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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Randy Kuettle, Acting Director
Subject: A Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing an agreement
and increase to an annual purchase
order with three single year renewal
options to, Tec of California for the
purchase of specific equipment parts
and supplies for the Public Services
Refuse fleet utilized by the Public
Services Department Fleet Division.
Dept: Public Services
Date: March 5, 2010
Meeting Date: March 15, 2010
Synopsis of Previous Council Action
Reso 2003-50 Feb.18, 2003
Reso 2004-64 March 1, 2004
Reso 2007-125 April 16, 2007
Increase PO to $35,000
Increase PO to $67,500
Increase Annual PO by $10,000
Recommended Motion:
Adopt Resolution
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.: v/ Signature
Contact person Don Johnson, Fleet Manager
Phone:
5220
Supporting data attached: Staff Report,
Resolution, Agreement.
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$17,000
Source: 635-341-5111
Materials and Supplies
Finance:
Council Notes:
Agenda Item No. ~B
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing an agreement and increase to an annual purchase order with three single
year renewal options, to Tec of California for the purchase of specific equipment parts
and supplies for the Public Services Refuse fleet utilized by the Public Services
Department Fleet Division.
Background:
Tec of California is the nearest authorized dealership for Volvo White/GMC parts and
was awarded a sole source annual purchase order in the amount of $20,000 for FY
2009/2010.
The Volvo WX64 model chassis makes up approximately half of the City's Refuse fleet.
All of the City's older refuse trucks have the Volvo (Tec) chassis. The Fleet Division
projects that an additional $17,000 is needed to cover the costs of keeping these aging
trucks operational for the remainder of the Fiscal Year 2009/2010. This is due to some
major traffic accidents and factory warranty recalls involving the newer Autocar trucks
making them unavailable for service. Therefore Fleet parts staff have had to use Tec
of California more to support the IWM Division's older trucks thus depleting the annual
purchase order prematurely. Therefore, an increase of $17,000 to the annual Purchase
Order is requested, for a total amount not to exceed $37,000.
Financial Impact:
Funds for this increase of $17,000 are available in Fleet's materials and supplies
expenditure account (635-341-5111). Because the Fleet Fund operates as an "internal
service fund" all of Fleet's expenditures are charged back to city departments based on
related usage. These charges will ultimately be charged back to the Refuse Fund as
they are directly related, so the Refuse budget will be amended accordingly.
Account Number 635-341-5111 Budgeted Amount: $1.116.300 Balance as of March 5,
2010: $105.462 Balance after approval of this item: $88.462
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred but not yet processed.
Recommendation:
Adopt Resolution
:#:/8
3,15-1 D
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