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ORIGINAL CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION From: Keith Kilmer, Police Chief Subject: RESOLUTION OF THE MAYOR Kevin Hawkins, Parks Director AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE Dept: Police Department SUBMISSION OF THE GRANT FOR THE Parks and Recreation Department FISCAL YEAR 2010 CONGRESSIONAL APPROPRIATIONS ACT FUNDS FOR Date: July 21, 2010 THE OPERATION PHOENIX NEIGHBORHOOD INITIATIVE AND AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT AWARD. Council Date: August 2, 2010 Synopsis of Previous Council Action: Recommended Motion:Adopt Resolution /4 All � Signature Signature Contact person: Kent Paxton Phone: 5133 Supporting data attached: Staff Report and Reso Ward: All FUNDING REQUIREMENTS: Amount: $500,000 (In Grant Revenue) Source: (Acct. No.) XXX-XXXn-XXXX (Acct Description) -0- Finance: Agenda Item No. j cso 4D/o - 2257 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The City of San Bernardino contacted the offices of Congressman Lewis and Congressman Baca in 2009 to request a Congressional appropriation for the Operation Phoenix Neighborhood Initiative. On May 13, 2010, the Mayor's Office was notified that the City of San Bernardino would receive $500,000 through the FY 2010 Congressional Appropriations Act for the San Bernardino Operation Phoenix Neighborhood Initiative. The available funding is for Federal Fiscal Years 2010/2011 through 2011/2012. Several meetings were held with the Mayor's Office, Parks and Recreation, and the Police Department, to best determine how to expend the funds. Parks and Recreation plans to utilize $150,000 per year to maintain their Centers in two Operation Phoenix target areas, and add a mobile recreational component. The federal funding will fund these two centers for the next two years. Parks and Recreation will use Measure Z funds currently budgeted for to these two centers to fund additional programming at other centers that are currently underfunded in the adopted FY 2010/2011 City budget. The centers located in the Operation Phoenix West and Central target areas will continue to provide after-school programming, youth sports, and seasonal events. The Police Department will receive $100,000 a year for two years; they are interested in developing a City-wide interagency referral system to reduce repeated calls for service to family related issues. As calls for service related to at-risk families and youth are identified, those calls would be referred to a contract coordinator funded through the grant to provide a differential response; those calls would be triaged and referred to other agencies on the Operation Phoenix Street Team for follow-up. The reduction in repeated calls for service would be tracked as an outcome for the grant. This new function would provide for a better utilization of police services by reducing the need for repeated calls to complex family/youth related issues. The application for the Congressionally Selected Awards Program was submitted on June 30, 2010, to meet the grant submission deadline. The Federal funds will be received this fall as part of the new Federal Fiscal Year 2010/2011. This item was prepared for the Grants Ad Hoc Committee on June 30d. However, due to a lack of a quorum, the item was not discussed and no recommendation was made. The Committee Chair agreed to place the item on the consent agenda. Fiscal Impact: The San Bernardino Parks and Recreation Department will receive a total $300,000 over the course of the two-year grant which is not reflected in their FY 2010/2011 department budget. The San Bernardino Police Department will receive a total of$200,000 over the course of the two-year grant. Recommendation: Adopt the Resolution. 1 RESOLUTION NO. COPY 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO RATIFYING THE SUBMISSION OF THE GRANT FOR THE FISCAL 4 YEAR 2010 CONGRESSIONAL APPROPRIATIONS ACT FUNDS FOR THE OPERATION PHOENIX NEIGHBORHOOD INITIATIVE AND AUTHORIZE THE 5 CITY MANAGER TO ACCEPT THE GRANT AWARD. 6 WHEREAS, the Fiscal Year 2010 Congressional Appropriations Act has approved a 7 $500,000 grant for the Operation Phoenix Neighborhood Initiative to fund the Parks and 8 Recreation Centers in two Operation Phoenix target areas for two years, add a mobile 9 recreational component and a social worker position in the Police Department for two years to 10 11 develop an interagency referral program, which will be funded $250,000.00 in FY 10/11 and 12 $250,000.00 in FY 11/12; and 13 WHEREAS, the appropriation to the City of San Bernardino will fund Parks and �- 14 Recreation services at the two centers in the Operation Phoenix target areas for FY 10/11 and 15 FY 11/12; and 16 WHEREAS, an interagency referral system will reduce the need for repeated calls for 17 service to family related issues, therefore providing for a more efficient use of Police 18 29 Department resources; and 20 WHEREAS, the grant application was submitted on June 30, 2010, to meet the grant 21 submission deadline. 22 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL 23 OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 24 SECTION 1. The submittal of a grant application for the fiscal year 2010 25 26 Congressional appropriations act funds for the Operation Phoenix Neighborhood Initiative is 27 hereby ratified. 28 l L) 1 2 SECTION 2. The City Manager is authorized to accept the grant, and is vested with 3 the authority and the responsibility for the management of the contractual, financial, and 4 performance obligations of the grant. 5 SECTION 3. Upon receipt of the grant proceeds, the money shall be held and shall 6 not be disbursed until review and approval by the Council of all appropriate agreements for the 7 8 lease of private property to be funded from the proceeds, and of all appropriate agreements with 9 persons who are not regular employees of the City for the delivery of services to be funded 10 from the proceeds. The release of funds shall otherwise be subject to such conditions as 11 deemed appropriate by the Council. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 ® 26 27 28 1 2 RESOLUTION NO. 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 4 SAN BERNARDINO RATIFYING THE SUBMISSION OF THE GRANT FOR THE FISCAL YEAR 2010 CONGRESSIONAL APPROPRIATIONS ACT FUNDS FOR 5 THE OPERATION PHOENIX NEIGHBORHOOD INITIATIVE AND AUTHORIZE THE CITY MANAGER TO ACCEPT THE GRANT AWARD. 6 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a regular meeting thereof, held on the 8 19th day of July, 2010,by the following vote, to wit: 9 Council Members: Aves Nays Abstain Absent 10 MARQUEZ 11 DEJARDINS 12 BRINKER 13 SHORETT _. 14 KELLEY 15 16 JOHNSON 17 MC CAMMACK 18 19 City Clerk 20 The foregoing resolution is hereby approved this_day of 21 2010. 22 23 24 Patrick J. Morris Mayor 25 Approved as to form: 26 27 BY: - 4ths%7F. Penman, City Attorney 28 . - City of San Bernardino Proposal for the FY 2010 Congressionally . • Selected Awards Program, CFDA 16.753 City of San Bernardino FY 2010 Congressionally Selected Awards Program, Operation Phoenix Program Program Narrative (Attachment 1) Project Abstract: The City of San Bernardino (SB) is challenged by high levels of crime that have impacted the City for decades. A multitude of factors influence the situation, including: lack of employment,poverty, low levels of education, higher than average school dropout and delinquency rates. These factors create an environment ripe for criminal and gang activity, which prompted SB to form Operation Phoenix (OP). SB is proposing to the U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance,under the FY 2010 Congressionally Selected Awards Program, $250,000 per year for two years of funding to provide: • Staffing of two Operation Phoenix Centers for the prevention and intervention of high-risk behavior for at-risk youth • A Social Worker who will assess police and/or school referred at-risk youth and their families and develop individualized plan through wraparound case management. The SB OP Program provides the nexus between the SB Police Department, City of SB, county social service agencies, the local education authority, nonprofits thereby improving the functioning of the criminal justice system, and preventing or combating juvenile delinquency. The OP Program's goal is to prevent delinquency, substance abuse, and school dropout by promoting healthy development outcomes: school attendance and academic achievement, social competence, connections with pro-social adults and peers, involvement in skill-building © activities, and improved parental management of the child's behavior. Page 1 of 21 City of San Bernardino Proposal for the FY 2010 Congressionally Phoenix . • Selected Awards Program, CFDA 16.753 Statement of the Problem: With an 18.5%unemployment rate,the City of San Bernardino, CA is second only to Detroit, MI with a 27.8%rate in cities above 25,000 people.' In 2004, the City of San Bernardino was the 1 I'h most dangerous city in the United States. Due to efforts from the leadership of the City of San Bernardino through Operation Phoenix, crime has been decreasing over the last four years; however, San Bernardino is still in the top 50 most dangerous cities at number 42. San Bernardino continues to feel the effects of a high unemployment and foreclosure rates as well as frequent drug use and gang activity. The City of San Bernardino (SB) is challenged by high levels of crime that have impacted the City for decades. A multitude of factors influence the situation, including: lack of employment,poverty, low levels of education, higher than average school dropout and delinquency rates. These factors create an environment ripe for criminal and gang activity, which prompted SB to form Operation Phoenix. Operation Phoenix (OP) is a multi-jurisdictional neighborhood-based approach to reducing crime and violence. The purpose of OP is to provide a data-driven, coordinated response to crime and related family and youth issues in targeted areas in SB.3 The proposed Target Area, under the auspices of OP, was chosen due to: higher level of Part I and Part II crimes, a significant gang population (including juveniles), low-socioeconomic conditions, and an overall young population at high risk for gang involvement. SB's crime rate, particularly those categorized as Part I Violent Crimes, has historically been one of the highest in California. Comparisons with other neighboring cities, with similar demographics, and County and State indices clearly indicate the need for sustained support and Bureau of Labor Statistic a Morgan Quinto Press,2005 '2006 Operation Phoenix City of San Bernardino Report to Mayor Page 2 of 21 I. a . - City of San Bernardino Proposal for the FY 2010 Congressionally . - . • Selected Awards Program, CFDA 16.753 resources directed within SB. The violent crime index is nearly double that of the State and neighboring communities within the County(See Table 1).4 Table 1:Part I Per Capita Crime Rates per 1,000 2006 San Bernardino City 13 San Bernardino County 4.9 Ontario 5.2 California State 5.1 Fontana 4.6 Target Area 60 Within the Target Area the Part I crimes such as robbery, assault,burglary, and auto theft have been on the rise since 2006, in particular Robbery and Assault within which the Target Area is responsible for nearly 10% of all of the latter crimes in the City.5 On the average, for all Part I crimes, the Target Area is responsible for 17% of them over the past 3 years (See Table 2).6 Table 2: PART I Crimes 2006-2008 Target Area and Citywide 2006 2007 2008 Target Area 1905 2138 1970 1 "California Department of Justice Come Data 2006-8. ' City of San Bernardino Police Department database 2006-8. ' City of San Bernardino Police Department database 2006-8. Page 3 of 21 . 0 . - City of San Bernardino Proposal for the FY 2010 Congressionally Selected Awards Program, CFDA 16.753 Citywide 11,769 12,239 11,507 %of Citywide 16.2% 17.530 17.130 The number of homicides in the Target Area is of major concern. This area is responsible for an inordinate percentage of the total citywide murders each year 2007-2009 YTD. Murders by firearm comprise a major percentage of the incidents within the area (See Table 3). Table 3: Homicides in Target Area 2007-2009 2007 2008 2009 YTD City Total 47 33 31 Target Area 11 10 16 By Firearm 7 6 13 Gang-related 1 0 0 Juvenile Victims 2 0 1 Part II crimes, such as Forgery, Fraud, Vandalism, and Weapons Theft are on the increase over the past 3 years. Likewise Part II crimes such as DUI alcohol or drugs, drunkeness in public and vagrancy show increasing numbers during the same 3 year period. The Target area has become an increasing percentage of the overall Part II crimes committed within the City(See Table 4).7 Table 4: PART II Crimes 2006-2008 Target Area and Citywide 2006 2007 2008 Target Area 3,084 3219 3941 7 City of San Bernardino Police Department database 2006-2008 Page 4 of 21 a . • City of San Bernardino Proposal for the FY 2010 Congressionally Selected Awards Program, CFDA 16.753 Citywide 12,775 11,534 14,608 %of Citywide 24.1% 27.9% 26.9% The current economic recession contributes greatly to the rise in thefts, burglaries, robberies and fraud-related crimes throughout the City and particularly within the Target Area. At present, poor economy within the region is not projected to rebound in the immediate future. Continued support of the City's OP initiative via Cal GRIP is vital to improving the quality of life for the people living in the Target Area. Over the past decade, SB experienced a large increase in gang-related criminal activity, memberships and associations. SB has been heavily impacted by this trend resulting in a decreased quality of life and a flight of middle class residents to neighboring cities. SB continues to experience a high level of gang activity and gang-related crimes arising from traditional home- grown gangs, as well as gangs that migrated from Los Angeles and other larger metropolitan areas. Gang activity occurs throughout S13, including the Target Area. According to the San Bernardino City Police Department (SBPD) there are over 40 distinct gangs in the Target Area. There are 5,950 known gang members in 513.8 The County of San Bernardino (SB) estimates the countywide gang population to range between 11,000 to 13,000, which makes SB home to nearly half of the entire County gang population.9 Within the Target Area there are 1394 identified gang members. Of the 944 African American gang members, 20%are juveniles. The juvenile percentage of gang members among the Hispanic gang population is also 20%. The County of SB is home to second highest number of parolees in the State and the third highest in the U.S.,with over 10,000 parolees. Approximately 2,000 parolees reside in SB plus 'City of San Bernardino Police Department database 2006-2008. 'San Bernardino County Sheriffs Department data 2007. Page 5 of 21 . • . • City of San Bernardino Proposal for the FY 2010 Congressionally Selected Awards Program, CFDA 16.753 over 420 at large parolees. Within the Target Area there are 112 parolees. There are 45 Department of Juvenile Justice(DJJ) parolees and 1,150 youthful probationers in the Target Area.t0 There are currently no parolee re-entry support programs or services in SB. A recent report by City and County officials highlighted OP's success and in a similar target neighborhood. The report found that violent crime fell 21% citywide and 38%in that neighborhood in the last six months of 2006 compared with the same time period in 2005. Since the initiative began, there have been no homicides in the area. The City's violent crime rate is now at its lowest point in a decade, translating to 2,100 fewer victims." Robberies and theft in the target neighborhood were cut by more than half. A January 2007 survey by Criminal Justice Department at California State University-San Bernardino found that residents felt safer and were less worried about being victims of crime. Although the crime rate is still intolerably high, the statistics indicate a downward trend. The per capita crime rate for Part I Violent and Property Crimes has been declining since 2000 (SeeTable 5).'Z Due in large part to the collaborative efforts of OP, the total number of murders and gang-related murders has dropped since the inception of the initiative. Support from programs such as Cal GRIP will allow a continuation of focused-resources to bring down crime rates and create a safer city. Table 5: City of San Bernardino Part I Crime Rates Type 2000 2001 2002 2003 2004 2005 2006 2007 10 California Department of Juvenile Justice,and SG County Probation " 2006 Operation Phoenix City of San Bernardino Report to Mayor "City of San Bernardino Police Department database 2006-2008. Page 6 of 21 . . .I City of San Bernardino Proposal for the FY 2010 Congressionally •. - ! Selected Awards Program, CFDA 16.753 Violent 11 13 13 15 12 13 10 it Property 53 55 59 63 48 56 43 49 The population of the Target Area is 28,201. The median age is 24.1. years old. Youth under 19 years of age comprise 42%of the population. The ethnic makeup of the Target Area is 70.5% Hispanic, 31%White, 13% Black, 2.4%Asian, 1.7%American Indian, 5.3%two or more races and 44% other.13 SB continues to experience economic challenges resulting from the loss of its three largest employers during the late 1990's. The current unemployment rate for SB is 18.5%,the County rate is 14.1% and the state is 12%.10 Property values and rents continue to be depressed and lower than surrounding cities within the County.Within the Target Area, 56%of the population live in rental units, only 18%live in owner occupied homes.15 To underscore the real estate downturn, approximately 23%of homes in the Target area are vacant/abandoned.16 The entire City is part of an Enterprise Zone pursuant to Government Code Section 7082. The designated enterprise zone is the SB Valley Enterprise Zone (SBVE Zone), this is a shared zone, which includes sections of three cities: Colton, Rialto, and San Bernardino. A high level of gang activity in the SB is identified as one as well as poverty level. The Target Area is blighted,has pervasive poverty,unemployment and general distress. According to U.S. Census data,94%of the census tract/block populations live below the poverty level. The median household income in SB is $38,084/year as compared to the County median at $49,026/year. Within the Target Area the median income is $20,487. 86.6%of the 13 U.S.Census Bureau 2000 ESRI Population Pmjections for 2009. 14 California Employment Development Department.June 2009, Labor Statistics. 1s California State University,San Bernardino,July 2009."Inland Empire Quarterly Economic Report". 16 U.S.Census Bureau 2000 ESRI Housing Analysis for 2009. Page 7 of 21 . . • City of San Bernardino Proposal for the FY 2010 Congressionally • •. - Selected Awards Program, CFDA 16.753 children live at or below the federal poverty level. As the County seat, the City SB is the center of County social services and serves as a magnet, attracting unemployed and homeless individuals in need of assistance. According to the SB County Human Services 2008 Report, County residents receiving aid by cities, SB has 20.2%of its residence receiving some sort of public assistance amounting to over$364,000,000 per year,the most in SB County. The population of SB has a low level of educational/academic achievement. Educational achievement for those 25 years or older shows 26% high school graduates, 22%some college but no degree, 6%possess an Associate's degree, 8% Bachelor's degree, 3%graduate level degrees.17 Over 40% of the population, 25 years or older, do not have a high school diploma or GED. These educational and economic demographics illustrate the vulnerability this population has to criminal and gang activity. According to U.S. Census Bureau tabulations, adults age 18 and older with a Bachelor's Degree earned an average of$51,554, while those with a high school diploma earned $28,645, those without a high school diploma earned an average of$19,169.18 The situation within the City schools is tenuous, and includes a significant gang influence. The SB Unified School District(SBUSD) suffers from a relatively high school dropout rate of 34.5%compared to the state average of 24.2%.19 During the 2006-2007 school year, the district had over 80 expulsions and over 5,700 suspensions that were violence- or drug- related.20 SB High School (SBHS) is the secondary school that serves this Target Area. The 2006 Academic Performance Index (API) score for the school is 555, the State average is 786. SBHS consistently has a high number of ninth graders with numbers dropping significantly from grades "U.S.Census Bureau,2000 1s United States Department of Labor Statistics,Occupational Handbook 2008-2009. "California Department of Education,2008. 20 California Department of Education,2008. Page 8 of 21 01= City of San Bernardino Proposal for the FY 2010 Congressionally Selected Awards Program, CFDA 16.753 ten through twelve. In the 2008-2009 school year there were 1280 ninth grade students. Tenth grade students totaled 557. Eleventh graders represented 341 while twelfth graders totaled 309?1 While SBHS reports a 3.9%drop out rate, the students enrolled reflect a much higher drop out number. The problems associated with gang members in schools are becoming more of an issue for school administrators and police. A 2004 Gangs and Drugs Taskforce Preliminary Report, which surveyed schools in SB County,indicated that approximately 72%of schools responding indicated that there was a gang presence on their campuses. Approximately 50%of the responding middle and high schools said that the gang presence increased problems on school grounds. The SBUSD Police reported that there are over 1,000 identified gang members within Cthe school system. During the 2007-8 school year the SBUSD Police reported over 2,500 documented gang related incidents. School officials thus are required to focus more of their resources to combating gang-related problems and less on student learning. High school and middle school students expressed anxiety about coming to campus due to the intimidating presence of gangs in and around school. The need for continued support of intervention,prevention and suppression of criminal activity within SB and especially the Target Area, is evident. The combined effects of the economic recession,low educational achievement, gang influence, drug and alcohol use necessitate the implementation of a comprehensive program such as Cal GRIP. The large juvenile population within this 4.84 mil region live within an area rife with criminal and gang activity, amidst a backdrop of a dismal local economy. The proven success of the OP Program is San Bernardino HS Accountability Reports 2004-8.http://sbcusd.com/Amhive.aspx?AMID=53 Page 9 of 21 San Bernardino I Operati City of San Bernardino Proposal for the FY 2010 Congressionally L_ Phoenix Progra Selected Awards Program, CFDA 16.753 proof that sustained, coordinated efforts by multiple government agencies, civic and social service organizations can make a significant impact on the overall safety and quality of life SB. Goals, Objectives, and Performance Measures: The OP Program's goal is to prevent delinquency, substance abuse, and school dropout by promoting healthy development outcomes: school attendance and academic achievement, social competence, connections with pro-social adults and peers, involvement in skill-building activities, and improved parental management of the child's behavior. The OP Centers will: • Improve students' social skills • Improve students' self-confidence • Enhance their academic achievement • Improve school attendance and reduce dropout rate • Prevent crime,juvenile delinquency, and violent victimization The following chart represents the objectives, performance measures and evidence/documentation for the San Bernardino Operation Phoenix Program. San Bernardino Operation Phoenix Program Objectives, Performance Measures and Evidence .:y:. Social Worker will establish the interagency calls for service The OP Program will improve referral process within the San the capacity of the San Bernardino Police Department; Bernardino Police Department and, coordinate services through to effectively plan, manage the Operation Phoenix Street family and youth related calls Team, SBPD, and Parks and for service. Recreation. Interagency Referral Process Page 10 of 21 . 0 . - City of San Bernardino Proposal for the FY 2010 Congressionally . - . • Selected Awards Program, CFDA 16.753 The OP Program will increase information sharing with the community through the A minimum of 100 referrals to the coordination of services by the Social Worker over the course of OP Social Worker the year. Referral forms The OP Program will reduce the incidence of crime and drug abuse in the community Part I and Part II crime reduction by San Bernardino Police surrounding the OP Center. 5%in the OP Target Area Department Crime Date Project Design: The San Bernardino Operation Phoenix Program (SB OP Program) Target Area is a 4.84 miz region in the heart of the City of San Bernardino. The boundaries of the Target Area are Highland Avenue (N), Waterman Avenue (E), Rialto Avenue (S) and the 215 Freeway(W). SB chose this area due to the high Part I and Part II crime rate, the high density of youthful gang members, low socio-economic status, low graduation rate, and blighted conditions. The target population for the SB OP Program are youth identified by the San Bernardino Police Department and/or schools as at-risk for involvement for gang activity and/or drug use or currently involved in gangs and/or using drugs in the Target Area. The SB OP Program builds upon the successful OP Centers by incorporating integrated services across government units and promotes collaboration among police, school, social services providers and community-based organizations. The OP Centers provides high quality afterschool programming and the new addition of a Social Worker, based at the OP Center to assess risk and coordinate services through comprehensive case management. Diagram 1 reflects the SB OP Program process flow. Page 11 of 21 0 . - City of San Bernardino Proposal for the FY 2010 Congressionally . • . • to Selected Awards Program, CFDA 16.753 Diagram 1: San Bernardino Operation Phoenix Program (SB OP Program) S13 013 Progi-arn Lead: San Bernardino Police Department Service Overview:San Bernardino Mayor's Office At-Risk and/or Gang-,Drug-involved Youth Referrals:San Bernardino Police Department,SBCity Unified School District,OP StreetTeam After School Programming:San Bernardino Parks and Recreation Case Msnatement:San Bernardino Police Department-Social Worker ' Referrals to Partners: .San Bernardino County Probation Department -San Bernardino County Sheriff's Department •San Bernardino City Unified School District Police Department -San Bernardino City Unified School District •San Bernardino County Di strict Attorney's Office San Bernardino County Public Defender's Office 'U.S.Drug Enforcement Agency -San Bernardino County Department of Public Health -San Bernardino Count},Department of Behavioral Health •Departmentof Children's Services -Children's Network/Children's Fund and First S-San Bernardino *San Bernardino Employment Tr alning Agency •Other community-based organizations OP Center: Since inception in May 2006 and under direction of the SB Mayor's Office, OP's mission has been to diminish crime and violence through SB and to create assessable, positive results for children, families, and youth through a holistic approach aimed towards prevention, intervention, and suppression initiatives. OP has provided a coordinated interagency approach in Page 12 of 21 y. I , - City of San Bernardino Proposal for the FY 2010 Congressionally Selected Awards Program, CFDA 16.753 order to provide support for SB youth, including efforts in violence prevention, education, family values, and health services. The positive results have brought accolades from Jack Calhoun, founder and President/CEO of the National Crime Prevention Council. Mr. Calhoun states, "Frankly, San Bernardino's Project Operation Phoenix has produced stunning results, results that other cities wish to emulate. The results can be described in terms of leadership, courageous reorganization of city services, a dramatic drop in crime,and an increase in the quality of life for those living in the Operation Phoenix area."Understanding that the hours between the end of the school day and when parents return from work is a risky time for young people,the OP Centers provides comprehensive, quality afterschool programming as an alternative to "street activity". The OP Centers' quality afterschool program works to reduce risk factors and increase protective Ofactors for the youths served and offers a host of interesting and rewarding experiences for youths and their families. The OP Center's afterschool program keeps children safe and out of trouble because it meets family needs by providing responsible adult supervision of children during nonschool hours. The program offers rewarding, challenging, and age-appropriate activities in a safe, structured,positive environment. The SB OP Centers' Programs provide two central locations for the coordinated delivery of services and programming by participating government agencies and community organizations to the target neighborhood. The OP Centers provides office and work space available to the agencies and community groups that facilitate their collaboration and service delivery to the neighborhood. The OP Centers are open Monday thru Friday, and many Saturdays. Programming at the OP Centers has involved thousands of participants in activities such as: dance, athletics, homework and computer classes, visual arts,performing arts, j Page 13 of 21 1 • City of San Bernardino Proposal for the FY 2010 Congressionally • Selected Awards Program,CFDA 16.753 journalism, and parenting classes. The OP Centers have dedicated computer and homework centers for after-school programming. Case Management/Service Coordination: The SB OP Case Management/Service Coordination Program relies on referrals from the San Bernardino Police Department,the OP Parks and Recreation Centers; and,member agencies of the Operation Phoenix Street Team. The SB OP Case Management/Service Coordination Program uses an interagency protocol to indentify families and children with moderate to very high risk issues. Identified families and children will be referred to interventions in the community such as diversion or mental health services. Identification of high-risk children is achieved through calls for service related to children and families. After the referral, the Social Worker will conduct a thorough background check regarding criminal histories of parents and siblings,histories of county services (including child protection, mental health, substance abuse, domestic abuse shelter use,and financial assistance services), and residential mobility. Upon completion of the assessment, the Social Worker will conduct interviews with school and professional staff from other county and community services who have knowledge of the child and family. Upon completion of the personal interviews,the Social Worker will develop a multidisciplinary service plan for the identified family and youth. The Social Worker will help parents obtain mental health counseling, parenting-skills training, substance abuse treatment,job training, employment opportunities, and housing. The Social Worker will utilize the existing OP network of partners on the Operation Phoenix Street r^- Team from public health,human services, probation/parole, housing authority, community-based Page 14 of 21 • City of San Bernardino Proposal for the FY 2010 Congressionally • •: Selected Awards Program, CFDA 16.753 organizations, faith-based organizations, the public defender's office, and the district attorney's office to provide services to the at-risk youth and their family. The Operation Phoenix Street Team consists of representatives from the various public sector agencies engaging residents in the target areas through direct services. Ongoing communication, coordination, and collaboration among the public sector partner agencies in the Street Team are essential to avoid duplication of efforts, maximize efficiency, and more importantly to enhance quality service delivery to residents. The Street Team includes representatives from the following agencies: • San Bernardino City Police Department • San Bernardino City Code Enforcement • San Bernardino City Fire Department • San Bernardino County Probation • San Bernardino County Department of Children's Services • San Bernardino County Department of Public Health • San Bernardino County Department of Behavioral Health • San Bernardino County District Attorney's Office • San Bernardino City Unified School Police The Street Team will share information within the statutory parameters of their various agencies. A priority will be given to sharing information relevant to the safety of Street Team members in the field. Outcome data will be collected on the interagency referral process including: 1) the number of interagency referrals, 2) service plan outcomes for identified families, 3)overall reduction in family related calls for service and Part I crime, and 4) the number of children and Page 15 of 21 . s City of San Bernardino Proposal for the FY 2010 Congressionally Selected Awards Program, CFDA 16.753 youth participants in programming at the OP Centers. Program elements will be sustained through a combination of local, state and federal funds. The SB OP Program has developed and secured the following partnerships resulting in program service referrals and program sustainability: • San Bernardino County Probation Department • San Bernardino County Sheriff's Department • San Bernardino City Unified School District Police Department • San Bernardino City Unified School District • San Bernardino County District Attorney's Office • San Bernardino County Public Defender's Office • U.S. Drug Enforcement Agency • San Bernardino County Department of Public Health • San Bernardino County Department of Behavioral Health • Department of Children's Services • Children's Network/Children's Fund and First 5-San Bernardino • San Bernardino Employment Training Agency • Other community-based organizations Demonstration of ability to leverage resources: The Operation Phoenix Collaborative-a collaborative of city and county agencies provides the following leverages on a yearly basis: The City of San Bernardino (City) Police Department: $62,000 in staff time. • City Public Services Department: $79,300 in materials, $21,500 in services. • City Code Enforcement: $53,800 in staff time and $3,800 in materials. • County Department of Public Health: $30,033 in staff time Page 16 of 21 . • . • City of San Bernardino Proposal for the FY 2010 Congressionally �. . • . • Selected Awards Program, CFDA 16.753 • County Department of Children's Services: $28,800 • County Children's Network/Children's Fund/First 5-San Bernardino: $51,000 • San Bernardino City Unified School District: 63 hours of staff time • San Bernardino County Food Bank: Donated food for celebrations,holiday dinners and snacks for children attending Operation Phoenix Programming • Neighborhood Housing Services: Provides volunteers to perform neighborhood restoration projects and outreach • Numerous private companies have donated money, food, prized for raffles, services and entertainment for project activities The City of San Bernardino has been very aggressive in the procurement of grant funding from federal, state, county, private foundations, corporate foundation and individual donors. Management and Organizational Capability: The City of San Bernardino is the lead agency for the SB OP Program. The SB Police Department will oversee the fiscal aspect of the SB OP Program. The department has extensive experience with multi-agency collaborations with state, local and city departments as well as schools, faith-based and community-based organizations. The City of San Bernardino has received grant awards from the California Office of Emergency Services for the California Gang Reduction, Intervention and Prevention Program (Cal GRIP), a COPS Office Distressed Neighborhoods Grant designed to utilize the Community Oriented Policing and Problem Solving (COPPS) philosophy to address community problems in a target neighborhood. The City of San Bernardino has also received funding for the Gang Resistance Education And Training Middle School and Families program (G.R.E.A.T program). These collaborative efforts, along with the efforts of Operation Phoenix, have caused crime and police calls in the target areas to significantly lower over the course of grant periods. Page 17 of 21 . • City of San Bernardino Proposal for the FY 2010 Congressionally Selected Awards Program, CFDA 16.753 Kent Paxton, Community Safety and Violence Prevention of the SB Mayor's Office,will oversee the programmatic aspects of the Program. The City of San Bernardino Mayor's Office has the ability,experience and desire to address social issues using a holistic approach within the Target Area. Mr. Paxton will coordinate the delivery of service to children,youth and adult residents and businesses over the course of the grant. Mr. Paxton came to the Mayor's Office after retiring from the position of Executive Director of the Children's Network of San Bernardino County. He has vast experience in working in the development, implementation and monitoring of community collaboratives through experiences as an educator, as a staff member with the Department of Mental Health and with Child Protective Services. He sits on many committees in addition to his full-time job, including the Countywide Gangs and Drugs Task Force, the Children's Assessment Center Advisory Board, and the San Bernardino County Workforce Investment Board Youth Council. Paxton has his Master's in Public Administration from California State University, San Bernardino. Kent received the Outstanding Alumni Career Award from the School of Public Administration in May 2003; and the 2004 Distinguished Alumnus Award from the College of Behavioral Sciences. He was recently named to the College of Behavioral Sciences Hall of Fame. Mr. Paxton is a founding member of OP. He is currently the Mayor's staff member who oversees the OP Street Team who will provide referrals to both the SB OP Program. Page 18 of 21 City of San Bernardino Operation Phoenix, FY2020 Congressionally Selected Awards Program Budget, years i and 2 A. Personnel Name/Position Computation Cost Center Director 2 FTE, $33211per year $ 66,422.00 Social Worker 1 FTE @ $68.000 per years $ 68,000.00 Youth Coordinators 4 .50FTE @ $17,500 per year $ 35,000.00 Total Personnel $ 169,422.00 B. Fringe Benefits Name/Position Computation Cost ($13,425.99 per person total benefits- $6,832 per person PERS Retirement, $6,041 pp Health & Life Insurance, $96.66 Center Directors(2 FTE) Unemployment Ins., $465.33 Medicare) $ 26,851.98 $32,000 total benefits (PERS$9,000 , City PERS$13,000, Medicare $2,000, Social Worker Unemployment$2,000, Health Ins$6,000) 1 $ 32,000.00 Total Fringe $ 581851.98 C. Travel Travel to meetings $500 per site for Directors 1,000 Total Travel 1,000 D. Equipment Item Computation Cost 2 computers @ $1,000 each, Printer$300 Computer/Printer each $2,600 Total Equipment $2,600 E.Supplies Supply Items Computation Cost Paper $200 per month @ 2 sites $2,400 Art Supplies $200 per month @ 2 sites 2,400 Afterschool play supplies $200 per month @ 2 sites 2,400 Afterschool snacks $116.66 per month @ 2 sites 2,800 Total Supplies $10,000 F. Construction Purpose Description of Work lCost No construction required 0 Total Construction 0 G. Consultants/Contractors 0 (� No consultants/contractors 0 Total Consultants/Contractors 0 H. Other Costs Description Computation cost Janitorial 677.166 per month $ 8,126.00 Total $ 8,126.00 I. Indirect Costs Description Computation lCosts No indirect requested 0 Total Indirect 0 Budget Category A. Personnel $ 169,422.00 B. Fringe Benefits 58851.98 C. Travel 1,000 D. Equipment $2,600 E. Supplies $10,000 F.Construction 0 G. Consultants/Contracts 0 H. Other $ 8,126.00 Total Direct Costs $ 249,999.98 I. Indirect Costs 0 TOTAL PROJECT COSTS $ 249,999.98 Federal Request I $ 249,999.98 Non-Federal Amount 0 TOTAL PROJECT $ 249,999.98 �-;:)L — SAN BERNARDINO OPERATION PHOENIX PROGRAM: Attachment 3 © TIMEUNE YEAR 1 Activity Responsible Parry Ml M2 M3 M4 MS M6 M7 M8 M9 M10 M11 M12 Award Announcement OJP Kent Paxton,SB Award Conference Mayor's Office Kent Paxton,SB Partner Meeting Mayor's Office _ Outcomes Mgt.5 e Kent Paxton,SB Developed Mayor's Office Staffing of SB Operation Phoenix Program complete SB Police Department SBCUSD PD,SBCPD, Identification of target SBCUSD,OP Center population Directors Meetings with School Staff-Communication process determination OP Center Directors Monthly Kent Paxton,OP Center Multidisciplinary Team Directors,SBPD Social (MDT)Meetings Worker,Partners Kent Paxton,OP Center Outcomes Mgt.Data Directors,SBPD Social Collection Worker Kent Paxton,OP Center Quarterly Progress Directors,SBPD Social Meetings Worker Kent Paxton,OP Center Year End Evaluation Directors,SBPD Social Meeting Worker Year End Reporting Kent Paxton to DO) YEAR 2 Activity Responsible Party M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 Monthly Kent Paxton,OP Center Multidisciplinary Team Directors,SBPD Social - (MDT)Meetings Worker,Partners Kent Paxton,OP Center Outcomes Mgt.Data Directors,SBPD Social Collection Worker Kent Paxton,OP Center Quarterly Progress Directors,SBPD Social Meetings Worker Kent Paxton,OP Center Year End Evaluation Directors,SBPD Social Meeting Worker Year End Reporting Kent Paxton to DOJ KENT PAXTON-BIOGRAPHY/RESUME Kent Paxton was with the County of San Bernardino for 33 years. Kent spent his first 10 years with the County at the Department of Mental Health working on the Inpatient Unit and overseeing residential treatment programs for children and adolescents. In 1984, Kent went to work for Child Protective Services as a Social Services Practitioner, and then moved on to the job of Institutions Coordinator overseeing emergency shelter care homes and group homes for CPS. In 1988, Kent became the Children's Network Officer for the County of San Bernardino.The Children's Network became a model throughout California to improve communication,coordination, and collaboration among agencies serving at-risk children. Kent provided technical assistance to over 20 other counties on the Children's Network process, including the formation and function of a Children's Policy Council, multidisciplinary teams, and various other innovative, interagency efforts to better serve at-risk children and their families. Kent received the Child Advocate of the Year Award in 1993 from the California Consortium for the Prevention of Child Abuse;and,the Hometown Hero award from Loma Linda Children's Hospital in 1997. Kent received the Lifetime Achievement Award from Loma Linda Children's Hospital in 2008. Kent was Chairman of the Child Care Planning Council from 1992 to 1997,and Chairman of the Countywide Gangs and Drugs Task Force for 1999/2001. Kent was Chairman of numerous other committees during his tenure as Children's Network Officer. Kent retired from San Bernardino County in September of 2007 and accepted a job with the Mayor's Office in the City of San Bernardino as the Director of the Mayor's Office of Community Safety and Violence Prevention. Kent has his Master's in Public Administration from California State University, San Bernardino. Kent received the Outstanding Alumni Career Award from the School of Public Administration in May 2003;and the 2004 Distinguished Alumnus Award from the College of Behavioral Sciences. Kent lives in San Bernardino with his wife Kris and son Ian. City of San Bernardino Operation Phoenix Center Director JOB DESCRIPTION TITLE:Youth Center Director DEPARTMENT: Parks and Recreation REPORTS TO:City Manager or Designee BASE SALARY RANGE:$26,000-$35,000 Annually PRIMARY FUNCTION: In conjunction with City Manager's directives,the Operation Phoenix Center Director is responsible for directing and managing the overall daily operations of the Youth Center with primary concern for safety,programs and service delivery,supervision and training of staff,facilities management,and community relations. KEY ROLES(Essential Job Responsibilities): • Leadership • Establish programs,activities and services that prepare youth for success and creates a positive environment that encourages the outcome and development of achievement in the lives of all participants. • Ensure a healthy and safe environment,ensuring facilities,equipment and supplies are maintained. • Strategic Planning • Plan,develop, implement and evaluate overall programs, services and activities to ensure they meet stated objectives and the participant's needs and interests. • Compile regular reports reflecting all activities,attendance and participation. • Resource Management o Manage financial resources assisting in the development of annual budgets.Control expenditures against budget. o Ensure that the administrative and operational systems are in place coordinating with the Cityto maintain the operation of the physical properties and equipment of the Center. o Recruit, manage and provide career development opportunities for staff and volunteers. Conduct regular staff meetings. • Partnership Development o Develop partnerships with parents,community leaders and organizations. • Marketing and Public Relations o Develop and maintain public relations to increase the visibility of programs,services and activities within the Youth Center and the community. ADDITIONAL RESPONSIBILITIES: • Identify the necessary supplies and equipment of the Center and acquire same with an approved Purchase Order. • Work with staff on special events to carry out programs in all departments. • Exercise authority in problems relating to participants; utilize a guidance and discipline plan. Assume other duties as assigned. RELATIONSHIPS: Internal:Maintains close,daily contact with the Youth Center's Professional Staff to interpret and explain organizational mission, program objectives and standards,discuss issues, provide and receive information. o Maintains contact with the City Managers Office representative. Has regular contact with participants as needed to discipline,advise,and counsel. • External: Maintains contact with external community groups,schools,participants'parents and others to assist in resolving problems and to publicize the Operation Phoenix Center. SKILLS/KNOWLEDGE REQUIRED: • Required:Four year degree from an accredited college or university. • Volunteer or work experience in a center similarto this organization. • Planning,supervising and participating in activities based on the developmental needs of young people. • Demonstrated ability in personnel supervision,facilities management, and the recruitment and retention of Professional Staff. • Strong oral and written communication skills. • Ability to recruit,train,supervise and motivate staff. • Ability to deal effectively with participants including disciplinary problems. • Working knowledge of budget preparation,control and management. • Skills in special events. • Demonstrated ability in working with young people, parents and community leaders. ti►.d City of San Bernardino Operation Phoenix Staff Member JOB DESCRIPTION TITLE:Youth Center Staff Member DEPARTMENT:Parks and Recreation REPORTS TO: Operation Phoenix Center Director BASE SALARY RANGE: Part-Time PRIMARY FUNCTION: To work with young people to facilitate their personal, social and educational development and to support young people during their period of transition from dependence to independence by enabling them to gain a voice, influence and place in society. KEY RESPONSIBILITY: To assist the Director in the delivery of a balanced social education curriculum,which meets the needs of young people within the area. CORE DUTIES • Working directly with young people to develop their social education by providing programming of activities, services and facilities. • The provision of advice and support to local community groups and agencies. • Establishing contact with and guiding young people as part of local programs. • The motivation, retention, developing and support of all staff and volunteers. • Day to day administration to ensure smooth running of the service. • To establish and maintain relationships with young people and community groups. • Maintain quality of service provision including giving directions to other workers. • Contributing to ensuring implementation of equal opportunity and safety policies. • To attend regular supervision sessions,staff meetings and training programs. • To produce such reports as may be required by the Director. SPECIFIC TASKS 1. To support the Director and other key staff in the delivery of the Operation Phoenix Center Program. 2. Support the Director with the preparation of reports 3. Support the Director with the delivery of the Operation Phoenix curriculum. 4. Support the work of youth work staff at the Operation Phoenix Center as directed by the Director. RELATIONSHIPS: • Internal:Maintains close,daily contact with the Youth Center's Director to interpret and explain organizational mission, program objectives and standards,discuss issues, provide and receive information. o Maintains contact with the Director representative. Has regular contact with participants as needed to discipline, advise,and counsel. • External:Maintains contact with external community groups,schools, participants' parents and others to assist in resolving problems and to publicize the Operation Phoenix Center. SKILLS/KNOWLEDGE REQUIRED: • Required: High School diploma. • Volunteer or work experience in a center similar to this organization. • Planning,supervising and participating in activities based on the developmental needs of young people. • Strong oral and written communication skills. • Abilityto deal effectively with participants including disciplinary problems. • Skills in special events. • Demonstrated ability in working with young people and parents. Operation Phoenix Social Worker Job Description TITLE:Operation Phoenix Social Worker DEPARTMENT:San Bernardino Police Department REPORTS TO:Chief of Police BASE SALARY RANGE:$68,000 PRIMARY FUNCTIONS: Provides social work counseling to participants and parents;provides psycho-social assessment and diagnosis of behavioral disabilities with recommendations and/or environmental manipulations at the school, home and/or in the community with periodic reevaluations;participates in case conferences involving cooperation with other pupil personnel workers,school personnel and community agencies;makes referral to public or private agencies with appropriate follow-up;serves as a liaison between school, family and community resources;serves as a source of information regarding community resources;maintains appropriate school records and provides written reports and communications;participation as a resource person in in- service training and planning;acts as a consultant to resolve problems concerning issuance of credits;evaluates transcripts;participates,as requested, in planning, implementation and follow-up phases of proficiency testing; participates in the Individual Education Plan(IEP)process as required. MINIMUM QUALIFICATIONS Education,Training and Experience • Possession of a Masters degree in counseling or social work or related field such as Psychology. • Evidence in-depth knowledge of special education programs,with in-depth experience working with individuals with exceptional needs. Knowledge,Skills,and Abilities • An understanding of the IEP process,California Master Plan for Special Education, and PL 94-142; • Knowledge of current state law/regulations regarding high school proficiency standards; • Leadership skills in working with individuals and groups(i.e. initiating individual or group discussion,listening, clarifying and facilitating interactions and sharing of ideas); • Ability to prepare social and family histories and cooperate on the formulation of committee reports; • Social work case reporting and writing skills; • Ability to counsel students,parents,staff and lay persons individually and in groups; • Skills in conducting effective meetings and conferences (including the resolution of disagreements); • Skill in socio-environmental analysis and diagnosis on problem students; • A knowledge of community resources; • Skill in communicating concepts and information accurately orally or in writing, including formal statistical reports; • Ability to demonstrate effective liaison relationships with parents,schools,and agencies; e Ability to coordinate activities from many sources for the benefit of an individual student,and to make arrangements for groups of students; • Ability to aid in program development; Other Characteristics • Possession of a valid California driver's license;willingto travel locally using own transportation(mileage reimbursed(,and • Willing to work additional hours and/or evenings on occasion. 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