck Type: WED-End Dump Q © San Bernardino Asph SS1 H 1 GAL BM1 GALS $7.00 $0.56 $0.00 $7.56 0 rn All taxes applicable to the sale or delivery of materials will be invoiced to and paid by the customer. Terms are Net 30. Please note standard terms and conditions apply. d Y U This quote is limited to acceptance within 30 days from the date of this quotation after which time quotation is subject to review/revision. 1° Please contact Sales prior to placing the order. a-a m Accepted by: Date: Sales Representative: Date: E L U We appreciale the opportunity to provide you this quote and trust that Vulcan will have the pleasure serving your needs for this and future Projects. Q © Quotation generated on 6/18/2012 Page 1 of 2 Packet Pg.966 8.J.c] Q Uukan Materials Company Western Division June 15,2012 City of San Bernardino Finance Department,Purchasing Department 300 N. D Street, Forth Floor San Bernardino, CA 92418 RE: Request for Quote, San Bernardino Public Works Department—RFQ F-12-20 This proposal is submitted in response to RFQ Public Works Department—RFQ F-12-20. .` The following individuals are authorized to negotiate with the City on behalf of Vulcan Materials Company: m s Joelle Donaldson Don Luna a Sales Rep Marketing Manager o © 16013 E. Foothill Blvd. 16013 E. Foothill Blvd. Irwindale, CA 91702 Irwindale, CA 91702 951-316-4069 cell 626-633-4226 office d 626-969-6143 626-969-6143 fax a m Three References: d E County of San Bernardino Redlands/City of Riverside/City of U 825 E. Third.Street P.O. Box 3005 8095 Lincoln Avenue a San Bernardino, CA 92415 Redlands, CA Riverside, CA 92504 909-387-8090 ph 909-798-7823 ph 951-351-6202 ph 909-387-7975 fax 909-798-7522 fax 951-351-6192 fax The undersigned, under penalty of perjury,is an agent authorized to submit proposals on behalf of the organization. Joelle Donaldson Sales Rep Vulcan Materials Company O 16013 E.FOOTHILL BOULEVARD.IRWINDALE,CALIFORNIA 91702.TELEPHONE 626 858-6153.FAX 626 969-6 PacketPg. 967 Marsh Page 1 of 8.J.c MEMORANDUM OF INSURANCE DATR n.D=-zou This Memorandum is issued as a matter of information only to authorized viewers for their internal use only and confers no rights upon any viewer of this Memorandum.This Memorandum does not amend,extend or alter the coverage described below.This Memorandum may only be copied,printed and distributed within an authorized viewer and may only be used and viewed by an authorized viewer for its internal use.Any other use,duplication or distribution of this Memorandum without the consent of Marsh is prohibited. "Authorized viewer"shall mean an entity or person which is authorized by the insured named herein to access this Memorandum via http://www.marsli.conVnioi?client=D156.The information contained herein is as of the date referred to above. Marsh shall be under no obligation to update such information. PRODUCER COMPANIES AFFORDING COVERAGE Marsh USA Inc. ("Marsh") co,A Old Republic Ins Co wSURFD ca Lexington Ins Cc Vulcan Materials Company P O Box 385014 co,C Birmingham, Alabama 35238-5014 ----- United States co.D COVERAGES _ THE POLICIES OF INSURANCE LIS'ILL)BELOW HAVE BEEN ISSUED lo I-JIE INSURED NAMED ABOVE FOR IIIE POLICY PERIOD !A INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RFSPECTTO WHICH THIS MEMORANDUM MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES `y DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY M HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPEOFINSURANCE POLICYNUMBER POLICY POLICY LIMITS LTR EFFECTIVE EXPIRATION LIMITS IN USD UNLESS OTHERWISE DATE DATE INDICATED L a A COMMERCIAL MWZY 59444 01-Jan-2012 01-Jan-2013 AGGREGATE 3,000,000 GENERAL LIABILITY p PRODUCTS- OCCURRENCE 3,000,000 COMP/OP AGO PERSONAL AND ADV 3,000,000 '-- INJURY y EACH OCCURRENCE 3,000,000 U m FIRE.DAMAGE(ANY 3 0�ooh (L ONE FIRE) In MEG EXP(ANY ONE EXCLUDED PERSON) A AUTOMOBILE MWTB 21434 01-Jan-2012 01-Jan-2013 COMBINEDSINGLE 3,000,000 E ANY AUTO 'C BODILY INJURY(PER IUv PERSON) Q BODILY INJURY(PER ACCIDENT) PROPERTY DAMAGE B EXCESS LIABILITY 013510222 30-Jun-2011 30-Jun-2012 EACH OCCURRENCE 2 000,00(1 OTHERTHAN UMBRELLA FORM AGGREGArE 2,000,000 GARAGE LIABILITY AUTO ONLY(PER ACCIDENT) OTHER THAN AUTO ONLY: EACH ACCIDENT AGGREGATE A COPES MWC 117273 01-Jan-2012 01-Jan-2013 WORKERS COMP Statutory COMPENSATION/ EMPLOYERS LIABILITY 00 (All Other LIMI•rs States) EL EACH ACCIDENT http://moi.marsh.coin/MarshPortal/PortalMain?PID=AppMoiPublic&C=com.inarsh.inoi.... 1 packet Pg. 968 Marsh Page 2 of im 1,000,000 EL DISEASE-POLICY 1,000,000 LIMIT EL DI.SE..ASE-EACH 1000000 EMPLOYEE A cxcesswc MWXS962 01-Jan-2012 01-Jan-2013 WC-STATUTORY EL$1M/$1M/ $lM A excpsswc MWFEX 154 01-Jan-2012 01-Jan-2013 IC-STATUTORY EL$1M/$1M/ $1M The Memorandum of Insurance serves solely to list insurance policies,limits and dates of coverage. Any modifications hereto are not authorized. MEMORANDUM OF INSURANCE z,nnT2011 This Memorandum is issued as a matter of information only to authorized viewers for their internal use only and w confers no rights upon any viewer of this Memorandum.This Memorandum does not amend,extend or alter the coverage described below.This Memorandum may only be copied,printed and distributed within an authorized viewer and may only be used and viewed by an authorized viewer for its internal use.Any other use,duplication m distribution of this Memorandum without the consent of Marsh is prohibited. "Authorized viewer"shall meat an entity or person which is authorized by the insured named herein to access this Memorandum via s bttp://wvvw.maslLrnnt/moi?client=D156.The information contained herein is as of the date referred to above. y Marsh shall be under no obligation to update such information, Q PRODUCER D150RRD O Marsh USA Inc, Vulcan Materials Company o+ ("Marsh") P O Box 385014 Birmingham, Alabama 35238-5014 Y United States a ADDITIONAL INFORMATION General Liability includes Contractual Liability m c Named Insured includes: d Vulcan Construction Materials,LP s Florida Rock Industries, Inc.,its subsidiaries and affiliates Y Reco Transportation, LLC Azusa Rock Palomar Transit Mix Triangle Rock Products Calmat Co.DBA Vulcan Materials Company, Western Division Val-Rock, Inc. The Memorandum of Insurance serves solely to list insurance policies,limits and dates of coverage.Any modifications hereto are not authorized. C.l.ii:k.h-ere for a printer-friendly version of this document. littp://moi.marsh.com/MarshPortal/Portal Main?PID=AppMoiPub lic&C=com.mai-sh.moi.... 1 ipacket Pg. 969 State Of California ::.., -• CONTRACTORS STATE LICENSE BOARD* ACTIVE LICENSE Consumer �? Affairs `y oK,, , 49763 M, CORP CALMAT CO DBA VULCAN MATERIALS COMPANY WESTERN a" DIVISION v ciz.:s;nc:eu.Vs� A HAZ 11/30/2012 www.cslb.ca.gov eu�,aur�,n�o m c m E r v m a I I (slepejeW }jeydsy : MO 133HS ANVWWf1S 018 :3u9wgoenv rn m IL w Y v m IL -c Ln CC o m O 2 -a p m m o a c o 0 0 Z I aai 'I 0 0 0 0 0 0 0 W > O L m m M fry O O O V of C I, n N Ln N N N W t Z' d VT VT VT VT .-4 .-i " = V} VT VT m m m cc C ® C Ln L N a Q C Q O V C13 o ¢' 0 m a 00 Lon Ln O C C °o• L m 01 V Il n n m UO C Ln to Ln ^V N Ln Ln `m u! r/} VT T V} V} V} f0 C C m U O � N r C C C C 2 O O O O O O O :3 +• +-� ++ m N N N F Q LU W Q C N C G L m N L L F L L V L C V L © J C 00 C c V O \ C r- 0 M �z x H T fY1 h O a D a 'a �