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HomeMy WebLinkAbout24- Parks, Recreations and community Services ORIGINAL CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION From: Kevin Hawkins,Director Subject: Resolution ratifying the submittal of two grant applications to the Community Dept: Parks, Recreation and Foundation: 2010 Community Impact Fund Community Services Dept. for the combined amount of $20,000 to implement the "Fitness on Wheels" and Date: February 23, 2010 "Ties that Bind"programs. M/CC Meeting Date: April 5, 2010 Synopsis of Previous Council Action: 3/30/2010 — The Grants Ad-hoe Committee recommended approval of resolution ratifying submittal of two grant applications to the Community Foundation totaling $20,000. Recommended Motion: Adopt Resolution ignature Contact person: Robert Lennox Phone: 384-5031 Supporting data attached: Starr report,grant applications Ward: All FUNDING REQUIREMENTS: Amount: $20,000.00 _grant funds $35,100.00 city in-kind Source: (Acct. No.) 123-xxx-xxxx (Acct Description) Grants Finance: Council Notes: 2eso o2010 Agenda Item No. 2� y s-2o�v CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution ratifying the submittal of two grant applications to the Community Foundation: 2010 Community Impact Fund for the combined amount of $20,000 to implement the "Fitness on Wheels"and"Ties that Bind"programs. Background: The mission of The Community Foundation (TCF) is to enhance the quality of life in the communities served. This is accomplished through building permanent endowments, making prudent grants for charitable causes, being a catalyst to solve community concerns and strengthening nonprofit organizations. The Community Impact Fund comprises the Foundation's unrestricted grant making. TCF encourages applications that promote values of personal responsibility and self-sufficiency, increase community involvement and volunteerism, and support early intervention and prevention of social problems. Fitness on Wheels The "Fitness on Wheels" program will travel to underserved communities to make fitness more accessible to youth and adults in efforts to combat obesity as an early intervention and prevention tactic. The $10,000 request will fund fitness equipment and part time salaries for recreation staff to travel from site to site weekly. Additionally, the department will provide a van to transport equipment, staff and volunteers to facilitate the program. This city in-kind contribution totals $29,800 for fuel and garage charges as well as 4,800 hours staff labor. These expenditures are already allocated in department general fund line items. Ties that Bind The "Ties that Bind" program will promote personal responsibility and provide early intervention through a series of interactive workshops lead by community center staff. Youth and parents will learn how to communicate their thoughts and feelings in sessions designed to teach responsibility, conflict resolution, and communication. The $10,000 request will fund workshop/training materials and part time salaries for recreation staff to facilitate the workshops. Additionally, the department will provide guest speakers, 140 hours of staff labor, and miscellaneous paper goods totaling $5,300 in city in-kind. These expenditures are already allocated in department general fund line items. The grant application submittal deadline was February 9, 2010; staff submitted by this date and is requesting ratification of the submittal. Staff consistently researches grant opportunities via list serves, internet, and publications. The Community Foundation opportunity was discovered only two weeks prior to the application due date, prohibiting staff from obtaining Mayor and Common Council approval prior to submitting. Grant notification will be provided by TCF by April 30, 2010. i 's Financial Impact: Account Budgeted Amount: N/A Balance as of: N/A Balance after approval of this item: N/A Please note this balance does not indicate available funding. It does not include non- encumbered reoccurring expenses or expenses incurred but not yet processed. If awarded,these grant requests would provide $20,000 of expenditures in the following: Fitness on Wheels: $10,000 —Grant funds for part time salaries and materials, $29,800 - City In- kind for fuel, garage charges and 4,800 hours of staff labor (001-385-5014, 001-388-5014, 001- 382-5612). Ties that Bind: $10,000 —Grant funds for part time salaries and materials, $5,300 - City In-kind for guest speakers, miscellaneous paper goods, and 140 hours of staff labor(001-388-5111, 001- 385-5111, 001-385-5014). Recommendation: Adopt Resolution 1 RESOLUTION NO. COPY 2 RESOLUTION RATIFYING THE SUBMITTAL OF TWO GRANT 3 APPLICATIONS TO THE COMMUNITY FOUNDATION: 2010 COMMUNITY IMPACT FUND FOR THE COMBINED AMOUNT OF $20,000 TO 4 IMPLEMENT THE "FITNESS ON WHEELS" AND "TIES THAT BIND" PROGRAMS. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF 6 THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. That the Mayor and Common Council hereby ratify the submittal 8 9 of grant applications to the Community Foundation: 2010 Community Impact Fund for 10 implementation of the "Fitness on Wheels" and "Ties that Bind" programs, copies of 11 which are attached hereto. marked Exhibit "A" and Exhibit `B" respectively and Grant 12 Guidelines and Instructions which are hereto, marked Exhibit "C" and incorporated 13 herein by reference as fully as though set forth at length; and 14 SECTION 2. If awarded,that the grant amount totaling$20,000 be accepted. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 RESOLUTION NO. 3 RESOLUTION RATIFYING THE SUBMITTAL OF TWO GRANT APPLICATIONS TO THE COMMUNITY FOUNDATION: 2010 COMMUNITY 4 IMPACT FUND FOR THE COMBINED AMOUNT OF $20,000 TO IMPLEMENT THE "FITNESS ON WHEELS" AND "TIES THAT BIND" 5 PROGRAMS. 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 7 Mayor and Common Council of the City of San Bernardino at a 8 meeting thereof, held on the day of 9 2010, by the following vote,to wit: 10 Council Members: AYES NAYS ABSTAIN ABSENT 11 12 MARQUEZ 13 DESJARDINS _ 14 BRINKER 15 SHORETT 16 KELLEY 17 JOHNSON 18 MC CAMMACK 19 20 City Clerk 21 22 The foregoing resolution is hereby approved this day of , 2010. 23 Patrick J. Morris, Mayor 24 City of San Bernardino 25 By: _. Appr � d as to Form: vi 26 James . Penman, City Attorney 27 28 Exhibit A 2010 Community Impact Fund Internal Use Only: The Community Founi!t n Grant Application Grant: `" "L Application Deadline: February 9, 2010 Organization /Agency Information Organization/Agency Name: City of San Bernardino Parks,Recreation and Community Services Department Physical Address: City/state/L10 1350 South"E"Street San Bernardino Ca 92408 Mailing Address: Citylstate/Llp 1350 South"E"Street San Bernardino Ca 92408 CEO or Director: Title: Kevin Hawkins Director Phone. Fax: Email: (909)3845233 (909)384-5160 Hawkins_Kevin@sbaty.org Contact Person: Glenda Martin Robinson Title:Community Recreation Manager Phone.(909)384-5332 Phone.(909)384-5332 Phone:(909)384-5332 Web Site Address: Tax ID: www.sbcitv.ora 95-6000772 Program / Grant Information Interest Area: ❑Arts& Culture ❑Civic &Public Benefit ❑Health&Human Services X Youth&Families Program/Project Name: "Fitness on Wheels" Amount of Grant Requested:510,000 Total Organization Budget:54,000,000 Percentage of Organization's Total Budget used forAdministrudon:75% Purpose of Grant Request(one sentence): To provide a roving fitness program that would travel to areas that make fitness more accessible to youth and adults. Signatures Board President/Chair. (pleaseprint) Title: Signature: Date: CEO/Director. (pleaseprint) Title. Signature. Dote: ** Note: Submit 5 copies: 1 original AND 4 copies of application (cover sheet, narrative, budget) and ancillary documents. Exhibit A 2010 Community Impact Fund Application "Fitness on Wheels" Deadline: February 91", 2010 Mission Statement Since the latel9`" century, the City of San Bernardino has been a culturally diverse community rich in history. Realizing these qualities the San Bernardino Parks, Recreation and Community Services Department have made it there mission to provide quality programs, maintain open spaces and provide educational and leisure opportunities that will positively impact and benefit community youth and families. For well over 70 years, the Department has been committed to creating communities through People, Parks and Programs by providing unique and innovative programs and experiences that last a lifetime. Organizational accomplishments • The Department was awarded over$913,000 in grant funds • Named "'Playful City USA" by KaBOOM!, a nationally recognized organization • Received the California Park and Recreation Society 'Best of the Best' award for Neighborhood/Community Life • Four successful KaBOOM! playground builds • Received the Robert-Z-Berg Urbanized Area Grant to expand the Perris Hill Senior Center facility • Provided over 10,000 toys and $24,000 worth of food to needy families. • The San Bernardino Soccer Complex was featured in several Sports Destination Magazines with an annual readership of over one million people • Received $20,000 from Kaiser Permanente to provide free swimming lessons at risk to youth • Recognized and received $10,000 award for the 2009 "In the Spotlight" award by The Governors Council on Physical Fitness and Sports for program of the year. Programs and Activities Youth-Tutoring, gardening, cooking, sports, computers, art, dance, aquatics, special clubs, lunch, mentoring, adaptive recreation, classes, etc. Adults Aerobics, sports, classes, dance, art, aquatics, exercise, training courses, adaptive recreation, community service, etc. Seniors- Lunch program, computer classes, dance, art, exercise classes, health clinic, table games, aquatics, volunteer/training, etc. The City of San Bernardino has a population of 211,338. Age group: 0-19 years- 36.8%, 20-54 years-55.1% and 55 & older-15.7%. Sixty-two percent have an annual income of less than $50,000. The city has a total area 81.62 miles of which 81.28 miles is land and 0.4 miles is water. The city serves all residents, but all city recreational facilities are located in low income areas. Statement of need We are seeking funds to assist the Department's efforts towards combating obesity specifically amongst youth and adults and those groups highest at risk. -44 � ,c Exhibit A Project goal, objectives and methodology The fitness on wheels program would travel to areas that would make fitness more accessible to youth and adults. Provide fitness equipment that will travel from community center to community center weekly. Families will participate in pre-planned fitness regimens. Families will be encouraged to exercise at home, classes would be enhanced with information on healthy eating habits. According to the California Department of Public Health Services over half of San Bernardino County is overweight of obese and about one in three children and one in four teens is at risk or already over weight. The fitness on wheels program would be the only exercise program in the city specifically targeting those groups highest at risk. Program objectives To offset the closures of community centers, fitness on wheels will offer Fridays and Saturdays two hours per day of physical fitness and nutrition education to community resident's activities would include • Line Dancing • Walking / Low impact cardio • Nutrition Education Workshop • Salsa dancing Promote and increase awareness of benefits of nutrition and physical fitness. Encourage families to develop healthier lifestyles. The fitness on wheels program could be initiated within one month after funding has been awarded. This program will also complement the work with the City of San Bernardino Parks, Recreation and Community Services Department's partnership with The Network for a Healthy California. Volunteers will assist with fitness on wheels by assisting with set-up / break down, registering participants and promotion of program. Project Outcomes and evaluation • Healthier families in target vulnerable groups 60% of participants will model healthier lifestyles. By providing a pre and post questioner to participants on their physical fitness levels and eating habits Project Future By collaborating with State, County, and Community based organizations we hope to continue the fitness on wheels program. (Please see attached budget) Exhibit A 2010 COMMUNITY IMPACT FUND APPLICATION Deadline: February 9, 2010 Project Budget A) Please provide a detailed line-item budget for your project by completing the table below. Include all sources of funding for the proposed project. Line Item M$100e lanation Support Support Requested Line Item Descr n used as From Your From Amount Total of e. Agency Other From TCF Project ooks @ Funders 4000 Step fusion step 50 Kits @ 80.00 each = 4,000 4,000 i aerobics kits 4,000 2 Recreation Staff 4 hours per week @ 3,840 3,840 $12.00 hr. for 40 wks —3,840 cost associated City van for 25,000 25,000 with equipment Moving transport equipment 2 scales @ 110 110 © Scales $55each=$110 50 Yoga Mats @ $15.00 750 750 Yoga Mats each Portable PA 1,300 1,300 System 1,300 2 Staff Volunteers 4 hours per week @ 4,800 4,800 $15.00 Per hr for 40 wks- 4,800 T0TALS: 29,800 10,000 39,800 Exhibit B 2010 Community Impact Fund Internal Use Only: r The RConmtunit�Foa adatoc Grant Application Grant: Deadline: February 9, 2010 Organization /Agency Information Organizadon/Agency Name:Ctty ojSan Bernardino Parks,Recreation and Community Services Physical Address: 1350& "E"Street City/State7ip San Bernardino,CA 91408 Mailing Address: 1350& "E°Street City/Stafe/lip San Bernardino,CA 914M CEO or Director: Kevin ilawkins TBIe.Director Phone:(909)384-5233 Far:(909)384-5160 Email.H&w1,ins_Ke@Sbci1y.org Comet Person: Glenda Martin Robinson Title:Community Recreation Manager Phone:(909)384-5332 Fax:(909)384-S160 Email.RobinsoiLGIenda@sbdo.org Web Site Address.•www.sbc)1y.org Tax ID:95-6000722 C?rogram /Grant Information Interest Area: ❑Arts& Culture ❑Civic& Public Benefit ❑Health& Human Services ®Youth& Families Program/Project Name: "Ties thne Bind" Amaum of Grant Reqursted:%I0,000 Tom!Organization Budgel:54,000,000 Percentage of Organization's Total Budget used for Administration:75% Purpose of Gran!Request(one sentence);To pro vide youth&Families effeclive conflict resolution and communication skills. Signatures Board President/Chair. (plemeprim) Title. Signature: Date: CEO/Director. (pleaseprint) Title. .Signature: Date: ** Note: Submit 5 copies: 1 original AND 4 copies of application (cover sheet, narrative, budget) and ancillary documents. Exhibit B 2010 Community Impact Fund Application "Ties that Bind" Deadline: February 91h, 2010 Organization/Agency Background For well over 70 years, the San Bernardino Parks, Recreation and Community Services Departments mission has been to provide quality programs, maintain open spaces and provide educational and leisure opportunities for youth, adults and seniors. The department is committed to creating communities through People, Parks and Programs by providing unique and innovative experiences for its culturally diverse community. San Bernardino has a population of 211,338 within in a total area of 81.62 miles. Sixty-two percent of city resident have an annual income of less than $50,000. The department seeks to provide services for all residents from the age group listed below: • 0-19 years 36.8% • 20-54 years 55.1% • 55 & older 15.7%. Despite the department's diminishing budget, the department continues to be recognized for its many accomplishments to include: • The Department was awarded over$913,000 in grant funds • Named "'Playful City USA" by KaBOOM!, a nationally recognized organization • Received the California Park and Recreation Society 'Best of the Best' award for Neighborhood/Community Life • Four successful KaBOOM! playground builds • Received the Robert-Z-Berg Urbanized Area Grant to expand the Perris Hill Senior Center facility • Provided over 10,000 toys and $24,000 worth of food to needy families. • The San Bernardino Soccer Complex was featured in several Sports Destination Magazines with an annual readership of over one million people • Received $20,000 from Kaiser Permanente to provide free swimming lessons at risk to youth • Recognized and received $10,000 award for the 2009 "In the Spotlight" award by The Governors Council on Physical Fitness and Sports for program of the year. Project Information As society continues to demand parents to work longer hours, youth are forced to look to outside sources to learn their life lessons. In an effort to ensure that the right lessons are being taught, the department sees the need to develop and implement programs that will provide youth and families the tools needed to communicate effectively with one another. By offering the "Ties that Bind" program at all the community centers, staff and local partners will provide tools to help parents, guardians and youth to communicate more effectively. Program Goal and Objectives Through a series (10) two hour interactive sessions lead by trained staff at the community centers both youth and parents will learn how to communicate their thoughts and feelings with confidence knowing that the other party will listen. Over a four month time span, the following objective will be accomplished: • Increasing parents' understanding of growing issues facing youth in 60% of participants. • Increase knowledge of conflict resolution and communication skills in a minimum of 50 participants. • Provide (20) hours of communication training to a minimum of 100 youth/adults c� iJelalwFw'-pt P J 4 - 5-rp Exhibit B Due to the growing problems and lack of parent supervision, youth are relying more on outside influences that lack the knowledge or tools to provide proper guidance. The curriculum is inimitable as it exclusively focuses on the lack of communication between youth and families and educates on the art of communication through a assortment of speakers, games and tips that they can use for life. Training session would include, but are not limited to: • Family conflict resolution • Non-verbal and verbal communication • New trends on youth issues • Family fun nights Parents will be given the same opportunity in these sessions to listen and respond. In the course of the 20 hours families will learn effective communication skills in a fun atmosphere. At the end of the program, families will have time to reflect and celebrate their accomplishment. It is estimated projected those serviced will include the below age ranges: • 3-12 years 26 % • 13-18 years 30% • 19-55 years 24% • 55 and older 20% The program will begin one month after funds have been given. By providing assistance from volunteers, college students and community center staff, this project will give youth 3 platform to voice apprehension for growing peer issues as did previous programming. Partnering with Children and Family Services will also help us to meet this goal. Project Outcome and Evaluation A key anticipated outcome includes a stronger family relationship with added lines of open family communication. To determine whether the goal has been achieved, families will be provided with a pre and post survey regarding current family communication levels. To determine the outcome, 60% of participants will successfully complete a family project that utilizes matter to which they have learned through the course of the program. The final project will be displayed during the last session. Exhibit B 2010 COMMUNITY IMPACT FUND APPLICATION Deadline: February 9, 2010 Project Budget A) Please provide a detailed line-item budget for your project by completing the table below. Include all sources of funding for the proposed project. Line Item Line Item Explanation Support Support Requested Line Item Description (Formula/equation used as From Your From Amount Total of applicable. Agency Other From TCF Project Example: 40 books @ Funders $100 each=$4000 Movies (G) 35 @$15 each—$525.00 0 0 $525.00 $525.00 35@$25 each=$1750.00 0 0 $875.00 $875.00 Board Games 14 (8-oz. Color Splash!m $175.00 $175.00 Paint Acrylic Paint (pack of 8) @$24.99 each=$174.93 7 Color Splash!® 0 0 $75.00 $62.93 Construction Paper Groundwood Construction Paper, 9"x12" (pack of 50 7 Community Centers, 0 0 $3,300.00 $2,800.00 Food/Refreshments 8 session Guest Speaker 2,800.00 0 0 $2,800.00 7 Community Centers, (8) session @$50.00 per session=$2,800.00 Printing Cost 3500 copies @ 0 0 $350.00 $350.00 $.10—$350.00 Staff Cost 14 Recreation Leaders @ 0 0 $4,700.00 $4,200.00 $15.00 per hour for 313 hours—$4,700.00 Volunteer Cost 7 volunteers @$10.00 per $2,100.00 0 0 $2,100.00 hour for 140 hours=$2,100.00 Miscellaneous Paper/Cups/Places $400.00 0 0 5400.00 TOTALS: $5,300.00 10,000.00 $15, 300.00 C Exhibit C 2010 Community Impact Fund ® Grant Guidelines & Instructions The Community Foundation Deadline: February 9, 2010 Serving Riverside and San Uemardino Cnumica Mission of The Community Foundation The mission of The Community Foundation(TCF)is to enhance the quality of life in the communities we serve. This is accomplished through building permanent endowments,making prudent grants for charitable causes,being a catalyst to solve community concerns and strengthening nonprofit organizations. Community Impact Fund The Community Impact Fund comprises the Foundation's unrestricted grantmaking. The Foundation responds to requests for support across a wide-range of community needs and welcomes proposals through this competitive grant process. Eligibility • Nonprofit,public benefit corporations with evidence of tax-exempt status under Section 501(c)(3)of the Internal Revenue Code and not classified as a private foundation. Public agencies(in limited circumstances)may apply. • Nonprofit organizations that can document on-going operations in Riverside and/or San Bernardino Counties and have nonprofit status per above for at least three years. • Current grantees of the Community Impact Fund are not eligible to apply. If you received a 2009 grant from the Community Impact Fund,please do not apply to this 2010 grant cycle. • Priority will be given to competitive applicants who have not received previous funding from TCF. • Nonprofit organizations must have an operational budget of less than$l million to be eligible to apply. This applies to fiscal sponsors also. • Previous grantees must be in good standing;all reporting requirements must be current. Grantmakine Objectives • Maximize resources and efficiency through collaboration with other non-profit organizations working in the field,or having a similar mission. • Promote values of personal responsibility and self-sufficiency. • Increase community involvement and volunteerism. • Support early intervention and prevention of social problems. Fundine Priorities Organizations that: • are located in Riverside County or San Bernardino County and serve primarily the residents of Riverside and/or San Bernardino Counties. • have a proven ability to carry out programs consistent with its mission and a history of successful overall operations. • collaborate or partner with other non-profit entities resulting in greater community impact and positive outcomes that improve,enhance,and enrich the quality of life in the two-county area. • demonstrate strong,community-based boards and sound financial practices. Preference is given to projects that: • are perceived as a high need in the community being served. • fill a gap in service. • benefit a large number of residents. • enhance collaboration and/or make the delivery of services more effective and efficient. • have clear objectives and can document successful outcomes. • expand successful programs to serve additional residents or new geographic areas within the two counties. • serve remote areas or areas that have received little Community Foundation funding. Grant Period The grant period is for one year,starting May 1,2010 to April 30,2011. Exhibit C Limitations These types of expenses are not eligible for funding: • on-going operating/administrative expenses • paying off deficits or existing obligations • retroactive funding for cost already incurred • endowment,capital or annual fund appeals • capital projects(construction of buildings) • sectarian programs or fraternal organizations • direct support of individuals • school/college-based extracurricular activities • research or development activities • partisan activities • event sponsorships • re-granting purposes One-Year Responsive Grants Grants are available to support programs,activities or equipment purchase. Requests for equipment purchase need to include three competitive,comparable bids or price quotes. The maximum request is$10,000. Requests over$10,000 will be disqualified.The maximum grant award is$10,000. The Board of Directors is not inclined to provide funding to the same agency for the same project request for more than one year. Interest Areas for the One-Year Responsive Giants • Health& Human Services-Promoting access to healthcare for all residents and helping individuals and families obtain basic services to promote an improved quality of life. • Youth & Families- Enhancing opportunities that promote academic achievement and positive youth development and developing family support services that foster learning and growth. • Arts&Culture-Encouraging creative expression and providing opportunities for enjoyment of cultural activities and art forms. • Civic&Public Benefit-Building a sense of community and promoting civic engagement. Application Review Grants are awarded on a competitive basis. Applications will be screened for eligibility and completeness by The Community Foundation(TCF)staff. The TCF Grant Committee will evaluate eligible applications and will forward grant e+�+. recommendations to The Community Foundation Board of Directors for final approval. [ -• Notification of Results All applicants will be notified of the results,in writing,by April 30,2010. Please do not call TCF before April 30. How to Apply 1. Please read the eligibility requirements carefully. 2. Download the application from the Community Foundation website-www.thecommunitvfoundation.net. 3. Submitting the Application Packet A) Submit FIVE(5)Copies: I ORIGINAL(WITH ORIGINAL SIGNATURES)and 4 copies of the following: • Completed Grant Application Form(Cover sheet,Narrative(2 pages maximum),and Budget Page). • A list of your Board members and their affiliations. • Your most recent year-end financial statements,audited if available. • Board minutes from the last 2 meetings. • A copy of your current 501(c)(3)letter from the IRS. B) Mail the Application Packet(above S COPIES)to: Celia Cudiamaq Vice President Grant Programs The Community Foundation 4280 Latham St., Suite C Riverside,CA 92501 C) Applications must be received in The Community Foundation office by 5:00 p.m on Februarv9,2010. Postmarks, late applications, incomplete copies and electronic submission(e-mail,fax)will NOT be accepted. D) Questions?Contact Celia Cudiamat at ccudiamatna thecommunitvfoundation.net.