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HomeMy WebLinkAbout22- Public Works CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTOR I G I N A L From: Randy Kuettle, Acting Director Subject: Resolution of the Mayor and Common Council of the City of San Dept: Public Works Bernardino authorizing the execution of an Agreement and issuance of an Annual Date: July 27,2010 Purchase Order in the amount of $47,600 with four (4) one-year extensions at the City's option to CalPortland Company for the purchase of concrete materials. Meeting Date: August 16, 2010 Synopsis of Previous Council Action: Recommended Motion: Adopt Resolution. Signature s Contact person: Randy Kuettle, Phone: 5140 Acting Director Supporting data attached: Ward: All Staff Report, Resolution, Vendor Service Agreement and Attachment"1" FUNDING REQUIREMENTS: Amount: $47,600 Source: FY 10-11 001-400-5111-0000-0091 (Materials & Supplies) Finance: Council Notes: CSC a O Agenda Item No. /�!� CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of an Agreement and issuance of an Annual Purchase Order in the amount of$47,600 with four (4) one-year extensions at the City's option to CalPortland Company for the purchase of concrete materials. Background: The Public Works Department, Streets Division utilizes concrete materials for its concrete repair program. Each year, staff utilizes approximately 560 yards of concrete materials for concrete maintenance. Staff currently pays a fixed price of $80 per yard of concrete, which is roughly $45,000 per year for concrete materials. On May 3, 2010, a formal bid process was initiated to solicit bids for Concrete Materials per RFQ-F-10-22. Notices of bids were e-mailed or faxed to thirteen (13) vendors, posted on the web, printed in the newspaper, and mailed to the Chamber of Commerce. Two (2) local vendors and one (1) non-local vendor responded. The bid documents requested unit pricing per yard for four(4)types of concrete materials. The vendor, business location, and price quote for concrete type (520-A-2500) materials are listed below: Vendor Location Quote/Per Yard CalPortland San Bernardino, CA $56.75 Holliday Trucking, Inc. San Bernardino, CA $82.00 Logans Marketing San Diego, CA $74.00 The price quote for concrete type (520-C-2500): Vendor Location Ouote/Per Yard CalPortland San Bernardino, CA $54.76 Holliday Trucking, Inc. San Bernardino, CA $82.00 Logans Marketing San Diego, CA $74.00 The price quote for concrete type (560-C-32503): Vendor Location Ouote/Per Yard CalPortland San Bernardino, CA $56.91 Holliday Trucking, Inc. San Bernardino, CA $82.00 Logans Marketing San Diego, CA $74.00 CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION Staff Report-Continued The price quote for concrete type (100-E-100): Vendor Location Quote/Per Yard CalPortland San Bernardino,CA $41.16 Holliday Trucking, Inc. San Bernardino, CA $70.00 Logans Marketing San Diego, CA $60.00 A complete bid summary sheet is attached (See Attachment "1"). CalPortand Company is a local vendor and is determined to have submitted the lowest bid. Staff recommends that Council authorize the execution of an Agreement and an Annual Purchase Order with four (4) one-year extensions at the City's option to CalPortland Company in the amount of $47,600 for the purchase of concrete materials. Financial Impact: Funds have been budgeted in the FY 10-11 Budget, Account No. 001-400-5111-0000-0091 (Materials and Supplies) in the amount of$47,600. Recommendation: Adopt Resolution. RESOLUTION NO. 1 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 3 AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF $47,600 WITH FOUR (4) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO 4 CALPORTLAND COMPANY FOR CONCRETE MATERIALS. 5 WHEREAS, CalPortland Company submitted the lowest bid for the purchase of 6 concrete materials per RFQ F-10-22; 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 8 CITY OF SAN BERNARDINO AS FOLLOWS: 9 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to 10 execute on behalf of said City an Agreement between the City of San Bernardino and 11 CalPortland Company, a copy of which is attached hereto, marked as Exhibit "A", and 12 13 incorporated herein by this reference as fully as though set forth at length. 14 SECTION 2. That pursuant to this determination the Director of Finance or her 15 designee is hereby authorized to issue an annual purchase order to CalPortland Company in the 16 amount of$47,600 for FY 10-11 with four(4) one-year extensions at the City's option. 17 SECTION 3. The Purchase Order shall reference this Resolution Number and shall 18 read, "CalPortland Company for the purchase of concrete materials. Agreement not to exceed 19 $47,600" and shall incorporate the terms and conditions of the agreement. 20 21 SECTION 4. The authorization to execute the above referenced Purchase Order and 22 Agreement is rescinded if it is not executed by both parties within sixty (60) days of the 23 passage of this resolution. 24 iN 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 1 OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 2 AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF 547,600 WITH FOUR (4) ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO 3 CALPORTLAND COMPANY FOR CONCRETE MATERIALS. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting thereof, held 6 on the day of 2010,by the following vote,to wit: 7 Council Members: AYES NAYS ABSTAIN ABSENT 8 9 MARQUEZ — 10 DESJARDINS — 11 BRINKER — 12 SHORETT — 13 KELLEY — 14 JOHNSON 15 MCCAMMACK -- 16 17 18 Rachel G. Clark,City Clerk 19 The foregoing resolution is hereby approved this day of 20 2010. 21 Patrick J. Morris, Mayor 22 City of San Bernardino 23 Approved as to Form: 24 By 25 J es F. Penman, City Attorney 26 27 28 VENDOR SERVICE AGREEMENT 1 2 This Vendor Service Agreement is entered into this 16th day of.August 2010, by and 3 between CalPortland Company ("VENDOR") and the City of San Bernardino ("CITY" or"San 4 Bernardino"). 5 WITNESSETH: 6 WHEREAS, the Mayor and Common Council has determined that it is advantageous 7 and in the best interest of the CITY to acquire concrete materials; and 8 9 WHEREAS, the City of San Bernardino did solicit and accept bids from available 10 vendors for such concrete materials per RFQ-F-10-22; and, 11 NOW, THEREFORE, the parties hereto agree as follows: 12 1. SCOPE OF SERVICES. 13 For the remuneration stipulated, San Bernardino hereby engages the services of 14 VENDOR to provide those products and services as set forth in RFQ-F-10-22, for concrete 15 15 materials, dated May 3, 2010, attached hereto as Attachment "1" and incorporated herein by 17 this reference. This Agreement supersedes any inconsistent provision of any prior Agreement 18 between the parties respecting the goods and services to be delivered hereunder. 19 2. COMPENSATION AND EXPENSES. 20 a. For the services delineated above, the CITY, upon presentation of an invoice, shall 21 pay the VENDOR up to the amount of $47,600, for the purchase of concrete 22 materials. 23 24 b. No other expenditures made by VENDOR shall be reimbursed by CITY. 25 3. TERM; TERMINATION. 26 The term of this agreement shall be from August 16, 2010 through June 30, 2011, with 27 four (4) one-year extensions at the City's option. Option year one, if exercised, shall be 28 Exhibit "A" 1 I effective July 1, 2011 through June 30, 2012. Option year two, if exercised, shall be effective 2 July 1, 2012 through June 30, 2013. Option year three, if exercised, shall be effective July 1, 3 2013 through June 30, 2014. Option year four, if exercised, shall be effective July 1, 2014 4 through June 30, 2015. 5 This Agreement may be terminated at any time by thirty (30) days' written notice by 6 either party. The terms of this Agreement shall remain in force unless amended by written 7 agreement of the parties executed on or before the date of expiration of current term of the 8 9 agreement. 10 4. INDEMNITY. 11 Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, 12 agents or representatives, free and harmless from all claims, actions, damages and liabilities of 13 any kind and nature arising from bodily injury, including death, or property damage, based or 14 asserted upon any or alleged act or omission of Vendor, its employees, agents, or 15 16 subcontractors, relating to or in any way connected with the accomplishment of the work or 17 Performance of service under this Agreement, unless the bodily injury or property damage was 18 actually caused by the sole negligence of the City, its elected officials, employees, agents or 19 representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its 20 own expense, including attorney's fees the City, its elected officials, employees, agents or 21 representatives from any and all legal actions based upon such actual or alleged acts or 22 23 omissions. Vendor hereby waives any and all rights to any types of express or implied 24 indemnity against the City, its elected officials, employees, agents or representatives, with 25 respect to third party claims against the Vendor relating to or in any way connected with the 26 accomplishment of the work or performance of services under this Agreement. 27 111 28 Exhibit "A" 2 1 5. INSURANCE. 2 While not restricting or limiting the foregoing, during the term of this Agreement, 3 VENDOR shall maintain in effect policies of comprehensive public, general and automobile 4 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory 5 worker's compensation coverage, and shall file copies of said policies with the CITY's Risk 6 Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an 7 8 additional named insured in each policy of insurance provided hereunder. The Certificate of 9 Insurance furnished to the CITY shall require the insurer to notify CITY of any change or 10 termination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any 11 change or termination of policy. 12 6. NON-DISCRIMINATION. 13 In the performance of this Agreement and in the hiring and recruitment of employees, 14 15 VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, 16 discrimination in employment of persons because of their race, religion, color, national origin, 17 ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or 18 sexual orientation, or any other status protected by law. 19 7, INDEPENDENT CONTRACTOR. 20 VENDOR shall perform work tasks provided by this Agreement, but for all intents and 21 purposes VENDOR shall be an independent contractor and not an agent or employee of the 22 23 CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of 24 Income Tax, Social Security, State Disability Insurance Compensation, Unemployment 25 Compensation, and other payroll deductions for VENDOR and its officers, agents, and 26 employees, and all business licenses, if any are required, in connection with the services to be 27 performed hereunder. 28 Exhibit"A" 3 1 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. 2 VENDOR warrants that it possesses or shall obtain, and maintain a business registration 3 certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits, 4 qualifications, insurance and approval of whatever nature that are legally required of VENDOR 5 to practice its business or profession. 6 NOTICES. 7 8 Any notices to be given pursuant to this Agreement shall be deposited with the United 9 States Postal Service, postage prepaid and addressed as follows: 10 TO THE CITY: Public Services Director 300 North"D" Street 11 San Bernardino, CA 92418 12 Telephone: (909) 384-5140 13 TO THE VENDOR: CalPortland Company 2400 W Highland Avenue 14 San Bernardino, CA 92407 Telephone: (909)445-8146 15 Contact: Benjamin Stone 16 9. ATTORNEYS' FEES. 17 In the event that litigation is brought by any party in connection with this Agreement, 18 the prevailing party shall be entitled to recover from the opposing party all costs and expenses, 19 20 including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of 21 its rights or remedies hereunder or the enforcement of any of the terms, conditions or 22 provisions hereof. The costs, salary and expenses of the City Attorney and members of his 23 office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' 24 fees" for the purposes of this paragraph. 25 26 27 28 Exhibit "A" 4 1 10. ASSIGNMENT. 2 VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or 3 encumber all or any part of the VENDOR's interest in this Agreement without CITY'S prior 4 written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void 5 and shall constitute a breach of this Agreement and cause for the termination of this 6 Agreement. Regardless of CITY'S consent, no subletting or assignment shall release VENDOR 7 of VENDOR's obligation to perform all other obligations to be performed by VENDOR 8 9 hereunder for the term of this Agreement. 10 11. VENUE. 11 The parties hereto agree that all actions or proceedings arising in connection with this 12 Agreement shall be tried and litigated either in the State courts located in the County of San 13 Bernardino, State of California or the U.S. District Court for the Central District of California, 14 Riverside Division. The aforementioned choice of venue is intended by the parties to be 15 16 mandatory and not permissive in nature. 17 12. GOVERNING LAW. 18 This Agreement shall be governed by the laws of the State of California. 19 13. SUCCESSORS AND ASSIGNS. 20 This Agreement shall be binding on and inure to the benefit of the parties to this Agreement 21 and their respective heirs, representatives, successors, and assigns. 22 14. HEADINGS. 24 The subject headings of the sections of this Agreement are included for the purposes of 25 convenience only and shall not affect the construction or the interpretation of any of its 26 provisions. 27 28 Exhibit "A" 5 1 15. SEVERABILITY. 2 If any provision of this Agreement is determined by a court of competent jurisdiction to 3 be invalid or unenforceable for any reason, such determination shall not affect the validity or 4 enforceability of the remaining terms and provisions hereof or of the offending provision in any 5 other circumstance, and the remaining provisions of this Agreement shall remain in full force 6 and effect. 7 8 16. ENTIRE AGREEMENT; MODIFICATION. 9 This Agreement constitutes the entire agreement and the understanding between the 10 parties, and supercedes any prior agreements and understandings relating to the subject manner 11 of this Agreement. This Agreement may be modified or amended only by a written instrument 12 13 executed by all parties to this Agreement. 14 15 16 17 18 19 20 21 22 23 24 25 26 /u 27 28 Exhibit"A" 6 1 VENDOR SERVICE AGREEMENT CALPORTLAND COMPANY 2 3 IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and 4 date set forth below. 5 6 Dated: 2010 CALPORTLAND COMPANY 7 By: 8 9 Dated 2010 CITY OF SAN BERNARDINO 10 By. 11 Charles E. McNeely, City Manager 12 Approved as to Form: 13 By: 14 Jame . Penman, City Attorney 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Exhibit "A" 7 VENDOR SERVICE AGREEMENT 1 2 This Vendor Service Agreement is entered into this 16th day of August 2010, by and 3 between Call'ortland Company ("VENDOR") and the City of San Bernardino ("CITY" or "San 4 Bernardino"). 5 WITNESSETH: 6 WHEREAS, the Mayor and Common Council has determined that it is advantageous 7 and in the best interest of the CITY to acquire concrete materials; and 8 9 WHEREAS, the City of San Bernardino did solicit and accept bids from available 10 vendors for such concrete materials per RFQ-F-10-22; and, 11 NOW, THEREFORE, the parties hereto agree as follows: 12 1. SCOPE OF SERVICES. 13 For the remuneration stipulated, San Bernardino hereby engages the services of 14 VENDOR to provide those products and services as set forth in RFQ-F-10-22, for concrete 15 16 materials, dated May 3, 2010, attached hereto as Attachment "1" and incorporated herein by 17 this reference. This Agreement supersedes any inconsistent provision of any prior Agreement 18 between the parties respecting the goods and services to be delivered hereunder. 19 2. COMPENSATION AND EXPENSES. 20 a. For the services delineated above, the CITY, upon presentation of an invoice, shall 21 pay the VENDOR up to the amount of $47,600, for the purchase of concrete 22 materials. 23 24 b. No other expenditures made by VENDOR shall be reimbursed by CITY. 25 3. TERM; TERMINATION. 26 The term of this agreement shall be from August 16, 2010 through June 30, 2011, with 27 four (4) one-year extensions at the City's option. Option year one, if exercised, shall be 28 1 I effective July 1, 2011 through June 30, 2012. Option year two, if exercised, shall be effective 2 July 1, 2012 through June 30, 2013. Option year three, if exercised, shall be effective July 1, 3 2013 through June 30, 2014. Option year four, if exercised, shall be effective July 1, 2014 4 through June 30, 2015. 5 This Agreement may be terminated at any time by thirty (30) days' written notice by 6 either party. The terms of this Agreement shall remain in force unless amended by written 7 agreement of the parties executed on or before the date of expiration of current term of the 8 9 agreement. 10 4. INDEMNITY. 11 Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, 12 agents or representatives, free and harmless from all claims, actions, damages and liabilities of 13 an kind and nature arising from bodily in g death, or property damage, based or y g y jury, including 14 asserted upon any or alleged act or omission of Vendor, its employees, agents, or 15 16 subcontractors, relating to or in any way connected with the accomplishment of the work or 17 performance of service under this Agreement, unless the bodily injury or property damage was 18 actually caused by the sole negligence of the City, its elected officials, employees, agents or 19 representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its 20 own expense, including attorney's fees the City, its elected officials, employees, agents or 21 representatives from any and all legal actions based upon such actual or alleged acts or 22 omissions. Vendor hereby waives any and all rights to any types of express or implied 23 24 indemnity against the City, its elected officials, employees, agents or representatives, with 25 respect to third party claims against the Vendor relating to or in any way connected with the 26 accomplishment of the work or performance of services under this Agreement. 27 28 2 i 1 5. INSURANCE. 2 While not restricting or limiting the foregoing, during the term of this Agreement, 3 VENDOR shall maintain in effect policies of comprehensive public, general and automobile 4 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory 5 worker's compensation coverage, and shall file copies of said policies with the CITY's Risk 6 Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an 7 8 additional named insured in each policy of insurance provided hereunder. The Certificate of 9 Insurance furnished to the CITY shall require the insurer to notify CITY of any change or 10 termination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any 11 change or termination of policy. 12 6. NON-DISCRIMINATION. 13 In the performance of this Agreement and in the hiring and recruitment of employees, 14 VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, 15 16 discrimination in employment of persons because of their race, religion, color, national origin, 17 ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or 18 sexual orientation, or any other status protected by law. 19 7. INDEPENDENT CONTRACTOR. 20 VENDOR shall perform work tasks provided by this Agreement, but for all intents and 21 purposes VENDOR shall be an independent contractor and not an agent or employee of the 22 23 CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of 24 Income Tax, Social Security, State Disability Insurance Compensation, Unemployment 25 Compensation, and other payroll deductions for VENDOR and its officers, agents, and 26 employees, and all business licenses, if any are required, in connection with the services to be 27 performed hereunder. 28 3 1 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. 2 VENDOR warrants that it possesses or shall obtain, and maintain a business registration 3 certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits, 4 qualifications, insurance and approval of whatever nature that are legally required of VENDOR 5 to practice its business or profession. 6 NOTICES. 7 8 Any notices to be given pursuant to this Agreement shall be deposited with the United 9 States Postal Service, postage prepaid and addressed as follows: 10 TO THE CITY: Public Services Director 300 North"D"Street 11 San Bernardino, CA 92418 12 Telephone: (909) 384-5140 13 TO THE VENDOR: CalPordand Company 2400 W Highland Avenue 14 San Bernardino, CA 92407 Telephone: (909) 445-8146 15 Contact: Benjamin Stone 16 y ATTORNEYS' FEES. 17 In the event that litigation is brought by any party in connection with this Agreement, 18 19 the prevailing party shall be entitled to recover from the opposing party all costs and expenses, 20 including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of 21 its rights or remedies hereunder or the enforcement of any of the terms, conditions or 22 provisions hereof The costs, salary and expenses of the City Attorney and members of his 23 office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' 24 fees" for the purposes of this paragraph. 25 26 27 28 4 1 10. ASSIGNMENT. 2 VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or 3 encumber all or any part of the VENDOR's interest in this Agreement without CITY'S prior 4 written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void 5 and shall constitute a breach of this Agreement and cause for the termination of this 6 7 Agreement. Regardless of CITY'S consent, no subletting or assignment shall release VENDOR 8 of VENDOR's obligation to perform all other obligations to be performed by VENDOR 9 hereunder for the term of this Agreement. 10 11. VENUE. 11 The parties hereto agree that all actions or proceedings arising in connection with this 12 Agreement shall be tried and litigated either in the State courts located in the County of San 13 Bernardino, State of California or the U.S. District Court for the Central District of California, 14 15 Riverside Division. The aforementioned choice of venue is intended by the parties to be 16 mandatory and not permissive in nature. 17 12. GOVERNING LAW. 18 This Agreement shall be governed by the laws of the State of California. 19 13. SUCCESSORS AND ASSIGNS. 20 This Agreement shall be binding on and inure to the benefit of the parties to this Agreement 21 22 and their respective heirs, representatives, successors, and assigns. 23 14. HEADINGS. 24 The subject headings of the sections of this Agreement are included for the purposes of 25 convenience only and shall not affect the construction or the interpretation of any of its 26 provisions. 27 28 5 1 15. SEVERABILITY. 2 If any provision of this Agreement is determined by a court of competent jurisdiction to 3 be invalid or unenforceable for any reason, such determination shall not affect the validity or 4 enforceability of the remaining terms and provisions hereof or of the offending provision in any 5 other circumstance, and the remaining provisions of this Agreement shall remain in full force 6 and effect. 7 8 16. ENTIRE AGREEMENT; MODIFICATION. 9 This Agreement constitutes the entire agreement and the understanding between the 10 parties, and supercedes any prior agreements and understandings relating to the subject manner 11 12 of this Agreement. This Agreement may be modified or amended only by a written instrument 13 executed by all parties to this Agreement. 14 15 16 HI 17 18 19 20 21 22 23 24 25 26 27 /// 28 6 1 VENDOR SERVICE AGREEMENT CALPORTLAND COMPANY 2 3 IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and 4 date set forth below. 5 6 Dated: 2010 CALPORTLAND COMPANY 7 By: 8 9 Dated 2010 CITY OF SAN BERNARDINO 10 By: 11 Charles E. McNeely, City Manager 12 Approved as to Form: 13 By: 14 J Perlman, City Attorney 15 16 17 18 19 20 21 22 23 24 25 26 27 28 7 ` O p m C o in N 01 �n A cn C W 1 m °- 0 0 0 0 m 3 "3 A ® O D o DD D 3 n m D 3 A F- 0 00 N N O .D.i Z c a X o o 0 o W A0 im M � fn m 1 m D O 3 n CO O r "i m O in m o Vl m w O O 2 z n W O !. 0 0 c i o g 0 z D n " p z D , z r < O G7 < O N N O A N A D m X 7J O 6 1� Z m m p o m { w om rn U '0 m Z Ikl'y f� O Z Z m � m o cn ? O m O o A �n„. 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O N op z n o n 0 D S a y� cn C CD It, A d y «, D O :r n p O O O G O O O O C y ry 3^;;2 PA � O O O O O " 0 1D m CL m cn s Tm A W < C i O O O O O F (D 2 3 n $ m D (D w a T V Co W W 1 O A N N -n 0 CD °o o° oo mTD X r p y n 0 O 0 0 N 3 T CL -� RFQ F-10•2: Qnmrcte Materials City of San Bernardino TECHNICAL SPECIFICATIONS RFQ F-10-22 CONCRETE MATERIALS NOTICE : "SPECIAL INSTRUCTIONS TO THE BIDDER" The Public Services Department, Streets Division is responsible for maintaining all curbs, and gutters in the City. The intent of this document is to solicit proposals from qualified vendors with experience in providing concrete materials. The City is looking for the most responsive and responsible vendor that will be committed to provide the City of San Bernardino with concrete materials. Through a competitive qualification and bid based procurement process, the City of San Bernardino intends to enter into an agreement with a qualified vendor for concrete materials. Services: Bidder shall complete right-hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth in left-hand column. Whenever the terms "Standard Specifications" is used, it shall mean the "Standard Specifications for Public Works Construction, latest edition." In case of conflict between these specifications and Standard Specifications, these specifications shall take precedence over and be used in lieu of the Standard Specifications. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID CATEGORY 1 ACCEPTABLE/AS SPECIFIED 1. CONCRETE MATERIALS The City of San Bernardino Public Services Department requires an annual concrete materials contract. The materials requested will be available for delivery to projects located throughout the City of San Bernardino. All fuel surcharges per load, taxes, delivery costs shall be included for materials ordered. Concrete materials shall be freshly mixed and unhardened and shall be in accordance with the Standard Specifications for Public Works Construction, latest edition and the Ci Standards. 4c<Er aa+ 9 Rr-Q F-W-22 /l' i oncrc�c�tumrieis All loads of materials shall be priced on a per-load basis. 2. ENVIRONMENTAL FEE If applicable, please provide an environmental fee that is a fixed fee per load of concrete. QKK�%GF'r4E'AL 3. GREEN BOOK STANDARDS PER TABLE 201- 1.1.2 (A) The vendor must be able to provide the following concrete types: (520-A-2500) (520-C-2500) (560-C-32503) (100-E-100) grcEp�-e>a�.e. 4. PRICING Provide a pricing proposal that is a fixed fee per yard of concrete for each concrete material type. The yard price shall be based on a 9 to 10 yard order. Also include a price per yard for an order less than 9 yards for all concrete types. 'Pricing shall be good through June 30, 2011. �cac-y'rc.EZ� 5. REFERENCE LIST Provide three (3) local government agencies and/or company's previous or current contact references that support your ability to provide concrete materials. �cc�PYne�� 6. CONTRACT LENGTH The length of this contract shall be for one (1) year with four (4) one-year extensions at the City's option. A,ccep)•tata� 7. LICENSES to RFQ F-10-22 Concrete Materials The vendor represents that it has all licenses, permits, qualifications and approvals of whatever nature that are legally required to provide concrete materials, including a City business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. 4ccsPrn� © ti i Exhibit "A" REVISED PRICE FORM REQUEST FOR QUOTES: RFQ F-10-22 DESCRIPTION OF RFO: Concrete Materials COMPANY NAME/ADDRESS: nc P¢r o ZAOO y4/, L{1¢+(LnLye A,4arwue 5AL1 92Aaj NAME OF AUTHORIZED REPRESENTATIVE �36wJAS lwl Sre PRINT NAMEti (ar9)4s5 &46 TELEPHONE NO. FAX NO. (")"-1 5-7'-7 Concrete Finn Fixed Delivery Emir nmental Fd'el Surcharges hon Load Type Fee Per Charge Fee Per Each Fee P.1E ach Charge Per Yard- Yard Truckload Truckload Under 10 Yards TOTAL a)(520-A-2500) A54�-' IJ/n AiZn= N(A $Sb's 4te w b)(520-C-2500) *52 in l3/A 420' $5'r- q! c)(560-C-32503) 454 lS la, 2ID5' N/A $S(,It k �Ip%mil d)(100-E-100) 4,.9L6 Ll/A °� 61/A S40 y TOTAL FIRM FIXED PRICE: $�9 RL31C `/Act fvaM i� F 45J, 6¢ MIYES AB,c O fwGWa1�IG C-NN Q.3'NMF^+CAL G66 C? CAL?ORTLAND BENJAMIN STONE SALES REWBEWAT E MATERIALS GROUP,1NINJD REGION I MR:(909)4)0-2]61 CalPorum'd Company mIL (909)455-8146 695 S.Rand"Avenue W:(909)4303)92 -. E-mall:E e®olportl mm i Exhibit "A" REVISED PRICE FORM (cmt.N d) ANNUAL PURCHASE ORDER Effective on or about July 1, 2010 through June 30, 2011 plus four (4) single-year renewal options, for City's requirements. Option year one if exercised, shall be effective July 1, 2011 through June 30, 2012. Option year two if exercised, shall be effective July 1, 2012 through June 30, 2013. Option year three if exercised, shall be effective July 1, 2013 through June 30, 2014. Option Year four if exercised, shall be effective July 1, 2014 through June 30, 2015. Actual option year pricing shall be negotiated with the successful Bidder(s) prior to exercising of any given option year. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order. Are there any other additional or incidental costs, which will be required by your fi in order to meet the requirements of the Technical Specifications? Yes . / No (circle one). If you answered "Yes", please provide detail of said additional costs: Please indicate any elements of the Technical Specifications that cannot be met by yourfirm. N!A Have you included in your bid all informational items and forms as requested Yes k / No (circle one). If you answered "No", please explain: * WcLvvFj 4" of . Au`I evon-�d� ocrr^��••ram.+ ANA11 B1 -- This offer shall remain firm for 90 days from RFQ close date. 3 Exhibit "A" REVISED PRICE FORM rca nnuea� Terms and conditions as set forth in this RFQ apply to this bid. Cash discount allowable % days; unless otherwise stated, payment terms are: Net thirty (30) days. In signing this bid, Bidder warrants that all certifications and documents requested herein are attached and property completed and signed. From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all Addenda to this RFQ received by your firm, and the date said Addenda wastwere received. Verification of Addenda Received Addenda No: 1 Received on:.w.dalczwo Addenda No: Received on: Addenda No: Received on: AUTHORIZED SIGNATURE: PRINT SIGNER'S NAME AND TITLE' w6.ni 7 sra SALE$ """"-_.-TA1TE METE lDL6 ='Oe"P DATE SIGNED: ovtia w 7A.00 w. 4rcuL&" &— COMPANY N ��"'�AME &ADDRESS: �paTLd 19 S& a MJ W-Dlmo,c 924en PHONE_(9o9)419�&a- FAX: (909) 94"1 f11-7 EMAIL:2FTOU6@'CALF&FZA 6 av•c� IF SUBMITTING A "NO BID", PLEASE STATE REASON(S) BELOW: t