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HomeMy WebLinkAbout05.B- Finance DOC ID: 1984 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION QClaims and Payroll From: Jason Simpson M/CC Meeting Date: 08/20/2012 Prepared by: Veronica Martinez, (909) 384- 5242 Dept: Finance Ward(s): All Subject: Approval of Commercial Checks and Payroll Checks Financial Impact: Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. Approve the register of demands dated: March 13, 2012 11/2012 #44 $ 613,891.84 March 20,2012 11/2012 #45 1,147,621.94 March 27, 2012 11/2012 #46 780,919.52 April 3, 2012 11/2012 #47 1,458,302.12 April 10, 2012 11/2012 #48 1,017.564.24 Grand Total Register of Demands $5,018,299.66 (�r►� Approve the total payroll: Semi Monthly Gross Payroll 4/16/2012 -4/30/2012 $3,771,762.66 Semi Monthly Gross Payroll 5/1/2012 - 5/15/2012 4,101,924.34 Monthly Gross Payroll 4/16/2012 - 5/15/2012 6,900.00 Grand Total Gross Payroll: $7,880,587.00 Supporting Documents: Updated: 8/6/2012 by Linda Sutherland meg4 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated March 13, 201.2 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on March 13, 2012 San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. cicrkCe_t7�_ Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated MARCH 20 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on MARCH 20, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid MARCH 20, 2012 Claim Register Number #45 2011/2012 Check No. 819636 Through 819920 Void: No. Check No. No. Total Amount Approved $ 1,147 ,621. 94 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 1,148, 954. 54 CANCELLED (1,333. 00 ) TOTAL 1, 147,621. 94 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconu7e GGLD-AP REGISTER FINC3.01 14-501xm mnmsnac�°s #46 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated March 27, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on March 27 , 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—Cky Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid March 27 2012 Claim Register Number #46 2011/2012 Check No. 819921 Through 820097 Void: No. Check No. No. Total Amount Approved $ 780, 919. 52 Approved for Payment: Director of Finance , Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $780,919. 52 ura ff.. Distribution: WHITE-My Clark CANARY-Treasure` PINK-Cesh Reconcile GOLD-AP REGISTER FINC-3.01 µ-90) cam ...... CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated APRIL 3, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on APRIL 3, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRI13UTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid APRIL 3, 2012 Claim Register Number #47 2011/2012 Check No. 820098 Through 820439 Void: No. Check No. No. Total Amount Approved $ 1, 458, 302.12 Approved for Payment Director of Finance �'�� Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 1, 529,814. 32 CANCELLED (71, 512. 20 ) TOTAL 1, 458, 302.12 Distribution: WHITE-My Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC3.01 (4-90) eew°Fi m�wnwa'a:iEs • #Et- CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . SS. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated APRIL 10, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on APRIL 10, 201 : at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid APRIL 10, 2012 Claim Register Number 4 2011/2012 Check No. 820440 Through 820699 Void: No. Check No. No. Total Amount Approved $ 1,017 , 564. 24 Approved for Payment: _ Director of Finance .—�-� Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $1,017, 564.24 N FINC3.01 Ic-!bl un ar sw ffwwaw Oistribu6on: WHITE-Ci Gerk CANARY-Treasurer PINK-Cash ReconmYe GOLD-AP REGISTER cernv..wrmeo�mmisrs ernar no Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid Claim Register Number' Check No. Through Void: No. Check No. No. Total Amount Approved $ Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk RECTSTER $1 .017 , 564. 24 Uis ibutiorc WRITE-City Clerk CANARY-Treasurer PINK-Cush Reconcile GOLD-APREGISTER FINC3.01 14-901 °e urw na�¢°g`°aecis I #49 CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated APRIL 10, 2012 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct;that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on APRIL 10, 2012 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. —Lku_:�b —D Director of Finance DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid APRIL 10, 2012 Claim Register Number #49 2011/2012 Check No. 820700 Through Void: No. Check No. No. Total Amount Approved $ —� Approved for Payment: -� Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $13,000.00 SYSTEM VOID (13,000.00) ZEM TOTAL 0.00 Distribution: WHITE-Gty CIet* CANARY-Treasurer PINK Cash Reconcile GOLD-APREGISTER FINC-3.01 14901 CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE [A 1�L DATE PAID 2l PP No. CHECK NUMBERS USED: 1� 5'1 a — ' (/ I� CHECK NUMBERS VOIDED: CHECK NUMBERS CANCELLED: N` D EARNINGS: Regular Gross:] 11 b Adjustments: , l DEDUCTIONS: Total Adjusted Gross Payroll 3 ` ' Total (Without Adjustments) 33 d- Adjustments: Total Adjusted Deductions -31117-3' 16/p, Net Payroll �� , Q APPROVALS FOR PAYMENT DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINO—Finance Department DISTRIBUTION:WHITE—City Clark CANARY—Payroll CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE 5 L� ✓ DATE PAID PP No. _ CHECK NUMBERS USED: 6�9'_J q���0 Sap CHECK NUMBERS VOIDED: L '7ogO Y(!� CHECK NUMBERS CANCELLED: Iva1577 .3 EARNINGS: Regular Gross: ©1 Adjustments: Total Adjusted Gross Payroll % )Q1 l DEDUCTIONS: Total (without Adjustments) Adjustments: / Q Total Adjusted Deductions L Sj '155, Net Payroll _q ✓ APPROVALS FOR PAYMENT DIRE'TO F FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINC—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE I ✓ /-DAAT(EE PAID S ✓ PP No. CHECK NUMBERS USED: ' Ov D 7t) -1 ✓ CHECK NUMBERS VOIDED: '�� {�O j Y7W-3 CHECK NUMBERS CANCELLED: EARNINGS: Regular Gross: Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: Total (Without Adjustments) t )qI 0 ? u Adjustments: hh Total Adjusted Deductions Net Payroll APPROVALS FOR PAYMENT IR TOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDINC—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll