HomeMy WebLinkAbout16- Police Department CITY OF SAN BERNARDINO- REQUEST FOR C21LT%G J I
From: Keith L. Kilmer, Chief of Police Subject: Resolution by the Mayor and
Common Council to enter into a contract for
Dept: Police Department Crossing Guard Services with All City
Management Services for a crossing guard
Date: August 5, 2010 position at Victoria Elementary School
(Redlands Unified School District).
Meeting Date: September 7, 2010
Synopsis of Previous Council Action
Resolution#2009-376, adopted December 21,2009,School Crossing Guard Program- All City
Resolution# 2009-365,adopted December 21,2009,School Crossing Guard Program- All City
Mgt.
Resolution# 2009-27,adopted February 19,2009,School Crossing Guard Program- All City Mgt.
Resolution# 2008-10,adopted January 10,2008,School Crossing Guard Program- All Cary W.
Resolution# 2008-11,adopted January 10,2008,School Crossing Guard Program- Redlands.
Resolution#2008-402, adopted October 20, 2008,School Crossing Guard Program- Redlands.
Recommended Motion:
1. Adopt Resolution �� I /
KEITH] KILME(/�R/Q3IEF OF POLICE
Contactperson: Jill Fonzi 388-4830
Supporting data attached: Yes Ward: 3
FUNDING REQUIREMENTS: Amount: $5,150.00 net cost
Source: 001-210-5505-0000-0081- $10,300 cost
001-000-4740- $5,150 revenue
Council Notes: Finance
Agenda Item No.
X110
N-07-20/0
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution by the Mayor and Common Council to enter into a contract for Crossing Guard
Services with All City Management Services for a crossing guard position at Victoria
Elementary School (Redlands Unified School District).
BACKGROUND
The Police Department — Traffic Unit currently manages all crossing guards in the City of San
Bernardino for the San Bernardino Unified School District elementary schools (38 positions).
The cost of services is shared between the City of San Bernardino and the San Bernardino
Unified School District (50% each). Victoria Elementary School is located at 1505 S.
Richardson Avenue in San Bernardino. Although this school is located within the city limits of
San Bernardino it is a Redlands Unified School District school.
All City Management Services (ACMS) is a private vendor that provides crossing guard services
for several communities throughout California. This vendor also provides services for other
schools in the Redlands Unified School District. ACMS is fully insured, accepts general
liability, recruits, hires, equips and trains their Crossing Guards. ACMS will handle the day to
day operations of providing a guard at this school location including both supervision and
staffing for a rate that is very close to what the city is currently paying to manage the program
through the Police Department. The benefit to using ACMS is the better infrastructure in place
to substitute guards when needed for constant staffing, closer supervision and liability protection.
ACMS is the only company that was found in Southern California to provide these specific
services. ACMS has provided a quote to the Police Department to provide one guard position at
a rate of$14.28 an hour at 4 hours per day. This rate is competitive to what the department is
paying to provide these services (not including administrative costs). In order to provide these
services, the City of San Bernardino enters into two Memorandums of Understanding (MOU);
one with All City Management Services and one with the Redlands Unified School District
(separate MOU's) to provide these services.
FINANCIAL IMPACT
The Police Department's adopted budget for FY 2010/2011 includes $10,300 in account #001-
210-5505-0000-0081 for this contract for crossing guard services. Redlands Unified School
District will reimburse the City for 50% of the actual costs so the net cost to the City is estimated
to be $5,150.
Account Budgeted Amount: 10,300.
Balance as of 8-5-10.
Balance after approval of this item: $0
i
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred but not yet processed.
RECOMMENDATION
1. Adopt Resolution
I RESOLUTION NO. C O
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
EXECUTION OF AMENDMENT NO.3 TO THE AGREEMENT FOR CROSSING GUARD
3 SERVICES WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD
POSITION AT VICTORIA ELEMENTARY SCHOOL (REDLANDS UNIFIED SCHOOL
4 DISTRICT).
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. The City Manager is hereby authorized and directed to execute Amendment
8 No. 3 to the Agreement with All City Management Services, approved on January 10, 2008, by
9 Resolution No.2008-11,to provide a crossing guard at Victoria Elementary School in the CityofSan
10 Bernardino, a copy of which is attached hereto as Exhibit "A," and incorporated herein by this
11 reference.
12 SECTION 2. That implementation date of Amendment No.3 to Agreement is July 1, 2010;
13 therefore any action taken between July 1,2010 and the date that this Resolution is adopted is hereby
14 ratified.
15 SECTION 3. The authorizing to execute the above referenced Agreement is rescinded if it
16 is not executed within sixty(60)days of the passage of this Resolution.
17
19
20
21
22
23
24
25
26
27
28
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
EXECUTION OF AMENDMENT NO.3 TO THE AGREEMENT FOR CROSSING GUARD
2 SERVICES WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD
3 POSITION AT VICTORIA ELEMENTARY SCHOOL (REDLANDS UNIFIED SCHOOL
DISTRICT).
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof,
7 held on the day of , 2010, by the following vote, to wit:
8 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
9 ESTRADA
10 DESJARDIN
11 BRINKER
12 SHORETT
13 KELLEY
14 JOHNSON
15 MCCAMMACK
16
17 CITY CLERK
18
The foregoing Resolution is hereby approved this_day of , 2010.
19
20
PATRICK J. MORRIS, Mayor
21 City of San Bernardino
22 Approved as to form:
23 JAMES F. PENMAN,
24 City Attorney
25 0
26 By:
27
28 Z
c.\wn cnnu.e,.un—\crn<6nPGijnrd Recalufi=.w d
I AMENDMENT TO NO. 3 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT
2 SERVICES
3 This Agreement is made and entered into this_day of 2010 by and between
All City Management Services, hereinafter referred to as the "Vendor"with its principal place of
4 business at 1749 S. La Cienega Blvd., Los Angeles, California 90035, and the City of San
Bernardino - Police Department, hereinafter referred to as the"City"having a business address at
5 710 North `D' Street, San Bernardino, California 92401.
6 WHEREAS, the City and All City Management Services previously entered into an
Agreement to provide crossing guard services to Victoria Elementary School,which as approved by
7 the City's Mayor and Common Council on January 10,2008,by Resolution No. 2008-10, and,
8 WHEREAS,the parties wish to amend Paragraphs 2 and 3 of said Agreement.
9 NOW, THEREFORE,the parties agree to amend the Agreement as follows:
10 2. COMPENSATION OF EXPENSES.
11 a. The City agrees to pay the Vendor for the services rendered pursuant to this
Agreement the sum of fourteen dollars and twenty-eight cents ($14.28)per
12 hour of crossing guard services provided with a four (4) hour minimum
13 billing per site each service day.
3. TERM.
14
The term of this Agreement shall commence July 1,2010 and terminate on June 30,
15 2011, unless earlier modified, amended or cancelled by the written mutual consent
of the parties.
16
17 All other terms and conditions of the Agreement shall remain the same.
18 IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
19 Dated: , 2010 Dated: 2010
20 CITY OF SAN BERNARDINO ALL CITY MANAGEMENT SERVICES
21 By:
22
Charles McNeely, City Manager
23
Approved as to form:
24
James F. Penman, City Attorney
25
26 By:
27
28 EXHIBIT"A"
I AMENDMENT TO NO. 3 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT
2 SERVICES
3 This Agreement is made and entered into this_day of 2010 by and between
All City Management Services, hereinafter referred to as the"Vendor"with its principal place of
4 business at 1749 S. La Cienega Blvd., Los Angeles, California 90035, and the City of San
Bernardino -Police Department, hereinafter referred to as the "City"having a business address at
5 710 North `D' Street, San Bernardino, California 92401.
6 WHEREAS, the City and All City Management Services previously entered into an
Agreement to provide crossing guard services to Victoria Elementary School,which as approved by
7 the City's Mayor and Common Council on January 10,2008, by Resolution No. 2008-10,and,
8 WHEREAS, the parties wish to amend Paragraphs 2 and 3 of said Agreement.
9 NOW, THEREFORE,the parties agree to amend the Agreement as follows:
10 2. COMPENSATION OF EXPENSES.
I 1 a. The City agrees to pay the Vendor for the services rendered pursuant to this
Agreement the sum of fourteen dollars and twenty-eight cents ($14.28)per
12 hour of crossing guard services provided with a four (4) hour minimum
13 billing per site each service day.
3. TERM.
14
The term of this Agreement shall commence July 1,2010 and terminate on June 30,
15 2011, unless earlier modified, amended or cancelled by the written mutual consent
16 of the parties.
17 All other terms and conditions of the Agreement shall remain the same.
18 IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
19 Dated: _,2010 Dated: 2010
20 CITY OF SAN BERNARDINO ALL CITY MANAGEMENT SERVICES
21 By:
22
23 Charles McNeely, City Manager
Approved as to form:
24
25 James F. Penman, City Attorney
26 By ry
27
28
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
EXECUTION OF AMENDMENT NO.3 TO THE AGREEMENT FOR CROSSING GUARD
3 SERVICES WITH REDLANDS UNIFIED SCHOOL DISTRICT FOR CROSSING GUARD
POSITION AT VICTORIA ELEMENTARY SCHOOL (REDLANDS UNIFIED SCHOOL
4 DISTRICT).
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. The City Manager is hereby authorized and directed to execute Amendment
8 No. 3 to the Agreement with Redlands Unified School District, approved on January 10,2008,by
9 Resolution No.2008-11,to provide a crossing guard at Victoria Elementary School in the City of San
10 Bernardino, a copy of which is attached hereto as Exhibit "A," and incorporated herein by this
11 reference.
12 SECTION 2. That implementation date of Amendment No.3 to Agreement is July 1, 2010;
13 therefore any action taken between July 1,2010 and the date that this Resolution is adopted is hereby
14 ratified.
15 SECTION 3. The authorizing to execute the above referenced Agreement is rescinded if it
16 is not executed within sixty(60)days of the passage of this Resolution.
17
19
20
21
22
23
24
25
26
27
28 i
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
2 EXECUTION OF AMENDMENT NO.3 TO THE AGREEMENT FOR CROSSING GUARD
SERVICES WITH REDLANDS UNIFIED SCHOOL DISTRICT FOR CROSSING GUARD
3 POSITION AT VICTORIA ELEMENTARY SCHOOL(REDLANDS UNIFIED SCHOOL
DISTRICT).
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof,
7 held on the day of , 2010, by the following vote,to wit:
8 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
9 ESTRADA _
10 DESJARDIN
11 BRINKER
12 SHORETT
13 KELLEY
14 JOHNSON
15 MCCAMMACK
16
17 CITY CLERK
18
The foregoing Resolution is hereby approved this day of 2010.
19
20
PATRICK J. MORRIS, Mayor
21 City of San Bernardino
22 Approved as to form:
23 JAMES F. PENMAN,
24 City Attorney
25
26 By
27
28 2
1 AMENDMENT TO NO. 3 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND REDLANDS UNIFIED
2 SCHOOL DISTRICT SERVICES
3 This Agreement is made and entered into this_day of ,2010,by and between
the Redlands Unified School District,hereinafter referred to as the"District"with its principal place
4 ofbusiness at 20 West Lugonia Avenue,Redlands,California 92373,and the City of San Bernardino
-Police Department,hereinafter referred to as the"City"having a business address at 710 North`D'
5 Street, San Bernardino, California 92401.
6 WHEREAS,the City and District previously entered into an Agreement to provide crossing
guard services to Victoria Elementary School, which was approved by the City's Mayor and
7 Common Council on January 8, 2008, by Resolution No. 2008-11; and
8 WHEREAS, the parties wish to amend Paragraphs I and V of the Agreement.
9 NOW,THEREFORE, the parties agree to amend the Agreement as follows:
10 L TERM.
11 A. This Agreement is effective beginning July 1,2010,and continuing through
June 30,2011. The school year is from July 1,to June 30 of each succeeding
12 year.
13 V. CITY'S FEE AND PAYMENT THEREOF.
14 A. The actual costs of the services for the 2010-2011 school year are estimated
to be $10,300.00. hi accordance with the negotiation with the City, the
15 District agrees to compensate the City for one-half of the costs of services
rendered to accomplish the results required hereunder,in a total amount not
16 to exceed$5,150.00. The cost for the crossing guards is an estimated cost of
$14,28 per hour, including benefits, 4 hours per day, 180 school days.
17 Invoices are submitted quarterly(three months).
18 All other terms and conditions of the Agreement shall remain the same.
19 IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
20 Dated: 2010 Dated: 2010
21 CITY OF SAN BERNARDINO REDLANDS UNIFIED SCHOOL DISTRICT
22
23 Sherryl Avitabile, Assistant Superintendent
Charles McNeely, City Manager Business Service Division
24
Approved as to form:
25 James F. Penman, City Attorney
26
By:
27
28
r vururr"A„
I AMENDMENT TO NO. 3 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND REDLANDS UNIFIED
2 SCHOOL DISTRICT SERVICES
3 This Agreement is made and entered into this_day of ,2010,by and between
the Redlands Unified School District,hereinafter referred to as the"District"with its principal place
4 ofbusiness at 20 West Lugonia Avenue,Redlands,California 92373,and the City of S an Bernardino
-Police Department,hereinafter referred to as the"City"having a business address at 710 North`D'
5 Street, San Berardino, California 92401.
6 WHEREAS,the City and District previously entered into an Agreement to provide crossing
guard services to Victoria Elementary School, which was approved by the City's Mayor and
7 Common Council on January 8, 2008,by Resolution No. 2008-11; and
8 WHEREAS,the parties wish to amend Paragraphs I and V of the Agreement.
9 NOW,THEREFORE, the parties agree to amend the Agreement as follows:
10 I. TERM.
11 A. This Agreement is effective beginning July 1,2010,and continuing through
June 30,2011. The school year is from July 1,to June 30 of each succeeding
12 year.
13 V. CITY'S FEE AND PAYMENT THEREOF.
14 A. The actual costs of the services for the 2010-2011 school year are estimated
to be $10,300.00. In accordance with the negotiation with the City, the
15 District agrees to compensate the City for one-half of the costs of services
rendered to accomplish the results required hereunder, in a total amount not
16 to exceed$5,150.00. The cost for the crossing guards is an estimated cost of
$14,28 per hour, including benefits, 4 hours per day, 180 school days.
17 Invoices are submitted quarterly(three months).
18 All other terms and conditions of the Agreement shall remain the same.
19 IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
20 Dated: 2010 Dated: 2010
21 CITY OF SAN BERNARDINO REDLANDS UNIFIED SCHOOL DISTRICT
22
23 Sherryl Avitabile,Assistant Superintendent
Charles McNeely, City Manager Business Service Division
24
Approved as to form:
25 James F. Penman, City Attorney
26
By:
27
28