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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Robert Eisenbeisz, City Engineer
Subject: Resolution approving the execution of a
Right of Entry Agreement with RRM Properties,
L TD, relative to the proposed extension of State
Street from its existing terminus north of Base Line
Street, to connect with Rancho Avenue south of
Foothill Boulevard.
Dept: Public Works
Date: July 20, 2010
File: 15.02-1549
MCC Date: August 16, 2010
Synopsis of Previous Council Action:
6/18/2001 - Resolution approving Contract No. 01-082 with San Bernardino Associated Governments
for the State Street Extension Project.
7/21/2008 - Adopted Resolution No. 2008-281 approving Agreement with LAN Engineering
Corporation for civil engineering design services and project management services for
State Street from 16th Street to Foothill Boulevard.
8/03/2009 - Adopted Resolution No. 2009-278 authorizing the execution of Amendment No. I to
agreement with LAN Engineering Corporation to provide Civil Engineering Design
Services and Project Management Services for State Street from 16th Street to Foothill
Boulevard.
6/28/2010 - Resolution No. 2010-222 was adopted, approving the Fiscal Year 2010/2011 through
2014/2015 Capital Improvement Program.
Recommended Motion:
Adopt Resolution.
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Robert Eisenbeisz
Contact Person: Ryan Sandoval
Phone: 5226
Supporting data attached: Staff Report, Map, Resolution
Ward(s): 1,3 & 6
FUNDING REQUIREMENTS:
Amount: None
Source: (Acct. No.) N/A
Acct. Description: N/A
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution approving the execution of a Right of Entry Agreement with RRM Properties, L TO,
relative to the proposed extension of State Street from its existing terminus north of Base Line
Street, to connect with Rancho Avenue south of Foothill Boulevard.
BACKGROUND:
On June 18, 2001, the City executed a contract with SANBAG to utilize Federal Highway
Surface Transportation Project (STP) funds for the extension of State Street from its existing
terminus north of Base Line Street to connect with Rancho A venue south of Foothill Boulevard.
Because federal funding is involved, the City is required to comply with the National
Environmental Policy Act (NEPA). NEPA compliance for the project is subject to both Caltrans
and Federal Highway Administration (FHW A) approval.
On July 21, 2008, the City entered into a contract with LAN Engineering (now AECOM) to
provide detailed engineering work to support the then environmental consultant (Lilburn
Corporation). The scope of services for the contract consisted of project management, records
and utility research, alignment study and survey, topographic mapping, bridge structure review,
geotechnical investigation, hydrology and hydraulic report, traffic report review, preliminary
engineering design and right-of-way needs identification.
On August 3, 2009, Amendment No. I with LAN Engineering was approved to add to its scope
of services processing the environmental document through Caltrans, redesign of the Lytle Creek
bridges to meet current standards, supplemental geotechnical studies for the bridge work,
updated traffic impact analysis, value analysis including technical staffing, and public
presentation graphics.
To facilitate the environmental analysis for this project, right of entries need to be obtained from
various property owners along the proposed alignment for environmental surveys and/or
geotechnical boring/trenching to be completed by the consultant. This project is included in the
City's Capital Improvement Program (CIP Project No. SS04-009)
Standard Right of Entry forms (copy attached) were mailed out to all the property owners along
the proposed extension where environmental surveying and/or geotechnical testing are needed.
RRM Properties, however, is requiring the City to execute their standard Right of Entry
Agreement prior to the consultant commencing any work within their properties, which places
additional responsibility and liability on the City and/or its consultant. The attached resolution
authorizes the execution of a Right of Entry Agreement with RRM Properties, LTD.
FINANCIAL IMPACT:
None.
2
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Vicinity Map
Standard Right of Entry Form
Resolution
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LoeA TlON OF
RIGHT OF ENTRY
VICINITY MAP
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CITY OF SAN BERNARIlfNO
DEVELOPMENT SERVICES DEPARTMENT
REAL PROPERTY SECTION
RIGHT OF ENTRY FOR PROPERTY OWNED BY RRM
PROPERTIES, L TD, RELATIVE TO THE PROPOSED
EXTENSION OF STATE STREET.
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Created by: Ryan Sandoval
Date: 07/1412010
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TO: City of San Bernardino
Department of Public Works
300 N. "D" Street
San Bernardino, CA 92418
RIGHT OF ENTRY
1/ We, the undersigned owner(s) of real property known as Assessor's Parcel No. 0000-000-00,
as shown on the attached plat map, do hereby grant to the City of San Bernardino, its employees,
officers, agents or consultants, the right to enter my/our property for the purpose of performing
environmental analysis and soil sampling (including boring and/or trenching) relative to the
proposed extension of State Street from its existing terminus north of Base Line Street, to
connect with Rancho Avenue south of Foothill Boulevard.
UWe understand that the right to enter my/our property will commence immediately upon
execution and delivery of this Right of Entry to the City of San Bernardino, and will terminate in
six months from the date of execution below, or at conclusion of the study and/or sampling,
whichever shall occur first. Upon conclusion of the work my/our property will be restored to its
prior condition.
UWe also understand that there will be no costs to me/us in connection with the study and/or
sampling performed under this Right of Entry.
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I /We state that Uwe are the owners of record for said parcel described herein, or are authorized
to act on behalf of the property owner of said property.
Date:
By:
Tel. No.:
Accepted:
CITY OF SAN BERNARDINO
By;
ROBERT EISENBEISZ,
City Engineer
Date:
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