HomeMy WebLinkAbout23-Development Services
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
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From: Valerie C. Ross, Director
Subject: Resolution approving an Agreement for
Professional Services with Bureau Veritas North
America, Inc. for on-call plan review services related
to the sbX "E" Street Corridor Bus Rapid Transit
Project.
Dept: Development Services
Date: June 29, 2009
File:
MCC Date: August 3, 2009
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution.
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Valerie C. Ross
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Contact Person: Robert Eisenbeisz, City Engineer
Phone: 5023
Supporting data attached: Staff Report, Reso, Agreement
Ward(s): I. 2, 3, 4, 5, 7
FUNDING REQUIREMENTS:
Amount: $409,285
Source: (Accl. No.) EDA Reimbursement
Acct. Description:
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
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Subiect:
Resolution approving an Agreement for Professional Services with Bureau Veritas North
America, Inc. for on-call plan review services related to the sbX "E" Street Corridor Bus Rapid
Transit (BRT) Project.
Baclu!:round:
The Public Works Division has used several consulting firms in the recent past to provide plan
review services for on-site and off-site land development projects. These contracts were set to
expire late last year, and Development Services issued a Request for QualificationslRequest for
Proposals (RFP) with the intent of having new contracts in place by the beginning of the 2009
calendar year. In previous years, the contract amounts were in the range of $300,000 for each of
the three plan checking firms retained by the City. The RFQ/RFP was sent to ten firms and
posted on the City's webpage. Ten proposals were received. After reviewing the proposals, staff
interviewed five firms that had the requested experience. Three of the top five firms were
selected.
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As the economy has declined, however, so have plan submittals. Instead, staff processed
Agreements for Services with the top three firms for on-call expeditious review only. If an
applicant wanted expeditious review, the applicant paid the additional review fees. The
agreements were $24,900 each and approved by the Interim City Manager.
The Ornnitrans Board of Directors adopted a Locally Preferred Alternative for the sbX "E" Street
Corridor Bus Rapid Transit Project. The sbX BRT project is a 15.7-mile long corridor extending
from the Verdemont area to "E" Street to the Hospitality Lane area to Loma Linda. Ornnitrans
has indicated that they are ready to submit preliminary street improvement and station plans for
review. The plan set includes just under 700 plan sheets and Ornnitrans is requesting expeditious
review of these plans, which department staff is not able to provide. Ornnitrans proposes to
submit the first set at 30% completion, followed by 60%, 90%, and 100% completion.
Staff re-reviewed the on-call plan check consultants' experience and areas of expertise obtained
plan review estimates from the Building (station plans) and Public Works (street improvement
plans) plan check consultants. Bureau Veritas (BV) provides both building and engineering plan
review services and has provided project management, design, and plan check services for many
public agencies, including the Super Loop, a BRT in San Diego for the San Diego Association of
Governments. Based upon their qualifications and experience with similar projects, staff
requested a fee proposal from them to perform the plan check services.
Financial Impact:
None to the City of San Bernardino. The estimate from Bureau Veritas, including subconsultants
(primarily KOA for traffic-related areas, is $409,284.25, which includes a 5% fee reduction.
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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
This includes the fees for 30%, 60%, 90%, and 100% plan reviews. The Economic Development
Agency will reimburse the City for plan check fees as outlined in Section 6.2 of the Master
Cooperative Agreement between Omnitrans, the City and the Economic Development Agency.
Although not related to this Agreement for Services with BV, the EDA will also reimburse the
City for building/construction permit fees and inspections, as well as other required permits or
applications such as encroachment permits.
Recommendation:
Adopt Resolution.
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