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HomeMy WebLinkAbout14- Human Resources u To ' ' IAL CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION From: Linn Livingston, Director SUBJECT: RESOLUTION OF THE of Human Resources MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO Dept: Human Resources AMENDING RESOLUTION NO. 2007- 345, SECTION 2, C, INSURANCE Date: August 4, 2010 (MEDICAL, DENTAL, VISION), SECTION 2, I, PERS; AND RESOLUTION NO. 2009-35, SECTION 2, B, COMPENSATION; BETWEEN THE CITY AND MANAGEMENT/CONFIDENTIAL EMPLOYEES. M/CC Meeting Date: August 16, 2010 Synopsis of Previous Council Action: On June 30, 2010, the Mayor and Common Council approved Resolution No. 2010-217 authorizing an extension of Resolution No. 2009-35 through August 31, 2010. On February 17, 2009, the Mayor and Common Council approved Resolution No. 2009-35 amending Resolution No. 2007-345, Section 2, B, Compensation; Section 2, Q, Vacation Leave; and Section 2, Y, Holidays, between the City and Management/Confidential non-safety employees. Recommended Motions: 1) Adopt Resolution. 2) Authorize the City Manager to continue the 6-hour reduced work week until June 30, 2012. �l�rl Signature Contact person: Linn Livingston Phone: 384-5161 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: Savings of$1,583,800 (FY 2010-11) and $1,733,800 (FY 2011-12). Source: (Acct. No.) (Acct. Description) Finance: Council Notes: west/ a0/D — a 7 Zv Agenda Item No. g -1U- 2616 CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report Subject; Resolution of the Mayor and Common Council of the City of San Bernardino amending Resolution No. 2007-345, Section 2, C, Insurance(Medical,Dental,Vision); Section 2, I, PERS; and Resolution No. 2009-35, Section 2,B, Compensation; between the City and Management/Confidential employees. Backeround• The City Negotiation Team and members of the Advisory Committee from San Bernardino Confidential/Management Association (SBCMA) met to discuss ways the members could continue to assist with the City's financial deficit for the 2010-2011 and 2011-2012 fiscal years' budgets. As a result of the SBCMA's continuing commitment to help the City during this financial crisis, they have agreed to the following: ALL MEMBERS Effective September 1, 2010 through June 30, 2012, all members of the Management/Confidential group, excluding those due to health or safety concerns as determined by the City Manager will continue to participate in a 36-hour work week, or other schedule as determined by the Department Head. This reduction in work hours will equate to approximately a ten percent (10%) reduction in pay based on the currently approved monthly salary. Employees not participating in the reduced work week due to health and/or safety reasons, as determined by the City Manager, will need to meet the ten percent (10%) reduction in another manner. hi return, these employees will be provided with four (4) hours of leave time per week to be used at their discretion in the same manner as vacation leave. These hours will have neither an expiration date nor cash value. ALL CITY ATTORNEY'S OFFICE STAFF Effective September 1, 2010 through June 30, 2012, all City Attorney's Office staff agree to continue to take a ten percent (10%) reduction in pay based on the currently approved monthly salary. Staff will not participate in the reduced work week. The salary reduction will be administered each payroll period and reflected on the members' semi-monthly payroll checks. In return, these employees will be provided with four (4) hours of leave time per week to be used at their discretion, subject to the approval of the City Attorney, in the same manner as vacation leave. These hours will have neither an expiration date nor cash value. ALL MEMBERS Effective August 16, 2010, all Management/Confidential employees will forego merit increases for the period August 16,2010 through June 30,2012. Effective with health care plans beginning January 1, 2011, the City shall contribute a flat rate of$1,091.81 per month to be used to purchase City-sponsored medical, dental, vision, and life insurance. Eliminate tie of 10% above highest group. Effective September 1, 2010,newly hired employees will pay the full employee contribution amount of the members' contribution towards PERS retirement. Effective January 1, 2011 the City of San Bernardino will amend the current PERS contract to provide a two-tier retirement benefit of 2% @ 55 for all newly hired employees in the group hired on or after January 1,2011. The City and SBCMA agree that if the economy were to improve prior to June 30, 2012, the following"trigger"language would be followed: The City agrees to restore the ten percent (10%) employee concession prior to June 30, 2012 if sales tax, utility tax, and property tax totals restore to the FY 07-08 levels or if the City of San Bernardino receives a Federal or State bailout or other windfall that can be applied to the General Fund with no limitations equal to or greater than the amount of savings achieved through the employee concessions. Financial Impact: This will result in a savings of$1,583,800(FY 2010-11) and$1,733,800 (FY 2011-12), for a total savings of$3,317,600. Recommendations: 1) Adopt Resolution. 2) Authorize the City Manager to continue the 36-hour reduced work week until June 30, 2012. 1 Resolution No. ID ® 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL O OFLS 3 BERNARDE40 AMENDING RESOLUTION NO. 2007-345, SECTION 2, C INSURANCE; SECTION 2, I, PERS; SECTION 2, B(3), COMPENSATION; AN y RESOLUTION NO. 2009-35, SECTION 2, B(8), COMPENSATION; BETWEEN THE CITY AND MANAGEMENT/CONFIDENTIAL EMPLOYEES. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1: Resolution No. 2007-345, Section 2, C, Insurance (Medical, Dental 8 Vision), is hereby amended as follows: 9 C. Insurance(Medical,Dental,Vision) 10 Effective with health care plans beginning January 1, 2011, the City shall 11 contribute a flat rate of$1,091.81 per month to be used to purchase City- 12 sponsored medical, dental,vision, and life insurance. 13 p SECTION 2: Resolution No. 2007-345, Section 2,I, PERS, is hereby amended by adding 14 as follows: 15 5. Effective September 1, 2010 newly hired employees will pay the 16 full employee contribution amount of the members' contributio 17 towards PERS retirement. 18 6. Effective January 1, 2011 the City of San Bernardino will amen 19 the current PERS contract to provide a two-tier retirement benefi 20 of 2% @ 55 for all newly hired employees in the group hired on o 21 after January 1, 2011. 22 Any member of the bargaining group who is laid off an 23 subsequently rehired will be reinstated to the retirement formula 24 they previously had prior to lay off. 25 —1— 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN © BERNARDINO AMENDING RESOLUTION NO. 2007-345, SECTION 2, C 2 INSURANCE; SECTION 2, I, PERS; SECTION 2, B(3), COMPENSATION; AN 3 RESOLUTION NO. 2009-35, SECTION 2, B(8), COMPENSATION; BETWEEN THE CITY AND MANAGEMENT/CONFIDENTIAL EMPLOYEES. 4 s SECTION 3: Resolution No. 2007-345, Section 2, B(3), Compensation, is amended by 6 adding as follows: 7 Effective August 16, 2010, all Management/Confidential employees will S forego merit increases for the period August 16, 2010 through June 30 9 2012. 10 SECTION 4: Resolution No. 2009-35, Section 2, B(8), Compensation, is hereby 11 amended as follows: 12 8. Reduced Work Week: 13 A) ALL MEMBERS: ® 14 Effective September 1, 2010, through June 30, 2012, all members 15 excluding those due to health or safety concerns as determined by the City 16 Manager, of the Management/Confidential Unit will continue to 17 participate in a 9/36 work week or other scheduled as determined by the 18 Department Head. The reduced work week will equate to approximately 19 ten percent(10%)pay reduction. 20 Members who are not able to work a reduced work week, due to health o 21 safety concerns as determined by the City Manager, will need to meet the 22 ten percent(10%)reduction in another manner. 23 Employees not participating in the reduced work week due to health 24 and/or safety reasons, as determined by the City Manager, will need to 25 meet the ten percent(10%)reduction in another manner. In return,these -2- 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN QBERNARDINO AMENDING RESOLUTION NO. 2007-345, SECTION 2, C 2 INSURANCE; SECTION 2, I, PERS; SECTION 2, B(3), COMPENSATION; AND 3 RESOLUTION NO. 2009-35, SECTION 2, B(8), COMPENSATION; BETWEEN TBE CITY AND MANAGEMENT/CONFIDENTIAL EMPLOYEES. 4 employees will be provided with four (4) hours of leave time per week to s be used at their discretion in the same manner as vacation leave. These 6 hours will have neither an expiration date nor cash value. 7 B) ALL CITY ATTORNEY'S OFFICE STAFF: e Effective September 1, 2010, through June 30, 2012, all City Attomey' 9 Office staff agree to continue to take a ten percent (10%) reduction in pa 10 based on the currently approved monthly salary. Staff will not participate 11 in the reduced work week. 12 The salary reduction will be administered each payroll period an 13 ® reflected on the members' semi-monthly payroll checks. In return, these 14 employees will be provided with four(4) hours of leave time per week t 15 be used at their discretion, subject to the approval of the City Attorney, in 16 the same manner as vacation leave. These hours will have neither ari 17 expiration date nor cash value. 18 C) ALL MEMBERS: 19 The City and SBCMA agree that if the economy were to improve prior t 20 June 30, 2012,the following"trigger"language would be followed: 21 "The City agrees to restore the ten percent (10%) employee 22 concession prior to June 30, 2012 if sales tax, utility tax, and 23 property tax totals restore to the FY 07-08 levels or if the City of 24 San Bernardino receives a Federal or State bailout or other 25 windfall that can be applied to the General Fund with no -3- 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 2007-345, SECTION 2, C 2 INSURANCE; SECTION 2, I, PERS; SECTION 2, B(3), COMPENSATION; AND 3 RESOLUTION NO. 2009-35, SECTION 2, B(8), COMPENSATION; BETWEEN THE CITY AND MANAGEMENT/CONFIDENTIAL EMPLOYEES. 4 5 limitations equal to or greater than the amount of savings achieved 6 through the employee concessions." 7 9 10 11 12 13 ® 14 15 16 17 18 19 20 21 22 23 24 25 -4- 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION NO. 2007-345, SECTION 2, C 2 INSURANCE; SECTION 2, 1, PERS; SECTION 2, B(3), COMPENSATION; AN 3 RESOLUTION NO. 2009-35, SECTION 2, B(8), COMPENSATION; BETWEEN THE CITY AND MANAGEMENT/CONFIDENTIAL EMPLOYEES. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an 5 the Common Council of the City of San Bernardino at a meeting thereof, held 6 on day of 2010,by the following vote, to wit: 7 a COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT 9 MARQUEZ 10 DESJARDINS 11 BRINKER SHORETT 12 KELLEY 13 JOHNSON ® 14 MCCAMMACK 15 16 Rachel G. Clark,City Clerk 17 19 The foregoing resolution is hereby approved this day of , 2010. 19 Patrick J. Morris,Mayor 20 City of San Bernardino Approved as to form: 21 JAMES F. PENMAN, 22 City Attorney By: oGlLa, f{F TPR 1.`z - ,-