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Home My WebLink About2013-012 1 RESOLUTION NO. 2013-12 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MODIFICATION OF FUND 3 EXPENDITURES OF THE FY 2009 JUSTICE ASSISTANCE GRANT (JAG) 4 AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) GRANT FROM PERSONNEL TO EQUIPMENT PURCHASES; AND AUTHORIZING THE 5 PURCHASE OF DESKTOP COMPUTERS FROM INLAND COMPUTER SYSTEMS, AND TASERS AND EQUIPMENT FROM PROFORCE LAW ENFORCEMENT 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 7 CITY OF SAN BERNARDINO AS FOLLOWS: 8 SECTION 1. The Chief of Police is hereby authorized to obligate and expend the FY 2009 9 Justice Assistance Grant funds of$180,000.00 as outlined in the attached expenditure plan 10 submitted by the Chief of Police, marked Attachment"A". 11 SECTION 2. The Chief of Police is hereby authorized to modify the 2009 Justice Assistance Grant monies in the amount of$180,000.00 for law enforcement equipment as outlined in the 12 attached Grant Modification Request, marked Attachment"C". 13 SECTION 3. After review of products, pricing, and existing infrastructure, Inland Computer 14 Systems of San Bernardino, California is the recommended provider for the purchase of 15 desktop computers to be used by the San Bernardino Police Department as set forth on Inland Computer Systems Quotation#AAAQ22468, attached hereto and incorporated as Attachment 16 "D". The Director of Finance is hereby authorized and directed to issue a Purchase Order to 17 Inland Computer Systems of San Bernardino, California for the purchase of desktop computers as outlined in Inland Computer Systems quote number AAAQ22468, dated 18 January 8, 2013, in an amount not to exceed $52,400.00. 19 SECTION 4. The Director of Finance is hereby authorized and directed to issue a Purchase 20 Order to ProForce Law Enforcement of Prescott, Arizona for the purchase of Tasers, 21 cartridges, batteries, and a Taser Data Port as outlined in ProForce Law Enforcement's quote number 171213, dated January 8, 2013, in an amount not to exceed $75,500.00, attached 22 hereto and incorporated herein as Attachment"E". 23 /// 24 /// 25 /// 26 27 /// 28 /// 2013-12 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MODIFICATION OF FUND 2 EXPENDITURES OF THE FY 2009 JUSTICE ASSISTANCE GRANT (JAG) AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) GRANT FROM 3 PERSONNEL TO EQUIPMENT PURCHASES; AND AUTHORIZING THE 4 PURCHASE OF DESKTOP COMPUTERS FROM INLAND COMPUTER SYSTEMS, AND TASERS AND EQUIPMENT FROM PROFORCE LAW 5 ENFORCEMENT 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a joint regular meeting 8 thereof, held on the 77ndday of .Tanuary , 2013, by the following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 11 MARQUEZ x 12 JENKINS x 13 VALDIVIA x 14 SHORETT x 15 KELLEY x 16 17 JOHNSON x 18 MCCAMMACK x 19 • - ,41, 20 Georgea nL Hanna, City Clerk 21 The foregoing resolution is hereby approved this 7 day of January , 2013. 22 23 117A 24 Patri• . Morris, Ma,: ■'ty o San Bernardino 25 Approved as to form: 26 JAMES F. PENMAN, 27 City Attorney 28 By: L 2013-12 Grant Modification Expenditure Budget Item/ Description Qty Price Estimate Total Estimate Patrol Sheilds 4 $ 1,225.00 $ 4,900.00 SWAT Comm Gear 30 $ 100.00 $ 3,000.00 Building WiFi 1 7eJpti ... $ 7,000.00 Parking Lot LAN 1 P-0,.)01-‘06) $ 10,000.00 Cuff Man (Training- FOS) 1 $ 2,600.00 $ 2,600.00 Simunition Helmets 12 $ 155.00 $ 1,860.00 Floor Mats (FOS Room) 2 $ 360.00 $ 890.00 Batons (FOS Room) 2 $ 70.00 $ 150.00 Taser Data Port 1 $ 160.00 $ 160.00 Additional Taser Batteries 30 $ 50.00 $ 1,500.00 Taser's (all inclusive) 53 $ 1,394.00 $ 73,940.00 Tablet Computers 3 $ 1,000.00 $ 3,000.00 Laser Printers 2 $ 1,500.00 $ 3,000.00 Desk Printers 3 $ 300.00 $ 900.00 Computers- Desk 75 $ 722.00 $ 54,150.00 Monitors 75 $ 150.00 $ 11,250.00 Safe 1 $ 500.00 $ 500.00 Deposit Lockers 2 $ 600.00 $ 1,200.00 Totals $ 180,000.00 ATTACHMENT "A" 2013-12 Susan Stevens From: Cook, Sue-Sheriffs Dept. <scook @SBCSD.ORG> Sent: Monday, December 03,2012 1:07 PM To: Julie Jensen; Susan Stevens Subject: Grant Closeout Notice-90 days to Grant End date Attachments: image001.gif Importance: High CITY OF SAN BERNARDINO: Balance= $330,799.24 The grant period for Grant Number 2009-SB-B9-0640 is scheduled to end on 02/28/2013. All grant funds including all federal, matching (cash and in-kind), interest income, and program income funds must be obligated by the end of the current award period, and any obligations liquidated (expended)within 90 days thereafter 05/29/2013. There are NO extensions available for this award. Amounts not obligated and/or expended according to these time constraints are considered unauthorized and are no longer available to support project costs. Please note that because you are a subrecipient of this award,you must submit your final SF-425 and final progress report well in advance of the end of the 90-day period so the County can meet these requirements. Award recipients/sub-recipients should report the amount of Federal funds returned (unobligated balance of Federal funds)on the final SF-425, and any unexpended program income. If funds must be returned at award closeout,you should remit: A check made payable to the County of San Bernardino. A cover letter or voucher containing the grant award number(2009-SB-B9-0640)for the refund, the unobligated balance, and an itemization of funds (e.g.the amount to be applied to excess payments, interest, income, program income, questioned costs, and so forth); and A copy of the final SF-425 report which reconciles the amount of the refund. FAILURE TO REMIT FUNDS OWED If you fail to return any funds owed to OJP, the Office of the Chief Financial Officer will refer the debt to the U.S. Department of the Treasury for collection, as provided by Federal laws. Treasury may add fees, fines, and penalties to the original amount of the debt owed to the Federal agency. Failure to return any funds due to OJP may result in a high-risk designation for future awards,withholding or freezing of funds, or special conditions on all other awards to your organization. It may also impact future financial integrity review, which in turn will affect future grant awards. If you have any questions, please contact me ASAP. ATTACHMENT "B" 1 2013-12 Sue Cook Administrative Analyst III Law and Justice Group Administration San Bernardino County 655 East Third Street San Bernardino,CA 92415-0061 (909)387-0683 Office Phone (909)844-5148 Cell Phone (909)387-3444 Fax mailto:scookQ,sbcsd.org CONFIDENTIALITY NOTICE: This communication contains legally privileged and confidential information sent solely for the use of the intended recipient.If you are not the intended recipient of this communication you are not authorized to use it in any manner,except to immediately destroy it and notify the sender. 2 2013-12 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Sue Cook, Grant Administrator From: Robert Handy, Chief of Police Subject: A.R.R.A. JAG Grant Modification Request Date: December 11, 2012 Copies: The San Bernardino Police Department would like to request a modification of A.R.R.A. JAG grant number 2009-SB-B9-0640. The original grant amount was $1,005,287.00 awarded to pay the salary and benefit costs not covered by the COPS Hiring Recovery Program Grant of sixteen(16)police officers, and to pay the part-time salaries of fourteen (14)police cadets and one (1) Community Relations Liaison. Due to the recent financial issues facing the city we were unable to fill all sixteen police officer or fourteen police cadet positions and now anticipate unobligated funds at the end of the grant period. Current reports indicate a remaining award of$330,799.24 as of July 1, 2012. Projected expenditures for the remaining grant period are: July through December 2012 $115,100.00 January and February 2013 $ 30,000.00 Leaving a unobligated balance of$185,799.24 We would like to request a modification of$180,000.00 to purchase much needed equipment that would allow our personnel to work safer and more efficiently. Safety To equip the remaining patrol officers and most officers in special details with less than lethal Taser equipment,ballistic shield protection for field sergeants, and SWAT communication gear to improve communications during SWAT operations; Tasers and accessories: $75,500.00 Patrol Shields: $ 4,900.00 SWAT Communication Gear: $ 3,000.00 ATTACHMENT "C" THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING 2013-12 Page 2 Training To enhance simulator training of sworn personnel within the department; Training dummy, floor mats,batons, and helmets: $ 5,500.00 Technology In 2012 the city upgraded its CAD and officer reporting software. The computers currently used by the police department are not compatible for optimal use of the new software; they lack both the memory and processing capabilities needed. System updates to the fleet's MDT's is slow and time consuming for IT staff. Upgrading both PC and network systems will allow us to more efficiently and effectively utilize the new software systems. Network upgrades will include adding WiFi to the building to improve efficiency and assist with online reporting done in the building on employees and citizen's mobile devices, and installing a Local Area Network(LAN) in the police parking lot to allow remote program and software updates to all MDT's; Parking Lot LAN and WiFi: $17,000.00 Desktops, tablets &monitors: $72,400.00 Efficiency Enhance storage of evidence and cash receipts; Money safe for Records division: $ 500.00 Evidence lockers for narcotics Holdings: $ 1,200.00 Total : $180,000.00 The equipment listed in this grant modification request is not budgeted in the current year General Fund budget nor is it anticipated to be budgeted in the next several years. The ability to use A.R.R.A. JAG grant funds to purchase this needed equipment will enhance the San Bernardino Police Department's ability to work better and safer and improve department personnel's service to the community in a way that we may not be able to in the near future. 2013-12 Susan Stevens From: Cook, Sue- Sheriff's Dept. <scook @SBCSD.ORG> Sent: Thursday, December 20, 2012 2:37 PM To: Susan Stevens; 'Julie Jensen' Subject: FW: Change Project Scope GAN has been Approved Attachments: Grant Adjustments Home.htm Approved! Original Message From: donot-reply@ojp.usdoj.gov [mai lto:donot-reply @o jp.usdo j.gov] Sent: Wednesday, December 19, 2012 12:34 PM To: Cook, Sue - Sheriff's Dept. Subject: Change Project Scope GAN has been Approved The request for Change Project Scope GAN for 2009-SB-B9-0640 has been approved. Please access GMS for more information regarding GAN Number 015. CONFIDENTIALITY NOTICE: This communication contains legally privileged and confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication you are not authorized to use it in any manner, except to immediately destroy it and notify the sender. 1 2013-12 QUOTE , 1440 S."E"Street,Ste D AAAQ22468 San Bernardino,CA 92408 .. 909-890-9696 01/08/13 w v r,� 909-890-9095 fax Jason Quote To: Ship To: San Bernardino, City of Nicholas Martin 710 North "D"St. San Bernardino, CA 92401 USA • (909)712-6242 UNE 75 HP-WSCA CUSTOM HP Compaq 8300 Elite Convertible Minitower PC $646.83 $48,512.25 QV993AV Windows 7 Professional 64bit A3J43AV#ABA Energy Efficiency N/A Intel Core i5-3470 Processor(3.20 GHz,6 MB Cache) Intel HD Graphics 2500 QW438AV Chipset Intele Q77 Express Chipset 4GB DDR3-1600 DIMM (1x4GB) RAM QW539AV 500GB 7200 RPM 3.5 1st Hard Drive QW481AV Real-time data backup No Item Selected Cable option kits No Item Selected SuperMulti DVDRW Optical Drive QW519AV Graphics No Item Selected ATTACHMENT "D" Inland Computer Systems has been Certified as an ESBE with the County of San Bernardino(Cert.#RC2005017) Page 1 2013-12 Integrated Network Integrated Intel 82579 GbE HP USB Standard Keyboard B2L88AV#ABA HP USB Laser Mouse QW506AV HP Compaq Elite 8300 CMT 90% High-Efficient Chassis QW001AV Single Unit(CMT) Packaging XL535AV 3/3/3 CMT Warranty QW656AV#ABA HP Compaq Elite 8300 Country Kit(Includes a Quick Setup &Getting Started manual in English and a country-specific power cord) QW671AV#AB SubTotal $48,512.25 Sales Tax $3,880.98 Shipping $0.00 Total $52,393.23 Please make the PO out to HP. HP WSCA Q#8280866 HP BD#89327866 HP Location ID#10014114 We can preform all of your on-site warranty needs for these systems. Inland Computer Systems has been Certified as an ESBE with the County of San Bernardino(Cert.#RC2005017) Page 2 2013-12 Open Quotes! 4 'figerDireCt .COIN TigerDirect Inc. P.O. Box 935313 Quote No J2817383 Atlanta, GA 31193-5313 6 Printed on 1/7/2013 5:06:27 PM Sales Only: (888)278-4437 Cust Serv: (800) 800-8300 Billing Information: Shipping Information: City Of San Bernardino-Water City of SanBernardino PO BOX 710/300 NORTH D ST. 300 NORTH D STREET 4TH FLOOR ACCOUNTS PAYABLE ATTN:IT DEPARTMENT United States United States SAN BERNARDINO,CA 92402 SAN BERNADINO,CA 92418 (909)384-5947 (909)384-5947 Payment Method: Purchase Order Ship Method:Truck(3 to 9 days) PO No: PO Number has not been entered. (Due to this order's large size and weight, your order will be shipped via Truck) Source Code: PLATNC Sku Description Qty Price Ext Price Rebate H24-2406 HP Compaq Elite 8300 C9J98UT#ABA Desktop PC-3rd Gen.Intel Core i5-3570 3.4GHz,6GB DDR3,1TB HDD,.. 751$649.99 $48,749.25 $0.00 MPN:C9J98UT#ABA Quote Expires 2/2/2013 EST Weight Total 2,325.00(lb) Lease Payments as low as$1,239.21 Imo.** Product Total $48,749.25 **Click here for details. Shipping&Handling $975.00 Sales Tax $0.00 Quote Total $49,724.25 Agent Contact Dennis Winkowski 011/4 (866)310-8183 y G 2�� L� ,102,�5 Fax:(919)760-4499 dennis.winkowski@tigerdirect.com 1 l Y4 �+53g20`3) Terms&Conditions •Sales tax will be charged where applicable unless a tax-exempt certificate is on file. •Special buy prices are subject to change without notice in the event the manufacturer/supplier raises the price. Prices are subject to change on any Instant Rebate item. •This offer shall be valid for 1 day(s).Because of market volatility,memory&CPU pricing are only valid for the same day as quotation,unless otherwise stated on this quote. •This offer is contingent on quantity restrictions and is subject to product availability. •Original or faxed copy of the purchase order is required on all PO orders. •A Return Authorization Number(RMA)is required on all returns. The RMA can only be issued within 30 days of the original ship date. We reserve the right to charge a 15%re-stocking fee where applicable. •Returns of defective and mis-picked software and some hardware are limited to exchanges only. Some defective hardware covered by the manufacturer's warranty must be handled directly through the respective manufacturer. •All sales are final on special ordered items(no return,exchanges,or refunds). •Shipping charges are contingent on quantity orders,total weight of products and unusual size. CDWG,com I 800,594,4239 OE400SPS art, s SALES QUOTATION QUOTE NO. ACCOUNT NO. DATE DFBV512 11951538 1/9/2013 SHIP TO: BILL TO: CITY OF SAN BERNARDINO POLICE CITY OF SAN BERNARDINO POLICE DEPT DEPT Attention To:NICHOLAS MARTIN 710NDST 710NDST Accounts Payable SAN BERNARDINO,CA 92401-1112 SAN BERNARDINO,CA 92401-1112 Contact: NICHOLAS MARTIN 909.384.5713 Customer Phone#909.384.5607 Customer P.O.#HP 8300 QUOTE ACCOUNT MANAGER SHIPPING METHOD TERMS EXEMPTION CERTIFICATE ROCCO LAMACCHIA 877.863.3202 FEDEX Ground Net 30 Days Govt State/Local QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE 75 2732612 HP 8300 15-3570 500GB 4GB W7P DVR 901.00 67,575.00 Mfg#:B9C45AW#ABA Contract:National IPA Technology Solutions 083052-01 SUBTOTAL 67,575.00 FREIGHT 0.00 TAX 5,574.94 A U5 Currency TOTAL * 73,149.94 Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, IL 60061 Fax:847.371.2127 Chicago, IL 60675-1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at lttp://www.cdw.com/content/terms-conditions/product-sales.asp or more information. contact a CDW account manaaer. 2013-12 ° �O/�CC -----------------------E QUOTE# PAGE P R I C E I 171213 1 LAW ENFORCEMENT SHIP DATE 3009 North Highway 89 Prescott,AZ 88301 Q U O T E A.S.A.P. Tel:(928)776-7192 Fax:(928)445-3468 sales @proforceonline.com www.proforceonline.com FFL#9-86-025-01.4G-00508 SOLD SHIP TO TO SAN BERNARDINO POLICE DEPT SAN BERNARDINO POLICE DEPT ACCOUNTS PAYABLE ERIC FYVIE 710 NORTH D STREET 710 NORTH D STREET SAN BERNARDINO CA 92401 SAN BERNARDINO CA 92401 909-384-5721 JOB # DATE ICUST.# LOC. SALESMAN SHIP VIA FRT. N/A 01/08/13_1003659 A GREGG MCCLUNG FEDEX G _..... QTY. QUOTED ITEM NO. /DESC. UNIT PRICE DISC. NET PRICE 67 j 11001 848 .4000 ! EA 56, 842. 80 TSR X26P YLW .00i 67 11010-TSR 59. 9500 EA 4, 016. 65 TSR X26P XPPM EXTENDED .00 PERFORMANCE POWER MAG 57 11501 49. 95001 EA 2, 847. 15 TSR HLST X26P BLACKHAWK RH .00 10 11504 49. 9500 , EA 499. 50 TSR HLST X26P BLACKHAWK LH .00 67 i 34200 20. 9000 EA 1, 400. 30 TSR CART M26/X26 15FT .00 150 44203 25. 9000 EA 3,885.00 TSR CART M26/X26 25FT XP I .00 1 22013 159. 9500 EA 159. 95 TSR X2 DATAPORT DOWNLOAD KIT .00 This quote is valid for 45 days from the date of isthue, and is subject to inventory, manufacturer's ava-labilit & price change. Please call to receive price update upon ex iration. - Ordering Instructions: Please fax your ordet to Pro orce COMMENT TERMS ATTACHMENT "E" 2013-12 TQUOTE#—_ PAGE DEM o 1ance P R I C E ;171213 2 LAW ENFORCEMENT SHIP DATE 3009 North Highway 89 Prescott,AZ 86301 Q U O T E A.S.A. P. Tel:(928)776-7192 Fax:(928)445-3468 sales @proforceonline.com www.proforceonline.com ------- _...._.......___...__._.._...___._ _ ... ._.__..._..._..____� FFL#9-86-025-01-4G-00508 SOLD SHIP TO TO SAN BERNARDINO POLICE DEPT SAN BERNARDINO POLICE DEPT ACCOUNTS PAYABLE ERIC FYVIE 710 NORTH D STREET 710 NORTH D STREET SAN BERNARDINO CA 92401 SAN BERNARDINO CA 92401 909-384-5721 JOB # DATE 1CUST.# LOC. SALESMAN SHIP VIA FRT. N/A 01/08/13 1003659 A GREGG MCCLUNG FEDEX G QTY. UOM QUOTED ITEM NO. /DESC. UNIT PRICE DISC. NET PRICE Support Center at 928-445-3468 . Returned items are subject to 20% restockin fee. All sales are final on non-stocked/specia_ order item . PLEASE READ ATTACHED: "Taser International Warranty Terms and Con itions, Release and Limitation of Remedies" as this attachment is t be an integral part of the terms of this quote Please be aware that handling charges are n t actua freight and are therefore subject to sa-es tax in C liforni and Washington. ProForce Law Enforcement agrees to defend, -ndemnif and hold harmless its customer from claims for pers nal injury or property damages, to the extent arising f om the negligent acts or omissions of ProForce Law Enforce ent or its employees, agents or independent coniEractors. SALES AMOUNT 69, 651. 35 COMMENT QUOTE FOR ERIC FYVIE HANDLING 94 . 61 BY:JAKE SANDMAN 8 .250% SALES TAX 5, 754. 04 SUB TOTAL 75, 500. 00 TERMS DUE NET 30 DAYS 2013-12 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Jason Simpson, Finance Director From: Susan Stevens, Administrative Analyst I Subject: Sole Source Justification Date: January 7, 2013 Copies: The Police Department requests a sole source purchase order in the amount of $75,500.00 to Pro Force for X26P Tasers, cartridges, batteries and Taser Data Port. Pro Force is the sole source vendor for M26 and X26P Tasers and supplies currently in use by the San Bernardino Police Department. THE SBPD IS COMMITTED TO PROVIDING; PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING