HomeMy WebLinkAbout07.D- Public Works DOC ID: 1961
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Bid Rejection
From: Jim Smith M/CC Meeting Date: 08/20/2012
Prepared by: Michael Grubbs, (909) 384-
5140
Dept: Public Works Ward(s): 1
Subject:
Request Mayor and Common Council of the City of San Bernardino to Reject All Bids for
Repair of 2nd Street Bridge Over Warm Creek, Bridge No. 54C-0411 (SS08-020), per Plans and
Special Provisions No. 12814.
Financial Impact:
None.
Motion: Reject all bids.
Synopsis of Previous Council Action:
03-01-10 Resolution No. 2010-040 adopted approving a Consultant Services Agreement
with AECOM for Design of Bridge Repair at 2nd Street and Warm Creek (SS08-
20).
06-29-11 The Mayor and Common Council adopted the FY 2011-12 to FY 2015-16 Capital
Improvement Program(5-year CIP).
Backaround•
In 2005, an inspection by Caltrans Structures Inspection Division revealed that one of the 20
wood columns supporting the 2nd Street Bridge over Warm Creek was decayed and is no longer
providing support for the structure. In addition, a few of the other supports were in various
stages of deterioration due to age and elements. Although the loss of a few supports from the
decayed/damaged columns has not resulted in any apparent distress to the bridge, the loss of
support reduces the ability of the structure to resist earthquake loads.
On March 1, 2010, AECOM was retained to perform design work for the repair of the bridge and
to obtain permits from environmental resource agencies. The work consisted of designing
concrete micropiles to replace the failed timber piles underneath the bridge. The design work
was completed and the project was advertised for bids on June 12, 2012.
The notice inviting bids for the construction work was advertised in the San Bernardino County
Sun Newspaper and on the City of San Bernardino website. The notice inviting bids and copies
of the bid documents were also sent to the following plan rooms: F.W. Dodge Company; High
Desert Plan Room, Construction Bidboard, Inc.; San Diego Daily Transcript; Bid America
Electronic; AGC Plan Room; San Diego iSgFt Plan room; Reed Construction Data; Construction
Bid Source; and Bid Ocean Inc. A copy of the notice was also provided to the San Bernardino
Chamber of Commerce.
Updated:8/17/2012 by Georgeann"Gig?Hanna
1961
On July 10, 2012, bids for this project were publicly opened and read aloud. Only one bid, from
Beador Construction Company, Inc. was received. The bid greatly exceeded the project budget
and Engineer's estimate.
Although 16 plan sets were taken out by contractors, only one bid was received as listed below:
Name of Bidder City Amt. of Total
Beador Construction Company, Inc. Corona $810,300.00
Engineer's Estimate $360,000.00
In a phone call to the contractor, it was stated that this is highly specialized work and thus quite
costly. An analysis of the bid showed that the unit prices stated are far in excess of cost of the
same work in similar projects completed in the recent past. Therefore, staff feels the prices
stated in the bid are inflated and recommend that the Mayor and Common Council reject the bid.
Staff recently received confirmation that the City was successful in receiving a federal grant
using Highway Bridge Program (HBP) funding to replace the bridge instead of repairing it. Staff
is recommending that the repair project be cancelled and that staff be directed to pursue
replacement of the bridge using HBP funding.
Environmental clearance for the replacement project under NEPA through Caltrans is expected
to require approximately two years to complete. Design and construction will require
approximately 18 months thereafter. Staff will continue to monitor the bridge for any signs of
distress and take appropriate action if necessary.
SUADOrtim!Documents:
Location Map (PDF)
Updated: 8/17/2012 by Georgeann"Gigi"Hanna
8 to 9 Cern � M
yA
Aj r 4
nee
C11
TV
00
op :.J
I
13 N C: unty x
L ' a)
ry
1, i0d CI r ou
Val
E
go
-7�g,' Hal
a-MOM 41111
ic
4)
6
>
P
0
t a)
16 IL 103�
Project Location
'41
0
fill
;Ik
pe(A N z
C4
a Qv
n F4
=sch 0
CL
,:YTL*
Trai
PARK, ` Park
0 Towe.
C
Sob z W
Af �Jr,eh-1r S4
34°05'29%I W1819'NAC03
TNtIMN 1/2 1 MILE
v 3 0 FEET
Pnnted from TOPOI 01997 WOMmy Froductius(www.topo.com)
LOCATION MAP 0
r
0
E
PaCketPg. 112