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Home My WebLink About24- Police ORIGINAL CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION From: Keith L. Kilmer, Chief of Police Subject: Resolution of the Mayor and Common Council of the City of San Dept Police Department Bernardino ratifying the submittal of a Seatbeh mini-grant application by the Police Date: July22,2009 Department to the California Office of Traffic Safety/UC Berkeley Traffic Safety in the amount of $118,842.84, and authorizing the Police Department to administer the grant funds, if awarded,in accordance with the grant expenditure plan. M/CC Meeting Date: August 17, 2009 Synopsis of Previous Council Action: 07/30/09 Grants Ad Hoc Committee recommended that the Request for Council Action be submitted to the full Council. 03/16/04 Resolution#2004-84,ratifying CSBCC extension for$69,944.00. 11/16/04 Resolution#2004-368,ratifying a new CSBCC grant application for$49,523.00. 01/23/06 Resolution#2006-25,ratifying a new CSBCC grant application for$50,692.85. 12/20/06 Resolution# 2006-442, authorizing the application for a CSBCC grant application for$49,444.50. 02/21/08 Resolution# 2008-56,ratifying the application for a CSBCC grant application for $32,405.00. 07/23/08 Resolution#2008-330,ratifying the application for a CSBCC grant application for $92,241.00. Recommended Motion: Adopt Resolution. 1 l KEITH L.KILMER, CHIEF OF POLICE Contact person: Sergeant Rich Lawhead Phone: 384-5738 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $118,842.84 (in grant revenue, if awarded) Source: OTS Mini Grant (123-} XX-XXX}O Finance Council Notes: eeso �200 T -301 Agenda Item No.� $_ CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the submittal of a Seatbelt mini-grant application by the Police Department to the California Office of Traffic Safety/UC Berkeley Traffic Safety in the amount of$118,842.84, and authorizing the Police Department to administer the grant funds, if awarded, in accordance with the grant expenditure plan. BACKGROUND The Police Department has participated in several California Seat Belt Compliance Campaigns in the past, the latest of those grants being in May/June 2009. The Office of Traffic Safety (OTS) is now funding the "Next Generation" Click-it-or-Ticket mini grant. The University of California Berkeley Traffic Safety Center will administer and coordinate the mini grants for OTS. The Police Department recently received notice from OTS and the University of California Berkeley that applications for a new seatbelt mini grant were being accepted. Grant funds are awarded on a competitive basis using several criteria, including the number of unbelted vehicle occupants killed in crashes in 2008. Grant funding is for overtime and reporting costs related to increased enforcement during the grant period. Awards will be made subject to OTS approval. This new grant will start with a highly publicized seatbelt enforcement mobilization November 17-30, 2009. A second mobilization will occur May 24 - June 6, 2010. To promote sustained enforcement, "Next Generation" mini-grantees will conduct between nine and eighteen enforcement programs outside the mobilization months. The application deadline for this grant was July 15, 2009. The Click-it-or-Ticket goal is to continue to increase seatbelt use statewide through combined efforts of the California Highway Patrol, OTS, and local law enforcement. The strategy is to focus on public information and enforcement on persons who fail to use their seatbelts. OTS and University of California Berkeley will coordinate the public information element of the campaign. Local law enforcement is responsible for enforcement actions only. A deployment plan will be developed for the two mobilization periods and those enforcement efforts outside of the mobilization periods consisting of police officers, supervision, and clerical needs. The total amount of overtime dedicated to this program would be approximately $118,842.84. There is no matching fund requirement. The grant application was submitted on June 8, 2009. The Grants Ad Hoc Committee reviewed the grant application at their July 30, 2009, meeting and recommended that the Request for Council Action be forwarded to the full Council. FINANCIAL IMPACT Grant revenue in the amount of$118,842.84. There is no financial impact on the City's General Fund. RECOMMENDATION Adopt Resolution. 1 UNIVERSITY OF CALIFORNIA SPAKEI.EY-DAVIS•1RVINr-LOS AN(1ELLS•MERCEU•MMSME-SAN llk[;U SAN MANCL X) p SANI A RARNARA-SANTA MM . i TRAFFIC SAFETY CENTER 2614 Dwight Way#7174 Bakeky,CA 94720-7374 Fhow:(510)642-0366 Fax.(510)643-4922 Mtl)lAxww.fac.bakeky.edu June 15, 2009 Reference#3256 Richard Lawhead San Bernardino Police Department 710 N. D Street San Bernardino, CA 92401 Dear Next Generation -Click It or Ticket Mini-Grant Applicant, This letter is to inform you that the University of California, Berkeley Traffic Safety Center has received your application and it is under review. A notification letter will be mailed to you in September to inform you if your agency has been awarded the grant. If you have any further questions, please contact me at 510-643-5766 or at nextgenciot @berkeley.edu. Sincerely, k Irene Kan 1 RESOLUTION NO. COPY 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 3 OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A SEATBELT MINI- 4 GRANT APPLICATION BY THE POLICE DEPARTMENT TO THE CALIFORNIA OFFICE OF TRAFFIC SAFETY/UC BERKELEY TRAFFIC SAFETY IN THE 5 AMOUNT OF $118,842.84, AND AUTHORIZING THE POLICE DEPARTMENT TO ADMINISTER THE GRANT FUNDS, IF AWARDED, IN ACCORDANCE WITH THE 6 GRANT EXPENDITURE PLAN. 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 8 CITY OF SAN BERNARDINO AS FOLLOWS: 9 SECTION 1: The Mayor and Common Council of the City of San Bernardino 10 hereby ratify the Police Department's application to the State of California Office of Traffic 11 Safety Mini-Grant in the amount of$118,842.84. The grant is for overtime and reporting costs 12 related to increased enforcement during the "Click-it-or-Ticket" campaign. 13 SECTION 2: The Chief of Police or his designee is authorized to administer 14 15 the grant funds. Expenditures will be in accordance with the Office of Traffic Safety Grant 16 Agreement. 17 18 19 / 20 / 21 22 23 /// 24 /// 25 /// 26 /// 27 28 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY y r 2 OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A SEATBELT MINI- GRANT APPLICATION BY THE POLICE DEPARTMENT TO THE CALIFORNIA 3 OFFICE OF TRAFFIC SAFETYIUC BERKELEY TRAFFIC SAFETY IN THE 4 AMOUNT OF $118,842.84, AND AUTHORIZING THE POLICE DEPARTMENT TO ADMINISTER THE GRANT FUNDS, IF AWARDED, IN ACCORDANCE WITH THE 5 GRANT EXPENDITURE PLAN. 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 7 8 and Common Council of the City of San Bernardino at a meeting thereof, 9 held on the day of , 2009, by the following vote, to wit: 10 Council Members Aves Nays Abstain Absent 11 12 ESTRADA 13 BAXTER 14 BRINKER 15 SHORETT 16 KELLEY 17 JOHNSON 18 19 McCAMMACK 20 21 Rachel G. Clark,City Clerk 22 The foregoing Resolution is hereby approved this day of , 2001) 23 24 Patrick J Morris, Mayor 25 City of San Bernardino Approved as to Form: 26 /) 27 k"', J es F. Penman, City Attorney 28 Page 1 of 6 3256-06/08/09 APPLICATION "NEXT GENERATION-CLICK IT OR TICKET" October 01,2009-September 08,2010 Sign and mail to: Next Generation-Click It or Ticket University of California Berkeley-Traffic Safety Center 2614 Dwight Way MC#7374,Berkeley,CA 94720-7374 Fax:510 643-9922 If you have questions,email:nextgenciot @berkeley.edu or call Irene Kan at 510-643-5766 Section 1: Agency Information Please identify where the enfomements would be conducted,what agency would be conducting the enforcements,what agency would authorize the work(i.e.,the grantee agency)to be conducted in accordance with the terms and conditions of the grant,and what office in the grantee agency would be authorized to receive the payments.An asterisk indicates that the information is required. Location of Seatbelt Enforcements: San Bernardino Name of Agency Conducting the Seatbelt Enforcements: San Bernardino Police Department Agency Address Street(1): 710 N. D Street Street(2): CityrZip/County: San Bernardino 92401 San Bernardino Agency Contact Name/Title: Richard Lawhead Sergeant Contact Telephone/Ext./Fax: (909)384-5738 (909)388-4902 Contact Email Address: lawhead_ri @sbcity.org Contract City: No Population Poplulation(check one) X Population A 1 5,000 and under B 1 5,001 -25,000 C 1 25,001 -50,000 - D 1 50,001 -75,000 E 1 75,001 -100,000 F - 1 100,001 -150,000 G .1'1 150,001 -250,000 H 1 Over 250,000 - ',1 UC/State University/College/Airport http://64.139.44.98/ftni/iwp/cgi?-index=3&-recid=2200&-relatedrecid=2200&-buttonscript= 6/8/2009 Page 2 of 6 Data 2008 Total Fatal Victims:25 2008 Total Unbelted Fatal Occupants:8 Authorizing Official For Applicant Agency Information of the official whose signature on the grant document would signify that the grantee agency agrees to the terms and conditions of the grant,i.e.,the Authorizing Official. Name:Keith L.Kilmer Title:Chief of Police Street Address:710 N.D Street City:San Bernardino Zip Code:92401 Telephone:(909)384-5610 Fax:(909)388-4950 Email Address:kilmer_Ke@sbciry.org Agency Office Authorized To Receive Payments Name and address of the office(in the grantee agency)that would be authorized to receive the payments. Applicant Agency:San Bernardino,City of Agency Office:City of San Bernardino Finance Department Tax ID#:95-6000772 Office Contact Name:Barbara Pachon Street Address:300 N.D Street City:San Bernardino Zip Code:92401 Telephone:(909)384-5242 Email Address:pachon_ba@sbcity.org Optional: Individuals Authorized to Sign Claims(in addition to the Authorizing Official for applicant agency) The Authorizing Official or additional signatories as designated below may sign claims.If additional signatories may be needed(e.g.,the Authorizing Official is not available to sign a claim),it is strongly recommended that the other signatory(ies)be identified at this time. Contact 1 Name:Mary Alvord Contact 2 Name: Title:Accountant I Title: http://64.139.44.98/fmi/iwp/cgi?-index=3&-recid=2200&-rclatedrecid=2200&-buttonscript= 6/8/2009 Page 3 of 6 Section 2: Overtime Rates for Seat Belt Enforcements For this application,state the maximum overtime rates for each personnel category that would be working under the grant.Describe(name)each overtime benefit category and the percentage(REQUIRED).A mini-grant covers actual overtime costs for supervisors(e.g.sergeants,corporals) officers/deputies,dispatchers,and administrative personnel(e.g.community services officers and clerical personnel). Supervisors and officers/deputies must be assigned solely to seat belt enforcement duties.Dispatchers must be assigned solely to the enforcement overtime shifts. Clerical personnel must be assigned solely to seat belt enforcement administrative duties(i.e.,clerical hours for entering payroll data would not be covered). Only benefits accrued to overtime hours would be covered(i.e.,retirement,medical/dental/vision insurance,uniform allowances would not be covered). Only state-run disability and unemployment insurance charges would be covered. Indirect costs would not be covered. Budgeted grant activities would be conducted by agency personnel on an overtime basis.Grant funded operations may be conducted by personnel such as an offcer,sergeant,corporal,deputy,community services officer,dispatcher,administrative,etc.,depending on the titles used by the agency.Personnel may be deployed as needed to accomplish the grant goal and objectives. Personnel Maximum % % % % % Total% Total Hourly Hourly OASDI Workers Medicare Other Other Benefits Rate Including OT Rate Comp Benefits Benefits (b+c+de+f) Benefits With NO (Specify (Specify (a'(1+y1100]) Benefits below) below) (a) IN (c) (d) (e) M M (h) Supervisor $79.56 0.250 1,450 1.700 Eso.s1 Officer/Deputy(1) $61.08 0.250 1.450 1.700 $52.12 Officer/Deputy(2) $71.10 0.250 1.450 1.700 $7131 CSO $32.66 0.250 1.450 1.700 $33.22 Dispatcher Admin Other(1) Other(2) Explain "Other Benefit categories (Required): (e) (f) http://64.139.44.98/fini/iwp/cgi?-index=3&-recid=2200&-relatedrecid=2200&-buttonscript= 6/8/2009 Page 4 of 6 Section 3: Estimated Average Number of Overtime Hours for Seat Belt Enforcements The staffing and logistical planning may be different for daytime and nighttime enforcements. Estimate the number of hours for each in the table below. Personnel Estimated Avg.# Cost for Daytime Estimated Avg.# Cost for Night Categories of OT Hrs Enforcement of OT Hrs Enforcement per single DAYTIME (#hours x total hourly per single NIGHT (#hours x total hourly Enforcement rate from Section 2) Enforcement rate from Section 2) (in a 24 hour period) (in a 24 hour period) Supervisor 6.50 $525.92 6.50 $525.92 Officer/ 24.00 $1,490.88 24.00 $1,490.88 Deputy(1) Officer/ 6.00 $433.86 6.00 $433.86 Deputy(2) CSO 4.00 $132.88 4.00 $132.88 Dispatcher Admin Other(1) Other(2) Total#Hours 40.50 40.50 Cost Per Enforcement $2,583.54 $2,583.54 Section 4: Number and Cost of Daytime and Night Enforcements During the Mobilization Periods Estimate the number of days and nights when there'll be a seatbet enforcement activity(s)conducted during the mobilization periods. Enter into the table below to arrive at the total cost of enforcements during the mobilization periods. There must be at least one night enforcement in each mobilization period. Mobilization Period Estimated# Cost for Daytime Estimated# Cost for Night Total Cost of Daytime Daytime Enforcement Night Enforcement and Night Enforcements Enforcements (#daytime enforcement Enforcements (#night enforcement During Mobilization efforts x cost of daytime (min.one per efforts x cost of night Periods enforcement from mobilization) enforcement from Section 3) Section 3) November 17-30,2009 7 $18,084.78 7 $18,084.78 $36,169.56 May 24-June 6,2010 7 $18,084.78 7 $18,084.78 $36,169.56 Total Cost for Mobilization Periods $72,339.12 http://64.139.44.98/f li/iwp/cgi?-index=3&-recid=2200&-relatedrecid=2200&-buttonscript= 6/8/2009 Page 5 of 6 Section 5: Number and Cost of Daytime and Night Enforcements During the "Outside Mobilization Months" The grantee must conduct intensified seat belt enforcements in each of the months outside of the mobilization periods. Enter the estimated number of days and nights in the table below to arrive at he total cost of seat bait enforcement for the outside mobilization months. The last enforcement effort in September 2010 must be conducted no later than September 7 to ensure that the final claim can be submitted in lime for processing by the TSC. Outside Estimated# Estimated# #Daytime+#Night Cost of Daytime Cost of Night Total Cost of Mobilization of Daytime of Night Enforcements Enforcements Enforcements Enforcements Period Enforcements Enforcements (this#must be one (#daytime (#night in the Outside or more in EACH enforcements x enforcements x Mobilization month and less than cost of daytime cost of night Months four in EACH month) enforcements enforcements from Section 3) from Section 3) December 2009 1 1 2 $2,583.54 $2,583.54 $5,167.08 January 2010 1 1 2 $2,583.54 $2,583.54 $5,167.08 February 2010 1 1 2 $2,583.54 $2,583.54 $5,167.08 March 2010 1 1 2 $2,58154 $2,58154 $5,167.08 April 2010 1 1 2 $2,583.54 $2,583.54 $5,167.08 June 2010 1 1 2 $2,583.54 $2,583.54 $5,167.08 July 2010 1 1 2 $2,583.54 $2,583.54 $5,167.08 August 2010 1 1 2 - $2,583.54 $2,583.54 $5,167.08 September 1-7,2010 1 1 2 $2,583.54 $2,58154 $5,167.08 Total 9 9 18 $23,251.86 $23,251.86 $46,503.72 Section 6: Total Amount Requested Total Cost for Mobilization Periods Total Cost for Outside Mobilization Months Total Amount Requested (from Section 4) (from Section 5) $72,339.12 $46,503.72 $118,842.84 Prepared by: rye Date Priint�`Namee'�``T� Title/Rank http://64.139.44.98/ftni/iwt)/cili?-index=3&-recid=2200&-relatedrecid=2200&-hilftnnscrint= 6/R/?nno