HomeMy WebLinkAbout16- Mayor's Office CITY OF SAN BERNARDINO - REQUEST FOR COUNCILMI&JNA L
From: Mayor Patrick J. Morris Subject: Resolution of the Mayor and
Common Council of the City of San
Dept: Mayor's Office Bernardino authorizing the execution of an
agreement with the Sinfonia Mexicana for
Date: August 27, 2010 the promotion of arts and culture.
M/CC Meeting Date: September 20, 2010
Synopsis of Previous Council Action:
October 19, 2009—Resolution#2009- 340 Council authorized and approved the agreement and
grant in the amount of$50,000.
September 15, 2008—Resolution#2008- 370 Council authorized and approved the agreement
and grant in the amount of$32,500.
November 5, 2007—Resolution# 2007- 432 Council authorized and approved the agreement
and grant in the amount of$52,000.
October 16, 2006—Resolution#2006-365 Council authorized and approved the agreement and
grant in the amount of$54,000.
Recommended motion:
Adopt the resolution.
INS lure
Contact person: Peggi Hazlett Phone: 5133
Supporting data attached: SR, reso, and agreement Ward: 1
FUNDING REQUIREMENTS: Amount: $ 51,850
Source: (Acct. No.) 001-090-5185-0000-0052
(Acct. Description) Fine Arts funding
Finance:
Council Notes: �$6 -3LZ.
Agenda Item No. )LO
09-x0-2e10
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of an agreement with the Sinfonia Mexicana for the promotion of arts and culture.
Backerouud:
Eleven non-profit organizations submitted applications for the 2010-2011 fine arts grants. Total
amount requested for FY 010/11 was $197,112. A total of$133,500 is budgeted annually for
fine arts grants. The granted amount for the Sinfonia Mexicana was the only grant awarded by
the Fine Arts Commissioners to exceed $25,000.00. All additional grants awarded will be
handled administratively.
The deadline for grant applications was July 23,2010. Copies of the applications and
background material received were delivered to the Fine Arts Commissions for review prior to
their meeting on August 18, 2010. Commissioners independently reviewed the submitted
materials and grant packages and made their final decision on grant allocations for
recommendation to the Mayor and Common Council.
The Fine Arts Commission is charged with making the difficult decision on how to effectively
allocate the limited funds budgeted for the promotion of arts and culture in the City of San
Bernardino. The following is the recommendation by the Fine Arts Commission for FY 10/11.
2009/10 2010/11
1. Canto Bello Chorale $ 8,500 $ 9,250
2. Coyote Conservatory $ 5,000 $
3. Inland Dance Theatres $20,000 $ 20,000
4. Inland Theatre Works $ 12,000 $ 10,000
5. Junior University $ 15,000 $ 12,500
6. Lambda Theta Phi $ -0-
7. Mariachi Youth Academy $ 15,000 $ 15,500
8. Music is the Key to Life $ 5.000
9. Opera Workshop $ 5,500 $ 6,000
10. Operation Phoenix Foundation $ -0-
11. Prime Time Choraliers $ 2,500 $ 3,400
12. SB Black Culture Foundation $ -0-
13. Sinfonia Mexicana $ 50,000 $ 51,850
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Fiscal Impact:
Grant award in the amount of$51,850 from the account for Fine Arts funding (Account No. 001-
090-5185-0000-0052).
Account Budgeted Amount : $133,500
Balance as of 9/20/10: $133,500
Requested amount: $ 51,850
Balance after approval of item: $ 81,650
Recommended grants under$25,000: $ 81,650
Final Balance for 10/11: $ -0-
Recommendation:
Adopt Resolution.
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VISUAL AND PERFORMING ARTS— GRANT APPLICATION FORM
City of San Bernardino —Fine Arts Commission
I. Applicant Organization (Name, Address, etc.)
Sinfonia Mexicana
562 W. 4u' Street
San Bernardino, CA 92401-1410
Telephone No. 909-884-3228
Non-Profit I.D. No. 91-2160533
Number of Years in Existence 25
11. Contact Person: Anthony Bocanegra
Title: Executive Director
Telephone No.: 909-884-3228
III. Program Category Under Which Support is Requested:
Music
IV. Period of Support Requested:
From: July 1, 2010 Through June 30, 2011
(Starting) (Ending)
V. Program Description/Need Statement:
Funds received from this grant will support four distinct and exciting concerts which
carry on Sinfonia Mexican's commitment to educate and enrich the quality of life for members
of our diverse community. A small portion will be used for operational expenses. The Program
Committee selects the music genre and artists and Executive Director Anthony Bocanegra
coordinates logistics and negotiates contracts and other program matters.
Sinfonia Mexicana's"Gran Celebracion" on September 25d'will serve to thank the
community for its 25 years of support to the uniqueness of Sinfonia Mexicana,to celebrate
National Hispanic Month and lastly, Mexico's Bi-Centennial Independence.Both classical and
traditional music have been selected to enrich the truly"Gran Celebracion."Grammy winner
Maestro Eduardo Diazmunoz, currently artistic and music director of the New Music Ensemble
of the University of Illinois will return to conduct the San Bernardino Symphony Orchestra.
Diazmunoz served as guest conductor for Sinfonia Mexicana concerts from 1991-1995. Special
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guest tenor Jorge Lopez-Yanez has distinguished himself as a leading tenor on stages throughout
the world. Martin Barboza, California State University of San Bernardino music student and
violin instructor for Sinfonia Mexicana's Mariachi Youth Academy, will perform Manuel
Ponce's Violin Concierto. A special presentation by the Mariachi Youth Academy will highlight
their premiere performance with a symphony orchestra Former San Bernardino Mayor Judith
Valles, a founding director of Sinfonia Mexicana, will serve as guest master of ceremonies.
The Children's Holiday Program will be presented December 10, 2010 to third, fourth
and fifth grade students from local school districts. The event complements Sinfonia Mexican's
objective to provide a culturally enriching experience that will engage students and instill in
them an appreciation for diverse types of music and dance originating from various regions of
the world.
On December 11, 2010 Sinfonia Mexicana will present the traditional holiday concert,
"Mariachi Christmas" featuring the all-female Grammy award winner Mariachi Divas, Mariachi
j Espectacular de Beto Jimenez and Sinfonia Mexican's Ballet Folklorico Dance Company. In
addition to traditional music, the concert will feature mariachi folk music and dances from
various regions of Mexico.
Mariachi Vargas de Tecatitlan, recognized as the best mariachi in the world, returns for
the annual "Concierto Para Las Madres" (Mother's Day Concert) on May 7, 2011, in a tribute to
the ever- popular trio music of the 1960s. In 2010 Mariachi Vargas attracted 1,600 mariachi
aficionados, many from out of town and attending a concert at the California Theatre of the
Performing Arts for the first time.
In January 2010 auditions were held to set up the Sinfonia Mexicana Ballet Folldorico
Dance Company. With her extensive background in dance, Board member Irma Aguilar
assembled 12 student couples who admirably made their premiere performance at the Concierto
Para Las Madres in May. Dance classes will be held at Sturges Center for the Fine Arts. We
believe this student group is another avenue which will add to the quality of life in our
community.
The City of San Bernardino is represented by a diverse community, with Hispanics listed
at 57.2 percent. Hispanics are a young population and very family oriented and these types of
activities are cause for appreciation of their culture. It is Sinfonia Mexicana's mission to provide
a venue in which our community can recognize and celebrate its rich cultural heritage. Sinfonia
is the only community-based organization that produces classical Hispanic concerts. The
musical art is a venue which fosters harmonious co-existence and understanding of cultural
diversity. Sinfonia Mexicana's programs havd thrilled and delighted audiences for 25 years. The
concerts are indeed "goodwill ambassadors" and help to foster community unity through the
universal language of music and cultural arts.
VI. Estimated number of persons expected to benefit from this program:
a) Number of person paid by attendance: 5,000
b) Number of persons by complimentary admission: 1,300
c) Number of performances scheduled/length of display: 4
d) Total attending performance/display: 6.300
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VII. Intended Results:
Sinfonia Mexican's four motivating programs will impact approximately 6,300 persons.
The grant from the City of San Bernardino Fine Arts Commission helps to keep ticket prices
affordable, however, there are still citizens in our community that do not have the financial
resources to enjoy these concerts. Sinfonia recognizes the need to bring our rich cultural heritage
to all members of the community. Sinfonia plans to provide complimentary and discounted
tickets to senior residents in our community. There are five senior housing facilities in a one mile
radius of the California Theatre of the Performing Arts. By providing discounted tickets we hope
to attract a larger number of these seniors. We inform the San Bernardino Police Department of
our concerts and request extra surveillance during these events. Without affordable prices and
extra security measures, this aging population is a virtual prisoner in their living facilities. Also,
Sinfonia will continue to outreach and provide complimentary and discount tickets to local city
schools to identify and encourage youth to appreciate their rich heritage and to experience the
richness of classical music. 500 middle and high school students have been invited to attend our
25h anniversary "Gran Celebracion" concert. Audience cultivation is a priority and major goal of
Sinfonia. Approximately 2,300 new patrons and 4,000 repeat Sinfonia devotees will benefit by
attending these presentations. There is a large amount of classical music which the local
Hispanic community is unaware. Moreover, there is a shortage of state-of-the-art professional
programs in downtown San Bernardino that feature high-caliber Hispanic artists. Mayor Pat
Morris, the Economic Development Agency and the City Council have stated that we need to
attract more people to the downtown area. One has only to drive in downtown San Bernardino on
any given day of the week to know that most restaurants and businesses close at 6:00 PM. Each
of the four scheduled events is a potential sell out, even with fierce competition from the
surrounding Indian casinos and the enhanced schedule of shows at the California Theatre.
Sinfonia events are geared to families, students and seniors. Our concert patrons have continually
stated that they would not come downtown evenings if it wasn't for events held at the California
Theatre of the Performing Arts. Unquestionably, the public shall be both entertained and
educated with Sinfonia Mexican's unique performances which communicate phenomenal
crossover appeal. We are confident the community will continue to support Sinfonia if we
receive funding to develop, promote and implement these programs. During the past 24 years,
Sinfonia has inspired state-of-the-art musical innovation. The City continues to be the venue of
choice for premiere performances featuring Mexican classical masterpieces and nationally
recognized stars such as Vikki Carr, Mariachi Sol de Mexico de Jose Hernandez and the Sol de
Mexico Symphony Orchestra, Daniel Rodriguez, New York's singing policeman; Maestro
Enrique Diemecke (currently music director and conductor of the Long Beach Symphony
Orchestra); Ballet Folklorico de Mexico de Amalia Hernandez, and the Sinfonica Nacional de
Mexico (Mexico's National Symphony Orchestra from Mexico City) who by their presence
enhanced the prestige of the City of San Bernardino. Sixteen hundred patrons,many first time in
San Bernardino, attended the performance of"el mejor mariachi del mundo" (the best mariachi
in the world) at our annual 2010 Mothers' Day concert.
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VIII. Total anticipated expenses for this period:
Salary & Wages $ 127.500
Supplies & Materials $ 15,355
Travel $ 6.000
Fixed Assets/Rentals or Leases $ 21.515
Outstanding Loan Payments $ 0
Fees & Other $ 72.477
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1 TOTAL EXPENSES $ 242.847
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IX. Total anticipated income for this period:
Income from admission $ 118,000
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Revenue (stocks, bonds, rentals, etc.) $ 0
Grants $ 20,000
Contributions $ 0
Funds from Support Groups $ 27,500
l Other $ 10,500
TOTAL INCOME $ 176,000
X. Amount requested from the SB. Fine Arts Commission:
a) Total Expenses (Section VIII) $ 242,847
b) Total-Income (Section IX) $ 176,000
c) AMOUNT REQUESTED (a minus b) $ 66,847
d) Total % of budget 28%
XI. Future Objectives:
In cultivating a new audience we hope to promote a greater understanding and
appreciation of Mexican classical music, in particular,the beautiful symphonic compositions.
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XII. Provide a brief history/background of the organization:
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Sinfonia Mexican has been thrilling audiences since 1985 when Mario Porms and Charles
Eisenhard inspired members of the Inland Empire Symphony Association, local civic leaders, and then
Consul of Mexico Emerenciano Rodriguez,to form a committee to present a unique concert of Mexico's
symphonic masterpieces. The concert was a tremendous success! Enthused, the committee continued to
present annual state-of-the-art musical and culturally enriching programs for the enjoyment of the entire
community.
Mexican folkloric music is enormously popular and world-renowned, however, what was
relatively unknown to many people locally, was Mdxico's veritable treasure of classical and symphonic
music created by notable composers and arrangers - many of whom Sinfonia showcased over the past 24
years. They included Carlos Chavez, Pablo Moncayo, Manuel M. Ponce, Silvestre Revueltas, Miguel
Bemal,Blas Galindo,Juventino Rosa,and others.
A typical Sinfonia program of Mexican classical music often features a guest conductor and/or
artists from Mdxico performing with the San Bernardino Symphony Orchestra at the historic California
Theatre of the Performing Arts in San Bernardino. Guest conductors have included Abraham Chavez,
Sergio Cardenas, Francisco Savin, Guadalupe Flores, Eduardo Diazmunoz, Enrique Diemecke, Josd
Hernandez, Stewart Robertson, and Jeff Nevin. On two occasions Sinfonia had the distinction to host the
"Orqu6sta Sinfonica Nacional de Mdxico" in San Bernardino.
Sinfonia has presented a variety of special performances by outstanding ensembles from Mdxico
and Southern California. They featured the West Coast premiere of"Navidades" by the internationally
acclaimed Ballet Folklorico de Amalia Hernandez from Mdxico City and, from Baja California, Sinfonia
presented "Bastian y Bastiana" Mozarfs comic opera performed by a student group, Grupo Juvenil de
Tijuana. Moreover, Sinfonia presented the West Coast premiere of the first Chicano opera, "Esperanza"
composed by David Bishop and the libretto by Carlos Morton based on the classic cult film, "Salt of the
Earth." The opera was performed by the Euterpe Opera Theatre of Pasadena,California.
Quintessentially popular mariachi performances have included the legendary Miarachi Vargas de
Tecalitlan, Los Camperos de Nati Cane, Sol de Mexico de Jose Hernandez, Mariachi Reyna de Los
Angeles, Mariachi Mujer, Mariachi Divas, and Mariachi Champana. Other diverse artists included Latin
jazz great, Tito Puente, the romantic trios Los Tres Reyes and Los Panchos, family folklorists Tien
Huicani (Veracruz), and the brilliant Ballet Folklorico del Pacifico. The famous pop artist, Vikki Carr
graced Sinfonia's portfolio, as did Alicia Juarez (widow of Jose Alfred Jimenez), Lalo Guerrero, Judith
Valles, former Mayor of San Bernardino, sopranos Monica Abrego, Maria Luisa Tamez, and Florencia
Tinoco; tenors Alejandro Guerrero, Jose Medina, Pedro Rey, Raul Hernandez, Dennis Meade, Daniel
Hendricks, Jorge Lopez-Yanez, and the West coast debut of tenor Daniel Rodriguez performing with the
San Bernardino Symphony Orchestra.
Sinfonia Mexican opened a "Mariachi Youth Academy" in February 2009, where middle and
high school students will develop their instrumental and vocal techniques and which may be applied to
any style of music, especially mariachi. Sinfonia also sponsored a weekly after school mariachi class at
Curtis Middle School in San Bernardino as an enhancement to the San Bernardino City Unified School
District's(SBCUSD)arts program.
Sinfonia Mexican is a California non-profit 501 (c) (3) corporation and maintains its volunteer-
driven mission to educate the public of the exciting music and culture of Mdxico and to foster the
awareness of Mdxico's symphonic musical mastery
CERTIFICATION: _
Project Officer: thon B cane a Title: Executive Director
Telephone No.: 909-884-3428
Date: July 23 2010
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List Board of Directors and Officers
(Include names, addresses and telephone numbers)
President-Martinez,Edward,290 N."D" Street,San Bernardino 9240,Business Development
Vice Pres-Brogdon,Argie R.,3435 E.Clifton Avenue,Highland 92346,909-864-0793,Retired
Interim Secretary-Chavez,Mary L.,562 W.4'6 St,San Bernardino 909-884-3228,Office Manager
Treasurer-Cochran,Lee,3456 Parkside Drive,San Bernardino 92404,909-881-8862,Retired
Executive Director-Bocanegra,Anthony,562 W.0 St, San Bemardino 92401,909-884-3228
Board of Directors
1. Aguilar,Irma,PO Box 40377,Hesperia 92340,760-912-1184,Dance Instructor
2. Arias,Sophie, 1650 Scottsdale Road,Beaumont 92223,951-796-3358,Executive Secretary
3. Armendariz,Rosemarie, 11030 Nevada St,Redlands 92373,909-793-8213,Program Facility
4. Barboza,Martin, 16269 Reed St,Fontana 92336,909-997-2947, Student
5. Bigelow,Juanita,22700 Pico St,Grand Terrace 92313,909-370-2758,Bilingual Speech Pathologist
6. Bocanegra,Gloria, 1370 Oak Street,Redlands 92373,(909)793-5888,Retired
7. Camacho, Richard,909-387-0633,Deputy Sheriff
8. Gomez,Graciano, 1265 E.Shamrock,San Bernardino 92410,909-884-1649,Ret Publisher
9.Gomez,Mary Frances, 1630 Heather Lane,Redlands 92373,909-792-9674,Translator
10.Gomez,Trini, 1265 E. Shamrock,San Bernardino 92410,909-884-1649,Ret Pub Asst
11.Gonzalez,Alfredo,3263 N.Arrowhead Ave,San Bernardino 92404,909-883-1150,Radio announcer
12.Gonzalez,Oscar C.,635 E.Evans Street,San Bernardino 92404,909-889-7065,Refired
13.Gonzalez,Richard, 1544 Crown Street,Redlands 92373,909-798-7536,Retired
14.Granado-Dominguez,Rosa, 1554 Powell Lane, Redlands 92374,909-289-8009,Marketing
15.Hilder,Katherine,PO Box 896,Lake Arrowhead 92352,909-856-9076,Retired
16.Holohan,Patty,30617 Country Club Drive, Redlands 92373,909-794-7874,Marketing
17.Mendoza,Patricia, 1313 S.San Dimas Ave, Bloomington 92316,Educator
18.Miranda,Linda,601 N.E.St,San Bernardino 92324,909-386-2912,Special Assistant
19.Montoya,Jovita,562 W.0 Street,San Bernardino 92401,909-884-3228,Admin Clerk
20.Morales,Karla,2442 N.Sierra Way,San Bemardino 92405,951-687-1646,HR Manager
21.Olave,Louie,5682 Peggy Lane,Riverside 92505,951-6874135,Retired
22.Ramos,Fred,4190 Glenwood Drive,Riverside 92501,951-682-9139,Retired
23. Redondo,Roberto,12871 Bahama Court,Rancho Cucamonga 91738,909-869-2728,Dir of Develop
24.Saenz,Maria,3308 N.Broadmoor Blvd, San Bernardino,92404,909-886-1029,Acct Ex
25.Tostado,Oscar,240 Carlin Lane,Riverside 92507,951-683-2090,Maintenance Manager
26.Vasquez,Frances,385 N.Arrowhead Avenue,San Bernardino 92415,909-3874565,Field Rep
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Supplemental Information _
I Financial Statement July 09 thm June 10 Pg g
Detailed Use 2009-2010 Pg 9
Budget for 10-11 Season Pg 10
:• Post card for"Recuerdos,Din de Los Muertos"
Advertisement for"Recuerdos,Dia de Los Muertos"
Program book for"Recuerdos,Dia de Los Muertos" (same cover as Dec 2010 program)
.• Teachers' Response to Children's Holiday Program
:• Card and flyer for"Mariachi Christmas"
Advertisement for"Mariachi Christmas"
Pre-concert review for"Mariachi Christmas"
r Program book for"Mariachi Christmas" (same cover as Oct 2010 program)
Post card for"Concierto Para Las Madres"
Advertisement for"Concierto Para Las Madres"
:•
Pre-concert review for"Concierto Para Las Madres"
.• Program book for"Concierto Para Las Madres"
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11:03 AM Sinfonia Mexicana
07122110 Profit & Loss
Cash Basis July 2009 through June 2010
Jul'09-Jun 10
Ordinary Income/Expense
Income
Board Fee 10-11 500.00
Board Fee 10 250.00
Advertising Income 4,800.00
Board Fee 09 600.00
Board Fee 2008 50.00
Donations 8,585.00
Grants 108,750.00
Miscellaneous Income 5,970.57
Performance 1,000.00
Reimbursement 742.20
Sponsorships 13,800.00
Student fees
Accessories 890.00
Student fees - Other 11,268.00
Total Student fees 12,158.00
Ticket Revenue
Preservation 2,634.00
Ticket Revenue- Other 115,633.08
Total Ticket Revenue 118,267.08
Total Income 275,472.85
Cost of Goods Sold
Outside Ads 275.00
Total COGS 275.00
Gross Profit 275,197.85
Expense
Bad Debt 305.00
Direct Concert Expenses
Advertising/Marketing
Telemarketers 4,959.93
Advertising/Marketing - Other 15,460.06
Total Advertising/Marketing 20,419.99
Artists Expense 3,497.59
Artists Fee 52,450.00
Concert Helper 200.00
Credit Card Fees 4,122.65
Decorations 23.95
Equipment Rental 2,515.00
Historical Recording 175.00
Misc Direct Concert Expenses 4,720.99
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Sinfonia Mexicana
Detail Use 2009-10
-,- Rec uerdos Student Mariachi I Cinco de M - Annual
Concert Christmas Madras _- Total _
-O 11-Dec-Dec�09 12- ODec 9 8-May-10
Income
Advertising $ 1,650.00 $ $.00 1,650.00 $ 1,050.00 $ 4,350.00
Grants $ 1.5,000.00 $ 5,000 $$ 15,00 $ 18333.00 $ 5.3,333.00 '
Donation $ 40.00 $ $_ $ 150.00 $ 190.00
Sponsors $ 800.00 $ 5,800.00 $ 500.00 $ ____ 800.00 $ 8 200.00
Preservation Fee_ $ 310.00 $ $ _ 640.00 $ 1,473 00 $ 2,423.00
Ticket Sales $ 16,054.00 $ 2,606.00 $ - 23,774.00 1 $ 65,064.00 $ 107,498.00
Total Income $ 33,854.00 $ 13,406.00 $ 41,864.00 $ 86,870.00 $ 175,994.00
Direct Concert Expenses
Advertising/Ma eting $ 5,145.00 $ 14900 $ 3,144.00 $ 11,323.00 $ 19,761.00
Artist Expenses _ ' $ 170.00 $ 417.00 _$ 54.00 $ 2,857.00 $ 3,498.00_.
Artist Fees' $ 16,550.00$4 000.00 $ 12,500.00 $ 19,400 00 $. 52,450.00
Preservation Fee $ 310M $ 640.00 $ _ 1,473.00 $ 21423.00
Equipment Rental _ $ 270.00 $ 880 00 $ 880.00 $ 1,034.00 $ 3,064.00
Concert Helper $ - $ $ 100.00 $ 100.00 $ 200.00
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Credit Card Fees $ 215.00-$ _ $ 789.00 $ 2,324.00 $ 3,328.00
Bulkmaillpostage -_- $ _-_ _$ _ 898.00 $__-1,004.00 $ 1,902.00
Historical Recording $ 175.00 $ $ $ - $ 175.00
Miscellaneous _ $ 212.00 $ 57.00__' $ 31.00 $ 280.00 $ 580.00
03.
Program Book -1 $ 1,900 $ $ 482.00 -$---1,645.00 $ 4,03600
Stagehands $ 3,358.00 $ 1,592-00 $ 2,491.00 $ 3,128.00 $ 10 569.00
Misc Prinfin� _ $ 139.00 $ - $ 13900 $ 21M0 $ 491.00
Theatre Rental $ 2,885 00 $ 2,055.00 $ 2,055 00 $ 2,886 00 $ 9,881.00 ,
Caterer $ - ii $ 362.00 $ - $ $ 362.00
Direct Subtotal 31,332.00 ' $ _ 9,512.00 $ 24,203 00 $ -_- 47 667.00 112,714.00
Operational Expenses
Insurance _ _ $ 1,071.00 $ fi$ _ 1,071 00 $ 1,07E $ 3213.00
Miscellaneous $ 2,02 0 $ L 2-,0_24-.00 $ 2,025.00 1 $ 6,072.00
Office Equip/Supplies _ . $ 915.00 _$ - _ $ 915M _$ - _ 916.00 $ _ 2,746.00
Office Rent _�$ 1,100.00 $_ $ 1,10000 $_ 1,100.00 $ 3,300.00
Payroll Processing t$ 606.00 $ - - +$ 606.00 $ _ 607.00 $ 1,819-.0,0
Payroll Taxes $ _ 5,95 005$ $ 5,955 00 $ 5,955.00 , $ 17,865.00
14'ilo
Operational Subtotal. 1 $ 27,001.00 $ - $ 27,003 00 $ .27,0 00600 $ 87 010.00
Total Expenses 58 3 033 0 $ 9,512.00 $ 51,206.00 $ _74,673.00 $ 193,724.00
Net Income/Qoss $ (24,479.00 $ 3,894.00 c 19.342AM $ 12,197.00 $ (17,73000)•'
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m nia na _
- ? - 2010.11 eason
Celebracbn Student Marlachi 1 Concierto Para' Annual
�_. Concert Christmas Las Madras Total
_�_.25-Sep-10 10-Dec-10 i 11-Dec-10 I 13-Ma -11
Income i _
LIncome_ i3,OOOOO 2,500.00 2,500.00 7500.00
__ 10 000.00 0.00 20 000.00
0.00 0.00 27 500.30 000.00 55 000.00 118,000.00 Fee 1,000.00 1000.00 0 1 43,500.00 58,500.00 176,000.00
Direct Concer t Expenses I.
Advertisin M e tin bG grk 9,666.001 0.00 9667.00 8667.00 29,000.00
Preservation Fee 1,000.001 0.00 1,000.00 1000.001 3,000.00
--
Artist Expenses 2,000-00 500.00 W 3,000.00 6,000.00
Artist Fees � _ 5,000.00 5,000.00 20,000.00. . 42,000.00
Concert Helper _ _ 200.00 0.00 200 00 600.00
Credit Card Fees 1,500.00 0.001 2,500.00 5,500.00
Decorations __ 200 001 0.00 200 00 600.00
Guest Conductor I� _6.0�_ 0.00 __, 0.00 6 000.00
Orchestra _ 30000.00 0.00 0.00 30,000.00
S e Manager '_ 40L1101 0.00 0.00 _. _400.00
MusiGEquipRental 1,500.00 0.00 _ 1,000.00 1,500.00 4,000.00
Bulkmail/postage _ 800.00 0.00 __ 800.00 800.00 2.400.00
Historical Recording_ x500.001 300.00 _ 300.00 300.00 1,400.00
Miscellaneous ____,_-500.00i _ _ 0.00 200.001 200.001 900.00
P ram Book 1 ___ 2,250.001 0.00 2250.00 2250.00 6750.00
Sound System/Tech + 560.00 E 0.00 500.00 500.00 1,500.00
-
Sta ehands 5,000.00 3000.00 3,000.00 3,000.00 14 000.00
Misc Printing 1,000.001 _., 0.00 1,000.00 _ 1,000.00 3000.00
Theatre Rental 3385.00 - 3,385.00 3385.00 3,385.00 13 540.00
Caterer 500.00 500.00 500.00 500.00 2,000.00
_ -
Direct Subtotal 71,801.00, 12,685.00 38,002.00 50,0.02.00 172,590.00
Operational Expenses! -r
Insurance _ 400.001 0.001 ' ._ 400.00 400.00 1 200.00
Miscellaneous 235.00_ 0.001 235.00 235.00 705.00
Office Equip/Supplies 235.00 0.00 235.00 235.00 705.00
Office Rent _ 825.00E 0.00 825.00. 825.00 2,475.00
Payroll Processing- - 425.00 0.00 425.00 425.00 1 275.00
Pa roll Taxes___, 4,000.00 0.00 4000.00 .4,000.00 12,000.00
Phone/fax __-� 799.00 0.00 799.00 799.00 2,397.00
Salaried 16 500.00 0.00 16 500.00 _ 16,500.00 49,500.00
O perational Subtotal! 23,419.00 0.00 23,419.00 23,419.00 70,257.00
Total Expenses 95,320.00 12,685.00 61,421.00 73,421.00 242,847.00
Net Income/(loss) _ -24,320.00 -9,685.00 _�� -17,921.00 14,921.00 _ -6 66,847.00
I --
..a 7-z1-+oi
10
1 RESOLUTION NO. Copy
2
3 RESOLUTION OF THE MAYOR AND COMMOM COUNCIL OF THE CITY OF
35AN BERNARDINO AUHORIZING THE EXECUTION OF AN AGREEMENT WITH
¢ FHF SINFONIA MEXICANA FOR THE PROMOTION OF ARTS AND CULTURE.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 F SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That the City Manager of the City of San Bernardino is hereby
8 uthorized and directed to execute on behalf of said City an Agreement with Sinfonia
9 exicana, a copy of which is attached marked Exhibit "A" and incorporated herein by
10 eference as fully as though set forth at length.
11
SECTION 2. The authorization to execute the above referenced agreement is
12
escinded if the parties to the agreement fail to execute it within sixty (60) days of passage
13
14 f this resolution.
15
16 11
17 /I
18 /I
19
20 11
3
21 11
22 11
23
24 q
25 11
26
0 7 2
V 28
_ 1 _
1 RESOLUTION OF THE MAYOR AND COMMON! COUNCIL OF THE CITY OF SAN
ERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
2 INFONIA MEXICANA FOR THE PROMOTION OF ARTS AND CULTURE.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 ommon Council of the City of San Bernardino at a regular meeting thereof, held on the 20th
6 ay of September, 2010,by the following vote,to wit:
7 ouncil Members: AYES NAYS ABSTAIN ABSENT
8
VIARQUEZ
9
10 ESJARDINS
11 RINKER -
12 HORETT
13 KELLEY
14 JOHNSON
15
C CAMMACK
16
17 _
18 City Clerk
19 The foregoing resolution is hereby approved this day of , 2010.
20
Patrick J. Moms, Mayor
21 City of San Bernardino
22
Approved as to
23 Form:
24 JAMES F. PENMAN,
25 City Attorney
26 Y
27
28
2
1 Exhibit "A"
AGREEMENT
2
Fine Arts Funding
3
4 THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred
5 to as "City" and the Sinfonia Mexicans, a non-profit
organization, referred to as "Organization"
6
7 The parties agree as follow:
8 1 . Recitals.
9 A. Organization has requested financial
assistance from City for fiscal year 2010-11, in
10 order to assist in defraying the expense of certain
concerts, shows, festivals , events, or activities
11 sponsored by Organization as set forth in
12 Organization' s grant proposal (hereinafter "the
proposal" ) approved by the Fine Arts Commission of
13 City. The financial assistance provided for in this
agreement is made on a one-time only basis, and
14 receipt of said funds shall not imply a continuing
obligation of City beyond the terms of this
15 Agreement .
16 B. The expenditure is for a valid municipal
17 public purpose, to wit : for the promotion of art
appreciation in San Bernardino, as more fully set
18 forth in the proposal submitted by Organization.
19 2 . Payment . Upon presentation of a claim to
20 the city Manager' s Office, City shall pay to
Organization from the budget for the 2010-11 fiscal
21 year, the total sum of $51 , 850. 00, to cover the costs
per Fine Arts grant application agreement .
22
3 . Use of Funds. The funds paid to
23 Organization shall be used solely for the purposes
24 set forth in Paragraph 1 and in strict compliance
with the provisions set forth in the agreement . No
25 deviation from the agreement shall be made without
26 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
27 CULTURE.
28
_ 1 _
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3 the written approval of the City of San Bernardino.
4 Said funds shall be expended by June 30, 2011, and
any unexpended funds shall be returned to City by
5 Organization.
6 4 . Accounting. Within 20 days after the
7 completion of the event, the Organization shall
submit to the City Manager' s Office, with a copy to
8 the Director of Finance, an accounting of the actual
expenditures connected with said event (s) as it
9 relates to the funds which were provided by the City.
Financial records shall be maintained in accordance
10 with generally accepted accounting principles by
11 Organization in such manner as to permit City to
easily trace the expenditures of the funds. All
12 books and records of Organization are to be kept open
for inspection at any time during the business day by
13 the City or its officers or agents . Failure to
submit the financial records in accordance with this
14 section will result in the Organization reimbursing
15 the funds to the City. .
16 5 . Hold Harmless . Organization covenants and
agrees to defend, indemnify, and hold harmless the
17 City of San Bernardino, its elective and appointive
boards, commissions, officers, attorneys, agents, and
18 employees from all liabilities and charges, expenses
19 (including attorney fees) , suits, or losses however
occurring, or damages arising or growing out of the
20 use or receipt of the funds paid hereunder and all
operations under this agreement . Payments hereunder
21 are made with the understanding that the City is not
involved in the performance of services or other
22 activities of organization. Organization and its
23 employees and agents are independent contractors and
are not employees or agents of the City in performing
24 said services . Organization further warrants that it
has secured all rights and permissions to perform any
25 works of intellectual property publicly or use any
26
27
28
-2-
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
® SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3 names, marks, or trade names, including any licenses
4 necessary, to use any intellectual property,
including, but not limited to, any works protected by
5 state and federal statutory and common law copyright,
right of publicity, and trademark/unfair competition
6 laws, or any other proprietary rights .
7 Organization agrees to indemnify, hold harmless, and
8 defend the City of San Bernardino, including its
employees, contractors, and agents, from and against
9 any claims or lawsuits, including costs, expenses,
and attorney fees, that arise or result from any
10 allegation of intellectual property infringement by
11 organization.
12 The costs, salary, and expenses of the City Attorney
and members of his office in enforcing this Agreement
13 on behalf of the City shall be considered as
"attorney fees" for the purposes of this paragraph.
14
15 6 . Termination. City shall have the right to
terminate this Agreement and any funding remaining
16 unpaid hereunder for any reason by mailing a ten-day
written notice to organization and this Agreement
17 shall terminate ten days after the mailing of such
notice . In the event this Agreement is terminated
18 for reasons of improper use of funds or use of funds
i 19 for any purpose other than those authorized, any
unexpended portion of funds provided by City shall be
returned to City. In addition, Organization shall
20 reimburse to City any funds expended which were used
j 21 for any purpose other than those authorized under
this Agreement .
22
7 . Assignment . Organization shall not
assign its interest in this Agreement without the
24 prior written approval of City.
25 S . Insurance. Organization shall take out
and maintain during the life of this Agreement such
26
(' 27
�+ 28
-3-
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3 public liability and property damage insurance,
4 naming the City and its elective and appointive
boards, commissions, officers, attorneys, agents, and
5 employees as additional insured by Organization and
its agents performing acts covered by this Agreement
6 from claims for personal injury, including death, as
7 well as from claims for property damage which may
arise from Organization' s or its agents' operation
8 hereunder, whether such operations be by Organization
or its agent or by anyone directly or indirectly
9 employed by either Organization or its agents, and
the amounts of such insurance shall be as follows:
10
11 (a) Public Liability Insurance. In an amount
not less than $1, 000, 000 for injuries, including, but
12 not limited to, death, to any person, and subject to
the same limit for each person, in an amount not less
13 than $100, 000 on account of any one occurrence.
14 (b) Property Damage Insurance. In an amount
15 not less than $50, 000 for damage to the property of
each person on account of any one occurrence .
16
(c) Workers Compensation. Organization shall
17 provide worker compensation insurance in the amount
required by state law if the funds provided hereunder
18 are to be paid as a salary to any employee of
19 organization. Organization shall require that all
rights of subrogation under such policy of workers
20 compensation insurance shall be waived as to City.
City shall be set forth as an additional named
21 insured in each policy of insurance provide
hereunder.
22
23 (d) The Certificate of Insurance furnished to
the City shall require the insurer to notify the City
24 of any change or termination in the policy.
25
26
27
28
-4-
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3 9. Obligation. - Organization hereby
4 covenants that it has taken all actions necessary to
make the adherence to the obligations imposed by this
5 agreement a binding obligation of Organization.
6 10 . Notices . All notices herein required shall
7 be in writing and delivered in person or sent by
certified mail, postage prepaid addressed as follows :
8 As to City: As to Organization:
9
Mayor' s Office Anthony Bocanegra
10 City of San Bernardino SINFONIA MEXICANA
11 300 North "D" Street 562 West 4th Street
San Bernardino, CA. 92416 San Bernardino, CA. 92401
12
13 11 . Entire Agreement . This Agreement and any
other documents or instruments attached hereto or
14 referred to herein integrate all terms and conditions
15 mentioned herein or incidental hereto, and supersede
all negotiations and prior writing in respect to the
16 subject matter hereof. In the event of conflict
between the terms, conditions, or provisions of this
17 Agreement, and any such document or instrument, the
terms and conditions of this Agreement shall prevail .
18
19 12 . Non-Discrimination. Organization agrees
that for the term of this Agreement it shall not
20 discriminate in employment recruitment, hiring,
admission practices, and advertising or in any other
21 manner on the basis of race, color, religion,
national origin, marital status, mental or physical
22 disability, medical condition, gender, age, sexual
23 orientation, or any other status protected by law.
24
25
26
27
28
-5 -
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
® 2 SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
3
4 CITY OF SAN BERNARDINO
5
Date:
6 Charles McNeely,
7 City Manager
8
9 ATTEST:
Rachel G. Clark, City Clerk
10
11
12
SINFONIA MEXICANA
13
14 By;
15 Anthony Bocanegra,
President
16
17 Approved as to form:
18
19 James F. Penman
20 City Attorney
21
22 By:
23
24
25
26
27
28
- 6-
1
AGREEMENT
2
3 Fine Arts Funding
4 THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred
5 to as "City" and the Sinfonia Mexicana, a non-profit
organization; referred to as "Organization"
6
7 The parties agree as follow:
8 1 . Recitals.
9 A. Organization has requested financial
assistance from City for fiscal year 2010-11 , in
10I order to assist in defraying the expense of certain
concerts , shows, festivals , events, or activities
11 sponsored by Organization as set forth in
12 Organization' s grant proposal (hereinafter "the
proposal" ) approved by the Fine Arts Commission of
13 City. The financial assistance provided for in this
agreement is made on a one-time only basis, and
- 14 receipt of said funds shall not imply a continuing
obligation of City beyond the terms of this
15 Agreement .
16 B. The expenditure is for a valid municipal
17 public purpose, to wit : for the promotion of art
appreciation in San Bernardino, as more fully set
18 forth in the proposal submitted by Organization.
19 2 . Payment . Upon presentation of a claim to
20 the City Manager' s Office, City shall pay to
Organization from the budget for the 2010-11 fiscal
21 year, the total sum of $51 , 850 . 00; to cover the costs
per Fine Arts grant application agreement .
22
3 . Use of Funds . The funds paid to
23 Organization shall be used solely for the purposes
24 set forth in Paragraph 1 and in strict compliance
with the provisions set forth in the agreement . No
25 deviation from the agreement shall be made without
26 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
27 - CULTURE.
28
- 1 -
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3 the written approval of the City of San Bernardino.
4 Said funds shall be expended by June 30 , 2011, and
any unexpended funds shall be returned to City by
5 Organization.
6 4 . Accounting . Within 20 days after the
7 completion of the event, the Organization shall
submit to the City Manager' s Office, with a copy to
$ the Director of Finance, an accounting of the actual
expenditures connected with said events) as it
9 relates to the funds which were provided by the City.
Financial records shall be maintained in accordance
10 with generally accepted accounting principles by
11 organization in such manner as to permit City to
easily trace the expenditures of the funds . All
12 books and records of Organization are to be kept open
for inspection at any time during the business day by
13 the City or its officers or agents . Failure to
submit the financial records in accordance with this
14 section will result in the Organization reimbursing
15 the funds to the City.
16 5 . Hold Harmless . Organization covenants and
agrees to defend, indemnify, and hold harmless the
17 City of San Bernardino, its elective and appointive
boards, commissions, officers, attorneys, agents, and
18 employees from all liabilities and charges, expenses
19 (including attorney fees) , suits, or losses however
occurring, or damages arising or growing out of the
20 use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder
21 are made with the understanding that the City is not
involved in the performance of services or other
22 activities of Organization. Organization and its
23 employees and agents are independent contractors and
are not employees or agents of the City in performing
24 said services . Organization further warrants that it
has secured all rights and permissions to perform any
25 works of intellectual property publicly or use any
26
27
28
-2-
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3 names, marks, or trade names , including any licenses
4 necessary, to use any intellectual property,
including, but not limited to, any works protected by
5 state and federal statutory and common law copyright,
right of publicity, and trademark/unfair competition
6 laws, or any other proprietary rights .
7 Organization agrees to indemnify, hold harmless, and
8 defend the City of San Bernardino, including its
employees, contractors, and agents, from and against
9 any claims or lawsuits, including costs, expenses,
and attorney fees, that arise or result from any
10 allegation of intellectual property infringement by
11 organization.
12 The costs, salary, and expenses of the City Attorney
and members of his office in enforcing this Agreement
13 on behalf of the City shall be considered as
14 "attorney fees" for the purposes of this paragraph.
15 6 . Termination. City shall have the right to
terminate this Agreement and any funding remaining
16 unpaid hereunder for any reason by mailing a ten-day
written notice to Organization and this Agreement
17 shall terminate ten days after the mailing of such
notice . In the event this Agreement is terminated
18 for reasons of improper use of funds or use of funds
19 for any purpose other than those authorized, any
unexpended portion of funds provided by City shall be
20 returned to City. In addition, Organization shall
reimburse to City any funds expended which were used
21 for any purpose other than those authorized under
this Agreement .
22
23 7 . Assignment . Organization shall not
assign its interest in this Agreement without the
24 prior written approval of City.
25 8 . Insurance . Organization shall take out
and maintain during the life of this Agreement such
26
27
28
-3-
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE .
3 public liability and property damage insurance,
4 naming the City and its elective and appointive
boards, commissions, officers, attorneys, agents, and
5 employees as additional insured by Organization and
its agents performing acts covered by this Agreement
6 from claims for personal injury, including death, as
7 well as from claims for property damage which may
arise from Organization' s or its agents' operation
8 hereunder, whether such operations be by Organization
or its agent or by anyone directly or indirectly
9 employed by either Organization or its agents, and
the amounts of such insurance shall be as follows :
10
11 (a) Public Liability Insurance . In an amount
not less than $1, 000, 000 for injuries, including, but
12 not limited to, death, to any person, and subject to
the same limit for each person, in an amount not less
13 than $100 , 000 on account of any one occurrence.
14 (b) Property Damage Insurance. In an amount
15 not less than $50 , 000 for damage to the property of
each person on account of any one occurrence.
16 (c) Workers Compensation. Organization shall
17 provide worker compensation insurance in the amount
required by state law if the funds provided hereunder
18 are to be paid as a salary to any employee of
19 organization. Organization shall require that all
rights of subrogation under such policy of workers
20 compensation insurance shall be waived as to City.
City shall be set forth as an additional named
21 insured in each policy of insurance provide
hereunder.
22
(d) The Certificate of Insurance furnished to
the City shall require the insurer to notify the City
24 of any change or termination in the policy.
25
26
27
28
4
�1 1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3 9 . Obligation. Organization hereby
4 covenants that it has taken all actions necessary to
make the adherence to the obligations imposed by this
5 agreement a binding obligati-on of Organization.
6 10 . Notices. All notices herein required shall
7 be in writing and delivered in person or sent by
certified mail, postage prepaid addressed as follows :
8 As to City: As to Organization:
9
Mayor' s Office Anthony Bocanegra
10 City of San Bernardino SINFONIA MEXICANA
21 300 North "D" Street 562 West 4th Street
San Bernardino, CA. 92418 San Bernardino, CA. 92401
12
13 11 . Entire Agreement . This Agreement and any
other documents or instruments attached hereto or
14 referred to herein integrate all terms and conditions
15 mentioned herein or incidental hereto, and supersede
all negotiations and prior writing in respect to the
16 subject matter hereof. In the event of conflict
between the terms, conditions, or provisions of this
17 Agreement, and any such document or instrument, the
terms and conditions of this Agreement shall prevail .
18
19 12 . Non-Discrimination. Organization agrees
that for the term of this Agreement it shall not
20 discriminate in employment recruitment, hiring,
admission practices, and advertising or in any other
21 manner on the basis of race , color, religion,
national origin, marital status, mental or physical
22 disability, medical condition, gender, age, sexual
23 orientation, or any other status protected by law.
24
25
26
27
28
-5-
1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3
4 CITY OF SAN BERNARDINO
5
Date:
6 Charles McNeely,
7 City Manager
8
g ATTEST:
Rachel G. Clark, City Clerk
10
11
12
SINFONIA MEXICANA
13
14 By .
15 Anthony Bocanegra,
President
16
17 Approved as to form:
18
19 James F. Penman
20 City Attorney
21
22 gy: „�
23
24
25
26
27
28
- 6-