HomeMy WebLinkAbout17- Parks & Recreation CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL AORdO I N A L
From: Kevin Hawkins, Director Subject: Resolution of the Mayor and
Common Council authorizing the City
Dept: Parks, Recreation & Community Manager to execute an agreement for CID
Services Department staff and program funding between the City
of San Bernardino and the Friends of the
Date: July 19, 2010 CID for the personnel costs for the full-time
Recreational Therapist position, and eleven
part-time positions in support of activities at
the Center for Individual Development.
M/CC Meeting Date: August 2, 2010
Synopsis of Previous Council Action:
Recommended Motion: I
Adopt Resolution.
Signature
Contact person: Robert Lennox Phone: 384-5031
Supporting data attached: star_ Report.Resn.&agreement Ward: 1
FUNDING REQUIREMENTS: Amount: Donation revenue of$100,000
Source: (Acct. No.) 001-380-4926-0000
(Acct. Description) CID Reimbursements
Finance:
Council Notes: �50 �O/O- S�
Agenda Item No.
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council authorizing the City Manager to execute an
agreement between the City of San Bernardino and Friends of the Center for Individual
Development(C.I.D.). This agreement between the City of San Bernardino and the Friends of the
C.LD will provide for personnel costs of one full-time Recreational Therapist position and eleven
part-time positions. Said personnel will provide activities in support of the Center for Individual
Development.
Background:
The Center for Individual Development (C.I.D.) is a recreation center, serving people with
disabilities along with their family and friends. The individuals served at the C.I.D. range in age
from 6 months to 80 years of age. These disabilities include physical disabilities, developmental
disabilities and mental illness. Senior citizens and individuals without disabilities also participate
in the C.I.D. programs. Also included in the Center's programs are the aquatic programs, Teen
Club,an after school program, Merri-Mixer and Project LEO.
C.I.D. programs also include after-school recreation, warm water pool and spa exercise, aerobics
and Water Babies. Programming at the C.I.D. promotes healthy lifestyles, physical fitness and
mental well being. The therapeutic recreation programs at the C.I.D. have been sponsored by the
City of San Bernardino Parks, Recreation and Community Services Department. Currently,
program staffing include a full-time Program Manager, a full-time Recreational Therapist and
eleven part-time staff of which all are employed by the City of San Bernardino.
In light of the City's current financial condition, the City is no longer able to fund the Center at its
current level. The Friends of C.I.D., a non-profit corporation formed to support and fundraise for
the San Bernardino Center for Individual Development have indicated their willingness to assist
the City in funding staff in an effort to continue the programming at the C.I.D.
Financial Impact:
The Friends of the C.I.D. are willing to donate $100,000 for FY 2010/11 in an effort to fund the
salaries and benefits. This will include up to eleven part-time program staff and one full-time
Recreational Therapist. This contribution will provide for ongoing C.I.D. programming expenses
for the period July 1, 2010 through June 30, 2011. The City currently contributes $132,300
toward the C.I.D. Manager's salary and benefits. Donations to C.I.D. will he disbursed in
$25,000.00 increments beginning September 30, 2010, December 31, 2010, March 31, 2011 with
final disbursement, June 30, 2011. The $100,000 revenue has already been accounted for and
reflected in the approved FY10/11 Budget document.
Account Budgeted Amount: N/A
Balance as of: N/A
Balance after approval of this item: N/A
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred but not yet processed
Recommendation:
Adopt Resolution.
I RESOLUTION NO. O LP
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
3 THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR CID STAFF AND
PROGRAM FUNDING BETWEEN THE CITY OF SAN BERNARDINO AND THE
4 FRIENDS OF THE CID FOR THE PERSONNEL COSTS FOR THE FULL-TIME
5 RECREATIONAL THERAPIST POSITION, AND ELEVEN PART-TIME POSITIONS
IN SUPPORT OF ACTIVITIES AT THE CENTER FOR INDIVIDUAL
6 DEVELOPMENT.
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
8
9 SECTION 1. That the City Manager is authorized to execute an Agreement for C.I.D. staff
10 funding between Friends of the C.I.D. and the City of San Bernardino, a copy of which is
11 attached hereto, marked Exhibit"A"and incorporated herein by reference as fully as though set
12 forth at length;
13 SECTION 2: That the authorization to execute said Agreement is void and of no effect
14
if it is not executed within thirty days of the date that this Resolution is adopted.
15
16 SECTION 3. That the implementation date of the Agreement is July 1, 2010;
17 therefore, any action taken between July 1, 2010, and the date that this Resolution is adopted is
18 hereby ratified.
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
3 THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR CID STAFF AND
PROGRAM FUNDING BETWEEN THE CITY OF SAN BERNARDINO AND THE
4 FRIENDS OF THE CID FOR THE PERSONNEL COSTS FOR THE FULL-TIME
RECREATIONAL THERAPIST POSITION, AND ELEVEN PART-TIME POSITIONS
5 IN SUPPORT OF ACTIVITIES AT THE CENTER FOR INDIVIDUAL
DEVELOPMENT.
6
7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
8 and Common Council of the City of San Bernardino at a meeting thereof, held
9 on the day of , 2010,by the following vote, to wit:
10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ
12
DESJARDINS
13
14 BRINKER
15 SHORETT
16 KELLEY
17 VAN JOHNSON
18 MC CAMMACK
19
20
21 Rachel G. Clark, City Clerk
22 The foregoing resolution is hereby approved this day of 2010.
23
Patrick J. Morris,Mayor
24 City of San Bernardino
25 Approved as to form:
26
By:
27 S�JKf a� C04 fP� g
28
EXHIBIT A
^ AGREEMENT FOR C.I.D. STAFF AND PROGRAM FUNDING
(r; BETWEEN FRIENDS OF C.I.D. AND CITY OF SAN BERNARDINO
This Agreement is made and entered into by and between the FRIENDS OF C.I.D., a
California non-profit corporation("FRIENDS") and the CITY OF SAN BERNARDINO, a
municipal corporation("CITY'),hereinafter the"Parties."
WHEREAS, the CITY is a member of a joint powers agency, the Authority for the
Handicapped of San Bernardino County("AUTHORITY"); and,
WHEREAS,the FRIENDS is a non-profit corporation formed to provide support and
fundraising for the San Bernardino Center for Individual Development("C.I.D.'); and,
WHEREAS, certain C.I.D. staff, to wit, a full-time C.I.D. Program Manager, a full-time
Recreation Therapist, and eleven part-time staff are CITY employees; and,
WHEREAS, the current financial condition of CITY is such that it can no longer afford
to fund C.I.D. at its current level; and,
WHEREAS, almost all CITY employees paid from the General Fund, including C.I.D.
staff, have been put on a furlough program through June 30, 2011,wherein their salaries have
been reduced by ten percent; and,
WHEREAS, it is the intent of FRIENDS to assist the CITY in funding so as to continue
i
C.I.D. Park, Recreation &Community Services Department programs, including C.I.D. Aquatic
programs, the Teen Club after school program,the Merri-Mixer Program and Project LEO;
i
THE PARTIES AGREE AS FOLLOWS:
1. FRIENDS' OBLIGATIONS
A. Commencing July 1, 2010, and continuing through June 30,2011, unless earlier
terminated as set forth herein, FRIENDS shall donate a total amount of$100,000 to fund only
the salaries and benefits of up to eleven part-time program staff and one full-time Recreational
1
EXHIBIT A
Therapist. No other expenditures made by CITY shall be reimbursed or funded by FRIENDS
without the prior written authorization of FRIENDS upon the approval of its Board of Directors.
B. The $100,000 donation shall be made in four equal quarterly installments of
$25,000.00 on September 15,2010,December 15, 2010, April 15, 2011 and June 15,2011.
2. CITY'S OBLIGATIONS
A. CITY shall continue to employ the following C.I.D. staff: one full-time
C.I.D. Program Manager,one full-time Recreational Therapist and up to eleven part-time staff.
B. CITY shall continue to pay the salary and benefits of the full-time
C.I.D. Program Manager,which is anticipated to be(including wages and benefits, and after a
10% furlough reduction): $88,473.60 for FY 010/11.
C. CITY shall continue to provide C.I.D. Parks,Recreation &Community Services
^ Department Programs on the same schedule and at the same level of programming existing as of
F�•• March 1,2009, including but not limited to: Twinges in the Hinges Aquatic Programs,the Teen
Club after school program,the Merri-Mixer Program, and Project LEO.
D. CITY shall continue to meet its obligations under its contract with the
AUTHORITY.
E. CITY agrees that if its financial condition recovers to the extent that it
discontinues employee furloughs prior to June 30, 2011, it will make a good faith effort to
restore funding for the Recreation Therapist and up to eleven part-time staff, and relieve
FRIENDS of any further obligations under this Agreement.
3. TERM; TERMINATION
The term of this Agreement is July 1, 2010 through June 30, 2011. Either party may
terminate this Agreement at any time by thirty(30) days' written notice. The terms of this
Agreement shall remain in force unless mutually amended in writing.
2
EXHIBIT A
AGREEMENT FOR C.I.D. STAFF AND PROGRAM FUNDING
BETWEEN FRIENDS OF C.I.D.AND CITY OF SAN BERNARDINO
4. NOTICE
Any notice to be given pursuant to this Agreement shall be deposited with the United
Postal Service,postage prepaid and addressed as follows:
TO THE CITY: TO THE FRIENDS:
Parks,Recreation and Friends of the Center for
Community Services Department Individual Development
1350 South E Street 8088 Palm Lane
San Bernardino, CA 92408 San Bernardino, CA 92410
5. ENTIRE AGREEMENT.
This Agreement and any documents or instruments attached hereto or referred to herein
integrate all terms and conditions mentioned herein or incidental hereto, and supersede all
negotiations and prior writings in respect to the subject matter hereof In the event of conflict
between the terms, conditions or provisions of this Agreement and any such document or
instrument, the terms and conditions of this Agreement shall prevail.
Dated: 2010 Dated: 2010
FRIENDS OF C.I.D. CITY OF SAN BERNARDINO
By: By:
Mike Brophy, Charles McNeely
Vice-President,Friends of CID City Manager
Approved as to form:
3
AGREEMENT FOR C.I.D. STAFF AND PROGRAM FUNDING
BETWEEN FRIENDS OF C.I.D.AND CITY OF SAN BERNARDINO
This Agreement is made and entered into by and between the FRIENDS OF C.I.D., a
California non-profit corporation("FRIENDS") and the CITY OF SAN BERNARDINO, a
municipal corporation("CITY"),hereinafter the"Parties."
WHEREAS, the CITY is a member of a joint powers agency, the Authority for the
Handicapped of San Bernardino County("AUTHORITY"); and,
WHEREAS,the FRIENDS is a non-profit corporation formed to provide support and
fundraising for the San Bernardino Center for Individual Development("C.I.D."); and,
WHEREAS, certain C.I.D. staff,to wit, a full-time C.I.D. Program Manager, a full-time
Recreation Therapist, and eleven part-time staff are CITY employees; and,
WHEREAS,the current financial condition of CITY is such that it can no longer afford
(fir+ to fund C.I.D. at its current level; and,
WHEREAS, almost all CITY employees paid from the General Fund, including C.I.D.
staff, have been put on a furlough program through June 30, 2011,wherein their salaries have
been reduced by ten percent; and,
WHEREAS, it is the intent of FRIENDS to assist the CITY in funding so as to continue
C.I.D. Park, Recreation&Community Services Department programs, including C.I.D. Aquatic
programs,the Teen Club after school program, the Merri-Mixer Program and Project LEO;
THE PARTIES AGREE AS FOLLOWS:
1. FRIENDS' OBLIGATIONS
A. Commencing July 1,2010, and continuing through June 30, 2011, unless earlier
terminated as set forth herein,FRIENDS shall donate a total amount of$100,000 to fund only
Cthe salaries and benefits of up to eleven part-time program staff and one full-time Recreational
1
�+ Therapist. No other expenditures made by CITY shall be reimbursed or funded by FRIENDS
f� without the prior written authorization of FRIENDS upon the approval of its Board of Directors.
B. The $100,000 donation shall be made in four equal quarterly installments of
$25,000.00 on September 15, 2010, December 15, 2010, April 15, 2011 and June 15, 2011.
2. CITY'S OBLIGATIONS
A. CITY shall continue to employ the following C.I.D. staff: one full-time
C.I.D. Program Manager, one full-time Recreational Therapist and up to eleven part-time staff.
B. CITY shall continue to pay the salary and benefits of the full-time
C.I.D. Program Manager,which is anticipated to be(including wages and benefits, and after a
10% furlough reduction): $88,473.60 for FY 010/11.
C. CITY shall continue to provide C.I.D. Parks, Recreation&Community Services
Department Programs on the same schedule and at the same level of programming existing as of
March 1, 2009, including but not limited to: Twinges in the Hinges Aquatic Programs,the Teen
Club after school program,the Merri-Mixer Program, and Project LEO.
D. CITY shall continue to meet its obligations under its contract with the
AUTHORITY.
E. CITY agrees that if its financial condition recovers to the extent that it
i
discontinues employee furloughs prior to June 30, 2011, it will make a good faith effort to
restore funding for the Recreation Therapist and up to eleven part-time staff, and relieve
FRIENDS of any further obligations under this Agreement.
3. TERM; TERMINATION
The term of this Agreement is July 1, 2010 through June 30, 2011. Either party may
terminate this Agreement at any time by thirty(30)days' written notice. The terms of this
Agreement shall remain in force unless mutually amended in writing.
2
AGREEMENT FOR C.I.D. STAFF AND PROGRAM FUNDING
BETWEEN FRIENDS OF C.I.D. AND CITY OF SAN BERNARDINO
4. NOTICE
Any notice to be given pursuant to this Agreement shall be deposited with the United
Postal Service,postage prepaid and addressed as follows:
TO THE CITY: TO THE FRIENDS:
Parks,Recreation and Friends of the Center for
Community Services Department Individual Development
1350 South E Street 8088 Palm Lane
San Bernardino,CA 92408 San Bernardino, CA 92410
5. ENTIRE AGREEMENT.
This Agreement and any documents or instruments attached hereto or referred to herein
integrate all terms and conditions mentioned herein or incidental hereto, and supersede all
negotiations and prior writings in respect to the subject matter hereof. In the event of conflict
between the terms, conditions or provisions of this Agreement and any such document or
instrument, the terms and conditions of this Agreement shall prevail.
Dated: 2010 Dated: 2010
FRIENDS OF C.I.D. CITY OF SAN BERNARDINO
By: By:
Mike Brophy, Charles McNeely
Vice-President, Friends of CID City Manager
Approved as to form:
3