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Home My WebLink About18- Public Works ORIGINAL CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION From: Robert G. Eisenbeisz, City Engineer Subject: Resolution awarding a contract to Hillcrest Dept: Public Works Contracting for Victoria Avenue Street Improvement Date: June 3, 2010 and Beautification Project, Phase II per Plan No. 12321 File No. SS 05-25 (SS05-25). MCC Date: July 6,2010 Synopsis of Previous Council Action: 10/02/2006 Resolution No 2006-347 adopted awarding a contract to Hillcrest Contracting, Inc. for Street Improvements and Beautification Project on Victoria Avenue from 28th Street to Lynwood Drive (Phase I) (SS05-25)per Project Plan No. 11619. 04/17/2006 Adopted Mitigated Negative Declaration and Mitigation Monitoring/Reporting Program for the Victoria Avenue Street Improvement and Beautification Project and authorize the preparation of the final Plans, Specifications and Cost Estimate. 01/10/2005 Resolution No. 2005-08 adopted approving Agreement with Engineering Resources of Southern California to provide Civil/Traffic Engineering Services for the Design of Street, Storm Drain, Traffic Signal, and Sound Wall Improvements along Victoria Avenue from Highland Avenue to Lynwood Avenue(SS05-25). 10/04/2004 Resolution No. 2004-322 adopted approving Agreement with San Manuel Band of Mission Indians for public improvement projects for tribal project impacts. Recommended Motion: Adopt Resolution. Robert G. Eisenbeisz Contact Person: Robert Eisenbeisz, City Engineer Phone: 5203 Supporting data attached: Staff Report, Resolution &Vicinity Map Ward: 4 FUNDING REQUIREMENTS: Amount: $907,300 Source: (Acct.No) 246-366-5504-7549 Widen Victoria Ave from Acct. Description: Highland Ave to Lynwood Avenue. Finance: Council Notes: �y Agenda Item No. D 7 � /o i CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Resolution awarding a contract to Hillcrest Contracting for Victoria Avenue Street Improvement and Beautification Project, Phase II per Plan No. 12321 (SS05-25). Background: On October 2, 2004, the Mayor and Common Council adopted Resolution No. 2004-322 approving an Agreement with San Manuel Band of Mission Indians for public improvement projects for tribal project impacts. As part of the Agreement,the Tribe contributed $5,500,000 to San Bernardino to address traffic impacts from its casino on Victoria Avenue between Highland and Lynwood Drive. Due to the need for right-of-way acquisition in the City of Highland, the project was divided into two phases. Phase I of Victoria Avenue Improvements from 28s Street to Lynwood Drive required no acquisition of right-of-way and was able to start construction in 2006. It consisted of installation of a traffic signal at Victoria Avenue and Lynwood Drive, sound walls, storm drains, pavement rehabilitation and street widening between 28" Street and Lynwood Drive. Phase I was completed in March of 2008. The City of Highland completed the acquisition of right-of-way needed for Phase Il in 2009. The design of Phase II, consisting of the widening of Victoria Avenue from Highland Avenue to 28th Street and installation of a double left turn for eastbound Highland Avenue to northbound Victoria Avenue, was completed in March of 2010. Phase II was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Data Hot Sheet, Reed Construction Data and Bid America, Construction Bid Source, the City's web sites, and the San Bernardino Area Chamber of Commerce. Bids were received on June 1, 2010. A total of six(6)bids were received and are listed below: Name of Bidder city Amt.of Total Bid Hillcrest Contracting Corona $ 717,231.60 All American Asphalt Corona $ 756,000.00 Belaire-West Landscaping, Inc. Buena Park $ 860,498.00 YAKAR San Dimas $ 888,817.59 Laird Construction Rancho Cucamonga $ 927,792.00 Elite Bobcat Service, Inc. Corona $ 959,291.00 Engineer's Estimate $ 1,129,804.00 After a complete review of the six (6) sealed competitive bids and verification of mathematical calculations and certifications, staff has determined that Hillcrest Contracting of Corona is the 2 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT(CONTINUED) apparent low bidder and has met the minimum requirements of the specifications and bid guidelines. Based on the above information, Hillcrest Contracting is the lowest responsible bidder and staff recommends that the contract be awarded to them. The estimated project costs are as follows: Total Cost Bid Amount $ 717,231.60 Contingencies $ 107,584.40 Subtotal Construction Cost $ 824,816.00 Construction Management& Inspection $ 82,484.00 Total Estimated Construction Cost $ 907,300.00 If approved, this project is expected to begin construction in late July of 2010 and be completed by January 2011. Financial Impact: Funding for this project is available in the FY 09/10 Budget in Account No. 246-366-5504-7549 "SS05-25 Widen Victoria Avenue from Highland Avenue to Lynwood Drive"as follows: Account Budgeted Amount: %1,369,500 Current Balance: %t 332 975 as of. June 2, 2010 Balance after approval of this item: $425,575. Recommendation: Adopt Resolution. Attachments: 1-Attachment"A" -Vicinity Map 2-Resolution 3 r_____________________________________________________________________________________________________ __� I I ��(tNARD�10 City of San Bernardino, California I , Department of Public Works, Division of Engineering _ °a SS05-025 ' ED L'S I , I V 1 I i STREET IMPROVEMENTS I I I ON VI , VICTORIA AVENUE I ' I � HIGHLAND AVE TO 28TH STREET PHASE II I , I I I I I I ' I iA O� i T I i -- /� se a oz ' n SNI fMN1EL IIpIAN RFSFRVAitIT MN OE' - L ' I I ' ,... M xiwq6§ t9ppIV ,r' - PRA MV .n T 1 I Alll R i _ AI A- , OCP O - n s I NTL n l ST 1/ tai r TL i 1j $ STS a MlcvtiAl F I� \� I 'T 1 F JN d ST p p Op o M I A ST [�HICHLANU A ' I I aeao a Q - F 21ST ST, I L I Ft ^ 1 .I i 'Ih, INz d 1 I '< FRWY - I 1 - - I I VICINITY MAP I NT S. I SS05-025 I I I I I I RESOLUTION NO. —C O P� �J �+.. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO AWARDING A CONTRACT TO HILLCREST CONTRACTING, INC. FOR STREET IMPROVEMENTS AND BEAUTIFICATION PROJECT ON 4 VICTORIA AVENUE FROM HIGHLAND AVENUE TO 28TH STREET - PHASE II (SS05-25) PER PROJECT PLAN NO. 12321. 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. Hillcrest Contracting, Inc., 1467 Circle City Drive, Corona,CA 92879, is 8 9 he lowest responsible bidder for Street Improvement and Beautification project on Victoria 10 Avenue from Highland Avenue to 28h Street— Phase H (SS05-25) per Project Plan No. 12321. 11 A contract is awarded accordingly to said bidder in a total amount of $ 717,231.60, with a 12 contingency amount of$ 107,584.40, but such contract shall be effective only upon being fully 13 executed by both parties. All other bids, therefore, are hereby rejected. The City Manager is 14 hereby authorized and directed to execute said contract on behalf of the City; a copy of the 15 16 contract is on file in the office of the City Clerk and incorporated herein by reference as fully as 17 though set forth at length. 18 SECTION 2. This contract and any amendment or modifications thereto shall not take effect 19 or become operative until fully signed and executed by the parties and no party shall be 20 obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 modifications or waivers are intended or authorized and shall not be implied from any act or 22 23 course of conduct of any party. 24 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within 25 sixty (60) days of passage of this resolution. 26 28 �_�_ 10 RESOLUTION ... AWARDING A CONTRACT TO HILLCREST CONTRACTING, C 1 INC. FOR STREET IMPROVEMENTS AND BEAUTIFICATION PROJECT ON 2 VICTORIA AVENUE FROM HIGHLAND AVENUE TO 28TH STREET - PHASE II (SS05-25) PER PROJECT PLAN NO. 12321. 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting thereof, held on the 6 day of 2010,by the following vote,to wit: 7 Council Members: AYES NAYS ABSTAIN ABSENT 8 9 MARTINEZ 10 DESJARDINS 11 BRINKER 12 SHORETT 13 KELLEY _ 10 14 JOHNSON 15 16 MC CAMMACK — 17 18 City Clerk 19 The foregoing resolution is hereby approved this day of , 2010. 20 21 Patrick J. Moms, Mayor 22 City of San Bernardino 23 24 Approved as to Form: 25 1. A[krIAAi 26 James . Penman, City Attorney 27 28 RESOLUTION NO. 1 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO AWARDING A CONTRACT TO HILLCREST CONTRACTING, INC. FOR STREET IMPROVEMENTS AND BEAUTIFICATION PROJECT ON 4 VICTORIA AVENUE FROM HIGHLAND AVENUE TO 28TH STREET - PHASE II (SS05-25) PER PROJECT PLAN NO. 12321. 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. Hillcrest Contracting, Inc., 1467 Circle City Drive, Corona, CA 92879, is 8 9 the lowest responsible bidder for Street Improvement and Beautification project on Victoria 10 Avenue from Highland Avenue to 28'h Street— Phase II (SS05-25) per Project Plan No. 12321. 11 A contract is awarded accordingly to said bidder in a total amount of $ 717,231.60, with a 12 contingency amount of$ 107,584.40, but such contract shall be effective only upon being fully 13 executed by both parties. All other bids, therefore, are hereby rejected. The City Manager is 14 hereby uthorized and directed to execute said contract on behalf of the City;ty; a copy of the 15 16 contract is on file in the office of the City Clerk and incorporated herein by reference as fully as 17 though set forth at length. 18 SECTION 2. This contract and any amendment or modifications thereto shall not take effect 19 or become operative until fully signed and executed by the parties and no party shall be 20 obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 modifications or waivers are intended or authorized and shall not be implied from any act or 12 course of conduct of any party. 23 24 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within 25 sixty(60) days of passage of this resolution. 26 27 23 74110 RESOLUTION ... AWARDING A CONTRACT TO HILLCREST CONTRACTING, 1 INC. FOR STREET IMPROVEMENTS AND BEAUTIFICATION PROJECT ON 2 VICTORIA AVENUE FROM HIGHLAND AVENUE TO 28TH STREET - PHASE II (SS05-25) PER PROJECT PLAN NO. 12321. 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting thereof, held on the 8 day of , 2010,by the following vote, to wit: 7 Council Members: AYES NAYS ABSTAIN ABSENT 8 9 MARTINEZ 10 DESJARDINS 11 BRINKER 12 SHORETT 13 KELLEY _ 14 JOHNSON 15 16 MC CAMMACK 17 1s City Clerk 19 The foregoing resolution is hereby approved this day of , 2010. 20 21 Patrick J. Morris, Mayor 22 City of San Bernardino 23 24 Approved as to Form: 25 26 James F. Penman, City Attorney 27 23