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HomeMy WebLinkAbout08.F- Community Development RESOLUTION(ID#2142) DOC ID: 2142 O CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Request for Proposal From: Margo Wheeler M/CC Meeting Date: 12/17/2012 Prepared by: Lisa Sherrick, (909) 384-5057 Dept: Community Development Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Directing the Community Development Director to Issue "Request for Proposals for Asbestos Services for Various Locations" Financial Impact: Account Budgeted Amount: $1,016.67 Account No. 001-180-0021-0000-5121 Account Description: Advertising Balance as o£November 26,2012 Balance after approval of this item: $416.00 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: None. Background: The Community Development budget provides for asbestos testing where there is a need to demolish the property. Asbestos and lead are hazardous building materials that need to be properly removed before a property can be demolished. Staff of the former redevelopment agency have confirmed that proposals for asbestos testing have been procured on a case by case basis. At this time, there is a need to secure contracts to establish a qualified list of vendors to provide this service as needed. In order to ensure the best possible price, staff contacted San Bernardino County staff to acquire the names of qualified contractors for this type of service. The RFP will also be sent to the San Bernardino Area Chamber of Commerce. Of the 16 vendors to receive the RFP, three are in the City of San Bernardino and the remaining 13 are within San Bernardino County and the nearby City of Riverside. A vendor list is included with this report. City Attorney Review: Supporting Documents: Reso. 2142 (PDF) Asbestos Bid List (PDF) RFQ F-13-14 (DONE) (PDF) Updated: 12/13/2012 by Georgeann"Gig?Hanna ME © 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE 3 CITY OF SAN BERNARDINO DIRECTING THE COMMUNITY DEVELOPMENT q DIRECTOR TO ISSUE "REQUEST FOR PROPOSALS FOR ASBESTOS SERVICES FOR VARIOUS LOCATIONS." 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. The Community Development Director is directed to issue "Request for 8 9 Proposals for Asbestos Services for Various Locations"attached hereto as Exhibit"A." 10 u/ o N N Q 12 o w 13 /// d o_ O 14 15 /// N 16 O 17 K 18 d E 19 m 20 21 22 23 24 25 26 27 28 �r� 1 Packet Pg. 316 © 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO DIRECTING THE COMMUNITY DEVELOPMENT 2 DIRECTOR TO ISSUE "REQUEST FOR PROPOSALS FOR ASBESTOS SERVICES 3 FOR VARIOUS LOCATIONS." 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof, held on 7 the day of 2012,by the following vote,to wit: s 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 MARQUEZ o N W 11 JENKINS y a 12 VALDIVIA 0 13 W SHORETT 14 N 15 KELLEY N d 16 JOHNSON N 0 N 17 MCCAMMACK W 18 d E 19 Georgeann Hanna, City Clerk 20 a The foregoing Resolution is hereby approved this day of , 2012. 21 22 23 Patrick J. Morris, Mayor City of San Bernardino 24 Approved as to form: 25 26 27 Penman 28 ohesF. y Attomey 2 Packet Pg. 317 COMMUNITY DEVELOPMENT DEPARTMENT ASBESTOS LIST Inland Contractors. Inc. F.E. Services LY Environmental 231 East Alessandro BLVD. 8891 Mission 1311 Columbia Street Riverside, Ca 92508 Riverside, Ca 92509 Redlands, CA 92374 Phone(951) 656-5910 Phone(909)822-6171 Phone(909)239-2202 Fax(951) 656-5813 Fax (909)743-4832 Fax (909)307-2704 Attn: Frank Greenawalt Attn: Fernando Estrada Attn: Linda Benjamin American Technologies, Inc. Environmental Assessment and Watson Painting 287 W. Orange St. Remediation Management Corporation San Bernardino, CA 92408 4097 Trial Creek Rd. 8745 Conway Drive Phone(909)806-4100 Riverside, Ca 92505-5863 Riverside, CA 92503 Fax(909)806-4104 Phone(909) 735-5575 Phone(951) 785-6765 Attn: Bob Knapp Fax (909)735-8775 Fax (951) 785-6870 N Attn:Randi Pendurthi Attn:Steven A. Watson Midwest Environmental Citywide Property Services Vision Environmental a Control Inc. 13400 Sun Valley Circle Services a" P.O. Box 278 Victorville, CA 92392 4236 Baggett Drive o Edwards AFB, CA 93523 Phone(310)438-8352 Riverside, CA 92505 v Phone(661) 258-8060 Fax Phone(951)977-8442 Fax (661) 258-9024 Attn: Ramaan Hall Fax (951)588-84401 Attn: Dale A. Bruhal III I Attn: Becky Harris N Chino Valley Demolition, Inc. San Bernardino Area Chamber Brickley Environmental 15942 Los Serranos Suite D 546 W. Sixth Street 957 W. Reese Street #438 San Bernardino, Ca 92410 San Bernardino, CA Chino Hills, CA 91709 SBA.CHAMBER @VERIZON.NET 92411 m Phone(909)393-1332 Phone(909)888-2010 Fax (909)614-1934 Fax(909) 381-3433 w Attn: Rohn Battle Attn: Shane Brickleya Environmental Klean-Up Kleinfelder West Inc. Envirocare Consulting Inc 5 19069 Van Buren Blvd 1220 Research Drive, Suite B 16155 Cousins CIR. E Riverside,CA 92508 Redlands, CA 92374 Riverside, CA 92503 Phone (951) 685-5314 Phone(909) 793-2691 Phone (909) 772-6541 Fax (951) 520-2620 Fax (909) 792-1740 Fax (951) 687-3502 Attn: Beverly J. Gann Attn: Joseph L. Aldern Scott Morrison&Associates P.O. Box 55329 Riverside, CA 92517 Phone (760) 323-7743 Fax Packet Pg. 318 8.F.c RFQ F-13-14 © Asbestos—Various Locations San Bernar mo , 2012 SUBJECT: REQUEST FOR QUOTES (RFQ) F-13-14 'w 0 N The City of San Bernardino (City) invites Quotes from qualified vendors for: s N Q Asbestos -Various Locations o w C! Parties interested in obtaining a complete copy of this RFQ F-13-14 may do so by accessing the a City of San Bernardino Web Page at www.sbcity.org City Services > Request for Bids > City Finance, beginning DECEMBER 10, 2012, or by faxing their request to (909) 384-5043, v attention Vanessa Sanchez. Please include the following information in your request: name and address of firm; name, telephone and facsimile number of contact person; specify RFQ F-13-14. w Z Copies of the RFQ may also be obtained by calling Vanessa Sanchez (909) 384-5330 or in o person at City Hall, 300 N. "D" St., 4th Floor, Finance Department, San Bernardino, CA 92418. v M From the issuance date of this Request for Quote until a Vendor is selected and the selection is LL announced, Proposers are not permitted to communicate with any City staff or officials a regarding this procurement, other than during interviews, demonstrations, and/or site visits, Ix except at the direction of Vanessa Sanchez, Accounting Assistant, or the designated c representatives of the City of San Bernardino. Contact with anyone not designated will result in E elimination from the bid process. Closing Date: Quotes must be submitted at or before 3:00 PM, PST, JANUARY 3RD, 2013 at a the address listed above. Issuance of this RFQ and/or receipt of Quotes does not commit the City to award a contract. Sincerely, Jason Simpson Director of Finance 1 Packet Pg. 319 1.61 1 F c ' RFQ F-13-14 Asbestos—Various Locations SECTION I. INSTRUCTIONS TO OFFEROR(S) N O N d a N Q O w a LL N a N W Z O G a M LL a LL lY C d E s U 16 a Packet Pg. 320 RFQ F-13-14 Asbestos—Various Locations City of San Bernardino, Finance Department Purchasing Division RFQ F-13-14 Asbestos - Various Locations Bid Documents to Be Returned ❑ One (1)signed original of Quote in a SEALED ENVELOPE ❑ One(1) copy of signed Quote in a SEALED ENVELOPE ❑ Authorized Binding Signature(s) o F-1 Verifications of Addenda Received (City Form) IV Forms a N a ❑ Listing of Proposed Subcontractor, if applicable (City Form) IV Fortes o w C7 ❑ Affidavit of Non-Collusion LL 120 Day Minimum Quote Validity Statement III Additional Requirements,VI General Specifcations#4 M ❑ N ❑ Insurance Certificates w Z ❑ Copy of Contractor License or other appropriate licenses, permits, qualifications and o approvals that are legally required to provide services, and that such licenses and approvals shall be maintained throughout the term of this Contract. " Tech Specs a vl A General Specifications#35 1 LL CJ LL w Offeror(s)are requested to submit this checklist completed with all bid documents.This list may not be inclusive of all documents needed to submit your RFQ. Please refer to E entire packet for additional documents. E U A a 3 Packet Pg.321 RFQ F-13-14 Asbestos—Various Locations I. GENERAL INSTRUCTIONS TO OFFEROR(S) A. Notice From the issuance date of this Request for Quote until a Vendor is selected and the selection is announced, Proposers are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Vanessa Sanchez, Accounting Assistant the designated representative of the City of San Bernardino. Contact with anyone not designated will result in elimination from the bid process. B. Pre-Quote Conference 0 N N/A a N Q C. Examination of Quote Documents o w cr 1. By submitting a quote, the Offeror(s) represents that it has thoroughly � examined and become familiar with the items required under this RFQ and e that it is capable of quality performance to achieve the City's objectives. N 2. The City reserves the right to remove from its mailing list for future RFQs, z for an undetermined period of time, the name of any Offeror(s) for failure o to accept a contract, failure to respond to two (2) consecutive RFQs v and/or unsatisfactory performance. Please note that a "No Quote" is A considered a response. LL CY U. D. Addenda Any City changes to the requirements will be made by written addendum to this RFQ. Any written addenda issued pertaining to this RFQ shall be incorporated into the terms and conditions of any resulting Purchase Order. The City will not a be bound to any modifications to or deviations from the requirements set forth in this RFQ as the result of oral instruction. All Addendums will be posted to our website at www.sbeity.org > City Hall > Finance > Request for Bids. For automatic electronic notifications, please visit our website and sign-up for SB Connect. 4 Packet Pg.322 8.F.c RFQ F-13-14 Asbestos—Various Locations E. Submission of Quotes 1. Date and Time All Quotes are to be submitted to City of San Bernardino, Attention: Vanessa Sanchez. Quotes received after 3:00 PM PST, JANUARY 3RD 2013, will be rejected by the City as non-responsive. 2. Address Quotes shall be addressed as follows: City of San Bernardino 300 North D Street c Finance Department— 4th Floor Attn: Vanessa Sanchez H San Bernardino, CA 92418 a 0 w Quotes may be delivered in person to the Finance Department, 4th floor of LL the above address. N 3. Identification of Quotes w Offeror(s) shall submit a SEALED quote package consisting of: Z 0 0 (a) One (1) signed original of Quote v M (b) One (1) copy of Quote u: C! LL The quote package shall be addressed as shown above, bearing the Offeror(s) name and address and clearly marked on the outside of the envelope as follows: E RFQ F-13-14 = v Asbestos -Various Locations a 4. Acceptance of Quotes a. The City reserves the right to accept or reject any and all Quotes, or any item or part thereof, or to waive any informalities or irregularities in Quotes. b. The City reserves the right to withdraw this RFQ at any time without prior notice and the City makes no representations that any contract will be awarded to any Offeror(s) responding to this RFQ. O 5 Packet Pg 323' RFQ F-13-14 © Asbestos—Various Locations C. The City reserves the right to postpone quote opening for its own convenience. d. Faxed or emailed Quotes will not be accepted. F. Pre-Contractual Expenses Pre-contractual expenses are defined as expenses incurred by the Offeror(s) in: 1. preparing its quote in response to this RFQ; 2. submitting that quote to City; 3. negotiating with City any matter related to this quote; or o 0 N 4. any other expenses incurred by the Offeror(s) prior to date of award, if N any, of the Agreement. a 0 w The City shall not, in any event, be liable for any pre-contractual expenses LL incurred by Offeror(s) in the preparation of its quote. Offeror(s) shall not include any such expenses as part of its quote. v N G. Contract Award w z Issuance of this RFQ and receipt of Quotes does not commit the City to award a c Purchase Order. The City reserves the right to postpone quote opening for its own convenience, to accept or reject any or all Quotes received in response to this RFQ, and to negotiate with other than the selected Offeror(s) should LL negotiations with the selected Offeror(s) be terminated. The City also reserves a the right to apportion the award among two or more OFFEROR(S). c m A signed Vendor (Contractor) / Consultant Service Agreement (VSA/CSA), along E with a pre-performance meeting, outlining additional terms and conditions relating w to performance, warranty, materials, goods, services, or other items as deemed necessary by the City, may be required prior to the commencement of the job. H. Acceptance of Order The successful Offeror(s) will be required to accept a Purchase Order in accordance with and including as a part thereof the published Request for Quotes, and the RFQ documents including all requirements, conditions and specifications contained therein, with no exceptions other than those specifically listed in the written purchase order. 6 Packet Pg.324 RFQ F-13-14 Asbestos—Various Locations Business License i The City's Business Ordinance requires that a Business doing business with the City, obtain and maintain a valid City Business Registration Certificate during the terms of the Agreement. Bidder agrees to obtain such Certificate prior to undertaking any work under this Agreement. J. Local Vendor Preference The City of San Bernardino gives any formal or informal bid submitted by a local bidder a one percent (1%) credit for goods and materials, where labor and/or installation is incidental; and a five percent (5%) credit on Contractual services, for comparison purposes with other bidders, as authorized in the San Bernardino Municipal Code Section 3.04.125, and Executive Order 2003-1, respectively. o N For the purposes of this section, "local bidders" shall be bidders for which the point N of sale of the goods, materials, or services shall be within the City limits of San a Bernardino. w a LL N st i 54 Z 0 O a M LL a U. c d E s v m r Q Packet Pg.325°` 'sS:F.c RFQ F-13-14 Asbestos—Various Locations SECTION II. TECHNICAL SPECIFICATIONS N O w N d a N Q 0 O w LL N V 04 N W 2 O O v M LL a LL w C d E L U N Q 8 Packet Pg.326 RFQ F-13-14 © Asbestos—Various Locations City of San Bernardino Statement of Work RFQ Asbestos—Various Locations ITEM DESCRIPTION NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" Services: Bidder shall complete right hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth in left-hand column. N Equipment: N Bidder shall complete right hand column indicating specific size and/or make and model a of all components when not exactly as specified. State "As Specified" if item is exactly as Q set forth in the left-hand column. `o ,2 v FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID N v N I. DEFINITIONS: w Z 1. "Director"means the Community Development Director or duly o authorized representative. v 2. 'Department" means the City of San Bernardino Community M Development Department. LL 3. "City" means the City of San Bernardino. o U. 4. "Contractor"means the Contractor, its employees, agents or designees. c m E H. TERMS OF CONTRACT: a The term of this agreement(the"Agreement') shall be effective on or about March 30,2013 through March 30, 2014 plus (3) three single year options to renew. In order to extend this Agreement, the City shall provide the Contractor written notice of its intent to extend the Agreement thirty(30) days prior to the end of the Agreement year. The Contractor agrees to provide the services described in the attached proposal for said additional periods, should the City give the required notice. V 9 Packet Pg. 327 RFQ F-13-14 Asbestos—Various Locations 1. The City may utilize more than one Contractor for the services subject to this Agreement on an as-needed basis with no guaranteed usage as designated by the Director. 2. Upon request of the Director, a bid may be required prior to approval and commencement of work. 3. The Contractor or Contractors shall perform the work specified under the general direction of the Director. Warrants or consents must be obtained for emergency services prior to entrance onto property and work completed within the time frame of the warrant. III. SECURITY SPECIFICATIONS AND CONDITIONS: Contractor shall provide asbestos and lead paint inspection and analysis according to the following: o N d 1. Asbestos and/or lead inspection for single-family home. y a 2. Asbestos and/or lead inspection for two (2)—four(4) unit residential, w CY apartment buildings, and structures. 3. Asbestos and/or lead inspection for commercial buildings. v 4. Bulk sample analysis for asbestos with a laboratory report. w Z 0 5. Paint chip analysis for lead with a laboratory report. e 6. Written and approved"Procedure 5"abatement plans for a single- family home. LL a LL 7. Written and approved"Procedure 5" abatement plans for a commercial building. E r 8. Written and approved"Procedure 5"abatement plans for two(2)— m four(4)unit residential apartment building structure. a 9. On-site project management including compliance air monitoring and final air clearance monitoring for asbestos and/or lead. IV. GENERAL CONDITIONS: 1. The Contractor and the agents and employees of the Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of the City. � f j v 10 Packet Pg. 328 RFQ F-13-14 Asbestos—Various Locations O2. The Department, its officers and employees, shall not be liable for any loss, damage, or injury of any kind or nature as may arise out of any acts, duties, or obligations on the part of the Contractor,his agents, or employees,under this Agreement; nor for any materials or equipment used in performing the work, nor for injury or damage to any person or persons, either workmen or the public; nor for damage to adjoining property from any cause whatsoever during the progress of the work or any time before final acceptance. 3. Contractor shall indemnify and save harmless the Department, its officials and employees from any suits, claims or actions brought by any person or persons for,or on account of any injuries or damages sustained or arising in the consequence thereof o N N 4. The Contractor shall process and consider all claims for damage or N injury in a courteous manner and as promptly, as conditions a warrant. d LL 5. The Contractor shall promptly answer inquiries and complaints of the Department, of private property owners, or citizens,relative to v any work charges,damages or any other questions that may arise as a result of board up or abatement operations by the Contractor w up to seven(7) days after completion. 0 0 6. The Contractor shall notify the Department by phone before 4:00 p.m. the same working day or by 8:00 a.m. the next working day in the event that fixtures or utilities are damaged or destroyed by LL the Contractor. Contractor will then follow up the phone call with LL a written statement to be submitted with the billing. When the Contractor, or responsible person is unavailable to rectify the situations, the Department shall make necessary arrangements to s repair damaged or destroyed items if said damaged or destroyed items affect the health and/or well-being of property owner or adjacent property owners. Contractor is responsible for correcting, replacing,or paying all damages to property, fixtures, or utilities, whether the Contractor, Property Owner, or City does repairs. 7. The Contractor shall be fully informed of and comply with all existing and future State and/or Federal laws and all City ordinances and regulations of the City which in any manner affect those engaged or employed in the work or the materials used in the work or which,in any way, affect the conduct of the work, and all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. 11 PacketPg. 329 RFQ F-13-14 Asbestos—Various Locations S. The Director shall decide all questions which may arise as to the quality or acceptability of work performed, and as to the manner of performance and rate of progress of the work and all questions which arise as to the interpretation of the specifications. All work performed by the Contractor shall be done to the satisfaction of the Director. The Director or authorized representative reserves the right to inspect works as related to the conditions of the Statement of Work and Contract. 9. All equipment and tools shall be furnished,fully operable, operated,and maintained by the Contractor. There will be no extra charge made to the Department for the same. All fuel,materials, supplies,etc., to perform the Agreement shall be furnished at no extra charge to the Department. o N d 10. Before and after any inspection takes place,the Contractor shall a take two(2)to four(4) clear and precise dated digital photos in a color of the property which Contractor has inspected. Contractor w shall furnish his own camera and memory card or data disc for LL proper storage of digital photos. Contractor is responsible for furnishing all photos to the Department at its sole cost and v o expense. These photos shall be taken immediately before and N submitted to the Department,together with the billing for the work w performed. If photos do not show Justification for charge, o payment will not be made. Each photo shall include the date o picture was taken and the address and Code Enforcement officer's name assigned to that particular project. There shall be no charge for digital photos. u_ a LL 11. The Contractor shall formulate his billing invoice and submit it X with the photos to the Department within ten(10)to fourteen(14) d days of work completion on properties. The Department will t expedite payments due, to the best of its ability within the framework of Policy. a 12. The Department will deduct errors from future billing upon verification of Contractor error. Contractor will be provided an itemized statement describing the deductions. 13. The City reserves the right to make awards to the lowest responsible bidders or to reject all bids. The City reserves the right to negotiate a price for each item if bids are above or below the desired price range for any services. If more than one contractor is selected,the City may require them to negotiate and o reconcile their bids so that the City has a uniform schedule of services and fees. The City also reserves the right to terminate an 12 Packet Pg. 330 RFQ F-13-14 Asbestos—Various Locations or all contracts at any time, due to lack of work,rate of progress of work, or violations of this Agreement. 14. In the opinion of the Director,if the Contractor is not progressing at a satisfactory rate in work completion,the Director may terminate this Agreement and designate another City approved Contractor to complete the work. 15. City may require varying response times to include emergencies (1-2 hours),urgency warrants (same day or 24 hours) and non- urgency warrants(1-10 days.) V. LICENSES AND PERMITS: 0 0 1. The Contractor shall procure and keep in force during the term of this agreement any and all licenses and permits required by Q any Federal, State,or local laws or regulations. o` w 2. The Contractor shall procure and keep in force during the term U_ of this agreement a valid California State Contractors License. N C r VI. INSURANCE: N 1. The Contractor shall procure and maintain in force during the term p of this agreement, at its expense,public liability insurance in ° companies and through brokers approved by the City, adequate to protect against liability for damage claims arising in any manner out of Contractor's operations in a minimum amount of LL $1,000,000.00 for each person injured, $1,000,000.00 for any one LL occurrence. Contractor shall provide to the City a certificate of insurance and an additional insured endorsement which provides: E a. That the City is an additional insured on the Contractor's Liability insurance. a b. The insurance company name,policy number,period of Coverage and the amount of coverage. c. That the City Clerk shall be notified at least thirty (30) days prior to any cancellation or material change in Contractor's coverage. d. That the Contractor's insurance shall be primary to any coverage the City may have in effect. 13 Pg. 331 RFQ F-13-14 Asbestos—Various Locations VII. WORKERS' COMPENSATION: 1. The Contractor shall provide Workers' Compensation coverage for all employees employed pursuant to this agreement. The Contractor shall provide to the City an insurance certificate evidencing such insurance. VIII. EQUIPMENT SPECIFICATIONS: 1. The Contractor shall use methods and equipment(i.e. hammers, drills, screws, etc.) deemed adequate to complete all requests for asbestos services in a timely manner and to apply the necessary skills and expertise necessary to perform the work competently and efficiently. o N d IX. DETAILED PERFORMANCE SPECIFICATIONS: a a 1. All Contractors shall be a Cal-OSHA certified asbestos w consulting company. U_ 2. Laboratory procedures used for analysis of bulk samples for v asbestos shall be tested in polarized light microscopy(PLM), required by the state and local levels. w Z O 3. Laboratory procedures used for lead analysis shall be tested in by atomic absorption spectrometrometry(A.A.) standards, acceptable at the state and local levels. LL CY 4. All asbestos and lead consulting services shall include asbestos and lead inspections,bulk sample and paint chip analysis, on-site compliance air monitoring, and written reports including m procedure 5 abatement plans. s U t9 5. The lab reports shall describe the types of material that were a sampled, specific location(s) the samples were taken from,the size of each sample area, and laboratory results from a certifies asbestos and lead laboratory. 6. If a property contains asbestos,and is fire-damages or partially collapsed/demolished,the South Coast Air Quality Management District(S.C.A.Q.M.D.)required that a California Certifies Asbestos Consultant must provide a written abatement plan and gain approval by the S.C.A.Q.M.D. prior to any work being done. 14 Packet Pg. 332 RFQ F-13-14 Asbestos—Various Locations 7. Contractor shall also be able to provide on-site project management, compliance air monitoring for asbestos and/or lead and final air clearance monitoring for asbestos and/or lead. X. LOCAL VENDOR PREFERENCE: •five percent(5%)preference shall be granted to local vendors. •local vendor is defined as businesses and/or organizations which possess a fixed office or distribution point with at least one owner or employee located within the City, and possessing all valid and current permits, and licenses required to transact such N business, including,but not limited to a City Business N Registration Certificate. a For the purpose of applying this order,the term"Contractual w Services" shall be determined to include the following type of cY LL services. W N Contractual Services are: �- Any service where the product of the service consists of z intellectual property. For example: professional consultants, o architects, landscape architects, engineering,environmental, land surveying, construction project management,auditors, advisors, M management consultants,financial consultants, and legal LL consultants. c3 LL LY • Any service where the primary portion of the service consists of labor. For example: maintenance and repair of City vehicles, E buildings, equipment, and property; service agreements,technical v m support. ~ a Services not included are: installation of equipment when the cost is incidental to the price of the equipment, and installation is not classified as a"public works project." 15 Packet Pg.333 RFQ F-13-14 Asbestos—Various Locations XI. OUALIFICIATIONS,RELATED EXPERIENCE AND REFERENCES OF BIDDER: This section of the bid should establish the ability of Bidder to satisfactorily perform the required work by reasons of experience in performing work of a similar nature; demonstrated competence in the services to be provided; strength and stability of the firm; staffing capability; work load; record of meeting schedules on similar projects; and supportive client reference. Bidder shall: ■ Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, o partnership, sole proprietorship); number, size and location of offices; number of employees; a ■ Describe the firm's experience in performing work of a similar ° nature to that solicited in this RFQ: U- ■ Provide, as a minimum, three (3) written testimonials as reference v from current customers of a similar size as the City as related experience; reference shall furnish the name, title, address and w telephone number of the person(s) and the client organization who 0 is most knowledgeable about the work performed. o a Bid prices must be valid for one hundred and twenty day(120) days per bid specifications due to processing requirements. LL a LL lY C d E L U a C 16 Packet Pg. 334 h RFQ F-13-14 OAsbestos—Various Locations SECTION III. FORMS y O N d N Q O w Q LL N V 1 N O W Z O 0 v M LL O LL LY C d >_ s v R Z Q I 17 Packet Pg. 335 RFQ F-13-14 Asbestos—Various Locations PRICE FORM REQUEST FOR QUOTES: RFQ F-13-14 DESCRIPTION OF RFQ: Asbestos —Various Locations COMPANY NAME: ADDRESS: N O NAME OF AUTHORIZED REPRESENTATIVE a PRINT NAME ° a U. TELEPHONE NUMBER N R r FAX NUMBER N w E-MAIL ADDRESS a c v Please provide a firm fixed price per five (5) gallons LL a LL PRICE PER each VOC FIVE (5) Manufacturer Code Brand Name Group Coating Category Use GALLONS a GLIDDEN AKZO NOBEL SPRED I/E 1 PAINTS LLC SP 3911 Glidden HG-PWB1 1 2 NF-HG E GLIDDEN AKZO NOBEL SPRED I/E 2 PAINTS LLC SP 3924 Glidden HG-WHITE 1 2.13 NF-HG E GLIDDEN I/E AKZO NOBEL LTX GLOSS 3 PAINTS LLC GL 7111 Glidden BASE 1 1 2.04 NF-MG D 18 Packet Pg-336' RFQ F-13-14 Asbestos—Various Locations PRICE PER EACH FIVE vOC (5) Manufacturer Code Brand Name Group Coating Category Use GALLONS GLIDDEN I/E AKZO NOBEL LTX GLOSS 4 PAINTS LLC GL 7100 Glidden WHITE 1 2.04 NF-MG D DUNN-EDWARDS DUNN- Athletic 5 CORPORATION W5361 EDWARDS Field Stripe 1 0 Flat E E-800-00 Dziner Wall 61 ELLIS PAINT CO. Series EOS Coating 20 1 0 Flat D FARROW & BALL EXTERIOR o 7 CANADA LTD. EXUG MASONRY 1 0 Flat E u m ECO 4 FARROW&BALL EXEUG/ EXTERIOR 0 8 CANADA LTD. EXE07 EGGSHELL 2 0 NF-LG E U. FAUX EFFECTS INTERNATIONAL FAUX N 9 INC A-STLX EFFECTS STUCOLUX 36 0 NF-LG D w 10 HENRY COMPANY MZ227 Henry HE784 1 30 Flat E o 0 ENVIRO- v COAT Zero n 100%Acrylic LL KELLY-MOORE Interior a U. PAINT COMPANY, Eggshell 11 INC. 1510 Series Enamel 2 0 NF-LG E v LIFE PAINT Enviro-Life E 12 COMPANY 42EL-00 Semi-Gloss 3 3 NF-MG D U R LIFE PAINT Enviro-Life Q 13 COMPANY 47EL-00 I Eggshell 1 5 NF-LG D LIFE PAINT Enviro-Life 14 COMPANY 41EL-00 Flat 6 0 Flat D MEODED PAINT AND 15 DECORATION Lime Paint Meoded Lime Paint 1 0 Flat D MEODED PAINT AND Marmorino Marmorino i16 DECORATION Tintoretto Meoded Tintoretto 1 0 Flat D I O 19 Packet Pg. 337 �8Fc. RFQ F-13-14 Asbestos—Various Locations PRICE PER EACH FIVE VOC (5) Manufacturer Code Brand Name Group Coating Category Use GALLONS MEODED PAINT AND Marmorino Marmorino 17 DECORATION Palladino Meoded Palladino 1 0 Flat D MEODED PAINT AND Lime 18 DECORATION Lime Primer Meoded Undercoat 1 0 Flat D MEODED PAINT AND Stucco Stucco 19 DECORATION Lamundo Meoded Lamundo 1 0 Flat D 0 MERLEX STUCCO, Natural Lime 0 20 INC nlp Vero Plaster 1 8.5 Flat D y MERLEX STUCCO, Epoca o 21 INC epoca spat Vero Spatolato 1 10 NF-MG D 0 MERLEX STUCCO, LL w 22 INC epoca800 Vero Epoca 800 1 7 Flat D a MERLEX STUCCO, N 13 INC antiqua Vero Antiqua 1 9 Flat D w PIONEER Z O MANUFACTURING GAME GAME DAY o 24 CO. GDUFW5 DAY U.F. 11 0 Flat E d BRITE PIONEER STRIPE LL MANUFACTURING BRITE ULTRA U' LL 25 CO. ATHUFW5 STRIPE O F FRIENDLY 1 0 Flat E RUST-OLEUM Rust- Sierra y 26 CORPORATION S40 OLeum Performance 9 0 NF-MG D E r Field R SCOTCH PAINT Scotch Marking Q 27 CORP. FMP-W Paint Paint White 1 0 Flat E Acri-sheen SCOTCH PAINT CAEX-7000D- Scotch zero voc test 28 CORP. 0 Coatings batch 1 0 NF-MG D Field SCOTCH PAINT Scotch Marking 29 CORP. CAEX-4851 Coatings Paint 1 0 Flat E Elast-A-Bond SCOTCH PAINT Scotch flat White & 30 CORP. CAEX-400 Coatings bases 4 0 Flat D 20 Packet Pg.338 RFQ F-13-14 Asbestos—Various Locations PRICE PER EACH FIVE VOC (5) Manufacturer Code Brand Name Group Coating Category Use GALLONS SOUTHERN DIVERSIFIED 31 PRODUCTS, LLC MP200 Mythic Exterior Flat 5 0 Flat E SOUTHERN DIVERSIFIED Exterior 32 PRODUCTS, LLC MP202 Mythic Semi-Gloss 5 0 NF-MG E SOUTHERN Exterior Low DIVERSIFIED Lustre 33 PRODUCTS, LLC MP201 Mythic (Satin) 5 0 NF-LG E N SOUTHERN Exterior DIVERSIFIED American Satin (Low w 34 PRODUCTS, LLC AP201 Pride Lustre) 5 0 NF-LG E ¢ Athletic w THE SHERWIN- Field LL WILLIAMS Z80W00910- Marking 35 COMPANY 20 ECONOMY Paint 1 4.04 Flat E v Mann N TIBBETTS Brothers Vara Bond W 6 NEWPORTCORP. M85 Lines Paint Flat 1 0 Flat D z O ACRAKYD o TIBBETTS HIBRID d 37 NEWPORTCORP. 2900 LINES TIBBETTS SATIN 1 10 NF-LG D M Hybrid a TIBBETTS Tibbetts Acrakyd LL 38 NEWPORTCORP. 2000 LINES Paint Semi-Gloss 1 10 NF-MG D c ACRAKYD E TIBBETTS EV3700 HYBRID v 39 NEWPORT CORP. LINES EVERGARD SEMI GLOSS 1 10 NF-MG D q ACRAKYD TIBBETTS EV3800 HYBRID 40 NEWPORTCORP. LINES EVERGARD GLOSS 1 10 NF-HG D HYBRID TIBBETTS ACRAKYD 41 NEWPORT CORP. 2200 LINES TIBBETTS GLOSS 1 10 NF-HG D ACRAKYD TIBBETTS HYBRID 42 NEWPORT CORP. EV3600 EVERGARD SATIN 1 10 NF-LG D DEVT852MM EXOAIR 220- 43 TREMCO INC. xxx R 1 2 Flat E 21 Packet Pg. 339 RFQ F-13-14 Asbestos—Various Locations PRICE PER EACH FIVE VOC (5) Manufacturer Code Brand Name Group Coating Category Use GALLONS 44 TREMCO INC. 584300 xxx EXOAIR 220 1 30 Flat E DEVT913MM DEV EXOAIR 45 TREMCO INC. xxx 220 1 10 Flat E UNITED COATINGS PAINT United 46 MFG.CO. AQ Coatings Aquathon 2 9 Flat E VISTA PAINT Graffitti 47 CORPORATION GR10-40 Vista Paint 9 4.3 Flat E y 0 VISTA PAINT Graffitti 48 CORPORATION 1400 Vista Block 3 1.5 Flat I E N Q Protec Alkyd a VISTA PAINT Emulsion 0 49 CORPORATION 9700 Vista Satin 9 5.4 NF-LG D Carefree N VISTA PAINT Earth Coat C4 0 CORPORATION 6300 Vista Eggshell 4 3.2 NF-MG D w Carefree z 0 VISTA PAINT Earth Coat g 51 CORPORATION 6400 Vista Semi gloss 6 1.9 NF-MG D VISTA PAINT Aqua Fusion 52 CORPORATION 9400 Vista Semi-Gloss 4 3.7 NF-MG D O LL Protec Alkyd VISTA PAINT Emulsion 53 CORPORATION 9800 Vista Semi-Gloss 7 4.7 NF-MG D VISTA PAINT Protec Alkyd 54 CORPORATION 9900 Vista Emulsion 11 5.6 NF-HG D VISTA PAINT Aqua Fusion 55 CORPORATION 9500 Vista Gloss 3 3.9 NF-HG D Carefree VISTA PAINT Earth Coat S6 CORPORATION 6200 Vista Velva Sheen 6 1.8 NF-LG D 8%Sales Tax(City of San Bernardino) TOTAL: 22 Packet Pg.340 8.F.c RFQ F-13-14 ® Asbestos—Various Locations PRICE FORM (conti.) Beginning on or about 2012 through June 30, 2013 plus two (3) single-year renewal options, for City's partial requirements, on an as-needed basis, with no guaranteed usage for Asbestos - Various Locations. Option year one, if exercised, shall be effective July 1, 2013 through June 30, 2014. Option year two, if exercised, shall be effective July 1, 2014 through June 30, 2015. Option year three, if exercised, shall be effective July 1, 2015 through June 30, 2016. Are there any other additional or incidental costs that will be required by your firm in order to meet the requirements of the Quote Specifications? Yes / No (circle one). If you answered "Yes', please provide detail of said additional costs: N O N d Please indicate any elements of the Quote Specifications that cannot be met by your y firm. a 0 w Have you included in your quote all informational items and forms as requested? Yes / CY No (circle one). If you answered "No", please explain: N �.. N W This offer shall remain firm for 120 days from RFQ close date. o 0 Terms and conditions as set forth in this RFQ apply to this quote. M Cash discount allowable % days; unless otherwise stated, payment terms a are: Net thirty (30) days. LL In signing this quote, Offeror(s)warrants that all certifications and documents requested herein are attached and properly completed and signed. r v From time to time, the City may issue one or more addenda to this RFQ. Below, please a indicate all Addenda to this RFQ received by your firm, and the date said Addenda was/were received. i 23 PacketP9.;341 RFQ F-13-14 Asbestos—Various Locations PRICE FORM (conti.) Verification of Addenda Received Addenda No: Received on: Addenda No: Received on: Addenda No: Received on: FIRM NAME: AUTHORIZED SIGNATURE: 0 N PRINT SIGNER'S NAME AND TITLE: a N Q DATE SIGNED: 0 a LL IF SUBMITTING A "NO QUOTE", PLEASE STATE REASON (S) BELOW: v N W 2 O 0 v M LL UL LL Y 0 d E r 0 m a 24 Packet Pg.342 C. ..: RFQ F-13-14 Asbestos—Various Locations SUBCONTRACTOR'S LIST As required by California State Law, the General Contractor bidding will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount in excess of one-half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. N DIVISION OF NAME OF FIRM OR LOCATION N WORK OR CONTRACTOR CITY a N TRADE a 0 w a LL N R N N W Z O a 7 M LL Q LL W Print Name Signature of Bidder d E r Company Name: a Address: REJECTION OF BIDS The undersigned agrees that the City of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seems to best serve the public interest. 25 Packet Pg.343 RFQ F-13-14 OAsbestos—Various Locations NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-13-14. N 0 N d a N Q Business Name o w c1 Business Address N Signature of bidder X N 1 w z O G Place of Residence v M LL Subscribed and sworn before me this day of 20 v U. Notary Public in and for the County of State of California. d E My commission expires: 20 M a r" 26 Packet Pg.344 8.F.c .. RFQ F-13-14 Asbestos—Various Locations SECTION IV. GENERAL SPECIFICATIONS Ol O W d 9 Vi Q O w Q U- 04 N W Z O O a M LL O LL C d E r U 10 Q 27 Packet Pg. 345 F - RFQ F-13-14 Asbestos—Various Locations IV. GENERAL SPECIFICATIONS 1. Each quote shall be in accordance with Request for Quote (RFQ) Number RFQ F- 13-14. All specifications are minimum. Offeror(s) are expected to meet or exceed these specifications as written. Offeror(s) shall attach to their quote a complete detailed itemization and explanation for each and every deviation or variation from the RFQ specifications and requirements. Conditional Quotes, or those that take exception to the RFQ specifications and requirements, may be considered non- responsive and may be rejected. 2. The City reserves the right to accept or reject any and all Quotes and to award a contract to the Offeror(s) whom best meets the City's requirements. This may include waiver of minor irregularities or discrepancies, or nonconformity to specifications in appropriate circumstances. Purchase shall be on a best buy basis c after due consideration of all relevant factors, including but not limited to, workmanship, accessibility of parts and service, known evidence of manufacturer's H responsibility and record, durability and known operational record of product and a L suitability as well as conformity to City needs and requirements. In all cases the best w interest of the City shall prevail in all contract awards. v 3. The City of San Bernardino reserves the right to purchase more or less than the W. quantities specified at unit prices quote. v 4. Quotes shall be firm offers, subject to acceptance or rejection within 120 days minimum of the opening thereof. w 5. Regular dealer. No Offeror(s) shall be acceptable who is not a reputable Z manufacturer or dealer of such items as submitted for quote consideration. o s. All materials, workmanship and finish entering into the construction of the equipment must be of the best of these respective kinds and must conform to the character of M the equipment and the service for which it is intended to be used and shall be LL produced by use of the current manufacturing processes. "Seconds", factory rejects, a and substandard goods are not acceptable. 7. Each Offeror(s) shall submit with their quote a copy of the proposed product d specifications, complete detailed drawings, and other descriptive matter in sufficient s detail to clearly describe the equipment, materials and parts offered. s. Manufacturer and/or Contractor shall defend any and all suits and assume all liability for any and all claims made against the City of San Bernardino or any of its officials or agents for the use of any patented process, device or article forming a part of equipment or any item furnished under the contract. s. Each Offeror(s) must state in their quote the guaranteed delivery date of product and/or services in number of calendar days from the date of contract execution by the City of San Bernardino, time is of the essence relative to this contract. Contractor shall prosecute the work continuously and diligently and shall deliver the items at the earliest possible date following the award of the contract. lo. Each Offeror(s) shall list in their quote all factory, manufacturer's and/or dealer's warranty and/or guarantee coverage and shall submit such written documents evidencing the same attached to the quote. 28 Packet Pg;346 L. c RFQ F-13-14 Asbestos—Various Locations 11. Successful Offeror(s) (Contractor) shall furnish and deliver to the City complete equipment as proposed and awarded, ready for installation and fully equipped as detailed in these specifications. 12. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully prepaid), and shall include all discounts. Quote shall include California sales tax, where applicable, (effective July 1, 2011) computed at the rate of 8%, this will normally be shown as a separate line item on the price form. 13. City shall make payment within thirty (30) days after the complete delivery and acceptance of the specified items by the City of San Bernardino and receipt of the Contractor's priced invoice. 14. All "standard equipment" is included in any quote. OFFEROR(S) furnishing Quotes under these specifications shall supply all items advertised as "standard" equipment even if such items are not stipulated in the specifications, unless otherwise clearly excepted in the quote. 15. The items which the Offeror(s) proposes to furnish the City must comply in all N respects with the appropriate safety regulations of all regulatory commissions of the y Federal Government and the State of California, whether such safety features and/or a L items have been specifically outlined in these specifications or not. 16. Contractor delivering equipment pursuant to these RFQ specifications shall a guarantee that equipment meets specifications as set forth herein. If it is found that equipment delivered does not meet requirements of these specifications the v Contractor shall be required to correct the same at their own expense. CM 17. By submitting a quote, each Offeror(s) agrees that in the event complete delivery is w not made within the time or times set forth pursuant to this specification, damage will o be sustained by the City, and that it is, and will be impractical and extremely difficult o to, ascertain the actual damage which the City will sustain in the event of and by reason of such delay. _A 18. In case the delivery of the items under this contract is delayed due to strikes, LL injunctions, government controls, or by reason of any cause or circumstance beyond a U. the control of the Contractor, the time for delivery may be extended (in the City's sole discretion) by a number of days to be determined in each instance by mutual d written agreement between the Contractor and the Purchasing Division of the City of t San Bernardino. The City shall not unreasonably refuse such extension. 19. Contract. Each quote shall be submitted and received with the understanding that a acceptance by the City of San Bernardino of quote in response to this solicitation shall constitute a contract between the Contractor and the City. This shall bind the Contractor to furnish and deliver at the prices proposed and in complete accordance with all provisions of RFQ F-13-14. In most cases the basis of award will be the City's standard purchase order that may or may not incorporate this solicitation by reference. 29 Packet Pg. 347 RFQ F-13-14 Asbestos—Various Locations 20. Prohibited interest. No member, officer, or employee of the City or of any agency of the City during his tenure or for one year thereafter shall have any interest, direct or indirect in this contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to their knowledge no board member, officer or employee of the City has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4(commencing with Section 1090) or Article 4.6 (commencing with Section 1120) of Division 4 of Title I of the Government Code of the State of California. 21. One Document. These specifications, the Request for Quote, RFQ F-13-14, the Contractor's quote, any written agreement executed by the parties, the purchase o order and all documents referred to in the complete specifications and purchase order, and all written modifications of said documents shall be construed together as H one document. Anything called for in any one of said documents shall be deemed to a be required equally as if called for in all. Anything necessary to complete the work w properly shall be performed by the contractor, whether specifically set out in the a LL contract or not. All sections of the specifications shall be read as constituting a whole and not as an aggregation of individual parts, and whatever is specified in one v section shall be construed as applying to all sections. 22. The City of San Bernardino reserves the right to accept or reject any and all Quotes. w 23. Prompt payment. Each Offeror(s) may stipulate in their quote a percentage prompt z payment discount to be taken by the City in the event the City makes payment to the o Contractor within ten (10) working days of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed to be made on the date of mailing of the City check. NOTE: prompt payment discounts will only be d used during quote evaluation in the case of ties. LL 24. Inquiries. Technical questions may be sent via fax to 909-384-5043, or email: sanchez_va @sbcity.org. The answers to material questions will be provided in d writing by Addendum(s) to all potential Offeror(s) by a posting to the City's website. r 25. Quote/Fee Schedules. No quote will be acceptable unless fees/prices are submitted r on the pricing forms furnished by the contractor hPFP'R, and all required forms are a completed and included with quote. Deliver all Quotes, SIGNED and SEALED, to the Finance Department at 300 North "D" Street, 4t" Floor, City Hall, San Bernardino, California 92418. CLEARLY MARK THE RFQ SPECIFICATION TITLE: Asbestos - Various Locations and RFQ F-13-14 ON THE OUTSIDE OF THE ENVELOPE. 26. Time. All Quotes must be received in the Purchasing Division no later than 3:00 PM, PST, , 2012, where at such time and said place Quotes will be publicly opened, examined and declared. Any quote may be withdrawn by Offeror(s) prior to the above scheduled time for the opening of Quotes. Any quote received after that time and date specified shall NOT be considered. 30 Packet Pg.348 , RFQ F-13-14 © Asbestos—Various Locations 27. The City of San Bernardino reserves the right at its own discretion to award separate contracts for each category, or to award multiple contracts, or to award one contract for furnishing and delivering of all equipment and/or services in all categories. 28. Equipment. In the purchase of equipment, Contractor shall be required to furnish one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment Quotes. 29. In submitting a quote to a public purchasing body, the Offeror(s) offers and agrees that if the quote is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (U.S.C. Sec 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Offeror(s) for sale to the purchasing body pursuant to the quote. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the o Offeror(s). 2 30. Contractor shall indemnify, defend and hold City, its officers, employees and agents y harmless from any claim, demand, liability, suit, judgment or expense (including, a L without limitation, reasonable costs of defense) arising out of or related to w Contractor's performance of this agreement, except that such duty to indemnify, U. defend and hold harmless shall not apply where injury to person or property is W caused by City's willful misconduct or sole negligence. The costs, salary and v expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorney's fees" for the purposes of this paragraph. z 31. While not restricting or limiting the foregoing, during the term of this Agreement, o Contractor shall maintain in effect policies of comprehensive public, general, and automobile liability insurance, in the amount of$1,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies LL with the City's Risk Division prior to undertaking any work under this Agreement. The a policies shall name the City as an additional insured and shall provide for ten (10) day notification to the City if said policies are terminated or materially altered. d 32. s v m shall have a rating in Best's most recent insurance guide of"A" or better. 33. Written contract documents, duly authorized and signed by the appropriate authority, constitute the complete and entire agreement(s) that may result from the RFQ. 34. The City may, at its discretion, exercise option year renewals for up to three (3) years, in one-year increments. ( 31 Packet Pg.349 RFQ F-13-14 Asbestos—Various Locations 35. By submitting a quote, Offeror(s) warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFQ are currently held by Offeror(s), and are valid and in full force and effect. Copies or legitimate proof of such licensure and/or certification shall be included in Offeror(s)'s response. Quotes lacking copies and/or proof of said licenses and/or certifications may be deemed non- responsive and may be rejected. 36. Once the award has been made and prior to the commencement of the job, the City's Municipal Code (M.C. 5.04.005) requires that a Business doing business with the City, obtain and maintain a valid City Business Registration Certificate during the term of the Agreement. 37. Vendor (Contractor)/ Consultant services agreement(s) (VSA/CSA). A signed vendor/Consultant service agreement may be required between both parties prior to commencement of the job. o N d a N Q O w Q LL lY N V r N W 2 O O v M LL CY LL r C d E L V R a 32 Packet Pg350