Loading...
HomeMy WebLinkAbout08.G- Parks, Recreation & Community Services RESOLUTION(ID# 1807) DOC ID: 1807 B CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: Kevin L. Hawkins M/CC Meeting Date: 07/16/2012 Prepared by: Aaliyah Harkley, (909) 384- 5233 Dept: Parks,Recreation&Community Ward(s): All Services Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying Submittal of a Continuation Grant Application to the Corporation for National and Community Service, and Accepting the Grant Amount of $299,779 to Continue the Administration and Operation of the Senior Companion Program for the Period of July 1, 2012 through June 30, 2013. Financial Impact: Account Budgeted Amount: $299,799.00 Account No. 123-509-xxxx-0000-0075 The grant award amount is $299,779. There is a$43,989 City Match requirement,which was included in the FY 2012/13 budget request. There are aso additional in-kind services; phone, finger printing and utilities. Also, outside agencies provide$4,200 in meals for volunteers in the program. Account Description: Senior Companion Program Balance as of 6/30/2012: $299,779.00 Balance after approval of this item: $299,779.00 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt Resolution. Synopsis of Previous Council Action: 06/15/2009 -Resolution No. 2009-151 ratifying the submittal of a continuation grant from the Corporation National and Community Service to provide Senior Companion services to disabled and frail elderly persons. C Updated: 7/12/2012 by Jolena E. Grider B PacketPg. 904 1807 Background: Since 1975, Senior Companions has provided assistance to City of San Bernardino adults with physical, emotional,or mental health limitations,most of whom are elderly. These clients have difficulties with daily living tasks, and Senior Companions help them retain their dignity and independence. Senior Companions serve an average of twenty hours a week and receive an hourly stipend of$2.65 per hour. Companions must be 60 years of age or older and meet the established income eligibility guidelines. In addition to the stipend,they receive the following: accident personal liability and excess automobile insurance coverage; assistance with the cost of transportation; an annual physical examination; recognition; and when feasible, meals during their assignments. This enables the Companions to serve as volunteers,thereby keeping them active and productive in their communities as well as assisting their clients in remaining independent as long as possible. Currently, the Senior Companion Program has an average of 66 Companions,who provide over 286 clients with 68,640 hours of personal service each year. Services include companionship, meal preparation,grocery shopping, and transportation to medical appointments and pharmacies. The FY 12/13 grant award is for the period of July 1, 2012,through June 30, 2013,to continue the administration and operation of the Senior Companion Program. The budget that was submitted initially to the Corporation for National and Community Service(Corporation), reflected the Grantee Share column with an amount of$48,059;however, the amount budgeted for the City match is actually$43,989. The$48,059 figure represents both grantee share and in- kind dollars amounts,which should be kept separate according to the Corporation. City Attorney Review: Supporting Documents: reso 1807 (PDF) 2012 SCP Attachment-Application (PDF) 2012-13 SCP Attachment-Exhibit A (XPS) Reso 1807 (DOCX) FY 12/13 Senior Companion Program Funding (PDF) Updated: 7/12/2012 by Jolena E.Grider B B.G.a I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING SUBMITTAL OF A CONTINUATION GRANT 3 APPLICATION TO THE CORPORATION FOR NATIONAL AND COMMUNITY 4 SERVICE, AND ACCEPTING THE GRANT AMOUNT OF $299,779 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE SENIOR COMPANION 5 PROGRAM FOR THE PERIOD OF JULY 1, 2012 THROUGH JUNE 30, 2013 FOR THE SENIOR COMPANION PROGRAM. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 7 SAN BERNARDINO AS FOLLOWS: E 8 m 0 SECTION 1. That the Mayor and Common Council of the City of San Bernardino a 9 10 hereby ratify the submittal of a continuation grant application to the Corporation for National c A 0. 11 and Community Service for the Senior Companion Program for the period of July 1, 2012 0 0 U 0 12 through June 30, 2013, a copy of which is attached hereto, marked Exhibit"A"and 13 incorporated herein by reference as fully as though set for at length; and c 14 SECTION 2. That the City may accept the grant amount of$299,779 to continue 15 N administration and operation of the Senior Companion Program for a period of July 1,2012 w 16 Mn 17 through June 30, 2013. � 18 0 19 20 E r 21 22 23 24 25 26 27 28 8.G.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING SUBMITTAL OF A CONTINUATION GRANT 2 APPLICATION TO THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE, AND ACCEPTING THE GRANT AMOUNT OF $299,779 TO CONTINUE 3 THE ADMINISTRATION AND OPERATION OF THE SENIOR COMPANION 4 PROGRAM FOR THE PERIOD OF JULY 1, 2012 THROUGH JUNE 30, 2013 FOR THE SENIOR COMPANION PROGRAM. 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 7 and Common Council of the City of San Bernardino at a meeting E 8 thereof,held on the_day of 2012, by the following vote, to wit: c 9 0 Council Members: AYES NAYS ABSTAIN ABSENT 0 0 10 r MARQUEZ a 11 0 JENKINS 12 0 13 VALDIVIA N ti 0 14 SHORETT 00 15 KELLEY c 0 16 m" JOHNSON > 17 MCCAMMACK 00 18 0 Y1 19 20 Georgeann Hanna, City Clerk E s 21 The foregoing resolution is hereby approved this day of 2012. a 22 23 24 Patrick J. Morris, Mayor 25 Approved as to form: City of San Bernardino JAMES F. PENMAN, 26 City Attorney 27 By: 28 EXHIBIT "A" FART 1 - FACE SHEET APPLICATION FOR FEDERAL. ASSISTANCE- 1.TYPE OF SUBMISSION: Modified Standard Form 424(Rev.02/07 to con0rm to the Corporation's e0rants System) Application© Non-Conshucllon '2a.DATE SUBMITTED TO CORPORATION 3.DATE RECEIVED BY STATE: STATE APPLICATION IDENTIFIER FOR NATIONAL AND COMMUNITY SERVICE(CNCS): 04/18112 -- 2b.APPLICATION ID: FDATE RECEIVED BY FEDERAL AGENCY: FEDEIAI-IDENTIFER:12SC1389DB 2 123CPCA003 6.APPLICATION INFORMATION LEGAL NAME: Gly of San Bernardino NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION(olve DUNS NUMBER: 073604583 area codes): ADDRESS(give street address,city,state,zip code and cotmbt NAME: Teresa L Carlos � 300 North D Sheet TELEPHONE NUMBER:(909)3545413 - m San BwnaNfno CA 92418-0001. FAX NUMBER:(909)889-9801 - `. COn ounty. INTERNET E-MAIL ADDRESS:dobbe teiasbclty.org 0 a 6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT: - o m 968000772 7a, Local Government-Munlclpal 7b. Local Government,Municipal O. 8.TYPE OF APPLICATION(Check appropriate box), E EINEW NEW/PREVIOUSGRANTEE t0 F-3 CONTINUATION u AMENDMENT t I I 0 I FAmen MlanLenter� epppmprh+taleWo)lnIbo4i _ y A'Al1GMEf4TATION 1 B.BUDdaET REVISION C:N0008TEXTENBION...D.OTHER(apac4ybe/pw} >.:I 4 I i'.I I .(I: Ilui ,'.I I. :i' illy':: .I '.. , I':.'.. •,•: InIA 9.NAME OF FEDERAL AGI. Corporation for National and Community service o joluUTALels OFIFEDERAL DOMESTIC ASSISTANCE NUMBER.11W(h61 :nru DESCRIPTIVE TITLE OF APPLICANTS PROJECT: iob':Tf ii!;Sanlor Companion Program r` ' .. ..... SCPofSan Bamardlm a 12.AREAS 7 REAS AFFIE&ED BY OROJECT(List C81ea,Comilla,stelae,stc)t II.b.CNCS PROGRAM INITIATIVE(IF ANY): a 'Glester San Bernardino 95d VicfdiValley areas,Including the following cities: San I , Semardlno.Coltonr�,Redlr(nds,Loma Linda , d Nlgtllaad.RIAIm,Frena;Yucaipa,Apple Valley:Hesperia and E r 13,PR'OOOSED PROJE'CT'.STARTDILTE:07101/12 a r'.END DATE: 08M13 14.CONGRESSIONAL DISTRICT OF: aApplloant® b.Progrom ® R 16.ESTIMATED FUNDINGItYear-A M 1¢.JS APPUCA71ON SUBJECT TO REVIEW BY STATE EXECUTIVE Q _ ORDER 12372 PROCESS? d a FEDERAL S 299,779.00 I V .P.YES.THIS PREAPPUCATION/APPLICATION WAS MADE AVAILABLE rn III.-::,;S 6D.920.D0l TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR N b.APMJCANT REVIEW ON: — T- �•__ ---- 21-APR-12 roil a STATE $. 0100 DATE: d o 0: 1.I r . r; 1 NO.P O r" C VEED8 E0.12372 LOCAL 48 059.00 c m — — r---� -_i •. PCi:' 14:: t. -I 1'i. 17.ISTHE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? E I e.OTFl .4 2,681.00 0 YES If Yea,"aaech an explenstlon. ® NO L V :L,PIZQGRR&INCOME: 1, j_ r.2:.,. S— 0.00 g.TOTAL i. $ 350,699.00 _ Q I8.TO THE BEST OF MY KNOWLEDGE AND y/�BEyLIEF,ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DU4YrAMQRX99BY,THE GOVERNING A AFTFE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE ISAWARDED. a TYPED NAME OF AUTHORIZED REPRESENTAMVE: tu TITLE: o.TELEPHONE NUMBER: - --- Aellyah Harkey Human Servlcas Mgr. (909)3845231 rId SIGNATURE OFAVT Rram RBP NTATIVE: '' e.15A F SIGNED: 04/18112 ,. 'I .L' 1 ., :J , it X11 , „ 'I, • .1 Page 11 . - " Packet Pg. 908 May 16,20123:30 PM SCP of San Bernardino City of San Bernardino Application ID:12SC138906 Budget Dates:07101/2012.06/3012015 Total Amt CNCS Share Grantee Share Excess Amount Section I.Volunteer Support Expenses A.Project Personnel Expenses 66,442 36,749 27,781 1,912 B.Personnel Fringe Benefits 20,262 11,144 8,534 584 FICA 0 0 0 0 Health Insurance 14,616 8,577 7,674 365 Retirement 0 0 0 0 Life Insurance 0 0 0 0 Total $34,878-- _$17,721 $16,208 $949 C.Project Staff Travel Local Travel 712 712 0 0 Long Distance Travel 2,000 2,000 0 0 ` Total $2,712 $2,712 $0 $0 0 D.Equipment - EL E.Supplies 1,100 1,100 0 0 c F.Contractual and Consultant Services .c I.Other Volunteer Support Costs 4,100 500 3,600 0 m 2 Criminal Background Check 470 0 470 0 E Total $4,570 $6M $4,070 $0 (j J. Indirect Costs p Section 1.Subtotal _ $109,702 $19,059 $2,861 Section 11.Volunteer Expenses A.Stipends n 0 Corporation Funded 182,622 182,822 0 0 00 Non-Corporation Funded 0 0 0 0 Non-Stipended o Total $182,622 $182,622 $0 $0 w B.Other Volunteer Costa 2 Meals 21,504 21,504 0 0 CL CL Uniforms 0 -0 0 0 Q Insurance 520 520 0 0 RewgnIion 1,980 1,980 0 0 Volunteertravel 34,371 34,371 0 0 E Physical Examinallcne 0 0 0 0 Tolel $58,375 $58,375 $0 $0 Section 11.Subtotal $240,997 $240,997 $0 $0 Q Budget Tatafs $360,680 $299,779 $48,059 $2,841 a V Funding Percentages 86.2% 13.8% N Required Match Na � #of years Receiving CNCS Funds Na N c m E L V 10 Q Form 424A Modified SF-424A(4188 2 Page 1 Packet Pg. 909 S.G.b Budget Narrative: SCP of San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses PositionMtle-Qty-Annual Salary%Time CNCS Share Grantee TotalAmount Excess Share Amount SCP Manager-1 persons)at 38243 each x 100%usage 31,109 5,222 38,243 1,972 Coordinator of Volunteers:-1 person(s)at 28199 each x 100% 5,640 22,559 28,199 0 usage CATEGORY Totals 36,749 27,781 66,442 1,912 0 O EL B. Personnel Fringe Benefits o Grantee Excess C- Item-Description CNCS Share Share TotalAmounl Amount E 0 _ U FICA: 0 0 0 0 a .0 Health Insurance:$609 per employee(2)x 12 months.Manager= $7,308 Coord.of Vols._$7,308 6,577 7,674 14,616 365 to t• Retirement 0 0 0 0 0°0 Life Insurance; 0 0 0 0 0 PERS:25.248%of SCP staff salary Manager=$9,656 Coord.of 2 Vols=$7,119 9,226 7,066 16,775 453 .Q Q Unemployment: .3%of SCP staff salary Manager=$115 Coord. 1 gg 84 199 e of Vols._$84 c-IF a+ Workers Compensation:3.5%of SCP staff salary Manager= 1,279 979 2,325 67 $1,338 Coord.of Vols._$987 Medicare:1.45%of SCP staff salary Manager=$555 Coord.of 530 405 963 28 C Vols._$408 a U to CATEGORY Totals 17,721 16,208 34,878 949 N 0 N C. Project Staff Travel d E Local Travel a Grantee Excess Purpose-Calculation CNCS Share Share Total Amount Amount Site Visits and Off Site In-Service Meetings:11 quarterly site visits (532 miles x.555=$295.26)10 off site(Vlctorvllle)In-Svc. 712 0 712 0 meetings(750 miles x.655-$416.25).Grantee uses IRS mileage rate. CATEGORY Totals 712 0 712 0 https://egrants.r,ns.gov/espan/main/report jsp?sid=e4e24f62d8552a54cc6730bffd9fel9a075... 5/16/2012 Packet Pg.910 S.G.b Long Distance Travel Purpose-Destination-Other Travel-Trans.Amount-Meals/ Grantee Excess Lodging CNCS Share Share Total Amount Amount Training:NSSC Conference(SCP Mgr.&Human Svc.Mgr.)Note: 'Other Travel amount includes registration fees.-Meals/Lodging 2,000 0 2,000 0 1,350 Trans 150 Other 500 CATEGORY Totals 2,000 0 2,000 0 D. Equipment Grantee Excess m Item/Purpose-Qty-Unit Cost CNCS Share Share Total Amount Amount rn O L CATEGORY Totals 0 0 0 0 a c 0 E. Supplies CL E 0 U Item/Purpose-Calculation CNCS Share Share Grantee TotalAmount Excess Amount 0 'c m General office such as printer Ink,paper,pens,clips,etc.:Approx. U $75.00 per month x 12 months. 900 0 800 0 0 m Membership Dues:NSCA-$100 Socal-$100 200 0 200 0 c CATEGORY Totals 1,100 C 1,100 0 V CL F. Contractual and Consultant Services C C Purpose-Calculation CNCS Share Grantee Total Amount Excess E Share Amount E U CATEGORY Totals 0 0 0 0 +° Q a U I. Other Volunteer Support Costs rn N O N Grantee Excess Item CNCS Share Share Total Amount Amount E Criminal Background Check: 0 470 igoo postage:$25.00 per month x 12: 300 0 0 telephone:$75 per month x 12: 0 900 0 printing and photocopying$15.66 x 12 months: 200 0 200 0 space 4%of$36,500 custodial service and$31,000 utilities. 0 2,700 2,700 D CATEGORY Totals 500 4,070 4,57p 0 https://egrants.cns.gov/espan/main/report.jsp?sid=e4e24f62d8552a54ce6730bffd9fe 19aO75... 5/16/2012 Packet Fig. 91, 8.G.b J. Indirect Costs Calculation-Rate Type-Rate-Claimed-Cost Basis CNCS Share Grantee Total Amount Excess Share Amount CATEGORY Totals 0 0 0 0 SECTION Totals 58,782 48,059 109,702 2,861 PERCENTAGE Section Ii. Volunteer Expenses E A. Stipends ° 0 0 a Item-Q Grantee Excess r -Annual Stipend CNCS Share Share Total Amount Amount O m Corporation Funded:-66 x 2767 182,622 0 182,622 0 C 0 Non-Corporation Funded:-0 x 0 0 0 0 0 U `o_ CATEGORY Totals 182,622 0 182,622 0 '� rn B. Other Volunteer Costs Excess Grantee p Item-Description CNCS Share Share TotalAmount gmount v Meals:56 vols x 192 days(52 weeks x 5 days,less vacation,sick 21,504 0 21,504 0 a &holidays)x$2 Q Uniforms: 0 0 0 0 c d Insurance:CIMA 520 0 520 0 Recognition:65 vols.x$30.00 each 1,980 0 1,980 0 Q a Volunteer Travel:Volunteer Travel:60 Wax 140 miles x 12 U months @.326/mile($32,861)+5 vols x 12 months x$25.17 per 34,371 0 34,371 0 N bus pass($1,510) N c N Physical Examinations: 17-0 0 0 0 c m CATEGORY Totals 17 58,375 0 56,375 0 E t ll U SECTION Totals 240,997 0 240,997 =0 Q PERCENTAGE 100% 0% BUDGET Totals 299,779 48,059 350,699 2,861 PERCENTAGE 85% 14°h https://egrants.ens.gov/espan/main/report jsp?sid=e4e24f62d8552a54cc6730bffd9fe19a075... 5/16/2012 Packet Pg. 912 8.G.b Source of Funds Section Description Section I.Volunteer Support Expenses Sponsor:City of Son Bernardino grant match.Excess Amount:Granteefunds for fundraising. Section II.Volunteer Expenses Sponsor:Ciry of San Bemardlno grant match. E m rn 0 IL C O .E M CL E 0 U `0 'E m 0 ao 0 O R U Q Q Q C 0 E L U la Q a U N O N G 0 E 0 v m Mine•//am•a»tc nnc anv(Penan/main/rPnnrt icn9ciA=ndP'Jdfh7r1R55�aSdrnF�7Z f1hffAQfrlOa(175 S/16/9f11� Packet Pg. 913