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HomeMy WebLinkAbout19- Development Services ORIGINAL CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: Valerie C. Ross, Director Subject: Resolution authorizing the Development Services Department to prepare and Dept: Development Services submit a Community Based Transportation Planning (CBTP) grant Date: February 22, 2010 application to Caltrans, designating the City Manager or his designated File No. representative as the City's authorized representative with respect to all required contracts and documents. MCC Date: March 15, 2010 Synopsis of Previous Council Action: None. Recommended Motion: Adopt Resolution. 11�� Valerie C. Ross Contact Person: Robert Eisenbeisz, City Engineer Phone: 5203 Supporting data attached: Staff Report,Resolution&Map Ward: 5 &6 $225.000 in grant funding if awarded. FUNDING REQUIREMENTS: Amount: $25,000 local match if awarded. Source: (Acct.Nos) Fund No. 264 Acct. Description: Regional Circulation Systems Fund �IflSd =:26/0 --6-0 Finance: Agenda Item No. 0VtACeMA + FP N 1 3-iS-10 CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution authorizing the Development Services Department to prepare and submit a Community Based Transportation Planning (CBTP) grant application to Caltrans, designating the City Manager or his designated representative as the City's authorized representative with respect to all required contracts and documents. Background: The City General Plan includes the extension of Campus Parkway in the area near California State University-San Bernardino from Kendall Drive to Cajon Boulevard with a new interchange on I-215. The City desires to conduct further planning for this future improvement by developing a Project Study Report(PSR)for the roadway extension and interchange. Current Issue: At present, Caltrans is soliciting applications for their Community Based Transportation Planning(CBTP) Grant Program. This program provides funds in support of State transportation planning goals. It appears that the Campus Parkway project would compete well for such grant funds if the study were expanded to include community outreach, addressing such topics as design alternatives and design themes, while emphasizing the need for such improvements in order to support planned growth and development. The maximum amount of funding available to any one project under the CBTP Program is $300,000. Staff estimates that the study, as envisioned, would cost roughly $250,000. The CBTP Program requires a 10% or $25,000 local match, which could be funded by regional circulation impact fee monies, should the application be accepted. Development Services staff is working with the on-call traffic consultant to complete the application, but due to timing constraints, Mayor and Common Council approval is being requested in advance of its completion. Should the application be accepted, the City will need to execute a contract with Caltrans. The attached resolution designates the City Manager or his representative as the City's authorized representative. Upon approval by Caltrans and execution of the required contractual agreements, staff will issue an RFP for professional services to prepare the planning study, conduct community outreach and complete a PSR in accordance with Caltrans guidelines. Environmental Impact: the submittal of a grant application is not considered to be a project as defined by CEQA. 2 CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT—Continued Financial Imnact: Account Budgeted Amount: $ .00 Balance as o£ N/A Balance after approval of this item: $ .00 PLEASE NOTE: There is no direct impact associated with the submittal of a grant application; however, should the application be successful, the City would need to provide a 10 percent local match. The local match amount is currently estimated to be $25,000, which could be funded using regional circulation impact fees collected from new development projects. Recommendation: Adopt Resolution. Attachments: 1 —Campus Pkwy. Extension& Interchange Project Map 2—Grant Application 3 —Letter of Support from CSUSB(dated 03/08/10) 3 City of San Bernardino Campus Parkway Extension and Interchange Project Study Area Map S A N U E R N A R O 1 N p tt �ny,2My>`d Q cQ A B� a` iy A V erdentonl nnbgh P S c cS y PROJECT STUDYAREA 2? QP nBernardino aywmca CAllorma 'e iwy o q� H I State 's 4L k A v Unlverslty, m i 4P San Rn st n e �rsW,tiiO' n ��tn� �y,©ernanllno y ^/oeAn z •g..�n:a'0 h. W46 S1 w ra A. s r .�v-lam st WiM qw L S 1 :ytm at Muew U-00' 2tM > K.st Y3� s. ""�¢ w ism w s sk.�Ay ;d rv:r.St n q o m 4 4 05 0;u 0- e a °4 m i W M,,,, r OEfbnNavteg2010 M�msoft Fiscal Year 2010-11 DRAFT TRANSPORTATION PLANNING GRANT APPLICATION Check One Grant Program I] Community-Based Transportation Planning ❑Catalyst Project for Sustainable Strategies Pilot Program ❑ Environmental Justice ❑ Partnership Planning ❑ Statewide or Urban Transit Planning Studies ❑ Rural or Small Urban Transit Planning Studies ❑ Transit Planning Student Internships PROJECT TITLE lUniversity Neighborhood Transportation Improvement Stud PROJECT LOCATION City of San Bernardino/County of San Bernardino ci ies and coup ies APPLICANT SUB-RECIPIENT(S) Organization City of San Bernardino Executive Director Charles McNeely and title City Manager Mr. x Ms.❑Mrs.❑ Contact Person Robert Eisenbeisz and title mr.lTmsf1Mrs.E1 Public Works Mailing Address 300 N. "D" Street Third Floor City San Bernardino Zip Code 92418 E-mail Address Eisenbeisz_Ro @sbcity.org Telephone Number (909) 384-5573 FUNDING INFORMATION Use Match Calculator to complete this section bt!p://www.dot.ca.gov/bq/tpp/o ices/oc /e' ebtp toolbox riles/Match Calculator.xls Grant Funds Requested $ 250,000 90.9% Local Match-Cash $ 25,000 9.1% Local Match-In-Kind $ 0 0.0% F Total Project Cost $ 275,000 100.0°k Source of Local Match and Measure I-SANBAG or DIF-City of San Bernardino Name of Provider(a) The application package should not be more than 20 pages including any attachments and/or documentation other than letters of support and legislative representative lists. Do not bind the application. Use the latest version of Adobe Acrobat Reader®to complete this application. An electronic version of the application is available(in a PDF format)at http://www.dot.ca.govthq/tpp/grant—f-ifes/101 I/FY 10-11_Transportation_Grants_Application.pdf 18 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION LEGISLATORS IN PROJECT AREA* State Senatnrkl Assembiv Member s Name s District Name s District Gloria Ne rete McLeod 32 Wilmer Amina Carter 62 Bob Dutton 31 Bill Emmerson 63 *For assistance with determining the legislators for the project area visit: http://i w .legislature.ca.gov/port-zipsearch.htmi(search by zip code) http://192.234.213.69/lmapsearch/frarnepage.asp(search by address) Grant applications must clearly demonstrate how the proposed transportation planning project promotes ` federal and/or state transportation planning goals. 1. Sell e f the goals that apply and address the selections when completing the application STATE TRANSPORTATION PLANNING GOALS For all Grant Programs © Improve Mobility and Accessibility: Expand the system and enhance modal choices and connectivity to meet the State's future transportation demands. © Preserve the Transportation System: Maintain, manage, and efficiently utilize California's existing transportation system. ❑X Support the Economy: Maintain, manage, and enhance the movement of goods and people to spur the economic development and growth,job creation, and trade. OX Enhance Public Safety and Security: Ensure the safety and security of people, goods, services, and information in all modes of transportation. �X Reflect Community Values: Find transportation solutions that balance and integrate community values with transportation safety and performance, and encourage public involvement in transportation decisions. 4 ❑ Enhance the Environment: Plan and provide transportation services while protecting our environment, wildlife, historical and cultural assets. 19 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION REGIONAL BLUEPRINT AND SUSTAINABLE COMMUNITIES GOALS For Community-Based Transportation Planning and Environmental Justice ❑X Complements or advances the Region's Blueprint Planning efforts. QX Advances a community's efforts to reduce greenhouse gases and will assist transportation agencies in creating enduring communities. FEDERAL TRANSPORTATION PLANNING GOALS For Partnership Planning and Transit Planning �X Support the economic vitality of the metropolitan area, especially by enabling global competitiveness,productivity,and efficiency. ❑X Increase the safety of the transportation system for motorized and non-motorized users. ❑X Increase the security of the transportation system for motorized and non-motorized users. OX Increase accessibility and mobility of people and freight. OX Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns. © Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight. �X Promote efficient system management and operation. �X Emphasize the preservation of the existing transportation system. 20 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION 2. Project Description (maximum of 1 page),(20 points) A. Briefly summarize project(maximum of 60 words. 10 points) B. Briefly describe the project area(e.g. urban/rural/suburban setting, geographic characteristics, location, etc. 10 points) The University Neighborhood Transportation Improvement Study proposes to evaluate the transportation network in the University area of the City of San Bernardino. The study area includes the California State University at San Bernardino as well as the surrounding residential neighborhoods and the commercial and industrial development along the 1-125. A key component of the study will be the evaluation of the proposed Campus Parkway Interchange at 1-215. The City's current Circulation Plan includes the extension of Campus Parkway from Kendall Drive to Industrial Parkway with a new interchange at the 1-215. The interchange project is also included in the Regional Transportation Plan. The extension along with the new interchange would provide a second, more direct access to the University from the 1-215, while accommodating anticipated growth in area travel demand. The City desires to develop a Project Study Report for the interchange project and intends to partner with the University on a public outreach program. The public outreach element of the study would solicit input relative to interchange design elements and design themes, as well as considerations relative to the multi modal aspects of the project. The plan envisions both pedestrian and bicycle components in addition to provisions for public transit. The project would include: support for economic viability, increase safety of the transportation system, include non-motorized elements for pedestrians and bicyclists, enhance the integration and connectivity of the transportation system, promote efficient system management and operation, and enhance the operation of the existing transportation system. 21 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION 3. Project Justification (maximum of 1 page), (20 points) A. List and describe the problems and/or deficiencies that the project is attempting to address. (10 points) B. Describe how the project will address the identified problems and/or efficiencies. 10 points) The California State University at San Bernardino is one of the fastest growing universities in California. Founded in 1965, CSUSB currently enrolls more than 17,500 students and employs more than 2,100 faculty and staff. While the University has been experiencing rapid growth, so has the surrounding University Neighborhood. The adjacent residential area, which has been built since the inception of the University, serves as home to a number of young families and provides housing for many of the students, staff and faculty from the University. The 1-215 corridor in the area has also seen substantial growth in commercial and industrial development. Not only have we seen tremendous growth in the area over the past several years, but there is every indication that such growth trends will continue. As such, the City desires to advance planning efforts to expand the existing transportation network and systems in order to accommodate anticipated demand. Recent environmental studies indicate that University Parkway, the current access to the University from the 1-215, operates at a good level of service (LOS) at the freeway ramp terminals. However, the Kendall Drive and University Parkway intersection operates at LOS D during the PM peak hour and the intersection of Northpark Blvd and University Parkway operates at LOS E during the PM peak hour. 2030 forecasts for these same intersections show PM peak hour LOS of E or F. With the construction of the Campus Parkway extension and interchange, coupled with additional improvements in the area, the intersections along University Parkway are projected to improve to a PM peak hour LOS of C or D. Purpose of the University Neighborhood Transportation Improvement Study is to evaluate community needs and begin preliminary planning for the Campus Parkway extension and interchange. The study will include a public outreach component to solicit community input regarding the project and to help guide decisions relative to design elements and themes, as well as multi modal aspects of the project. 22 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION 4. Public Participation (maximum of 2 pages), (20 points) A. Identify the project stakeholders (i.e. low-income and minority communities, Native American Tribal governments, other underrepresented groups, community-based organizations,and businesses affected by the project. (10 points). B. Describe the outreach methods that will be used to reach the public and the project stakeholders with an emphasis on engaging traditionally under-represented communities (10 points) The major stakeholder in the study area is the California State University-San Bernardino (CSUSB). CSUSB currently enrolls more than 17,500 students and employs more than 2,100 faculty and staff. It is currently envisioned that the public outreach forums would take place on the CSUSB campus and be publicized and promoted on campus as well as with the surrounding neighborhood. There is no preponderance of low-income or minority families within the study area, however, the neighborhood exhibits a mix of various racial and ethnic groups, as does the student enrollment and the faculty. Community outreach efforts will focus on the student population which is transient in nature and traditionally under-represented in such infrastructure planning efforts. Outreach efforts will concentrate on the surrounding residential neighborhood, as well as the commercial and industrial land uses and owners along the 1-215 corridor. A concerted effort will be made to solicit input from those property owners and residents immediately adjacent to or in close proximity to the planned Campus Parkway extension and interchange. 23 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION _If necessary, use this page to continue response for Question #4 (Public Participation) 24 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION 5. Project Implementation (maximum of 1 page)(20 points) A. List the project's anticipated accomplishments and final deliverables. (10 points) B. Explain how the completed project and its deliverables will be applied(or carried forward)to the next stage/phase 10 points) The project will build upon existing data to evaluate transportation system needs in the study area. The project will identify area stakeholders and enlist their aide in defining local objectives relative to transportation improvements for the area. The project will solicit public input with the help of local stakeholder groups regarding currently planned transportation infrastructure improvements and seek public involvement with respect to interchange design elements and design themes. The project deliverables will include the following: 1) A study report cataloging available resources, detailing the study methodology, identifying stakeholder groups, and summarizing the study findings. 2) A Project Study Report for the Campus Parkway Extension and Interchange. These products will be used to carry the project on to the next phases: Project Report and Environmental Documents. 25 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION 6. Project Management(20 points) A. List the Scope of Work(see page 28 in the Transportation Planning Grant Guide for a sample Scope of Work). The Scope of Work must be in a Microsoft Word format and include: (10 points) — What work is to be done: Provide an outline or general picture of services. List project tasks and identify any specific project deliverables.Also, list milestones for major tasks that mark the completion of a work package or phase. — Who is responsible for what tasks: Discuss the roles and responsibilities of agency staff and consultant contractors. — When the work is to be done: Provide schedule information for the services that will be required. B. Project Schedule(see page 31 in the Transportation Planning Grant Guide for a sample Project Schedule). The Project Schedule must be in a Microsoft Excel format and include: (10 points) — Timing, responsibilities, cost, cost distribution,and deliverables of all tasks in the Scope of Work. For CBTP and EJ applications,all project schedules should reflect a start date of February 2011. C Attach Scope of Work and Project Schedule to the application. 26 Fiscal Year 2010-11 TRANSPORTATION PLANNING GRANT APPLICATION If selected for funding, the information contained in this application will become the foundation of the contract with Caltrans. To the best of my knowledge,all information contained in this proposal is true and correct. If awarded a grant with Caltrans,I agree that I will adhere to the requirements and guidelines specified in this grant application. Charles McNeely Signature of Executive Director(Applicant) Print Name City Manager Title Date Robert Eisenbiesz Signature of Authorized Official(Sub-recipient) Print Name City Engineer Title Date INCLUDE THE FOLLOWING DOCUMENTS © Signed Application (PDF format) © Scope of Work (Microsoft Word format—see sample on Page 28 in the Transportation Planning Grant Guide) 0✓ Project Schedule (Microsoft Excel format— see sample on Page 31 in the Transportation Planning Grant Guide) © Local Resolution (CBTP and EJ only— see Page 12 in the Transportation Planning Grant Guide) © Map of Project Area © Digital Photographs of Project Area (when applicable) © Four hard copies and two CDs with electronic copies of the Application (PDF Format), Scope of Work (Microsoft Word), Project Schedule (Microsoft Excel), and all other supporting documentation. Scanned applications will not be accepted. Note: Failure to include any of these required documents will result in a reduced application score. 27 'SAN 3ERNARIM NO Capital Planning, Design & Construction March 8,2010 Mr. Robert Eisenbcisz.City Engineer City of San Bernardino 300 North D Street San Bernardino,CA 92418 RE: City of San Bernardino CBTP Grant Application University Neighborhood Transportation Improvement Study Dear Robert: CSUSB is pleased to support the City of San Bernardino in their efforts to obtain Community Based Transportation Planning(CBTP)funds for their University Neighborhood Transportation Improvement Study.It is our understanding that the study will evaluate transportation needs in the area surrounding CSUSB with particular emphasis on the development of preliminary planning studies for the Campus Parkway extension and proposed interchange at 1-215.CSUSB supports this planned improvement to local infrastructure and we look forward to working with the City in seeing this improvement become a reality. It has been suggested the CSUSB facilities may be used to hold proposed public outreach components(if the study. While details will need to be worked,should the application be successful, we are confident that arrangements can be made to accommodate public outreach activities on the campus. We have a lung history of working in cooperation with the City on issues of mutual interest such as this transportation study and urge Caltrans approval of your grant application for this effort. Please feel free to contact me at(909)537-5136 if you should have any questions. Sincceerely, 4/ y Humid Azhn / O Capital Planning, Design&Construction Cc: Bob Gardner, VP for Admin&Finance C909.537-5136 . Fax: 909.537.5989 5500 UNIVERSITY PARKWAY, SAN BERNARDINO, CA 92407-2393 Tlx CnlifnmmAalc Uni\'frail, • Jw,.ietl . llmnn1 l.bM . (Tin . 4iminpu'/Ilill. . I'a NY ' lrc.m • rulaa.M • IIMNI" I III�Ikx1h • I-Anyck, llunime.4slmy . N.m.rry ll:rv. ryunNtlpo .1'nmim .S,wtmnn. 1;m lkrn\Nlm. \�n nxen ,tim r'tuuwn. \yn lu.e. 4n LUU IM6IU. 1m Mxu •4na�u \INUlonf 1 w RESOLUTION NO. COPY 2 RESOLUTION OF THE CITY OF SAN BERNARDINO SUPPORTING THE 3 CITY'S SUBMITTAL OF COMMUNITY BASED TRANSPORTATION PLANNING (CBTP) GRANT APPLICATION FOR THE UNIVERSITY NEIGHBORHOOD 4 TRANSPORTATION IMPROVEMENT PLANNING STUDY. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 WHEREAS, the City of San Bernardino is committed to providing its residents with 8 safe and efficient transportation facilities; and 9 WHEREAS, the City of San Bernardino desires to develop an improvement plan for 10 transportation facilities in the University area near the California State University-San 11 Bernardino within the City of San Bernardino; and 12 13 WHEREAS, such transportation improvements would serve to expand the existing 14 transportation systems and enhance connectivity to meet future transportation demands within 15 the City of San Bernardino; and 16 WHEREAS, such transportation improvements would also serve to enhance public 17 safety and security; and 18 WHEREAS, these improvements would support planned economic development and 19 20 promote job growth; and 21 WHEREAS, the CBTP Grant Program funds are made available by Caltrans to 22 encourage long term neighborhood transportation improvement that will enhance economic 23 development and promote job growth; and 24 WHEREAS,the City of San Bernardino is eligible to apply to Caltrans for such CBTP 25 Grant Program; and 26 27 28 X19 ® 1 RESOLUTION. . . SUPPORTING THE CITY'S SUBMITTAL OF COMMUNITY 2 BASED TRANSPORTATION PLANNING (CBTP) GRANT APPLICATION FOR THE UNIVERSITY NEIGHBORHOOD TRANSPORTATION IMPROVEMENT PLANNING 3 STUDY. 4 WHEREAS, the City of San Bernardino desires to apply for CBTP Grant funding in 5 support of the development of the University Hills Neighborhood Transportation Improvement 6 Planning Study; 7 NOW, THEREFORE, THE MAYOR AND COMMON COUNCIL OF THE CITY 8 OF SAN BERNARDINO DOES HEREBY RESOLVE AS FOLLOWS: 9 SECTION 1. The foregoing recitals are true and correct and are incorporated herein by 10 this reference. 11 SECTION 2. The City Manager or his designated representative is authorized to execute 12 13 and to submit applications on behalf of the City together with such additional information from 14 the City as a sub-recipient for the use and administration of the CBTP Grant Program Funds for 15 the study of potentially qualifying projects within the City. 16 SECTION 3. The City Manager or his designated representative is authorized and 17 empowered to execute all documents, as may be required by Caltrans, and are necessary to 18 complete and submit this grant application to Caltrans. 19 20 SECTION 4. This Resolution shall take effect upon the date of adoption. 21 22 23 24 25 26 27 28 1 RESOLUTION . . . SUPPORTING THE CITY'S SUBMITTAL OF COMMUNITY 2 BASED TRANSPORTATION PLANNING (CBTP) GRANT APPLICATION FOR THE UNIVERSITY NEIGHBORHOOD TRANSPORTATION IMPROVEMENT PLANNING 3 STUDY. 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting thereof, 6 held on the day of 2010,by the following vote, to wit: 7 Council Members: AYES NAYS ABSTAIN ABSENT 8 9 MARQUEZ — 10 DESJARDINS 11 BRINKER 12 SHORETT 13 KELLEY — Q14 JOHNSON — 15 16 MC CAMMACK — 17 18 Rachel Clark, City Clerk 19 20 The foregoing resolution is hereby approved this day of 2010. 21 22 Patrick J. Morris, Mayor City of San Bernardino 23 Approved as to Form: 24 25 JAMES P. PENMAN, City Att Ittey 26 27 By: � 1�1 28 /