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HomeMy WebLinkAbout08.A- City Clerk DOC ID: 1855 A CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Council Minutes From: Georgeann "Gigi" Hanna M/CC Meeting Date: 07/16/2012 Prepared by: Linda Sutherland, (909) 384- 5002 Dept: City Clerk Ward(s): N/A Subject: Council Minutes Financial Impact: None. Motion: Approve the minutes of the following Council meetings: April 2, 2012; April 3, 2012; and April 19, 2012. Synopsis of Previous Council Action: None. Background: None. Supporting Documents: 04-02-2012 Jt. Regular(Draft) (PDF) 04-03-2012 Jt. Adj. Regular(Draft) (PDF) 04-19-2012 Jt. Adj. Regular(Draft) (PDF) Updated: 6/26/2012 by Georgeann"Gigi"Hanna A PacketPg. 588 eti�`Nt"rOj City of San Bernardino Mayor Patrick J. Morris 300 North "D" Street Council Members San Bernardino, CA 92418 Virginia Marquez Robert D. Jenkins http://www.sbcity.org John Valdivia Fred Shorett S"675 is v Chas A. Kelley Rikke Van Johnson Wendy McCammack DRAFT MINUTES N d JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL 'c OF THE CITY OF SAN BERNARDINO U C MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING o AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY N a] MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY v w AND °— MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING —° AS THE HOUSING AUTHORITY rn d MONDAY,APRIL 2, 2012 COUNCIL CHAMBERS c N N O V The joint regular meeting was called to order by Mayor Patrick J. Morris at 1:30 p.m., Monday, ° April 2, 2012, in the Council Chambers, 300 North "D" Street, San Bernardino, CA. E z Call to Order a Attendee Name Title Status Arrived Virginia Marquez Council Member, Ward 1 Present Robert D. Jenkins Council Member, Ward 2 Present John Valdivia Council Member, Ward 3 Present Fred Shorett Council Member, Ward 4 Present Chas A. Kelley Council Member, Ward 5 Present Rikke Van Johnson Council Member, Ward 6 Present Wendy J. McCammack Council Member, Ward 7 Present Charles McNeely City Manager Present © Georgeann "Gigi" Hanna City Clerk Present James F. Penman City Attorney Present Patrick J. Morris Mayor Present Mayor and Common Council of the City of San Bernardino Page] Packet Pg. 589 8.A.a Joint Regular Meeting Minutes April 2, 2012 1. Closed Session—Pursuant to Government Code Section(s): A. Conference with legal counsel - existing litigation - pursuant to Government Code Section 54956.9(a): Coley, Gavle V. City of San Bernardino - San Bernardino Superior Court, Case No. CIVDS 1107016; Melia, Maria D., et al. v. City, et al. - United States District Court, Case No. EDCVl1- 00452 VAP (DTBx). B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision(b) (1), (2), (3) (A-F) of Government Code Section 54956.9. m C. Conference with legal counsel - anticipated litigation -initiation of litigation-pursuant to subdivision(c) of Government Code Section 54956.9: City of San Bernardino v. San Bernardino City Unified School District, et al. - San Bernardino Superior Court; a i N D. Closed Session-personnel -pursuant to Government Code Section 54957: City Manager w OE. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities - pursuant to Government Code Section 54957. d rr F. Conference with labor negotiator-pursuant to Government Code Section 54957.6. N 0 G. Conference with real property negotiator - pursuant to Government Code Section N 54956.8. a 0 City Attorney Penman announced that the following additional case would be discussed in c closed session: E s R Gayle Coley v. City of San Bernardino—Case No. CIVDS 1107016. a Closed Session Announcement City Clerk Hanna announced that during closed session a motion was made by Council Member Valdivia, seconded by Council Member McCammack, to accept the resignation of City Manager Charles McNeely and that he be placed on inactive status until his leave date of May 1, 2012. The motion failed with Marquez and Shorett voting "no," Kelley abstaining and Johnson absent. Reading of Resolutions and Ordinances Deputy City Clerk Sutherland read into the record the titles of all resolutions and ordinances on the agenda. Mayor and Common Council of the City of San Bernardino Page 1 PacketPg. 590 8.A.a Joint Regular Meeting Minutes April 2, 2012 Invocation/Pledge of Allegiance The invocation was given by Pastor Joshua Beckley from Ecclesia Christian Fellowship. The pledge of allegiance was led by Michaela Anne Parada, a fifth grade student at Wilson Elementary School. 2. Appointments A. Mayor's Office Appointment of Joe Arnett to the Historical Preservation Commission - Council Member Valdivia Motion: Approve the appointment of Joe Arnett to the Historical Preservation Commission as requested by Council Member Valdivia. m RESULT: ADOPTED [UNANIMOUS] c MOVER: Wendy J. McCammack, Council Member, Ward 7 U SECONDER: John Valdivia, Council Member,Ward 3 AYES: Marquez, Jenkins, Valdivia, Shorett,Kelley,Johnson,McCammack 0 B. Mayor's Office Appointment of Carmen Compian to the Animal Control Commission - Council Member w O Valdivia. o Motion: Approve the appointment of Carmen Compian to the Animal Control Commission as requested by Council Member Valdivia. RESULT: ADOPTED [UNANIMOUS] N MOVER: John Valdivia, Council Member,Ward 3 N SECONDER: Wendy J. McCammack, Council Member, Ward 7 0 AYES: Marquez,Jenkins,Valdivia, Shorett, Kelley, Johnson, McCammack c C _ y C. Mayor's Office E Appointment of Isabella E. Walbourne to the Senior Affairs Commission - Council Member Valdivia. a Motion: Approve the appointment of Isabella E. Walboume to the Senior Affairs Commission as requested by Council Member Valdivia. RESULT: ADOPTED [UNANIMOUS] MOVER: John Valdivia, Council Member,Ward 3 SECONDER: Wendy J. McCammack, Council Member, Ward 7 AYES: Marquez, Jenkins,Valdivia, Shorett, Kelley, Johnson, McCammack Mayor and Common Council of the City of San Bernardino Page 3 Packet Pg. 591 8.A.a Joint Regular Meeting Minutes April 2, 2012 1). Mayor's Office Appointment of Deborah Bunger to the Fine Arts Commission - Council Member Valdivia. Motion: Approve the appointment of Deborah Bunger to the Fine Arts Commission as requested by Council Member Valdivia. RESULT: ADOPTED [UNANIMOUS] MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Chas A. Kelley, Council Member, Ward 5 AYES: Marquez,Jenkins,Valdivia, Shorett, Kelley,Johnson,McCammack E. Mayor's Office Appointment of Johnnie Ann Ralph to the Historical Preservation Committee - Council c Member Johnson. U Motion: Approve the appointment of Johnnie Ann Ralph to the Historical Preservation Committee as requested by Council Member Johnson. ci �n RESULT: ADOPTED [UNANIMOUS] 00 MOVER: Rikke Van Johnson,Council Member, Ward 6 x © SECONDER: Chas A. Kelley, Council Member, Ward 5 AYES: Marquez, Jenkins,Valdivia, Shorett, Kelley,Johnson,McCammack o m m m 3. Presentations N A. Retirement Certificate to Albert K. Karnig, President of California State b University, San Bernardino - Council Member Kelley N 0 a 0 B. Certificate of Recognition to CSUSB Kappa Delta Sorority — Council Member Kelley E L U C. Certificates to CSUSB 2011-2012 Coyotes Women's Volleyball Team - National Champion Runners Up—Council Member Kelley a D. Certificate to San Bernardino Principal of the Year - Council Member Jenkins A presentation was made to Sandra Rodriguez, principal of San Bernardino High School, who was recognized by the Region 12 Association of California School Administrators, which includes both Riverside and San Bernardino Counties. E. Hometown Heroes Military Banner Unveiling Ceremony - Council Member /^ Johnson Mayor and Common Council of the City of San Bernardino Page 4 Packet Pg. 592 S.A.a Joint Regular Meeting Minutes April 2, 2012 p F. National Library Week A proclamation designating April 8-14, 2012 as National Library Week was presented to Interim Library Director Deborah Clark. G. Chamber of Commerce Announcements Chamber of Commerce announcements were presented by Jim Gerstenslager. 4. Announcements Announcements were made by the Mayor, members of the Common Council, and elected officials regarding various civic/community events and activities. 5. Consent Calendar y d A. City Clerk Waive Full Reading of Resolutions and Ordinances — U G 3 Motion: Waive full reading of resolutions and ordinances on the agenda. U RESULT: ADOPTED [UNANIMOUS] MOVER: Rikke Van Johnson, Council Member, Ward 6 SECONDER: John Valdivia, Council Member, Ward 3 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley,Johnson, McCammack ° `m B. City Attorney RES. 2012-55 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Professional Services Agreement Between N Lewis, Brisbois, Bisgaard & Smith and the City of San Bernardino for Legal Services in N the Case of Michael Wade v. City of San Bernardino, et al., United States District Court N Case No. CV 11-9831 GHK(SPx). c Motion: Adopt Resolution. d E RESULT: ADOPTED [UNANIMOUS] MOVER: Fred Shorett, Council Member,Ward 4 a SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez,Jenkins,Valdivia, Shorett, Kelley,Johnson,McCammack i C. City Clerk Review Set Public Hearing for Ward Redistricting Within the City of San Bernardino It was requested by the Council that colored maps be included in the backup, that full size maps be placed in the lobby of City Hall, and that they be posted on the City's website to allow the public the opportunity to view the maps prior to the public hearing. Mayor and Common Coancii of the City of San Bernardino Page 5 Packet Pg. 593 8.A.a Joint Regular Meeting Minutes April 2, 2012 Council Member McCammack recommended amending the motion to set two public hearings for May 7,2012 and June 4, 2012. Motion: Set two Public Hearings for May 7, 2012 and June 4, 2012, at 4:00 p.m. in the Council Chambers to Consider Options for City Ward Redistricting within the City of San Bernardino. RESULT: ADOPTED [UNANIMOUS] MOVER: Fred Shorett, Council Member,Ward 4 SECONDER: Wendy J. McCammack, Council Member,Ward 7 AYES: Marquez,Jenkins,Valdivia, Shorett,Kelley,Johnson, McCammack D. Civil Service m Personnel Actions - Classified Council Member Shorett stated that he could not support any promotions at this time. C 0 Motion: Approve and ratify the classified personnel actions, as submitted by the 0 Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. m O RESULT: ADOPTED 15 TO 11 MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: Virginia Marquez,Council Member,Ward 1 AYES: Marquez, Jenkins, Kelley,Johnson, McCammack NAYS: John Valdivia N ABSTAIN: Fred Shorett N N O E. Human Resources 0 Personnel Actions- Unclassified c d E Motion: Approve and ratify the unclassified personnel actions, as submitted by the Director of Human Resources, in accordance with City policies and a procedures. RESULT: ADOPTED [UNANIMOUS] MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: Chas A. Kelley,Council Member, Ward 5 AYES: Marquez,Jenkins,Valdivia, Shorett, Kelley, Johnson, McCammack F. Public Works RES. 2012-56 — Resolution of the Mayor and Common Council of the City of San Bernardino Awarding a Contract to New West Signal, Inc., for Repair, Replacement and Upgrade of the Street Lighting System at Various Locations. Mayor and Common Council of the City of San Bernardino Page 6 PacketPg. 594 8.A.a Joint Regular Meeting Minutes April 2, 2012 It was requested that staff look into lighting issues on 40'b Street between Sierra and Waterman; on Baseline, west of Medical Center Drive; and on Fifth Street across from Our Lady of Guadalupe Church,which would require an encroachment permit. Motion: Adopt Resolution. RESULT: ADOPTED [UNANIMOUS] MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Wendy J. McCammack,Council Member,Ward 7 AYES: Marquez, Jenkins,Valdivia, Shorett,Kelley,Johnson, McCammack G. Public Works 'w RES. 2012-57 — Resolution of the Mayor and Common Council of the City of San 3 Bernardino Dedicating and Accepting Campus Parkway Between Kendall Drive and Northpark Boulevard and Approving the Filing of a Notice of Completion. U C Motion: Adopt Resolution. 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Rikke Van Johnson, Council Member, Ward 6 SECONDER: John Valdivia, Council Member,Ward 3 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, Johnson, McCammack _ m 6. Continued Items A. City Clerk N Council Minutes (At meeting of March 19, 2012, item continued to April 2, 2012.) o N N City Attorney Penman stated that his office did not have an opportunity to review the v minutes; therefore, he requested that the item be continued to May 7, 2012. ° c m Motion: To continue the matter to May 7,2012. z U RESULT: CONTINUED [UNANIMOUS] Next: 5/7/2012 1:30 PM a MOVER: Wendy J. McCammack, Council Member,Ward 7 SECONDER: Fred Shorett, Council Member,Ward 4 AYES: Marquez,Jenkins, Shorett,Kelley,Johnson, McCammack ABSENT: John Valdivia B. Community Development Management Study of the Code Enforcement Division by Matrix Consulting Group (At meeting of February 6, 2012, item continued to March 19, 2012; Item continued to April C2, 2012.) Mayor and Common Council of the City oJSan Bernardino Page 7 Packet Pg. 595 8.A.a Joint Regular Meeting Minutes April 2, 2012 Public Comments: Robert Cravens, Code Enforcement Division employee, asked if the ad hoc committee could meet after 5:30 p.m. so staff could attend. Motion: To refer the item to the Code Enforcement Ad Hoc Committee and authorize the Director of Community Development to review recommendations of the Matrix Consulting Group's Management Study of the Code Enforcement Division with the committee and report back to the Mayor and Common Council with recommendations. RESULT: ADOPTED [UNANIMOUS] MOVER: Chas A. Kelley, Council Member, Ward 5 SECONDER: Wendy J. McCammack, Council Member,Ward 7 AYES: Marquez,Jenkins,Valdivia, Shorett, Kelley, Johnson, McCammack U 7. Staff Reports 0 U A. City Attorney _ An Ordinance of the Mayor and Common Council of the City of San Bernardino w Amending Section 15.26.060 of the San Bernardino Municipal Code Regarding the Single-Family Rental Property Inspection Program. (FIRST READING) 0 Motion: Lay over Ordinance for final adoption. rn RESULT: FIRST READING [UNANIMOUS] Next: 4/16/2012 1:30 PM MOVER: Rikke Van Johnson, Council Member, Ward 6 N SECONDER: Virginia Marquez, Council Member,Ward 1 N AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, Johnson, McCammack c d 0 B. City Manaeer c Federal Legislative Advocacy Update, Innovative Strategies (Federal Lobbyist) E r U t0 Leticia White from Innovative Federal Strategies stated that legislative priorities for 2012 a included transit funding, funds for law enforcement programs, support for local businesses, energy efficient upgrades to City facilities and support for water recycling. Public Comments: Jay Lindberg, former resident of the City of San Bernardino. Consensus Motion: Receive and file the report. Mayor and Common Council of the City of San Bernardino Page 8 Packet Pg. 596 8.A.a Joint Regular Meeting Minutes April 2, 2012 0 C. City Manager Oral Update on the Status of the Redevelopment Agency/Economic Development Agency Transition Consensus Motion: Receive and file. D. Community Development Request to Refer to Legislative Review Committee Potential Development Code Amendments Regarding Electric Fences Motion: Refer the matter to the Legislative Review Committee. IRESULT: ADOPTED [6 TO 01 MOVER: Chas A. Kelley, Council Member,Ward 5 SECONDER: John Valdivia, Council Member,Ward 3 AYES: Marquez,Jenkins,Valdivia, Shorett, Kelley, Johnson o ABSTAIN: Wendy J. McCammack U) E. Council Office Council Committee Assignments R 0 Motion: Approve the recommended Council Committee assignments. rn m RESULT: ADOPTED [UNANIMOUS] MOVER: Chas A. Kelley, Council Member, Ward 5 N SECONDER: Rikke Van Johnson, Council Member, Ward 6 N AYES: Marquez, Jenkins,Valdivia, Shorett, Kelley,Johnson,McCammack o v 0 F. Council Office d Payroll Voluntary Contribution Choice E z U t0 Motion: Request City Manager to direct the Finance Director to create a new a payroll line item whereby city employees may voluntarily donate to the San Bernardino Hometown Heroes Military Banner program and direct the City Attorney's Office in cooperation with the City Manager's Office to draft the necessary legal documents. RESULT: ADOPTED [UNANIMOUS] MOVER: Rikke Van Johnson, Council Member, Ward 6 SECONDER: Wendy J. McCammack, Council Member, Ward 7 © AYES: Marquez, Jenkins,Valdivia, Shorett, Kelley,Johnson, McCammack Mayor and Common Council of the City of San Bernardino Page 9 PacketPg. 597 8.A.a Joint Regular Meeting Minutes April 2, 2012 G. Council Office Policy to Avoid Government by Surprise Motion: Refer to the Legislative Review Committee the request to draft a policy change to ensure that the Mayor, Common Council and the public receive all personnel action items in a timely and fully transparent manner to avoid"government by surprise"situations. RESULT: ADOPTED [UNANIMOUS] MOVER: Robert D. Jenkins, Council Member,Ward 2 SECONDER: Chas A. Kelley, Council Member, Ward 5 AYES: Marquez,Jenkins,Valdivia, Shorett, Kelley, Johnson,McCammack _ d C H. Council Office RES. 2012-58 — Resolution of the Mayor and Common Council of the City of San Bernardino in Support of AB 1437 Budget Transparency, an Act to Add Section 9518 to the Govemment Code, Relating to the State Budget. 0 �n Motion: Adopt Resolution. o RESULT: ADOPTED [UNANIMOUS] o O MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Wendy J. McCammack, Council Member,Ward 7 AYES: Marquez,Jenkins,Valdivia, Shorett,Kelley,Johnson, McCammack N 8. MAYOR AND COMMON COUNCIL ACTING AS THE SUCCESSOR N AGENCY TO THE SAN BERNARDINO REDEVELOPMENT N AGENCY o A. Civil Service d E Personnel Actions - Classified (At Meeting of March 19, 2012, Item Continued to April v 2,2012.) a Motion: Approve the classified personnel actions pursuant to Civil Service Rule 502 (b), as submitted by the Chief Examiner, in accordance with Civil Service Rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino Acting as the Successor Agency to the Redevelopment Agency. C Mayor and Common Council of the City of San Bernardino Page 10 NOWNE 8.A.a Joint Regular Meeting Minutes April 2, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: Virginia Marquez,Council Member,Ward 1 AYES: Marquez, Jenkins,Valdivia, Shorett, Kelley, Johnson, McCammack 9. SAN BERNARDINO HOUSING AUTHORITY A. City Attorney RES. 2012-59 — Resolution of the Mayor and Common Council of the City of San Bernardino Acting as Successor Housing Agency to the Redevelopment Agency of the City of San Bernardino Authorizing the Execution of a Professional Services Agreement 3 with Endeman, Lincoln, Turek & Heater for Legal Services in the Case of Glen Aire 3 Mobilehome Park Corporation, et al., v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS 1114110. U C Public Comments: 'o U Scott Olson, San Bernardino, CA. N W Motion: Adopt Resolution. w. RESULT: ADOPTED [UNANIMOUS] o 1V MOVER: Wendy J. McCammack,Council Member, Ward 7 SECONDER: Rikke Van Johnson, Council Member,Ward 6 rn AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, Johnson, McCammack rr N 10. Public Comments on Items Not on the Agenda N N O Faizah Dean, San Bernardino, CA, President of Female Discrimination, a charitable c organization that organizes and develops projects to promote awareness of female c discrimination, stated that females do not need more welfare, but a secure future of just E employment and opportunity, better wages and health care. She also spoke about tax U evasion and the IBEW Local Union#47. a Scott Olson, San Bernardino, CA, spoke about mobile home rent control issues and announced that he is working on a Facebook page called "the San Bernardino Mobile Residents Group"for anyone who lives in a mobile home park to look for information. Jay Lindberg, former resident of the City of San Bernardino, spoke about the concept of solar energy as a means to put people to work and to save money on utility bills. Council Member McCammack stated that she would like to publicly get information out to businesses and homeowners regarding available funding opportunities. Mayor and Common Council ofthe City of San Bernardino Page 11 8.A.a Joint Regular Meeting Minutes April 2, 2012 © 11. Adjournment At 8:34 p.m., the meeting adjourned to Tuesday, April 3, 2012 at 5:00 p.m. in the Economic Development Agency Boardroom to review the FY 2011/12 City budget. The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 1:30 p.m.,Monday, April 16,2012. GEORGEANN"GIGI"HANNA City Clerk N By Linda Sutherland Deputy City Clerk r C 0 O U N W M © _R O R 7 m d N O N N O V O C d E t U t0 Q Mayor and Common Council of the City of San Bernardino Page 12 ,''Packet Pg.600 8.A.b City of San Bernardino Mayor Patrick J. Morris 300 North "D" Street Council Members San Bernardino, CA 92418 Virginia Marquez Robert D. Jenkins http://www.sbcity.org John Valdivia Fred Shorett Chas A. Kelley Rikke Van Johnson Wendy McCammack N DRAFT MINUTES JOINT ADJOURNED REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO c 3 MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING ci AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY AND m MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING � AS THE HOUSING AUTHORITY a TUESDAY,APRIL 3, 2012 a ECONOMIC DEVELOPMENT AGENCY BOARD ROOM N O N M The joint adjourned regular meeting was called to order by Mayor Morris at 5:09 p.m., Tuesday, ° April 3, 2012, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, CA. c d E Call to Order Attendee Name Title Status Arrived Virginia Marquez Council Member, Ward 1 Present Robert D. Jenkins Council Member, Ward 2 Present John Valdivia Council Member, Ward 3 Present Fred Shorett Council Member, Ward 4 Present Chas A. Kelley Council Member, Ward 5 Present Rikke Van Johnson Council Member, Ward 6 Present Wendy J. McCammack Council Member, Ward 7 Present Charles McNeely City Manager Present Georgeann "Gigi" Hanna City Clerk Present James F. Penman City Attorney Present Patrick J. Morris Mayor Present Mayor and Common Council of the City of San Bernardino Page] PacketPg. 601 8.A.b Joint Adjourned Regular Meeting Minutes April 3, 2012 1. Staff Reports A. City Manaeer Mid-Year Budget Review for FY 2011-2012 City Manager Charles McNeely stated that this report was an informational/overview item, and suggested that the Council not take action at this meeting, but consider the information, put the issue on the April 16, 2012 agenda for consideration or referral to Ways and Means and/or the Budget Ad Hoc Committee and provide staff direction at that point. Former Finance Director Barbara Pachon gave an overview of the ongoing budget w challenges, including a mid-year budget deficit of $3.183 million, attributed to a $1.7 million lawsuit, $2.5 million in retirement/separation payouts and an increase in the City =_ Attorney's Office budget. U C There was discussion about a deficit in the City's liability fund, and a need for it to be 0 more robust. Mr. Penman advised the Council that the amount in the liability fund does not indicate the amount the City would be likely to pay in claims, but is an insurance policy against them. He stated that the mid-year budget did not reflect an accurate description of the amount the City would spend in the coming three months for existing or new claims. 6 o` Motion: For staff to report to the Council about creating two reserve funds: one for 3 the City overall and another fund to cover payoffs of vacation and sick time accruals. RESULT: ADOPTED [UNANIMOUS] MOVER: Chas A. Kelley, Council Member,Ward 5 N 0 SECONDER: Wendy J. McCammack, Council Member, Ward 7 M AYES: Marquez, Jenkins,Valdivia, Shorett, Kelley, Johnson,McCammack 0 c m B. Citv Manaaer t FY 2011-2012 Budget Balancing Measures a City Manager Charles McNeely discussed budget balancing measures, including keeping vacant positions within several departments vacant for the remaining three months of the fiscal year, and strategic budget cuts from several departments that amount to a $2.625 million savings for FY 2011-12. Discussion ensued about the sources of the proposed cost cuts. Mr. McNeely said he would provide a complete list to the Council by April 4, 2012. C Motion: Refer the matter to the Budget Ad Hoc Committee for discussion and bring the matter back to the Council on April 16, 2012. Mayor and Common Council of the City of San Bernardino Page 2 PacketPg. 602 8.A.b Joint Adjourned Regular Meeting Minutes April 3, 2012 RESULT: ADOPTED [UNANIMOUSI MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: John Valdivia, Council Member,Ward 3 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley,Johnson,McCammack 2. CLOSED SESSION Pursuant to Government Code Section(s): N d A. Conference with legal counsel - existing litigation-pursuant to Government Code Section 54956.9(a). V C B. Conference with legal counsel - anticipated litigation - significant exposure to 'o litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision(c) of Government Code Section 54956.9. o Q D. Closed Session-personnel-pursuant to Government Code Section 54957. rn d E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or a public facilities-pursuant to Government Code Section 54957. N F. Conference with labor negotiator - pursuant to Government Code Section N 54957.6. o v 0 G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. E s V Assistant City Attorney Grider announced that the following items would be discussed in =° closed session under Agenda Item No. 217, conference with labor negotiator: a General Middle Management Management/Confidential Fire Safety Fire Management Police Safety Police Management Mayor and Common Council of the City of San Bernardino Page 3 Packet Pg. 603 8.A.b Joint Adjourned Regular Meeting Minutes April 3, 2012 3. Staff Reports A. City Manaser Budget Strategies Finance Director Jason Simpson discussed cost containment strategies and proposed revenue enhancements such as taxes and user fees, standardized lien processes, contracting services such as refuse and public safety, and providing services to other cities. There was discussion about the need for greater scrutiny of the contracts/purchase orders under $25,000. Mr. Simpson stated that the New World Financial system makes that easier, and can produce monthly reports of all the purchase orders written each month. H m 5 Motion: Keep the level of contracts needing Council approval at $25,000 and above,but require that the Council receive a monthly accounting of all the contracts and purchase orders for less than $25,000. c 3 0 RESULT: ADOPTED [UNANIMOUS] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Virginia Marquez, Council Member,Ward 1 AYES: Marquez, Jenkins,Valdivia, Shorett, Kelley, Johnson, McCammack L 0 4. Public Comments o Roger Henderson, San Bernardino, CA, spoke about the need to keep City park services. a Tobin Brinker, San Bernardino, CA, spoke about the need for pension reform and w decried the lack of pension information in the agenda back-up material. N M Gary Walbourn, Colton, CA, spoke about the Council needing to make decisions that v would help businesses and create more jobs. ° d E 5. Adjournment The meeting adjourned at 9:45 p.m. The next joint regular meeting is scheduled for 12 a p.m., Monday, April 16, 2012, for closed session, and 3 p.m. for open session. GEORGEANN"GIGP'HANNA City Clerk By Linda Sutherland © Deputy City Clerk Mayor and Common Council of the City of San Bernardino Page 4 PacketPg. 604 CITY O F SAN BERNARDINO DRAFT MINUTES FOR THE JOINT ADJOURNED REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL FFB1FRNCRDINoAcTING F THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY,AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY N d Y THURSDAY, APRIL 19, 2012 3:00 PM-CLOSED SESSION C 0 U EDA BOARD ROOM • 201 NORTH"E"STREET • SAN BERNARDINO,CA 92401 • W W W.SBCITY.ORG Ln m m O Virginia Marquez Patrick J. Morris Wendy J. McCammack `m C UNCILMEMBER.1VARD Robert D.Jenkins Charles McNeely a CITY MANAGER � John Valdivia 4Q► ��, James F. Penman ° N r CITr.ATTORSEY o Fred Shorett y., Georgeann "Gigi" Hanna E t'rn CI;r.Rx I'll,MEMBER,WARD Chas Kelley ,� David Kennedy a COUNCIL MEMBER,WARD 5 �1� �n'1O CITY TREASURER Rikke Van Johnson COUNCIL MEMBER,WARD b I 8.A.c t Joint Adjourned Regular Meeting Minutes April 19, 2012 to"� The joint adjourned regular meeting was called to order by Mayor Morris at 3:09 p.m.,Thursday, April 19, 2012, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. Roll Call Present: Mayor Morris; Council Members Marquez, Jenkins, Valdivia, Shorett, McCammack; City Attorney Penman; City Manager McNeely; City Clerk Hanna. Absent: Council Member Kelley. Council Member Johnson arrived at 3:50 p.m. 1. CLOSED SESSION c Pursuant to Government Code Section(s): U A. Conference with legal counsel - existing litigation-pursuant to Government Code o 0 Section 54956.9(a). U B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code w Section 54956.9. 0 C. Conference with legal counsel - anticipated litigation - initiation of litigation - 2 pursuant to subdivision(c) of Government Code Section 54956.9. rr D. Closed Session-personnel -pursuant to Government Code Section 54957. a E. Closed session with Chief of Police on matters posing a threat to the security of w public buildings or threat to the public's right of access to public services or N public facilities-pursuant to Government Code Section 54957. v 0 F. Conference with labor negotiator - pursuant to Government Code Section c 54957.6. E S U General Unit 6 Mid-Management Unit a Management/Confidential Unit Fire Safety Unit Fire Management Unit Police Safety Unit Police Management Unit G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. C Mayor and Common Council of the City of San Bernardino Page 2 Packet Pg. 606 8.A.c Joint Adjourned Regular Meeting Minutes April 19, 2012 2. Community Development RES. 2012-70 — Resolution of the Mayor and Common Council of the City of San Bernardino Approving Development Agreement No. 12-01 Regarding the 404-Acre University Hills Development to Implement the University Hills Specific Plan, Generally Located Northwest of the California State University at San Bernardino Campus Between the Northern Termini of Campus Parkway and Little Mountain Road; and Approving the Notice of Expiration of Development Agreement No. 91-03. (At the meeting of April 16,2012,item continued to April 19, 2012.) Public Comments: John Snell, San Bernardino, CA; Bob Gardner, San Bernardino, CA. ar Council Member McCammack made a motion, seconded by Council Member Valdivia, 5 to waive full reading; and adopt the resolution. The motion carried and Resolution No. 2012-70 was adopted with Kelley and Johnson absent. 0 U 3. ADJOURNMENT The meeting adjourned at 4:40 p.m. The next joint regular meeting of the Mayor and U) Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 1:30 p.m.,Monday, May 7, 2012. m 0 GEORGEANN"GIGP'HANNA City Clerk a By Linda Sutherland N Deputy City Clerk N o� v 0 G d E t U R a J Mayor and Common Council ofthe City of San Bernardino Page 3 `.607