HomeMy WebLinkAbout13- parks, Recreation & Community Services CITY OF SAN BERNARDINO-REQUEST FOR COIN�L ICI L ON
Subject: Authorize the Director of Finance to
From:Kevin Hawkins, Director amend the Parks, Recreation and Community
Services FY 2009/10 Budget and transfer
Dept: Parks, Recreation& $25,000 from Soccer Complex Landscape
Community Services Dept. Contracts (Account No. 134-462-5506) to the
Soccer Complex Miscellaneous Equipment
(Account No. 134-462-5704), and $5,000 from
Date: August 10, 2009 Soccer Complex Salaries/Full time (Account
No. 134462-5011) to the Soccer Complex
Miscellaneous Equipment (Account No. 134-
462-5704), and incorporate these changes into
the final 2009/10 budget.
M/CC Meeting Date: September 21,2009
Synopsis of Previous Council Action:
.June 15, 2009—Council authorized implementation of the Parks Division proposal relative to
Parks Maintenance staffing, which reinstated five(5) Parks Maintenance
Worker III and six (6)Parks Maintenance Worker II positions to the General
Fund, and one (1) Lead Maintenance Worker to the Soccer Fund.
Recommended Motion:
That the Director of Finance is authorized to amend the Parks, Recreation and Community
Services FY 2009/10 Budget and transfer$25,000 from Soccer Complex Landscape Contracts
(Account No. 134-462-5506)to the Soccer Complex Miscellaneous Equipment(Account No.
134-462-5704), and $5,000 from Soccer Complex Salaries/Full time (Account No. 134-462-
5011) to the Soccer Complex Miscellaneous Equipment(Account o. 134-4 -5704).
Signat e
Contact person: Robert Lennox Phone: 5233
Supporting data attached: Ward: 7
FUNDING REQUIREMENTS:
Amount:
-Source- (Arrt No
Finance:
Council Notes:
�l3
9-21-0q
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Authorize the Director of Finance to amend the Parks, Recreation and Community Services FY
2009/10 Budget and transfer $25,000 from Soccer Complex Landscape Contracts(Account No.
134-462-5506)to the Soccer Complex Miscellaneous Equipment(Account No. 134-462-5704),
and $5,000 from Soccer Complex Salaries/Full time (Account No. 134-462-5011)to the Soccer
Complex Miscellaneous Equipment (Account No. 134-462-5704), and incorporate these
changes into the final 2009/10 budget.
Background:
On June 15, 2009, Council authorized implementation of the Parks Division proposal relative
to Parks Maintenance staffing, which reinstated five (5) Parks Maintenance Worker III and six
(6)Parks Maintenance Worker II positions to the General Fund. The plan included the
elimination of the landscape contract with W. Wood and Associates at the Soccer Complex,
and the placement of one (1) Park Maintenance Lead Worker at the Soccer Complex.
With the elimination of the landscape contract, staff at the Soccer Complex was faced with the
challenge of not having the equipment required to maintain the facility grounds. At the
termination of the contract, the contractor removed all of their equipment, including three (3)
deck mowers, a 36"mower, tractor with loader, "gator"truck, aerator, seeder, spreader and a
variety of other landscape maintenance tools. Because the contractor had been a long time
vendor for the Soccer Complex and storage of tools and equipment was shared between
contractor and city staff, it was difficult to determine which items belonged to the contractor
and which were city property. It was not anticipated that all of the heavy equipment necessary
for landscape maintenance was owned by the contractor and was to be removed at the end of
the contract term.
In order to procure equipment necessary to maintain the Soccer Complex (tractor, aerator,
seeder, loader, and spreader for seed and fertilizer) staff is requesting a budget amendment in
the amount of$25,000 from Soccer Complex Landscape Contracts(Account No. 134-462-
5506)to the Soccer Complex Miscellaneous Equipment(Account No. 134-462-5704), and
$5,000 from Soccer Complex Salaries/Full time(Account No. 134-462-5011)to the Soccer
Complex Miscellaneous Equipment(Account No. 134-462-5704).
Financial Impact:
Funding in the amount of$25,000 has been budgeted in the Landscape Contracts account for
FY 2009/10. Additionally, $5,000 of surplus in full time salaries has been budgeted in
personnel services as a result of under filling the transferred Park Maintenance Worker position
authorized by the Mayor and Common Council on June 15,2009. Staff is requesting transfer of
these funds into the Miscellaneous Equipment account to fund the purchase of necessary
landscape maintenance equipment for the Soccer Complex.
Recommendation:
That the Director of Finance is authorized to amend the Parks, Recreation and Community
Services FY 2009/10 Budget and transfer$25,000 from Soccer Complex Landscape Contracts
(Account No. 134-462-5506) to the Soccer Complex Miscellaneous Equipment(Account No.
134-462-5704), and $5,000 from Soccer Complex Salaries/Full time (Account No. 134-462-
5011)to the Soccer Complex Miscellaneous Equipment (Account No. 134-462-5704).