HomeMy WebLinkAbout14- Police Department ORIGINAL
CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL ACTION
From: Keith L. Kilmer, Chief of Subject: Resolution of the Mayor and
Police Common Council of the City of San
Bernardino ratifying the submittal of an
Dept: Police Department application for a Selective Traffic
Enforcement Program (STEP) grant from the
Date: February 11, 2010 State of California Office of Traffic Safety
(OTS) in the amount of $362,659.41 and
authorizing the Police Department to accept
and administer the grant.
M/CC Meeting Date: March 15,2010
Synopsis of Previous Council Action:
07/21/09 Resolution 2009-70, California Office of Traffic Safety—STEP grant
01/25/06 Resolution 2006-26, California Office of Traffic Safety— STEP grant
03/21/08 Resolution 2008-77, California Office of Traffic Safety—STEP grant
Recommended Motion:
Adopt resolution.
KEITH L. KILMER, CHIEF OF POLICE
Contact person: Sergeant Brett Birnbaum Phone: 388-4919
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: $362,659.41(in grant revenue if
awarded)
Source: OTS STEP Grant
Council Notes: Finance
�SO �oio-• �9
Agenda Item No. l
3-15-10
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Council Meeting Date: March 15, 2010
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the
submittal of an application for a Selective Traffic Enforcement Program (STEP) grant from the
State of California Office of Traffic Safety (OTS) in the amount of$362,659.41 and authorizing
the Police Department to accept and administer the grant.
BACKGROUND
The California Office of Traffic Safety is awarding grant funds for their Selective Traffic
Enforcement Program (STEP) grant, using best practice strategies shown to reduce traffic
collisions and gain favorable media coverage. OTS funding is based on the federal fiscal year
starting October 1, 2010. The grant application requesting overtime reimbursement will become
operational on October 1, 2010 and end September 30, 2011. The grant application was due by
January 31, 2010, and; therefore has already been submitted.
Due to time constraints the Grant Concept Proposal was not submitted to the Grants Ad Hoc
Committee or Council prior to the due date. However, the Chair of the Grants Ad Hoc
Committee was consulted prior to the submission of the application and he authorized the bypass
of the committee on this matter. Since that time the traffic unit supervisors have been in contact
with the California Office of Traffic Safety discussing details of the STEP grant. It is anticipated
that OTS will announce grant awards in approximately May 2010.
The Police Department will use STEP grant funds, if awarded, to reimburse overtime expended
for strategies such as DUI/Driver's License checkpoints and DUI saturation patrols. This
program will also develop a"Hot Sheet"program to notify patrol and traffic officers to be on the
lookout for identified repeat DUI offenders with suspended or revoked licenses as a result of
DUI convictions. Court "sting" operations will focus on DUI offenders with suspended or
revoked driver's licenses who get behind the wheel after leaving court. Enforcement operations
will target red light violations, aggressive speeders, vehicles equipped with illegal racing
equipment, pedestrian right-of-way violations, and unbelted vehicle occupants. Additionally,
enforcement operations will be directed to intersections with disproportionate numbers of traffic
collisions. Lastly, the STEP program will seek voluntary compliance of traffic laws by
generating publicity throughout the one-year grant period.
OTS will cover all costs associated with overtime for enforcement programs for the full 12-
month grant period. After conducting an evaluation of available resources and developing a
deployment strategy during this period, the Police Department has requested funding to conduct
(12) twelve DUI/DL checkpoint operations, (12) twelve DUI saturation patrols, (2)two red light
enforcement operations, (2) two enforcement operations at intersections with a disproportionate
number of traffic collisions, (2) two special enforcement operations targeting drivers exhibiting
excessive speed, and (2) two court sting operation to cite individuals driving away from court
after having their license suspended or revoked in court.
OTS will also cover the full costs of a DUI trailer, two towable light towers with generators,
office supplies, travel expenses for grant required training, printing and promotional items,
checkpoint signs,barricades and traffic cones for use in conducting grant related activities.
Overtime funding will include two supervisor positions, one detective position, 13 officers and
two clerical positions for a total cost of$362,659.41. There is no matching fund requirement for
this grant.
FINANCIAL IMPACT
Grant revenue in the amount of$362,659.41. There is no financial impact on the City's General
Fund. All grant funds must be expended by September 30, 2011.
Account Budgeted Amount: $0.00 Balance as of: February 11, 2010
Balance after approval of this item: _$0.00
RECOMMENDATION
Adopt resolution.
I RESOLUTION NO. COPY
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO RATIFYING THE SUBMITTAL OF AN APPLICATION FOR A
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT FROM THE
4 STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) IN THE AMOUNT
OF $362,659.41 AND AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT
5 AND ADMINISTER THE GRANT.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
7 SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. The Mayor and Common Council }iereby ratify the Police
9 Department's submittal of an application for a Selective Traffic Enforcement Program
10 ("STEP") Grant from the State of California Office of Traffic Safety("OTS)in the amount of
11
$362,659.41.
12
13 SECTION 2: The Mayor and Common Council of the City of San Bernardino
14 hereby authorize the Police Department to accept the State of California Office of Traffic
15 Safety STEP Grant in the amount of$362,659.41.
16 SECTION 3: That the Mayor and Common Council of the City of San
17 Bernardino authorize the Police Department to obligate and expend the Office of Traffic Safety
18 STEP Grant funds in the amount of$362,659.41, if awarded, as outlined in the attached grant
19
application and line-item budget(Marked Exhibit"A").
20
21
22
23
24
25 ///
26
® 27
28
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF AN APPLICATION FOR A
3 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT FROM THE
STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) IN THE AMOUNT
4 OF $362,659.41 AND AUTHORIZING THE POLICE DEPARTMENT TO ACCEPT
AND ADMINISTER THE GRANT.
5
6 1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a meeting thereof,
8 held on the day of ,2010, by the following vote, to wit:
9
10 Council Members Ayes Nays Abstain Absent
11 MARQUEZ
12 DESJARDINS
13 BRINKER
14 SHORETT
15
KELLEY
16
17 JOHNSON
18 McCAMMACK
19
20 Rachel G. Clark, City Clerk
21 The foregoing resolution is hereby approved this day of , 2010.
22
23
24 Patrick J Moms, Mayor
City of San Bernardino
25 A roved as to form(\
26
27 James A Penman, City Attorney
28
STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY EXHIBIT°A"
6TS-136 GME STEP Overtime
(Rev. 11/09)
OTS USE-ONLY..
Grants Made Easy Proposal#:
Coversbeet for Traffic Safety Proposals Coordinator: -
Federal Fiscal Year 2011 Program Area:
Agency Name: San Bernardino (3610)
Department: Police Department
Does your city contract law
enforcement personnel from the
count'Sheriff's office?
Proposal Title: Selective Traffic Enforcement Program (STEP) ❑ YES 2 NO
Proposal Summary:
To reduce the persons killed and injured in crashes involving alcohol,speed,red light running,and other primary collision
factors. "Best practice"strategies will be conducted on an overtime basis.The funded enforcement strategies include
DUI/Driver's License checkpoints and DUI saturation patrols. This program will also develop a"Hot Sheet"program.Court
"sting"operations will focus on DUI offenders with a suspended or revoked driver license who get behind the wheel after
leaving court.This program will also concentrate on speed,aggressive driving and seat belt enforcement. Additionally
enforcement operations will be directed to intersections with a disproportionate number of traffic crashes. These strategies are
designed to earn media attention thus enhancing the overall deterrent effect.
Equipment: (if applicable) Requested Funding by Budget Category -
9REF! Personnel: . $287,409.41 _
Travel- $3,000.00
Contractual Services: $000 x
I � 1 Ea. Fully Equipped DUI Trailer
Equipment: $5400009
2-2 Ea. Towable Light Towers With Generators Other Direct Costs: $18,
' Indirect costs:
.0.
I verify the costs requested for personnel and benefits are
accurate.
riscal Representative
Agency Contact Request` n t-g
First Name: Brett
Last Name: Bimbaum Fiscal Year 1 2011 $362,654+11.
Title: Sergeant (10/1110-913U/11)
Address 1: 710 N. D Street
Address 2:
Address 3:
City: San Bernardino
State: CA Zip Code: 92401
Phone#: 909-388-4919 Ext.:
AX#: 909-388-4902
E-mail: Birnbaum Bpasbcay.org Total 5362;659.41
FF1''nll Proposal -Coversheei Paaa 1
EXHIBIT"A"
GRANTS MADE EASY—STEP
Overtime
SCHEDULE A
GRANT No: TBD
GRANT DESCRIPTION Page I
GRANT TITLE: SELECTIVE TRAFFIC ENFORCEMENT PROGRAM(STEP)
AGENCY: SAN BERNARDINO POLICE DEPARTMENT
PROPOSED BEGINNING DATE: 10/1/10 PROPOSED ENDING DATE: 9/30/11
PROBLEM STATEMENT:
Using local data(not OTS Rankings or S WITRS) cc m lete the table below.
Collision Type 2006 1 2007 2008
Collisions I Victims Collisions Victims Collisions Victims
Fatal 22 26 25 28 24 25
Injury 1181 1202 1513 1544 903 1284
Fatal Inium Killed I Inured Fatal In'u Killed Inured Fatal injury Killed Injured
Alcohol Involved 8 81 11 26 11 140 14 134 8 79 8 112
Hit&Run 0 127 0 154 l 138 1 174 1 114 1 133
Nighttime 8 403 10 403 5 146 6 182 5 86 6 112
2100-0259 hours)
Please provide detailed answers to the following questions as part of the Problem Statement:
1. How many sobriety checkpoints did your department conduct between October 1, 2008 and
September 30,2009? (Include checkpoints from all funding sources, i.e. OTS grants or mini-grants,
and department funded)
OTS Grant#: AL0901; #of Checkpoints: 9 (Not AvOID)
AVOID the 25; #of Checkpoints: 0(In yourjurisdiction)
Mini-Grant#: SC09484; #of Checkpoints: 2
#of Department Funded Checkpoints: 0(Not OTS Funded)
Additional Information:
2. What is the average number of DUI arrests and vehicles impounded per checkpoint?
During FFY 2008-2009 we averaged 4 DUI arrests and 29 impounds per checkpoint.
3. Does your agency participate in an AVOID DUI program? Yes
AVOID the 25 DUI Campaign in San Bernardino County
4. What percent of your total DUI arrests between October 1, 2008 and September 30, 2009 were made
as a result of a collision?
Approximately 31.27%of our total DUI arrests were the result of a collision during this period.
5. What percent of your total fatal and injury collisions between October 1, 2008 and September 30,
2009 occurred at intersections?
Approximately 46.83%of all fatal and injury collisions occurred at intersections during this period.
OTS-38b GME STEP Overtime
(Rev. 11/09)
EXHIBIT "A"
GRANTS MADE EASY-STEP
Overtime
SCHEDULE A
C GRANT No: TBD
GRANT DESCRIPTION Page 2
6. Describe the problem caused by red light running in your city.
In fiscal year 2008-2009 red light violations were the primary collision factor in aproximately 7.2%of all
collisions and approximately 14%of all injury and fatal collisions. During this period 206 people were
injured as the result of a driver running a red light. The City of San Bernardino Police Department
aggressively pursues red light violators and has implemented operable red light camera systems at seven
intersections throughout the city. On average over 38 citations per day or approximately 1160 citations per
month are issued for red light violations.
7. What are your primary collision factors?
A majority of our primary collision factors are made up of speed, red light, turning, right of way, and stop
sign violations.
8. Seat belt citations make up what percent of all hazardous citations issued?
Seatbelt citations make up approximately 8.36% of all hazardous citations issued.
9. What is your current administrative recovery fee for vehicles impounded for up to 30 days and how
much of the fee goes to the General Fund vs. a special Traffic Offender Impound Account? How is it
used?
Our department currently charges a$230.00 administrative recovery fee for vehicles impounded for up to 30
days. $175.00 of this fee is used to offset regular ongoing Police costs and the remaining $55.00 fee has
been utilized by the City to help offset the costs of the additional four traffic officer positions that the City
has retained in the Police budget to further the objectives of OTS STEP Grant PT0731 as authorized. All
revenues collected from the administrative recovery fee are tracked in a unique revenue account and all
expenses paid for by this fee are accounted for in the Police budget.
PERFORMANCE MEASURES:
Goals: Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by
implementing a traffic safety grant program.
1. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of persons injured in traffic collisions.
3. To reduce the number of persons killed in alcohol-involved collisions.
4. To reduce the number of persons injured in alcohol-involved collisions.
5. To reduce hit &run fatal collisions.
6. To reduce hit& run injury collisions.
OTS-38b GME STEP Overtime
(Rev. 11/09)
EXHIBTT"A"
GRANTS MADE EASY—STEP
Overtime
�r..� SCHEDULE A
GRANT No: TBD
GRANT DESCRIPTION Page 3
7. To reduce nighttime(2100 - 0259 hours)fatal collisions.
8. To reduce nighttime (2100 - 0259 hours) injury collisions.
9. To reduce fatal collisions at intersections.
10. To reduce injury collisions at intersections.
11. To reduce fatal collisions involving red light runners.
12. To reduce injury collisions involving red light runners.
13. To reduce fatal collisions where unsafe speed was the primary collision factor.
14. To reduce injury collisions where unsafe speed was the primary collision factor.
15. To increase seat belt use.
bjectives: Objectives are the tasks or activities undertaken during the grant period to make the goals a reality.
bjectives are designed to move you closer to achieving your overall goals. Objectives are used to measure a
grantee's success.
1. To issue a press release announcing the kick-off of the grant by November 15, 2010. The press releases
and media advisories, alerts, and materials must be forwarded to the OTS Public Information Officer at
pio(&ots.ca.eov and copy the OTS Coordinator for approval 14 days prior to the issuance date of the
release.
2. To use the following standard language in all press,media, and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
3. To email a draft of all grant-related media releases, media advisories, alerts and materials to the OTS
Public Information Officer at yio(a),ots.ca.Eoy and copied to your OTS Coordinator for approval 14-days
prior to the issuance date of the release(media communications reporting the results of grant activities
such as checkpoints and saturation patrols are exempt from this requirement).
4. To submit an application for the California Law Enforcement Challenge
(httn://www.cho.ca.eov/clec/index.html)to CHP and a copy to OTS by March 25, 2011:
California Law Enforcement Challenge
P.O. Box 942898
Sacramento, CA 94298-0001
OTS-38b GME STEP Overtime
(Rev. 11/09)
EXHIBIT"A"
GRANTS MADE EASY—STEP
Overtime
/^. SCHEDULE A
[mow/ GRANT No: TBD
GRANT DESCRIPTION Page 4
Attention: Special Projects Section(052)
5. To conduct seat belt usage surveys during September 2011. (A pre-agreement survey will be required to
determine the base year seat belt use rate. Go to httii://www.ots.ca.gov/Grants/files/i)df/seatbeltibelt.i)d f
for survey methodology and forms.)
6. To conduct Standardized Field Sobriety Testing(SFST) training for 15 officers by March 31, 2011.
7. To conduct 12 DUI/DL checkpoints by September 30, 2011.
Note: For combination DUI/DL checkpoints, departments must issue press releases that mention DL's
will be checked at the DUUDL checkpoint. Also, according to the Attorney General's Office all
DUUDL checkpoint operations must have signs reading"DUI/Driver's License Checkpoint Ahead."
To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one
location on any given day/night. Each checkpoint should be highly publicized and visible. No
occupant restraint citations will be issued at the checkpoints. OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre-approval,will OTS
fund checkpoint operations that begin prior to 1800 hours.
8. To conduct 12 DUI saturation patrols by September 30, 2011.
9. To conduct 2 special enforcement operations targeting red light running enforcement by September 30,
2011.
10. To conduct 2 special enforcement operations at or near intersections with a disproportionate number of
traffic collisions by September 30, 2011.
11. To conduct 2 special enforcement operations targeting drivers exhibiting excessive speed by September
30, 2011.
12. To increase total department-wide seat belt citations as a percent of total hazardous or moving citations
issued by 2 percentage points from the FFY 2009 base year rate (October 1, 2008—September 30, 2009)
of 8_4 %to 10.4 % by September 30, 2011.
Note: To calculate your current seat belt citations as a percent of total hazardous citations, simply
divide seat belt citations by total hazardous or moving citations.
13. To develop a"Hot Sheet"program to notify patrol and traffic officers to be on the lookout for identified
repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December
31, 2010. Updated Hot Sheets will be distributed to patrol and traffic officers every three to four weeks.
OTS-38b GME STEP Overtime
(Rev. l l/09)
EXHIBIT "A"
• GRANTS MADE EASY—STEP
Overtime
A SCHEDULE A
GRANT No: TBD
GRANT DESCRIPTION Page 5
14. To conduct 2 "Court Sting" operations to cite individuals driving from court after having their license
suspended or revoked by September 30,2011.
15. To increase the total department-wide number of vehicles impounded by 2_5 % from the IFFY 2009 base
year total (October 1, 2008—September 30, 2009)of 3027 to3103 by September 30, 2011.
Note: Vehicle Impounds are impounds as a result of suspended/revoked(CVC 14601) and unlicensed
(CVC 11500) citations.
16. To increase the Department's enforcement index 1 points from the FFY 2009 base year rate (October 1,
2008—September 30, 2009)of 38_69 to 39_69 by September 30, 2011.
Note: To determine your department's appropriate hazardous citation level analyze your traffic
enforcement index(total hazardous citations divided by fatal and injury collisions). Northwestern
University teaches that a minimum traffic enforcement index of 25 is required to reach the citation
threshold of effectiveness in reducing traffic collisions. If your city has a large number of out-of-town
drivers, a traffic enforcement index in the 25-35 range may be more desirable. Out-of-town drivers are
generally not reached through education and voluntary compliance programs. The recommended traffic
enforcement index is a guide and not necessarily a rule.
NOTE: Nothing in this "agreement"shall be interpreted as a requirement,formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
goals and objectives hereunder.
METHOD OF PROCEDURE:
Phase l: Program Preparation,Training, and Implementation (October 1, 2010—December 31, 2010)
• The police department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• A draft news release will be submitted to OTS to announce the grant program.
• If necessary, an ordinance or resolution will be submitted to allow for the establishment of the "Vehicle
Impound Program" administrative tow fee.
• All training needed to implement the program will be conducted this quarter.
• All grant related purchases needed to implement the program will be made this quarter.
• In order to develop the"Hot Sheets", research will be conducted to identify the"worst of the worst"
repeat DUI offenders with a suspended or revoked license as a result of a DUI conviction. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and
the number of times suspended or revoked for DUI. Hot Sheets will be updated and distributed to traffic
and patrol officers every three to four weeks.
OTS-38b GME STEP Overtime
(Rev. 11/09)
EXHIBIT"A"
GRANTS MADE EASY—STEP
Overtime
SCHEDULE A
GRANT No: TBD
GRANT DESCRIPTION Page 6
• The police department will meet with appropriate court personnel to help develop an operational plan to
conduct court stings.
• Implementation of the STEP program will be accomplished by deploying on an overtime basis personnel
at high collision locations. DUI/Driver's License checkpoint site locations will have a history of
significant alcohol involved collisions and/or DUI arrests.
Phase II: Community Awareness (Throughout Grant Period)
• The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Phase III: Data Gathering and Analvsis (Throughout Grant Period)
• The police department will submit a Quarterly Performance Report(QPR)and Quarterly Evaluation
Data Form, Schedule C, within 30 days following each calendar quarter.
• The final QPR, Schedule C, Claim and Executive Summary are due to OTS by October 30, 2011.
• Reports shall be completed in accordance with OTS requirements specified in the Grant Program
Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and
Certifications (OTS-33) included within this agreement.
METHOD OF EVALUATION:
The Office of Traffic Safety will use the QPR data to determine whether the grant was successful. OTS
will also select grants for monitoring reviews to ensure the accuracy of claimed costs. For example, OTS
will review claimed costs to ensure they are supported by time sheets,vouchers, invoices,purchases, etc.
ADMINISTRATIVE SUPPORT:
This program has full support of the San Bernardino Police Department, and every effort will be made to
continue the activities after the grant conclusion. The City Council has endorsed this grant by resolution.
OTS-38b GME STEP Overtime
(Rev. 11/09)
EXHIBIT "A"
GRANTS MADE EASY-STEP
Overtime
SCHEDULE B-PAGE 1
DETAILED BUDGET ESTIMATE
GRANT NO. TBD
FISCAL YEAR ESTIMATES
COST CATEGORY FFY-1
10/1/2010 TOTAL COST
Thin TO GRANT
X. PERSONNEL COSTS 9/3012011
Overtime
DUI/DL Checkpoints $110,072.72 $110,072.72
DUI Saturation Patrols 103,605.96 103,605.96
Special Enforcement Operations 51,695.05 51,695.05
Court Stings 17,231.68 17,231.68
Overtime Benefits @ 1.70% 4,804.00 4,804.00
CatcwraSub-Total S287.409A1 5287.409.x1
B.TRAVEL EXPENSE
In State $3,006.00 X3.000.00
Out of State 0.00 0.00
Cate ory Sub-Total $3,000.00 53.000.00
C.CONTRACTUAL SERVICES
NONE $0.00 $00c,
Cate¢ory Sub-Total S0.00 50.00
OTS-38d GME STEP Overtime
EXHIBIT "A"
GRANTS MADE EASY-STEP
Overtime
SCHEDULE B-PAGE 2
DETAILED BUDGET ESTIMATE
GRANT NO. TBD
FISCAL YEAR ESTIMATES
COST CATEGORY IFFY-
10/1/2010 ToTAL COST
Thru "FO GRANT
D. EQUIPMENT 9/30/2011
1 - I ea. Fully Equipped DUI Trailer 35.000.00 $35,000.00
2-2 ea.Towable Light Towers With Generators 19,000.00 19,000.00
0.00
0.00
0.00
Category Sub-Totall $54,000.001 1 $54,000.00
E. OTHER DIRECT COSTS
Office Supplies $1,500.00
$1,500.00
Printing 3,000.00
$3,000.00
Promotional Items 2,500.00
$2,500.00
PAS Calibration Gas 250.00
$250.00
Checkpoint Signs,Barricades and Traffic Cones 3,500.00
$3,500.00
Wrap for DUI Trailer 2,500.00
$2,500.00
$0.00 0.00
Contractual Services-Law Enforcement Medical
Services(LEMS) $5,000.00 5,000.00
$0.00 0.00
50.00 0'00
Categon Sub-I"W11 518.250.00 $18,250.00
F. INDIRECT COSTS
NONE $0.00 50.00
Category Sub-Total $Opp $0.00
GRANT TOTAL $362,659.41 $362,659.41
OTS-38e GME STEP Overtime
EXHIBIT"A"
GRANTS MADE EASY—STEP
Overtime
SCHEDULE B-1
GRANT No. TBD
BUDGET NARRATIVE Page 1
PERSONNEL COSTS:
Overtime
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded
operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy,
Community Services Officer, Dispatcher etc., depending on the titles used by the agency. Personnel will be
deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of$26_76/hr to $84_59/hrlmm il. Overtime
reimbursement(OT hourly rate and benefit)will reflect actual costs of the personnel conducting the
appropriate operation up to the maximum range specified.
Maximum Overtime Benefit Rate[OTS2
Jnemployment Insurance 0.25%
ocial Security/FICA(OASDI) 0.00°/
orkers Compensation 0.00°/
edicare 1.45°/
fate Disability/SDI 0.00°/
enter name and%of additional benefit) 0.00°/
enter name and%of additional benefit) 0.00°/
otal Benefit Rate 1.70
TRAVEL EXPENSE:
In-State
Costs are included for appropriate staff to attend conferences and training events supporting the grants goals
and objectives and/or traffic safety. Funds may be used to attend OTS approved training. Anticipated travel
and events include local mileage for grant activities and meetings,the OTS Summit, Vehicular Homicide
Conference and OTS Operational Grant Training. Note: To be eligible to attend the Vehicular Homicide
Conference the grantee must have successfully completed the POST DWI Detection and SFST course along
with completion of the Accident Scene Investigation course. The officer/detective selected to attend the
Vehicle Homicide Conference should be currently assigned to work on DUI fatal collisions for their agency.
All conferences. seminars or training not specifically identified in the Schedule B-1, must be approved by
OTS. All travel claimed would be at the agency approved rate. Per Diem may not be claimed for meals
provided at conferences when registration fees are paid with OTS grant funds.
Out-Of-State
Appropriate staff will attend no out of state training in support of the grant goals and objectives. All out-of-
state travel trips not included in the grant agreement must receive written approval from OTS.
CONTRACTUAL SERVICES:
None
OTS-38f GME STEP Overtime
(Rev. 10/08)
EXHIBIT"A"
GRANTS MADE EASY—STEP
Overtime
SCHEDULE B-1
GRANT No. TBD
BUDGET NARRATIVE Page 2
EQUIPMENT(Items valued in excess of$5K each):
Instructions: To maintain consistency with the Schedule-B (Excel Budget Spreadsheet), list the quantity of
each equipment desired, a generic name (i.e. Dui trailer, Traffic Collision Reconstruction System, etc.),
followed by a brief narrative description, explanation of how it will be used and your justification.
Note:Each item must support grant objective activities.
1 ea. DUI Trailer- We have been borrowing a trailer from our Reserve Unit to facilitate our DUI/DL
Checkpoints. Their trailer is approximately fifteen years old, smaller than is desireable and is in fair to poor
condition. It is sometimes unavailable to us as others also utilize this trailer. The proposed new fully
equipped trailer will will provide us more flexibility in scheduling checkpoints and will hold more supplies
enabling us to set up and operate multiple checkpoints at multiple locations during DUI
awareness/enforcement mobilization periods. A wrap on the proposed trailer will be a highly visibile
advertisement that supports the goals of this grant.
2 ea. Towable Light Towers With Generators - We have been borrowing two towable light towers with
generators from other City Departments to conduct our DUI/DL checkpoints. Having to borrow these light
towers puts us at the mercy of others when scheduling our events and can sometimes cause the lender to have
an unreasonable expectation that we will be lenient if he/she is caught driving under the influence or
committing some other violation of law. Adequate lighting at checkpoints helps us identify
violations/violators, complete necessary documentation, and maintain officer and public safety during
checkpoint operations. Having light tower in/near the roadway where drivers are screened and another in the
adjacent enforcement area has proven critical to a safe and efficient checkpoint operations. The two light
towers will be a huge asset in helping us meet the goals of this grant in a safe and efficient manner.
OTHER DIRECT COSTS(Items valued less than $5K each):
Instructions: List items using a generic name (i.e. PAS Devices,Radars, etc.), quantity desired followed by
a brief narrative description, explanation of how it will be used and your justification.
Note: Each item must support grant objective activities.
1. Office Supplies - Office supplies typically include paper, and desk top supplies (pens, pencils,binders,
folders, clips, etc which will be used to suport grant related activities, grant monitoring and reporting.
2. Printing- The design and printing of billboards,bus posters, cards and other public information materials
will be one of our objectives to further the goals of this grant. The City has sign boards on both sides of most
trash trucks which would be an excellent resource for getting the anti-DUI message out. Likewise
educational materials will be printed and/or purchased utilizing these funds if approved.
3. Promotional items with anti-DUI and other traffic safety messages will be purchased for distribution to
youth and adults during holiday mobilization periods and during other events such as Red Ribbon Week in
an effort to further grant goals.
4. PAS calibration gas will be utilized to calibrate our passive alcohol sensor devices prior to and/or during
grant funded checkpoints and saturation patrols as necessary.
OTS-38f GME STEP Overtime
(Rev. 10/08)
EXHIBIT "A"
GRANTS MADE EASY—STEP
Overtime
SCHEDULE B-1
GRANT No. TBD
BUDGET NARRATIVE Paige
5. Sufficient checkpoint signs, barricades and Traffic Cones will be purchased with the intent of utilizing
them to periodically conduct two checkpoints at different locations on the same night instead ofjust one
checkpoint as we are currently limited to due to insufficient equipment. Our desire is to be a larger positive
influence and have a larger impact in deterring DUI drivers than a single checkpoint in our almost 60 square
mile city enables us to do.
6. Contractual Services - Our agency contracts with Law Enforcement Medical Services (LEMS)to perform
blood draws and other forensic services for us. Grant funds would be utilized to offset the costs of such
services created by grant activities. Grant funding for this purpose enables us to have a LEMS representative
available at our checkpoints so that we do not have to waste valuable time transporting a prisoner for a blood
draw or waiting for a LEMS representative to respond to conduct a blood draw for us.
7. DUI Trailer Wrap -A full wrap for the DUI Trailer will have anti-DUI messages and will include OTS,
NHTSA, and SBPD logos and tag lines as appropriate to further the goals and objectives of the grant.[)
INDIRECT COSTS: -
None
PROGRAM INCOME:
There will be no program income generated from this grant.
[OTS4]
OTS-38f GME STEP Overtime
(Rev. 10/08)