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HomeMy WebLinkAbout18- Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL AGIRj I N A L From: Keith L. Kilmer, Subject: RESOLUTION OF THE MAYOR Chief of Police AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING Dept: Police Department SUBMITTAL OF AN APPLICATION FOR THE FY 2010 HOMELAND SECURITY Date: August 30, 2010 GRANT FROM THE STATE OF CALIFORNIA DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $88,736 AND AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT AND ADMINISTER THE GRANT. M/CC Meeting Date: 9/20/2010 Synopsis of Previous Council Action: 8/10/10 FY 2010 Homeland Security Grant concept presented to Grants Ad-hoc and not heard due to lack of a quorum. 5/19/10 Resolution#2010-120,ratifying the submittal of the FY 2009 Homeland Security Grant for information sharing-mobile communications upgrades. 8/6/07 Resolution# 2007-327, ratifying the submittal of the FY 2007 Homeland Security Grant for regional projects and mandatory training. 7/10/06 Resolution#2006-257,ratifying the submittal of the FY 2006 Homeland Security Grant application. 5/18/05 Resolution#2005-125, ratifying the submittal of the FY 2005 Homeland Security Grant application. Recommended Motion: Adopt Resolution KEITH L. KILMER, C���HIEF,, OF POLICE Contact person: Lieutenant Raymond King Phone: 384-5604 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $88,736 (in grant revenue if awarded) Source: Department of Homeland Security Grant Council Notes: Finance �so o2oio - 3/s Agcnda Item No.� 09-;0-�01� CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the Mayor and Common Council of the City of San Bernardino ratifying submittal of an application for the FY 2010 Homeland Security Grant from the State of California Department of Homeland Security in the amount of $88,736 and authorizing the Police Department to accept and administer the grant. BACKGROUND The San Bernardino Police Department is a law enforcement agency with the ability to provide, and quickly deploy, numerous uniformed officers at the scene of a critical incident, such as an active shooter. Having uniform personnel trained in tactical response (i.e. active shooter) would be beneficial to not only the Department, but to the surrounding community and area schools as well. The San Bernardino Police Department and San Bernardino County Sheriff's Department, patrol in and around the San Manuel Band of Mission Indians tribal boundaries, which are surrounded by homes and schools. Although tribal security is present, their available internal enforcement resources are somewhat limited. This grant will allow for the training required for the SBPD to respond to incidents that may occur at the San Manuel Indian Bingo and Casino, should a tactical response be necessary. The grant funding, if awarded, will pay the overtime for officers to receive Tactical Response to School and Community Violence Training at either the Riverside County Sheriffs Department— Clark Training Center, and/or the San Bernardino Police Department. The training is for two days and includes a historical overview of active shooter incidents including school shootings, immediate deployment,rapid intervention tactics, and rescue concepts. The FY 2010 State Homeland Security Grant application for training reimbursement grant application was due before June 21, 2010, and; therefore, has already been submitted. It is anticipated that the State of California Department of Homeland Security will announce grant awards by mid-September 2010. If awarded, the grant will become operational by the end of 2010 and will end in May 2011. Due to time constraints, the Department was unable to present the grant to the Grants Ad-Hoc Committee or Common Council prior to the due date. On August 10, 2010 the proposal was presented to the Grants Ad-Hoc Committee but was not heard due to there not being a quorum. FINANCIAL IMPACT Grant revenue in the amount of$88,736. No local match is required; however there will be a general fund expenditure of $5,400 for tuition that will be fully reimbursed by P.O.S.T. if training is conducted at the Clark Training Center. RECOMMENDATION Adopt Resolution 09�-sol a fZcp�ietruoctfy°a�e FINANCIAL IMPACT Grant revenue in the amount of$88,736. No local match is required; however there will be a general fund expenditure of $5,400 for tuition that will be fully reimbursed by P.O.S.T. if training is conducted at the Clark Training Center. RECOMMENDATION Adopt Resolution 0 COPY RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO RATIFYING SUBMITTAL OF AN APPLICATION FOR THE FY 2010 4 HOMELAND SECURITY GRANT FROM THE STATE OF CALIFORNIA DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $88,736 AND 5 AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT AND ADMINISTER THE GRANT. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 7 SAN BERNARDINO AS FOLLOWS: 8 SECTION 1: The Mayor and Common Council of the City of San Bernardino 9 hereby ratify the Police Department's submittal of an application for a Homeland Security 10 I I Grant from the Department of Homeland Security in the amount of$88,736. 12 SECTION 2: The Mayor and Common Council of the City of San Bernardino 13 hereby authorize the Police Department to accept the 2010 Homeland Security Grant in the 14 amount of$88,736. 15 SECTION 3: The Mayor and Common Council of the City of San Bernardino 16 hereby authorize the Police Department to obligate and expend the 2010 Homeland Security 17 Grant funds in the amount of$88,736, if awarded, as outlined in the attached grant application 18 19 (Marked Exhibit"A"). 20 21 22 23 /// 24 25 26 / 27 28 �[ — � J— kO I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN ® 2 BERNARDINO RATIFYING SUBMITTAL OF AN APPLICATION FOR THE FY 2010 3 HOMELAND SECURITY GRANT FROM THE STATE OF CALIFORNIA DEPARTMENT OF 4 HOMELAND SECURITY IN THE AMOUNT OF$88,736 AND AUTHORIZING THE POLICE 5 DEPARTMENT TO ACCEPT AND ADMINISTER THE GRANT. 6 7 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 8 Common Council of the City of San Bernardino at a meeting thereof, 9 held on the day of 2010,by the following vote,to wit: 10 11 Council Members Ayes Nays Abstain Absent 12 MARQUEZ 13 DESJARDINS © 14 BRINKER 15 SHORETT 16 KELLEY 17 JOHNSON 18 19 MC CAMMACK 20 Rachel G. Clark, City Clerk 21 22 The foregoing resolution is hereby approved this day of , 2010. 23 24 Patrick J Morris, Mayor City of San Bernardino 25 Approved as to form: 26 27 Gw, J es F. Penman, City Attorney 28 Exhibit A FY 2010 HOMELAND SECURITY GRANT PROJECT No. Project Narrative Applicant (Jurisdiction's Name) San Bernardino Police Department NOTE: Complete a separate Proiect Description for each proposed project Project Title: Tactical Response to School and Community Violence State Strategy Goal and Objective Supported by the Project: To enhance the building of effective partnerships with the San Manuel Band of Mission Indians and improve the ability to effectively respond to critical incidents occurring on tribal land. Indicate the State Priority Supported by the Project(Select All That Apply): 1. _Interoperable Communications 5. _Mass Prophylaxis 2. _Catastrophic Planning 6. _Critical Infrastructure Protection 3. _Medical Surge 7. X Training for First Responders 4. _Citizen Preparedness and Participation 8. _Food and Agriculture Safety Please answer the following questions: 1. Provide a brief description (maximum 2 paragraphs) of the proposed project and how it supports the state priority. The San Manuel Band of Mission Indians operates a successful gaming operation in the foothills of San Bernardino. Two law enforcement jurisdictions, San Bernardino Police Department and San Bernardino County Sheriff's Department, patrol in and around the tribal boundaries. Although Tribal Police are present, their available internal enforcement resources are limited. Available to the Police Department is a ninety (90) officer mobile field force, some of which are from tactical teams that will augment and can realistically be first responders. The San Bernardino Police Department is the only immediate law enforcement agency that would be able to provide and quickly put in place numerous uniformed officers at the scene of a critical incident, such as an active shooter on tribal land. Having a majority of uniform personnel trained in tactical response to community violence (i.e. active shooter) would be beneficial to the Department but also to the Tribe and surrounding community. 2. Provide a detailed description on how you plan to manage your proposed project. This project has several phases before completion. Each phase serves as a management waypoint for progress evaluation and budget review. A. Request for City Council Action — Month 1 Because of the initial City cost for personnel overtime and training supplies, the San Bernardino City Council must approve the initial investment knowing reimbursement is forthcoming and that there are no matching funds required. B. Work Order Issuance — Month 2 After receiving approval of the City Council to proceed with this project, the City Finance Department will designate a work order number to track overtime expenditure for backfill positions. Officers attending this training will be paid their normal salaries. This will be monitored and compared using an attendance roster. The City Finance Department will also be U'\Homeland Secunty\PY 2010 DOS Grant ProgramtPrOtect Narrative-Attachment E 0528ID4oc Page 1 of 2 Exhibit A FY 2010 HOMELAND SECURITY GRANT PROJECT No. Project Narrative directed to issue a purchase order to the Riverside County Sheriff's Department. This will enable tracking of the purchase of training ammunition by student officers. C. Training — Months 6-12 Of the approximate 160+ potential first responders about 68 officers should receive this training. Officers will be identified based on a needs assessment that will be most beneficial to the Tribe, community, and Department. Student officers will be enrolled and attend this two-day training at the Ben Clark Training Center. Tuition is covered by the Sheriff's Department and the only cost incurred is $57/student officer for training ammunition. The Sheriff's Department will be asked to submit an invoice for incurred student officer fees. This will be paid through the purchase order and eventually reimbursed by POST. D. Project Closure and Final Invoicing — Month 12 The Riverside County Sheriff's Department will provide the closing invoice and the Police Department will forward them to the City Finance Department for payment. This process can take about six weeks to complete. Final invoicing will also be completed for backfill overtime reimbursement, which is calculated at 68 officers X $63.33 (overtime backfill hourly) X 1.7% (overtime benefits) X 20 hours. 3. Provide a performance timeline for your proposed project Make sure that the timeline you are proposing is "reasonable". June 2010 — Presentation to City Council Ad-Hoc Committee for approval. July 2010— Council approval for reimbursement of training overtime and training ammunition purchase. January 2011 — First responders begin attending training. June 2011 — First responder training ends. Project closure and final invoicing. 4. Indicate if your proposed project will be procured through "sole source' and/or is an EOC project, subject to the EHP, FBI requirement, or Safecom Guidance. The project will not be procured through "sole source" and is not an EOC project. This project entails officer wage reimbursement while attending training and backfill reimbursement for overtime expenditures. Please check the appropriate box. ❑ Our agency currently has spending authority for the requested funds. X Our agency does not currently have spending authority for the requested funds. Please explain below: Spending authority for the requested funds is contingent upon protect approval and City Council acceptance of the grant Appropriation adjustments will be made once the grant is approved. U 9Homeland SecurityTY 2010 DHS Grant ProgramlProject Narrative-Attachment E 052810.ooc Page 2 of 2