HomeMy WebLinkAbout12- Development Services ORIGINAL
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject: Resolution approving Amendment No.
Two to Agreement for Professional
Dept: Development Services Services with Engineering Resources of
Southern California to provide
Date: February 11, 2010 Civil/Traffic Engineering Services for
the design of street, storm drain, and
File No. SS05-25 traffic signal improvements along
Victoria Avenue from Highland Avenue
to Lynwood Avenue(SS05-25).
MCC Date: March 15,2010
Synopsis of Previous Council Action:
05/04/2009 Resolution No.2009-108 adopted approving Amendment No. One to Agreement for
Professional Services with Engineering Resources of Southern California to provide
Civil Traffic Engineering Services for the design of street, storm drain, traffic signal,
and sound wall improvements along Victoria Avenue from Highland Avenue to
Lynwood Avenue(SS05-25).
01/10/2005 Resolution No. 2005-008 adopted approving an Agreement for Professional Services
with Engineering Resources of Southern California to provide Civil/Traffic Engineering
Services for the Design of Street along Victoria Avenue from Highland Avenue to
Lynwood Avenue.
10/04/2004 Resolution No. 2004-322 adopted approving Agreement with San Manuel Band of
Mission Indians for public improvement projects for tribal project impacts.
Recommended Motion:
Adopt Resolution.
Valerie C. Ross
Contact Person: Robert Eisenbeisz, City Engineer Phone: 5203
Staff Report, Reso, Amendment
Supporting data attached: No. Two Ward: 4
FUNDING REQUIREMENTS: Amount: $4,100.00
Source: (Acct.Nos)246-366-5504-7551
Acct. Description: Public Improvement Fund
Finance:
Agenda Item No. 12
3-15-io
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution approving Amendment No. Two to Agreement for Professional Services with
Engineering Resources of Southern California to provide Civil/Traffic Engineering Services for
the design of street, storm drain, and traffic signal improvements along Victoria Avenue from
Highland Avenue to Lynwood Avenue(SS05-25).
Background:
On October 4, 2004, the Mayor and Common Council adopted an Agreement with the San
Manuel Band of Mission Indians for public improvement projects to address tribal project
impacts. Staff identified the design of street, storm drain, traffic signal and sound wall
improvements along Victoria Avenue from Highland Avenue to Lynwood Avenue as a project
that could best be accomplished by a consultant. The Tribe committed a total of$5.5 million for
design and construction of soundwalls, roadway improvements, traffic controls, drainage and
right-of way acquisition.
On January 10, 2005, the Mayor and Common Council adopted Resolution No. 2005-008
approving an Agreement for Professional Services with Engineering Resources of Southern
California, Inc. (ERSC) to provide Civil/Traffic Engineering Services for the Design of Street,
Storm Drain, Traffic Signal, and Sound Wall Improvements along Victoria Avenue from
Highland Avenue to Lynwood Avenue.
Early in the design process it was determined that the project should be divided into two phases
in order to expedite construction. Phase I of Victoria Avenue between 28th Street and Lynwood
Drive focused on street improvements, beautification and soundwall improvements. Hillcrest
Construction completed Phase I in early 2009 and the City accepted the work.
Phase II consists mainly of work in the intersection of Victoria Avenue and Highland Avenue in
order to add a double left turn from eastbound Highland Avenue to northbound Victoria Avenue.
Phase II required the acquisition of right of way in the City of Highland. The City of Highland
successfully completed that acquisition in late 2008.
On May 4, 2009, the Mayor and Common Council adopted Resolution No. 2009-108, approving
Amendment No. One to the Agreement for Professional Services with ERSC to finalize details
of the design of Phase 1I. Numerous changes were necessary to accommodate the requirements
of the City of Highland. Additionally, staff has determined that design changes were needed to
accommodate a left turn pocket from northbound Victoria Avenue for the San Bernardino
County Flood Control at its Patton Basin. These changes have made it necessary for ERSC to
modify the previously completed design for the intersection of Highland Avenue and Victoria
Avenue and a portion of Victoria Avenue between Highland Avenue and 28th Street.
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT—Continued
On January 13, 2010 a meeting was held between the San Manuel Tribe, the City of Highland
and the City of San Bernardino to resolve remaining issues with the design of Phase II of the
project. Staff was advised the Tribe has acquired most of the property at the southwest comer of
Victoria Avenue and Highland Avenue. The existing bungalows at that location are now vacant;
therefore, it is no longer necessary to provide access and parking for the bungalows. It is the
intent of the Tribe to remove the bungalows from the property. The Tribe agreed that all
proposed improvements to the bungalow properties could be eliminated from the Phase II plans
and requested that a 5' high bronze colored wrought iron fence be installed along the Highland
Avenue frontage.
ERSC was advised of the necessary plan changes and has submitted a letter proposal dated
February 2, 2010 requesting an Amendment to their Agreement and compensation in the amount
of$4,100.00. Staff has reviewed ERSC's proposal and feel that the amount requested is fair and
reasonable for the services to be provided.
If this Amendment is approved, the Phase II design work can be completed in approximately one
month and the project can be advertised for bids in April 2010. Construction can start in July
2010 and be completed by April 2011. The services of ERSC will be needed through the end of
construction and project closeout; therefore, staff is recommending that the term of the contract
be extended through June 30,2011.
Financial Impact:
Adequate funding is available in Account Nos. 246-366-5504-7549, 7550 & 7551 "(SS05-25)
Widen Victoria Avenue from Highland Avenue to Lynwood Avenue" to cover the cost of this
Amendment.
Summary of Contract Costs
Original Contract Amount................................................................... $340,000.00
Amendment No. 1............................................................................. $ 58,500.00
Amendment No. 2 (this Amendment).......................................................$ 4.100.00
Revised Contract Amount......................................... $402,600.00
The estimated cost of Phase II construction is $1.5 million. Sufficient funding has been allocated
in the FY 09/10 Budget to cover the cost of constructing Phase II.
Account Budgeted Amount: 89,400. Balance as of: 03/05/2010.
Balance after approval of this item: 85,300.
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred but not yet processed.
3
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT—Continued
Recommendation:
Adopt Resolution.
Attachments:
1 —Resolution.
2—Exhibit"A"Agreement with Consultant.
3 —Attachment"A" Letter Proposal from Consultant,dated February 2,2010.
a
1 RESOLUTION NO. O � �
2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
3 AMENDMENT NO. TWO TO A PROFESSIONAL SERVICES AGREEMENT WITH
ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC. FOR DESIGN OF
4 STREET, STORM DRAIN, TRAFFIC SIGNAL, AND SOUND WALL
IMPROVEMENTS ALONG VICTORIA AVENUE FROM HIGHLAND AVENUE TO
5 LYNWOOD AVENUE (SS05-25).
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. Engineering Resources of Southern California, Inc. is competent,
9 experienced and able to perform the design of street, storm drain, traffic signal, and sound wall
10 improvements, and has provided the most advantageous and best proposal for provision of the
11 design of street, storm drain, traffic signal, and sound wall improvements along Victoria Avenue
12 from Highland Avenue to Lynwood Avenue, per Amendment No. 2 to Agreement for
13
Professional Services, attached hereto and incorporated herein as Exhibit "A", for the not-to-
0 14
15 exceed additional amount of$4,100.00. Pursuant to this determination, the Director of Finance
16 is hereby authorized and directed to increase the Purchase Order for said services to said firm
17 which references this resolution. The City Manager is hereby authorized and directed to execute
18 said Amendment on behalf of the City.
19 SECTION 2. The authorization to execute the above referenced Agreement is rescinded
20 if it is not executed within sixty(60)days of the passage of this resolution.
21
a;
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26
27
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. TWO TO A PROFESSIONAL SERVICES AGREEMENT WITH
2 ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC. FOR DESIGN OF
3 STREET, STORM DRAIN, TRAFFIC SIGNAL, AND SOUND WALL
IMPROVEMENTS ALONG VICTORIA AVENUE FROM HIGHLAND AVENUE TO
4 LYNWOOD AVENUE(SS05-25).
5
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
6
7 Common Council of the City of San Bernardino at a meeting thereof, held
8 on the day of 2010,by the following vote,to wit:
g Council Members: AYES NAYS ABSTAIN ABSENT
10 MARQUEZ
11 DESJARDINS
12 BRINKER
13
SHORETT
14
15 KELLEY
16 JOHNSON
17 MC CAMMACK
18
19 Rachel Clark, City Clerk
20
The foregoing resolution is hereby approved this day of , 2010.
21
22
23 Patrick J. Morris, Mayor
City of San Bernardino
24 Approved as to form:
25 JAMES F. PENMAN,
26 City Attorney
27 B
28
m
- 2 -
EXHIBIT "A"
AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES
(City-Funded Projects)
This AMENDMENT NO. 2 is made and entered into this day of
2010, by and between the CITY OF SAN BERNARDINO, California, a
municipal corporation, hereinafter referred to as the"City" and Engineering Resources of
Southern California, Inc.hereinafter referred to as"Consultant."
WITNESSETH:
A. WHEREAS, on January 10, 2005, Resolution No. 2005-008 was adopted
by the City approving an Agreement for Professional Services with Consultant to provide
Civil/Traffic Engineering Services for the Design of Street, Storm Drain, Traffic Signal,
and Sound Wall Improvements along Victoria Avenue from Highland Avenue to
Lynwood Avenue(SS05-25); and,
B. WHEREAS, on May 4, 2009, Resolution No.2009-108 was adopted
approving Amendment No. One to Agreement for Professional Services with Consultant
to provide Civil/Traffic Engineering Services for the design of street, storm drain, traffic
signal, and sound wall improvements along Victoria Avenue from Highland Avenue to
Lynwood Avenue(SS05-25); and,
C. WHEREAS, the City has need of additional Professional Services from
Consultant not included in the scope of services of said Agreement or Amendment
thereto; and,
D. WHEREAS, Consultant has submitted a letter proposal dated February 2,
2010 offering to provide the additional Professional Services; and
E. WHEREAS, said Agreement was approved for a term of one year after
the date of approval of the Agreement; and
F. WHEREAS, the City will need the services of Consultant through the
construction period which is estimated to be 16 months.
NOW THEREFORE,the parties hereto agree as follows:
Section 1. "Scope-of Services" is hereby amended to add the following:
Consultant shall perform those additional services specified in Consultant's letter
proposal dated February 2, 2010, attached and incorporated herein as Attachment
"A.,
Section 2. "Term of Agreement" is hereby amended as follows:
The Agreement shall expire June 30, 2011, unless further extended by written
. . agreement of the parties.
- 1 -
Amendment No.2 to Agreement for Professional Services with
Engineering Resources of Southern California,Inc.
Section 4. "Compensation" is hereby amended as follows:
A. The City shall reimburse the Consultant for actual costs (including labor
costs, employee benefits, overhead, profit, other direct and indirect costs)
incurred by the Consultant in performance of the additional work
authorized by this Amendment, in an amount not to exceed $4,100.00,
except that reimbursement shall not include courier services, mileage or
reimbursement for travel to the City to attend meetings or conduct the
activities.
B. The following is a summary of authorized compensation to date:
Original Agreement.......................................$340,000.00
Amendment No 1.......................................... 58,500.00
Amendment No 2.......................................... 4.100.00
Total Authorized Amount...............$402,600.00
All other terms and conditions of the Original Agreement and Amendment No. 1 as
approved by Resolution Nos. 2005-008 and 2009-108 remain unchanged.
-2-
Amendment No.2 to Agreement for Professional Services with
Engineering Resources of Southern California,Inc.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date
shown below.
ENGINEERING RESOURCES
OF SOUTHERN CALIFORNIA,INC.
Date: by:
Signature
Print Name/Title
CITY OF SAN BERNARDINO
Date: by:
Charles M. McNeeley
City Manager
City of San Bernardino
ATTEST:
Rachel Clark,City Clerk
Approved as to form:
James F. Penman
City Attorney
By
-3 -
ATTACHMENT"A"
-RiNGINE' ERIN
ESOURCES
rr:amRarwRwro,u�e.
00015010(#1)
February 2, 2010
Mike Grubbs, P.E.,Project Manager
City of San Bernardino
Department of Development Services
300 North D Street, 3"Floor
San Bernardino CA 92418-0001
SUBJECT: VICTORIA AVENUE BEAUTIFICATION PROJECT, PHASE 2,
ADDITIONAL SERVICES
Dear Mike:
As discussed with you in recent telephone conversations and our meeting, several changes
have been requested by the City for the Victoria Avenue Beautification Phase 2 Project.
These changes have or will entail revised design and revision to the plans, specifications, and
estimates. Changes necessary
to be made are as follows.
1. Revise the bid schedule and cost estimate from the original single schedule
and cost estimate into three schedules and three cost estimates. This was done
at the request of the City to segregate cost of construction for Victoria and
Highland Avenues improvements,for the work on the private property at the
southwest comer of Victoria and Highland Avenues, and for the work to be
done on Patton Basin.
2. Since the San Manuel Tribe has acquired the three"bungalow parcels at the
southwest comer of Victoria Avenue and Highland Avenue, it is desired that
all onsite improvements previously negotiated be deleted. The only onsite
improvement desired is that of a decorative picket fence fronting Highland
Avenue and a short distance southerly on Victoria to join an existing fence.
The decorative fence is to match that of the fence placed at the northeast
corner of the San Manuel parking lot. We have not been able to obtain plans
of the existing fence, so have conducted a field visit to measure and note the
construction details.We will then detail the construction required.
3. While doing the field measurements of the fence, it was noted that two vehicle
cameras have been installed on-the south side of Highland adjacent to the
1820 COaaERaKin Ciew
SAN BERNA10190,CA 92408-3430
(909)890-1255
(909)890-0995 FAA
1
ATTACHMENT "A"
00015010 (t/1)
Mike Grubbs, P.E.,Project Manager
February 2, 2010
Page 2
bungalows. These will be shown and specified to be relocated by the utility
owner. We will seek the installation plan from the City of Highland and
specify relocation on the street improvement plan.
4. Revisions will be made to the storm drain modification design on Victoria
Avenue, approximately 1,850 feet south of Highland Avenue. This was
determined to be advantageous to the City since the existing 18-inch.drain is
reinforced concrete pipe and in good condition and will not result in any
interference with utilities. Rather than the current design of constructing a
new storm drain pipe, the existing will be retained, the existing catch basin
converted to a junction structure between the 18 and 30-inch, and a new
replacement catch basin designed for construction on the west side of the
street.
Revisions to the plans,specifications, and estimate to reflect these changes in design will be
completed for a lump sum amount of$4,100. Total contract amount will then be$402,600.
Based on our discussions and understanding, we have completed the work described in Item
No. 1 and will proceed with changes described in Items Nos. 2, 3, and 4. It is requested that
our contract then be amended to compensate ERSC for the additional services required and
expended in the amount of$4,100.
Should you have any questions please do not hesitate to contact me at 909/890-1255.
Very truly,yours,
hn G. Egan, P.E.
rincipal Engineer
JGE:ma
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