HomeMy WebLinkAbout7J-Public Works RESOLUTION (ID#2061) DOC ID: 2061 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Contract Change Order
From: Jim Smith M/CC Meeting Date: 12/03/2012
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): 1
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
Approval of Change Order No. 1 to Lighting Technology Services, Inc., for Energy Efficiency
Lighting Upgrades at City Hall,Norman Feldheym Central Library, and Central Police Station in
the Amount of$20,524.40.
Financial Impact:
Account Budgeted Amount: $8,307.50
Account No. 123-010-0068-5505 -Project# 5111
Account Description: Other Professional Services
Balance as of: 10/3/12: $16,444.09
Balance after approval of this item: $8,136.59
Account Budgeted Amount: $6,644.02
Account No. 123-010-0068-5505 -Project# 5113
Account Description: Other professional services
Balance as of: 10/3/12: $28,398.50
Balance after approval of this item: $21,754.52
Account Budgeted Amount: $5,572.88
Account No. 123-010-0068-5505 -Project# 5114
Account Description: Other Professional Services
Balance as of: 10/3/12: $7,483.72
Balance after approval of this item: $1,910.84
The project was funded by the Energy Efficiency&Conservation Block Grant(EECBG)No.
DE-SC0001924 American Recovery&Reinvestment Act(ARRA) of 2009. Please note this
balance does not indicate available funding. It does not include non-encumbered reoccurring
expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
03-07-12 Resolution No. 2012-36 -The Mayor and Common Council awarded a contract to
Lighting Technology Services, Inc., for energy efficiency lighting upgrades at City Hall,Norman
Feldheym Central Library, and Central Police Station in the amount of$694,260.02.
Background:
On March 7, 2012,the Mayor and Common Council adopted Resolution No. 2012-36,
authorizing the award of a contract to Lighting Technology Services,Inc., for energy efficiency
lighting upgrades at City Hall,Norman Feldheym Central Library, and Central Police Station
Updated: 11/29/2012 by Linda Sutherland C Packet Pg 341 I
2061
per Bid Documents No. 12828, 12819, & 12830. The project was funded by the Energy
Efficiency and Conservation Block Grant(EECBG)No. DE-SC0001924 American Recovery
and Reinvestment Act(ARRA) of 2009. The proposed upgrades included replacement of
existing lighting fixtures and ballasts with Southern California Edison-approved energy efficient
lighting fixtures and ballasts.
on
As the project proceeded, four field instructions rions of ex nst ng modular Field at the
#1 was for a total amount of$6,644.02. U nforeseen conditions
Normal Feldheym Central Library added an additional $5,304.12. In addition,the contractor
was instructed to furnish and install local dimmer switches not included in the specifications for
a cost of$1,339.90.
Field Instruction#2 resulted in a credit to the City of$9,943.09. During lamps result ngi n a credit h
the scope of installation was reduced by delamping
of$13,690.19. Local dimmer switches not included in the specification were installed at a cost
of$2,412.99. Installation of data wire not included in the specification added$1,334.11.
Field Instruction#3 was issued for work at the Central Police Station in the amount of$5,572.88.
The contractor was asked to install local dimmer switches not included in the specifications at a
cost of$1,876.45. Work hours were also adjusted to not interfere with police operations
resulting in an additional cost of$3,696.43.
Field Instruction#4 was issued for work in City Hall in the amount of$18,250.59. Additional
lamps and ballasts in the amount of$15,183.59 were furnished and installed in the plaza area. A
Dell laptop computer for mobile operations of the Daintree Networks lighting system was
furnished for an additional $3,067.00.
The total change order amount was$20,524.40. The work was completed in accordance with
City standards and has been accepted by the field inspector. Staff is recommending approval of
this contract change order.
City Attorney Review:
Supporting Documents:
Field Instructions 1-4 (Exhibit A) (PDF)
Reso
Reso (DOC)
Updated: 11/29/2012 by Linda Sutherland C
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-~'Ty CITY OF SAN BERNARDINO Robert 1 isenbeisz P.r..—DIRECTOR
R .Fr r North «l�".SII'ee1
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ac,;` ' .Sun Bernadine,CA 92418.0001
909.384.3140
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April 23,2012 ar
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Russ Royal 0
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Lighting Technology Services r.
2801 Catherine Way c
Santa Ma, CA 92705 2
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Re: Field Instruction#1 (Library) r
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Mr.Royal,
For your information and records: 0
in response to your Change Order Request regarding the modular wiring and local dimmer c
switches. LTS is instructed to proceed with the installation of the Library lighting system as v
planned.The City will add$5,304.12 to the contract for the unforeseen condition of modular
wiring.LTS is also instructed to furnish and install local dimmer switches not included in the
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specification; the City will add$1,339.90.The Change Order will go to the Mayor and.Common
Council for approval. a
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If you have any questions, please contact the at(909)384-5020. :c
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Sincerely, w
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Tony Frossard N
Operations and Maintenance Division Manager e
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:�i���°��r CITY OF SAN BERNARDINO Jim Smith RE.—DIRECTOR
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May 21,2012 >,
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Russ Royal c
Lighting Technology Services
2801 Catherine Way
Santa Ana,CA 92705 as
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Re: Field Instruction #2 w
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Mr. Royal, z
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For your information and records: L
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• In response to your Change Order Request regarding the City Hall reduced scope,local dimmer as
switches and data wiring.LTS is instructed to proceed as follows: t
o With the reduced scope installation of the City 1-Tall lighting system,delamping 4'
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fixtures to 2 lamps,the City will accept the credit$13,690.19. m
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o Install local dimmer switches not included in the specification,the City will add a
$2,412.99.
o Install the data wire not included in the specification,the City will add$1,334.11. s x
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These changes will result in a credit to the City of$9,943.09.The Change Order will go to the Mayor and 1
Common Council for approval. o
If you have any questions,please contact me at(909)384-5020. 3
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Sincerely, 1 ..
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Tony Frossard E
Operations and Maintenance Division Manager E
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- CITY OF SAN BE12NA12DINO Jim smith P.E.--DIRECTOR
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June 11,2012 N
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Russ Royal 0
Lighting Technology Services
2801 Catherine Way =
Santa Ana,CA 92705 co
Re: Field Instruction#;i °'
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Mr.Royal, o
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For your information and records: v
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in response to your Change Order Request regarding the Police Building local dimmer switches ar 0
and adjusted work schedule,LTS is instructed to proceed as follows: as
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o Install local dimmer switches not included in the specification,the City will add
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$1,876.45. °,
o Work the hours as required to not interfere with police operation,the City will add a
$3696.43.
These changes will result in an additional cost to the City of.$5,572.88.The Change Order will go to the w
Mayor and Common Council for approval. w
If you have any questions,.please contact me at(909)384-5020. c
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Sincerely,
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Tony Frossard
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Operations and Maintenance Division Manager a
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Packet Pg. 45
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CITY OF SAN BERNARDINO Jim smith P.E.-DIRECTOR
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909.384.5140
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June 26,2012 `t
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Russ Royal ca
Lighting Technology Services
2801 Catherine Way 0
Santa Ana,CA 92.705 a)
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Re; Field Instruction#4 °'
Mr.Royal, o
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For your information and records: -a
• In response to your Change Order Request regarding the City Hall addition of plaza canopy m 0
fixtures and the operations lap top computer.LTS is instructed to proceed as follows: c ca
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o Furnish and install additional plaza canopy lamps and ballast in keeping with the design
for rest of the building,the City will add$15,183.59. co
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o Furnish a Dell laptop computer for mobile operation of the Daintree Networks lighting a
system,the City will add$3,067.00.
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These changes will result in an additional cost to the City of$18,250.59.The Change Order will go to the 1E
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Mayor and Common Council for approval.
If you have any questions,please contact me at(909) 384-5020. N
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Sincerely, 0
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Tony Frossard TD
Operations and Maintenance Division Manager
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I Packet Pg.346 I
Entered Into Rec. at MCC/CDC Mtg: r a/3//
by: 4-D
Agenda Item No:
b : 4/ , 444_4.—
RESOLUTI 1 ,"�. . Secretary
1 City of San Bernardino
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
3 OF SAN BERNARDINO AUTHORIZING APPROVAL OF CHANGE ORDER NO. 1
TO LIGHTING TECHNOLOGY SERVICES, INC., FOR ENERGY EFFICIENCY
4 LIGHTING UPGRADES AT CITY HALL, NORMAL FELDHEYM CENTRAL
5 LIBRARY, AND CENTRAL POLICE STATION IN THE AMOUNT OF $20,524.40.
6
WHEREAS, Lighting Technology Services was awarded a contract to install energy
7
8 efficiency lighting upgrades at City Hall, Normal Feldheym Central Library, and Central
9 Police Station;
10 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
11 CITY OF SAN BERNARDINO AS FOLLOWS:
12
SECTION 1. The Mayor and Common Council authorizes the Director of Public
13
Works to execute Contract Change Order No. 1 to Lighting Technology Services, Inc. as
14
15 outlined in Field Work Orders 1-4, a copies of which are attached hereto, marked as Exhibit
16 "A", and incorporated herein by this reference as fully as though set forth at length.
17
18
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22 III
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28 III
� � J
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1
OF SAN BERNARDINO AUTHORIZING APPROVAL OF CHANGE ORDER NO. 1
2 TO LIGHTING TECHNOLOGY SERVICES, INC., FOR ENERGY EFFICIENCY
LIGHTING UPGRADES AT CITY HALL, NORMAL FELDHEYM CENTRAL
3 LIBRARY,AND CENTRAL POLICE STATION IN THE AMOUNT OF $20,524.40.
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof,held
7 on the day of , 2012,by the following vote, to wit:
8
Council Members: AYES NAYS ABSTAIN ABSENT
9
10 MARQUEZ
11 JENKINS
12 VALDIVIA
13 SHORETT
14
KELLEY
15
16 JOHNSON
17 MCCAMMACK
18
19 Georgeann Hanna, City Clerk
20
The foregoing resolution is hereby approved this day of
21 , 2012.
22
Patrick J. Morris, Mayor
23 City of San Bernardino
24 Approved as to Form:
25
By. _ I Ir,_ is
26 Jame ' Penman, City Attorney
27
28