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Home My WebLink About08.I- Public RESOLUTION (ID#2171) DOC ID: 2171 F CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Budget Amendment From: Jim Smith M/CC Meeting Date: 12/17/2012 Prepared by: Michael Grubbs, (909) 384- 5140 Dept: Public Works Ward(s): 2 &3 Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing an Amendment to the Fiscal Year 2011/12 Adopted Budget for the Engineering, Construction and Management of the Rancho Avenue Pavement Project, City Project No. 7381 (SSO4-048); the Windsor Drive Pavement Project, City Project Nos. 7908 and 7905 (SS11-012 and SS11-015); the 21St Street Project, City Project No. 7933 (SS12-006); and the Perris Hill Park Road Project, City Project No. 5504 (SS 12-009). Financial Impact: This proposed Budget Amendment involves seven Capital Improvement Program(CIP)projects and corresponding accounts that were included in the adopted FY 2011-12 Budget under Fund 129 (Measure 1) and Fund 258 (Proposition 1B). The seven projects include: •Project No. SS O4-048 "Rancho Avenue Pavement Rehabilitation" (Account No. 129-160-5504- 7381-0025); •Project No. SS 11-012"Windsor Drive Pavement Rehabilitation"(Account No. 258-160-7908- 0025); •Project No. SS 11-015 "Windsor Drive Pavement Rehabilitation"(Account No. 258-160-5504- 7905-0025); -Project No. SS 12-006 "21st Street Pavement Rehabilitation" (Account No. 129-160-5504-7933- 0025); and -Project No. SS12-009"Perris Hill Park Road Pavement Rehabilitation"(Account No. 129-160- 5504-7936). -Project No.TC06-010"Northpark Boulevard and Siena Road Traffic Signal"(Account No. 258-160-5504-7665-0025); and •Project No. SS08-020"2nd Street Bridge at Warm Creek"(Account No. 258-160-5504-7841- 0025). The latter two Proposition 1B funded projects will not be completed by the funding deadline on June 30, 2013. In order to use the Proposition 1 B funds previously allocated to the latter two projects by the deadline, authorization is being requested for the Finance Director to amend the budget in accordance with Figures 2 &3. This action will allow the Proposition 1B funds budgeted for the latter two projects to be used prior to the funding deadline. While the latter two projects will not be ready for delivery in time to meet the Proposition 1B deadline, it is anticipated that they will be constructed in the future using Measure I funds. Motion: Adopt the Resolution. Synopsis of Previous Council Action: Previous Council Action: Updated: 12/13/2012 by Georgeann"Gigi"Hanna F Packet Pg. 441 2171 O 07/05/11 Resolution 2011-261: Mayor and Common Council adopted the FY 2011-12 to FY 2015-16 Capital Improvement Program(5-year CIP). Background: On July 5, 2011, the Mayor and Common Council approved Resolution 2011-261, the FY 2011- 12 through FY 2015-16 Capital Improvement Program (CIP), which includes the subject projects. Approved budgets and funding sources approved in Resolution 2011-261 for the projects are listed below: Figure 1: Project Work Order Approved Budget Fund SS 04-048 7831 $330,500 129 SS 11-012 7908 $183,184 258 SS 11-015 7905 $187,278 258 SS 12-006 7933 $62,052 129 SS 12-009 7936 $96,672 1 129 TC 06-010 7665 $200,000 1258 SS 08-020 7841 $441,300 1258 In order to use the identified Proposition 1B funds by the deadline, staff recommends that the Finance Director be authorized to amend the budgeted amounts approved in Resolution 2011- 2016 to the amounts shown below: Figure 2• Existing Proposition 1B Projects Proposed Proposed FY 2011-12 Measure I proy lB Total Carryover (Fund 129) Fund 258 Proposed Account No. Amount Amount Amount Budget 258-160-5504-7665-0025 $200,000 $0 $0 $0 129-160-5504-7665-0025 $0 $200,000 $0 $200,000 258-160-5504-7841-0025 $441,300 $0 $0 $0 129-160-5504-7841-0025 $0 $441,300 $0 $441,300 $641,300 $0 $641,300 O Updated: 12/13/2012 by Georgeann"Gigi"Hanna F 2171 Fi¢ure 3• Existing Measure I Projects Proposed Proposed FY 2011-12 Measure I Prop 1B Total Carryover Fund 129 Fund 258 Proposed Account No. Amount Amount Amount Budget 129-160-5504-7381-0025 $330,500 $0 $0 $0 258-160-5504-7381-0025 $0 $0 $340,400 $340,400 129-160-5504-7933-0025 $62,052 $0 $0 $0 258-160-5504-7933-0025 $0 $0 $129,500 $129,500 129-160-5504-7936-0025 $96,672 $0 $0 $0 258-160-5504-7936-0025 $0 $0 $171,400 $171,400 $0 $641,300 $641,300 This change utilizes Proposition 1B funds which must be spent prior to June 30, 2013, and allows for the awarding of the contract due to the higher bids. The change in funding sources allows the funds to be reallocated to the subject paving projects. City Attorney Review: Supportina Documents: Revised Resolution (1) (PDF) Attachment 1-Budget Amendment (2) (XLSX) O Updated: 12/13/2012 by Georgeann"Gigi"Hanna F Packet Pg.443 81.a 1 RESOLUTION NO. 2 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 3 2011/12 ADOPTED BUDGET FOR THE ENGINEERING, CONSTRUCTION AND 4 MANAGEMENT OF THE RANCHO AVENUE PAVEMENT PROJECT, CITY PROJECT NO. 7381 (SSO4-048); THE WINDSOR DRIVE PAVEMENT PROJECT, _, 5 CITY PROJECT NO. 7908 (8811-012) and 7905 (8811-015); THE 211T STREET 6 PROJECT, CITY PROJECT NO. 7933 (SS12-006); AND THE PERRIS HILL PARK y ROAD PROJECT, CITY PROJECT NO. 5504(SS12-009). 7 U WHEREAS, the Mayor and Common Council of the City of San Bernardino have c 8 w determined that there is a need to resurface the pavement of the above streets for a total cost of �° 9 10 r $1,340,000; and rr 10 c w WHEREAS, there are two existing Proposition 113 funded capital projects (TC06-010 d 11 E 12 and SS08-020) that will not be completed by the funding deadline on June 30, 2013, and were E 13 allocated a total of$641,300 in Proposition 1B funding in Fiscal Year 2011-12. m v 14 WHEREAS, the Mayor and Common Council desire to amend the Fiscal Year 2011-12 ro' 15 budget, transferring $641,300 in Proposition IB funds from the two projects (TC06-010 and N 16 SS08-020) to the subject pavement resurfacing projects, allowing the use of the Proposition 113 r- 17 funds by June 30, 2013, and replacing the Proposition 1B funds previously allocated to the two 5 0 18 projects (TC06-010 and SS08-020) with Measure I funds. 19 •O m NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON /) 20 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 21 a� SECTION 1. The Director of Finance is authorized and directed to make the above- L 22 m 23 described appropriation and amend the budget on behalf of the City as indicated in, and attached a 24 hereto, as Attachment"1." 25 Pa6ketPg.444 8.I.a I A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2 2011/12 ADOPTED BUDGET FOR THE ENGINEERING, CONSTRUCTION AND 3 MANAGEMENT OF THE RANCHO AVENUE PAVEMENT PROJECT, CITY PROJECT NO. 7381 (SSO4-048); THE WINDSOR DRIVE PAVEMENT PROJECT, 4 CITY PROJECT NO. 7908 (SS11-012) and 7905 (SS11-015); THE 21sT STREET 5 PROJECT, CITY PROJECT NO. 7933 (SS12-006); AND THE PERRIS HILL PARK F ROAD PROJECT, CITY PROJECT NO. 5504 (SS12-009). d 6 m I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and U 7 L Common Council of the City of San Bernardino at a meeting thereof, held on the ,° 8 w 0 _day of 2012, by the following vote, to wit: a 9 0 r m Council Members: AYES NAYS ABSTAIN ABSENT 10 `o w 11 MARQUEZ m E 12 JENKINS d E 13 VALDIVIA % d rn v 14 SHORETT m' 15 KELLEY N 16 JOHNSON c 19 MC CAMMACK 18 0 d 19 v Georgeann Hanna, City Clerk > 20 The foregoing resolution is hereby approved this day of 2012. 21 E r 22 m Q 23 Patrick J. Morris, Mayor City of San Bernardino 24 Approved as to Form: JAMES F. PENMAN, 25 City Attorney By: Packet Pg.445 \) _ " " \ ^ \ ^ \ \ \a } \) E a _ _ _ _ _ t E " CL q $ \ LL # § $ CL f L LL (D _ _ \ 2 § / E LL/ $ \ \ D 2 < / ± o a a k - - § c t - « E a - ; £ 2 \\ \\ \ \ ) 0 ! s J . ; _ faf« eeEE \ f a ) ; a. > / \ \ « % e , ° f J \ 9 k IL EO \ \ k § C | \ \ £ \ 0 # , , , , to a , , , IL 2 j / \ k \ 3 Q ) [ § ) w ( § ) / \ \ H2 % @qeLj @ m -wV re , Em [ mmBU] djua Aee le6pna 4 Amy v #_Ll3e m Cb a. /\/ ® _ ® \ } a. 0 \ j\ \ a § \ WN § \ $ cc } \ L _ CL Q \ \ 2 e B «e _ LL I \ _ _ _ _ j % § ^ = E _2 2 § t U) - - 7 OM - - § § § % U)2L) / 0 $ : IL 2 ; "M -M f f - - CD E a / ) 4 ) & R3A3 \ \ \ \ \ \ IL Q CA ° f u a. # / 17. 17 k U?- § § k ƒ 4 2 , 2 a , N , LU \ / \ \ n \ \ , m CO m �