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HomeMy WebLinkAbout25- Parks, Recreation & Community Services ORIGINAL CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION From: Kevin Hawkins, Director Subject: Resolution of the Mayor and Common Council Dept: Parks, Recreation&Community of the City of San Bernardino accepting grant notice letters and approving scope of CIP Services Dept. projects: Splash Parks, Community Center Date: August 23,2010 Upgrades, Irrigation System Upgrades. Grant funds total $674,614 from the 2002 Resources Bond Act(Proposition 40)for two programs: the Roberti-Z'berg-Harris Urban Open Space and Recreation Program and the Per Capita Grant Program. M/CC Meeting Date: September 7,2010 Synopsis of Previous Council Action: 11-3-2003 -Mayor and Common Council approved submittal of grant applications under the provisions of the 2002 Resources Bond Act(Proposition 40) for two programs: the Roberti-Z'berg-Harris Urban Open Space and Recreation Program and the Per Capita Grant Program. 8-24-2010 grants ad-hoc committee recommended approval of resolution by Mayor and Common Council Recommended motion: 1) Adopt Resolution, and 2) Authorize the Director of Finance to amend the FY 2010-20 1 CIP Park Cq struction Funds budget as outlined in the staff report. Signature Contact person: Robert Lennox Phone: 384-5031 Supporting data attached: Staff Report, Reso, &Agreement ward: 1, 2, and 6 FUNDING REQUIREMENTS: Amount: Grant revenue totaling $674,614 Source: (Acct.No.)243-160-5504-7442-0025, 243-160-5504-7443-0025, 941_l60_5504-X8.xY-n0n5 (Acct.Description) Park Construction Funds (Grant/CIP Accts) Finance: Council Notes ee� 020"0 '`30_$ Agenda Item No. oq-01-201 0 CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino accepting grant notice letters and approving scope of CIP projects: Splash Parks, Community Center Upgrades, Irrigation System Upgrades. Grant funds total $674,614 from the 2002 Resources Bond Act (Proposition 40) for two programs: the Roberti-Z'berg-Harris Urban Open Space and Recreation Program and the Per Capita Grant Program. Background: On November 3, 2003 the Mayor and Common Council authorized the City to apply for grant funds under the provisions of the 2002 Resources Act (Proposition 40) for the Roberti-Z'berg- Harris Urban Open Space and Recreation Program and the Per Capita Grant Program. Grant guidelines do not require city match for any of the projects. Staff submitted the applications for the funding in 2002, the Mayor and Common Council adopted two resolutions applying for the grant funding, and the City then received a contract from the State for the funds. The City was then directed by the State to prepare applications for various projects for enhancement of our parks and recreation facilities. With these grants set to expire in 2011, staff was informed by the State that the applications were still incomplete and missing scope information for each project. Additionally, recent budget and economic conditions have highlighted the need to supplement any general fund CIP projects with additional funding. The conditions of city parks in the scopes outlined below have been cited several times in the past six months through calls from the Council office, patrons, residents, and even paying user groups. The State of California Office of Grants and Local Services (OGALS) administers the grants and has issued the award letters for three projects: 1. Splash Park Projects ($346,841): A development project to install splash (water) play apparatus' at Tom Minor, Delmann Heights and Anne Shinells Parks. Scope: Splash pads are areas for water play that have no standing water. This design eliminates the need for lifeguards or other supervision, as there is practically no risk of drowning. These three sites will feature ground nozzles that spray water upwards out of the splash pad's raindeck. They will also have various water features such as rainbows (semicircular pipe shower), mushroom showers, and tree shower. Some will feature movable nozzles similar to those found on fire trucks to' allow users to spray others. The showers and ground nozzles are controlled by a hand activated-motion sensors,to run for limited time. 2. Community Center Upgrades ($150,000): A development project to upgrade the exterior and interior of four community centers in the City of San Bernardino. Assessments were conducted by staff of all community/senior centers to determine which facilities were most in need of improvement due to over use, age, demand for resources from patrons, and health and safety. Scope Rudy Hernandez CC ($108,178) Ruben Campos CC ($11,500) • New Gym Lighting • Replace damaged asphalt at entrance • Repairs to Ceiling of center • New Sound System • Repair garden irrigation system at • New Scoreboard front of center(for garden club) • FRP Wainscot in Restroom • Provide a vendor area next to new • Misc Drywall and Flooring repairs soccer field • Replacement of all Exterior Windows Operation Phoenix West($5,600) 5a' St Senior Center($12,250) • Replace wood decking and ramp with • Provide Security Fence for patio area new composite deck and ramps • New raised planter beds for garden • Remove grass from ramp area and area replace with DG material • Replace wood benches with composite material 3. Irrigation System Upgrades ($177,773): A development project to upgrade the irrigation systems at Lytle Creek Park, Seccombe Lake Park, and Perris Hill Park. Assessments were conducted by staff of all parks to determine which open spaces were most in need of improvement due to over use, age of systems, water pressure, aesthetics, and health and safety. Scope Lytle Creek Park($14,000) Secommbe Lake Park($136,000) • New control system • Replacement of Booster pump units • New back flow prevention devices • New control system • Replacement of inefficient heads • Replacement of Inefficient heads • Central Control point for entire site Note: On 12121109, MCC approved a continuing appropriation of$47,000 for a control cabinet, transformer equipment, and lake aeration pump to be included in this scope. An additional continuing appropriation request in FYI 0/11 will be submitted for the same amount to finish this project. Perris Hill Park($12,000) *Blair Park($12,000) • Replacement of Inefficient Heads • Remove and replace irrigation booster • New control systems pump • Replacement of inefficient heads *not funded by grant but utilizing existing balance in project PR04-16,funding from Park Construction Fees. Financial Impact: According to the approved FYI 0/11 CIP budget,the following projects had"carryover balances" in the corresponding Parks Construction accounts. The Splash Parks are not currently identified as a CIP project. The CIP planning document and park construction fund balances should be amended to include this project in FY10/I 1 with these grant award notices. Project Account Description/Title Grant Carryover Proposed Amount Balance New Balance PR04-16 243-363-5504-7442-0025 Irrigation System Upgrades $177,773 $70,60 $248,373 PR04-20 243-363-5504-7443-0025 Upgrade Community Centers $150,00 $22,80 $172,8 PR10-04 243-363-5504-xxxx-0025 S lash Parks $346,841 $346,841 Total $674,61 $93,400 $768,01 Recommendation: Adopt resolution and authorize the Finance Director to amend the Fiscal Year 2010-2011 CIP Park Construction Fund 42 S DT-07-20/0 1 RESOLUTION NO. Copy 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 3 SAN BERNARDINO ACCEPTING GRANT NOTICE LETTERS AND APPROVING SCOPE OF CIP PROJECTS: SPLASH PARKS, COMMUNITY CENTER UPGRADES, 4 IRRIGATION SYSTEM UPGRADES. GRANT FUNDS TOTAL $674,614 FROM THE 2002 RESOURCES BOND ACT (PROPOSITION 40) FOR TWO PROGRAMS: THE 5 ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM AND THE PER CAPITA GRANT PROGRAM. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 7 OF SAN BERNARDINO AS FOLLOWS: 8 SECTION 1. That the Mayor and Common Council hereby accept receipt of the grant 9 award letters, approve the scope of CIP projects, and authorize the City Manager and staff to 10 execute the CIP projects outlined in the grant scopes: Splash Parks Projects, Community Center 11 12 Upgrades, and Irrigation System Upgrades; a copy of which is attached hereto, marked Exhibit 13 "A"and incorporated herein by reference as fully as though set forth at length; and 14 SECTION 2. That the Director of Finance is hereby authorized to amend the Fiscal 15 Year 2010-2011 CIP Park Construction Fund and incorporate award amounts set forth in the 16 2002 Resources Bond Act (Proposition 40) for two programs: the Roberti-Z'berg-Harris Urban 17 Open Space and Recreation Program and the Per Capita Grant Program. is it 19 20 /a 21 22 23 24 25 26 ui 27 28 was 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACCEPTING GRANT NOTICE LETTERS AND APPROVING g SCOPE OF CIP PROJECTS: SPLASH PARKS, COMMUNITY CENTER UPGRADES, IRRIGATION SYSTEM UPGRADES. GRANT FUNDS TOTAL $674,614 FROM THE 4 2002 RESOURCES BOND ACT (PROPOSITION 40) FOR TWO PROGRAMS: THE ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM 5 AND THE PER CAPITA GRANT PROGRAM. 6 7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a Meeting, thereof, 8 held on the day of 2010,by the following vote to wit: 9 10 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT 11 MARQUEZ 12 DESJARDINS 18 BRINKER �.r 14 SHORETT 15 16 KELLEY 17 JOHNSON 18 MCCAMMACK 19 20 Rachel G. Clark, City Clerk 21 The foregoing resolution is hereby approved this day of , 2010. 22 Patrick J. Morris,Mayor 23 City of San Bernardino 24 Approved as to Form: 25 26 L7 © 27 es F. Permian, City Attorney 28 EMBIT A State of California•The Resources Agency Arnold Schwarzenegger, Governor ltl ® DEPARTMENT OF PARKS AND RECREATION .P,O. Box 942896• Sacramento,CA 94296-0001 Ruth Coleman, Director 916-653-7423 July 9, 2010 Robert Lennox Deputy Director San Bernardino City of 1350 South E Street San Bernardino, CA 92408 Dear Robert Lennox, Re: Project Name: Splash Park Projects Program: 2002 Resources Bond Act Project Number: 02-36-063 Requested Grant Amount: $346,841 This letter acknowledges receipt of your application for the above referenced project. The application is complete. You may proceed with the project. Based on the application you submitted, the following is a description of the expected results from this grant: A development project to install splash (water) play apparatus' at Tom Minor, Delman Heights and Anne Shirrells Parks. Please let me know if this does not agree with your understanding of the project. Please remember that you must comply with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and the laws and codes pertaining to individuals with disabilities. Refer to your procedural guide for grant process information. If you have any questions, please contact me at (916) 654-8686 or email me at ctaillon@parks.ca.gov. Sincerely, r/// ` Cnstelle Taillon Project Officer cc: Project File EXHIBIT A _State of Californla•The Resources Agency Arnold Schwartenegger, Governor ® DEPARTMENT OF PARKS AND RECREATION• P.O.Box 942896.Sacramento,CA 94296.0001 Ruth Coleman,Director 916-653-7423 July 12, 2010 Robert Lennox Deputy Director San Bemardino City of 1350 South E Street San Bernardino, CA 92408 Dear Robert Lennox, Re: Project Name. Community Centers Upgrade Program: 2002 Resources Bond Act Project Number: RZ-36-076 Requested Grant Amount: $150,000 This letter acknowledges receipt of your application for the above referenced project. The application is complete. You may proceed with the project. Based on the application you submitted, the following is a description of the expected results from this grant: A development project to upgrade the exterior and interior of four community centers in the City of San Bernardino. Please let me know if this does not agree with your understanding of the project. Please remember that you must comply with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and the laws and codes pertaining to individuals with disabilities. Refer to your procedural guide for grant process information. If you have any questions, please contact me at (916) 654-8686 or email me at ctai Ilon @parks.ca.gov. ncerely, Cristelle Taillon Project Officer cc: Project File EXHIBIT A State of California•The Resources Agency Arnold Schwarzenegger,Governor . DEPARTMENT OF PARKS AND RECREATION• P.O. Box 942896•Sacramento,CA 94196.0001 Ruth Coleman,Director 916-653-7423 July 19, 2010 Robert Lennox Deputy Director San Bernardino City of 1350 South E Street San Bernardino, CA 92408 Dear Robert Lennox, Re: Project Name: Irrigation System Upgrades Program: 2002 Resources Bond Act Project Number: RZ-36-077 Requested Grant Amount: $177,773 This letter acknowledges receipt of your application for the above referenced project. The application is complete. You may proceed with the project. Based on the application you submitted, the following is a description of the expected results from this grant: A development project to upgrade the irrigation systems at Lytle Creek Park, Seccombe Lake Park, and Perris Hill Park. Please let me know if this does not agree with your understanding of the project. Please remember that you must comply with all applicable state and federal laws and regulations including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and the laws and codes pertaining to individuals with disabilities. Refer to your procedural guide for grant process information. If you have any questions, please contact me at (916) 654-8686 or email me at ctaillon@parks.ca.gov. Sincerely, f _ Cristelle Taillon Project Officer cc: Project File