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OTY OF SAN BERNARDINO - REQUEST FOR COUNOL ACTION
From: Keith L. Kilmer, Chief of Police
Subject: Resolution by the Mayor and
Common Council authorizing execution of
Amendment No.3 to the agreement for
crossing guard services with Redlands Unified
School District for crossing guard position at
Victoria Elementary School (Redlands Unified
School District).
Meeting Date: September 20,2010
Dept: Police Department
Date: September 14, 2010
Synopsis of Previous Council Action
Resolution 1/ 2010-296, adopted September 8, 2010, School Crossing Guard Program - All Gty Mgt
Resolution 1/ 2009-376, adopted December 21,2009, School Crossing Guard Program - All Gty
Mgt
Resolution 1/ 2009-365, adopted December 21,2009, School Crossing Guard Program - All Gry
Mgt.
Resolution 1/ 2009-27, adopted February 19, 2009, School Crossing Guard Program- All Gty Mgt.
Resolution 1/ 2008-10, adopted January 10, 2008, School Crossing Guard Program - All Gty Mgt.
Resolution 1/ 2008-11, adopted January 10, 2008, School Crossing Guard Program - Redlands.
Resolution 1/ 2008-402, adopted October 20, 2008, School Crossing Guard Program - Redlands.
Recommended Motion:
1. Adopt Resolution
/i~
KEITHL. KILMER, CHIEF OF POLICE
388-4830
Ward: 3
Contact person: Jill Fonzi
Supporting data attached: Yes
FUNDING REQUIREMENTS:
Amount: $5,150.00 net cost
Source: 001-210-5505-0000-0081- $10,300 cost
001-000-4740 - $5,150 revenue
Council Notes:
Finance
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution by the Mayor and Common Council authorizing execution of Amendment No.3 to
the agreement for Crossing Guard Services with Redlands Unified School District for a crossing
guard position at Victoria Elementary School (Redlands Unified School District).
BACKGROUND
The Police Department - Traffic Unit currently manages all crossing guards in the City of San
Bernardino for the San Bernardino Unified School District elementary schools (38 positions).
The cost of services is shared between the City of San Bernardino and the San Bernardino
Unified School District (50% each). Victoria Elementary School is located at 1505 S.
Richardson Avenue in San Bernardino. Although this school is located within the city limits of
San Bernardino it is a Redlands Unified School District school.
All City Management Services (ACMS) is a private vendor that provides crossing guard services
for several communities throughout California. This vendor also provides services for other
schools in the Redlands Unified School District. ACMS is fully insured, accepts general
liability, recruits, hires, equips and trains their Crossing Guards. ACMS will handle the day to
day operations of providing a guard at this school location including both supervision and
staffing for a rate that is very close to what the city is currently paying to manage the program
through the Police Department. The benefit to using ACMS is the better infrastructure in place
to substitute guards when needed for constant staffing, closer supervision and liability protection.
ACMS is the only company that was found in Southern California to provide these specific
services. ACMS has provided a quote to the Police Department to provide one guard position at
a rate of $14.28 an hour at 4 hours per day. This rate is competitive to what the department is
paying to provide these services (not including administrative costs). In order to provide these
services, the City of San Bernardino enters into two Memorandums of Understanding (MOU);
one with All City Management Services and one with the Redlands Unified School District
(separate MOU's) to provide these services.
Inadvertently left off September 7, 2010 agenda. Companion item #16 on September 7, 2010
agenda.
FINANCIAL IMPACT
The Police Department's adopted budget for FY 2010/2011 includes $10,300 in account #001-
210-5505-0000-0081 for this contract for crossing guard services. Redlands Unified School
District will reimburse the City for 50% of the actual costs so the net cost to the City is estimated
to be $5,150.
Account Budgeted Amount: 10,300.
Balance as of8-5-10.
Balance after approval of this item: $0
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred but not yet processed.
RECOMMENDATION
1. Adopt Resolution
1
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
EXECUTION OF AMENDMENT NO.3 TO THE AGREEMENT FOR CROSSING GUARD
3 SERVICES WITH REDLANDS UNIFIED SCHOOL DISTRICT FOR CROSSING GUARD
POSITION AT VICTORIA ELEMENTARY SCHOOL (REDLANDS UNIFIED SCHOOL
4 DISTRICT).
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. The City Manager is hereby authorized and directed to execute Amendment
8 No.3 to the Agreement with Red1ands Unified School District, approved on January 10, 2008, by
9 Resolution No. 2008-11, to provide a crossing guard at Victoria Elementary School in the City of San
10 Bernardino, a copy of which is attached hereto as Exhibit "A," and incorporated herein by this
11 reference.
12 SECTION 2. That implementation date of Amendment No.3 to Agreement is July 1, 2010;
13 therefore any action taken between July 1, 2010 and the date that this Resolution is adopted is hereby
14 ratified.
15 SECTION 3. The authorizing to execute the above referenced Agreement is rescinded if it
16 is not executed within sixty (60) days of the passage of this Resolution.
17 III
18 III
19 III
20 III
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F:\ WILSON\Resolutions\CrossingGuardRedlandsUnifiedSchool.Resolution.wpd
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
EXECUTION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR CROSSING GUARD
2 SERVICES WITH REDLANDS UNIFIED SCHOOL DISTRICT FOR CROSSING GUARD
3 POSITION AT VICTORIA ELEMENTARY SCHOOL (REDLANDS UNIFIED SCHOOL
DISTRICT).
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a
meeting thereof,
7 held on the day of
8 COUNCIL MEMBERS:
9 ESTRADA
10 DESJARDIN
11 BRINKER
12 SHORETT
13 KELLEY
14 JOHNSON
15 MCCAMMACK
16
,2010, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
17
18
19
20
CITY CLERK
The foregoing Resolution is hereby approved this
day of
,2010.
21
22 Approved as to form:
23
JAMES F. PENMAN,
24 City Attorney
25
26 By:
27
28 2
PATRICK J. MORRIS, Mayor
City of San Bernardino
F:\ WILSON\Resolutions\CrossingGuardRedlandsUnifiedSchoo1.Resolution. wpd
1 AMENDMENT TO NO.3 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND REDLANDS UNIFIED
2 SCHOOL DISTRICT SERVICES
3 This Agreement is made and entered into this _ day of ,2010, by and between
the Redlands Unified School District, hereinafter referred to as the "District" with its principal place
4 of business at 20 West Lugonia Avenue, Redlands, California 92373, and the City of San Bernardino
- Police Department, hereinafterreferred to as the "City" having a business address at 710 North 'D'
S Street, San Bernardino, California 92401.
6 WHEREAS, the City and District previously entered into an Agreement to provide crossing
guard services to Victoria Elementary School, which was approved by the City's Mayor and
7 Common Council on January 8, 2008, by Resolution No. 2008-11; and
8
9
10
II
12
13
14
15
16
17
18
19
20 Dated:
WHEREAS, the parties wish to amend Paragraphs I and V ofthe Agreement.
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
I. TERM.
A. This Agreement is effective beginning July 1, 20 I 0, and continuing through
June 30, 2011. The school year is from July I, to June 30 of each succeeding
year.
V. CITY'S FEE AND PAYMENT THEREOF.
A. The actual costs of the services for the 2010-2011 school year are estimated
to be $10,300.00. In accordance with the negotiation with the City, the
District agrees to compensate the City for one-half of the costs of services
rendered to accomplish the results required hereunder, in a total amount not
to exceed $5,150.00. The cost for the crossing guards is an estimated cost of
$14,28 per hour, including benefits, 4 hours per day, 180 school days.
Invoices are submitted quarterly (three months).
All other terms and conditions of the Agreement shall remain the same.
IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
,2010
Dated:
,2010
REDLANDS UNIFIED SCHOOL DISTRICT
Sherryl Avitabile, Assistant Superintendent
Business Service Division
EXHIBIT "A"
I AMENDMENT TO NO.3 TO THE CROSSING GUARD SERVICES AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND REDLANDS UNIFIED
2 SCHOOL DISTRICT SERVICES
3 This Agreement is made and entered into this _ day of ,2010, by and between
the Redlands Unified School District, hereinafter referred to as the "District" with its principal place
4 of business at 20 West Lugonia Avenue, Redlands, California 923 73, and the City of San Bernardino
- Police Department, hereinafterreferred to as the "City" having a business address at 710 North 'D'
5 Street, San Bernardino, California 92401.
6 WHEREAS, the City and District previously entered into an Agreement to provide crossing
guard services to Victoria Elementary School, which was approved by the City's Mayor and
7 Common Council on January 8,2008, by Resolution No. 2008-11; and
8 WHEREAS, the parties wish to amend Paragraphs I and V of the Agreement.
9 NOW, THEREFORE, the parties agree to amend the Agreement as follows:
10
I.
TERM.
11
A.
This Agreement is effective beginning July I, 20 I 0, and continuing through
June 30, 2011. The school year is from July I, to June 30 of each succeeding
year.
12
13
V.
CITY'S FEE AND PAYMENT THEREOF.
14
A.
The actual costs of the services for the 2010-2011 school year are estimated
to be $10,300.00. In accordance with the negotiation with the City, the
District agrees to compensate the City for one-half of the costs of services
rendered to accomplish the results required hereunder, in a total amount not
to exceed $5,150.00. The cost for the crossing guards is an estimated cost of
$14,28 per hour, including benefits, 4 hours per day, 180 school days.
Invoices are submitted quarterly (three months).
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18 All other terms and conditions of the Agreement shall remain the same.
19 IN WITNESS THEREOF, the parties have executed this Agreement as set forth below.
20 Dated:
,2010
Dated:
,2010
21 CITY OF SAN BERNARDINO
22
REDLANDS UNIFIED SCHOOL DISTRICT
Charles McNeely, City Manager
Sherryl Avitabile, Assistant Superintendent
Business Service Division
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Approved as to form:
25 James F. Penman, City Attorney
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