HomeMy WebLinkAbout15- Park & Recereation ORIGINAL
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
From: Kevin Hawkins, Director Subject: Resolution of the Mayor and
Common Council of the City of San
Dept: Parks, Recreation and Bernardino authorizing execution of
Community Services Dept. Extension Offer— Year 3 of 3 —to the Food
Service agreement with the San Bernardino
Date: June 19, 2010 City Unified School District relating to the
delivery of Type A Lunches to City Sites for
the District's Year-Round and Summer
Lunch Program for FY 10/11
M/CC Meeting Date: August 2, 2010
Synopsis of Previous Council Action:
July 6, 2009 — Mayor and Council adopted Resolution No. 2009-190 authorizing the City
Manager to execute an Agreement with the San Bernardino City Unified School District relating
to delivery of Type A Lunches to City sites for the District's Year-Round Lunch Program FY
09/10.
Recommended Motion:
Adopt Resolution
Signature
Contact person: Glenda Robinson Phone: 384-5332
Supporting data attached: Staff report,resolution&agreement Ward: All
FUNDING REQUIREMENTS: Amount: None by this action
Source: (Acct. No.)
(Acct Description)
Finance:
Council Notes: /le5d .2O/0 — o26 z
Agenda Item No. �
3/f/ d
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
City Manager to execute Extension Offer — Year 3 of 3 — to the Food Service Agreement with
the San Bernardino City Unified School District relating to delivery of Type A Lunches to City
sites for the District's Year-Round and Summer Lunch Program FY 10/11.
Background:
The City has successfully participated in the District's Year-Round and Summer Lunch Program
for the past sixteen years. The program provides meals to youth ages 18 years and younger who
are off-track and participate at City Community Centers. Each site receives a minimum of twenty
(20) meals/day which are prepared and delivered by the San Bernardino City Unified School
District. All Student Box Style meals offered are wholesome and meet the requirements set by
the United States Department of Agriculture for the National Student Lunch Program for
students' nutritional needs.
The San Bernardino City Unified School District charges the City for all leftover, second or adult
meals. The penalty cost to the City for FY 10/11 is $2.85 for a student box style lunch and $3.00
for an adult box style lunch. Each Center would be responsible for reimbursing the San
Bernardino City Unified School District at the rate of $2.80/meal for all leftover and second
meals provided to school age participants and $3.00/meal for all adult meals.
Financial Impact:
There is no cost or financial impact to the City's General Fund for this program. Penalty fees for
any unused or leftover lunches each day will be paid for from various donations and fundraisers
at the centers from department trust accounts.
Account Budgeted Amount: N/A
Balance as of. N/A
Balance after approval of this item: N/A
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred but not yet processed.
Recommendation:
Adopt Resolution
I RESOLUTION NO. COPY
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
3 CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO
EXECUTE EXTENSION OFFER — YEAR 3 OF 3 — TO THE FOOD SERVICE
4 AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL
DISTRICT RELATING TO DELIVERY OF TYPE A LUNCHES TO CITY
5 SITES FOR THE DISTRICT'S YEAR-ROUND AND SUMMER LUNCH
PROGRAM FOR FY 10/11.
6
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
8
SECTION 1. That the City Manager is hereby authorized to execute
9
EXTENSION OFFER — YEAR 3 OF 3 — TO THE FOOD SERVICE AGREEMENT with
10
11 the San Bernardino City Unified School District relating to delivery of Type A Lunches
12 to city sites for the District's Year-Round and Summer Lunch Program for FY 10/11. A
13 copy of said extension to the Agreement is attached hereto and marked Exhibit"A"; and
14 SECTION 2. That the implementation date of the Agreement is July 1, 2010;
15 therefore, any action taken between July 1, 2010, and the date that this Resolution is
16
adopted is hereby ratified.
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
3 CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO
EXECUTE EXTENSION OFFER — YEAR 3 OF 3 — TO THE FOOD SERVICE
4 AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL
DISTRICT RELATING TO DELIVERY OF TYPE A LUNCHES TO CITY
5 SITES FOR THE DISTRICT'S YEAR-ROUND AND SUMMER LUNCH
PROGRAM FOR FY 10/11.
6
7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
8 Mayor and Common Council of the City of San Bernardino at a meeting
9 thereof,held on the_day of 2010,by the following vote, to wit:
10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ
12
DESJARDINS
13
BRINKER
14
15 SHORETT
16 KELLEY
17 JOHNSON
18 MC CAMMACK
19
20
City Clerk
21
22 The foregoing resolution is hereby approved this day of 2010.
23
Patrick J. Morris, Mayor
24 City of San Bernardino
25 Approved as to Form:
26 By:
�nme q F. tr Eity-fltter-a
27 Spoos.,1 COL.Ce/
28
EXHIBIT A
Arturo Delgado, Ed.D.
Superintendent
. SCHOOL �ISTRIC:T'
April 27,2010 John A. Peukert, Assistant Superintendent, Facilities/Operations
City of San Bernardino Parks, Rec. &Comm.Svcs.Dept.
201-A N.E Street
San Bernardino,CA 92401
RE: Food Service Agreement(Reimbursable/Box Style) EXTENSION OFFER—Yr. 3 of 3
This letter is in reference to the Food Service Agreement dated July 1,2008, between the DISTRICT and the CITY. The second year of
this agreement will expire on June 30,2010. This agreement provides for extension by mutual written consent,one fiscal year at a time
(July 1—lune 30)up to a total of three years,subject to the written notice of terms and conditions agreed upon by both parties by June
30' of each year. This letter serves as written notification of the District's offer to extend this agreement through June 30,2011,and
also as written notice of the following changes:
II. Other Terms
C. Delivery 1: Boys&Girls Club, 1180 W.9th St.(Year-Round)
Delivery 2: Boys&Gids Club,2969 N. Flores(Year-Round)
Delivery 3: Lytle Creek Comm.Center, 380 S. K St.(Year-Round)
Delivery 4: Ruben Campos Comm. Center, 1717 5th St.(Year-Round)
III. Payment
B. The current meal cost to CITY is as follows:
o Student box style lunch=$2.85 each
o Student box style breakfast=$1.95 each
o Student snack=$1.30 each
o Adult box style lunch=$3.00 each
V. CITY Responsibilities
A. The CITY understands they are to request by telephone, no later than 12:00 p.m. (noon)on the operational
day preceding the operational day of delivery,an accurate number of meals to be delivered.
G. In addition, payment of the monthly invoice(full amount as itemized)is due within 30 days from the date of
invoice. Late payments equal to or greater than two monthly invoices will be cause for the District to
immediately suspend meal deliveries until the amounts due have been paid,or arrangements satisfactory to
the District have been made for payment of all past due invoices.
L. Cancellation shall be by thirty (30) days written notice for each delivery location. A notice of less than 30
calendar days will be subject to a penalty fee charged equal to the price of the average number of meals
ordered per service day,for the first five(5)service days.
If the CITY wishes to extend and agrees to the above noted changes in the agreement, please sign below and return to me along with
your 2010111 operational calendar(s)as soon as possible—preferably within one(1)week.
Sincerely,
Lisa Falcone,Administrative Analyst
--------------------------------------------------------------------------------------------------
Signature below signifies agreement to extend the current food service agreement and confirms acceptance on behalf of the CITY of
the changes as noted above.
X
., CHARLES MCNEELY,City Mgr. Date
Nutrition Services • 1257 Northpark Blvd. • San Bernardino, CA 92407. (909)881-8000 • Fax(909) 881-8016
. . D= Arturo Delgado, Ed.D.
Superintendent
UNIFIED SCHOOL DISTRICT
John A. Peukert, Assistant Superintendent, Facilities/Operations
April 27,2010
City of San Bernardino Parks, Rec.&Comm.Svcs.Dept.
201-A N.E Street
San Bernardino,CA 92401
RE: Food Service Agreement(Reimbursable/Box Style)EXTENSION OFFER—Yr.3 of 3
This letter is in reference to the Food Service Agreement dated July 1,2008,between the DISTRICT and the CITY. The second year of
this agreement will expire on June 30,2010. This agreement provides for extension by mutual written consent,one fiscal year at a time
(July 1--lune 30)up to a total of three years,subject to the written notice of terms and conditions agreed upon by both parties by June
30"of each year. This letter serves as written notification of the District's offer to extend this agreement through June 30,2011,and
also as written notice of the following changes:
IL Other Terms
C. Delivery 1: Boys&Giris Club, 1180 W.9t^St. (Year-Round)
Delivery 2: Boys&Girls Club,2969 N.Flores(Year-Round)
Delivery 3: Lytle Creek Comm.Center,380 S.K St.(Year-Round)
Delivery 4: Ruben Campos Comm.Center, 1717 5"'St.(Year-Round)
III. Payment
B. The current meal cost to CITY is as follows:
o Student box style lunch=$2.85 each
o Student box style breakfast=$1.95 each
o Student snack=$1.30 each
o Adult box style lunch=$3.00 each
V. CITY Responsibilities
A. The CITY understands they are to request by telephone,no later than 12:00 p.m.(noon)on the operational
day preceding the operational day of delivery,an accurate number of meals to be delivered.
G. In addition,payment of the monthly invoice(full amount as itemized)is due within 30 days from the date of
invoice. Late payments equal to or greater than two monthly invoices will because for the District to
immediately suspend meal deliveries until the amounts due have been paid,or arrangements satisfactory to
the District have been made for payment of all past due invoices.
L. Cancellation shall be by thirty (30) days written notice for each delivery location. A notice of less than 30
calendar days will be subject to a penalty fee charged equal to the price of the average number of meals
ordered per service day,for the first five(5)service days.
If the CITY wishes to extend and agrees to the above noted changes in the agreement, please sign below and return to me along with
your 2010111 operational calendar(s)as soon as possible—preferably within one(1)week.
Sincerely,
Lisa Falcone,Administrative Analyst
-----------------------------------------------------------------------------------------•-------
Signature below signifies agreement to extend the current food service agreement and confirms acceptance on behalf of the CITY of
the changes as noted above.
Approved as to Form
I � X
Aw`k CHARLES MCNEELY, City Mgr. Date
S pOf�o( O4ti{p/
Nutrition Services • 1257 Northpark Blvd. • San Bernardino, CA 92407• (909)881-8000• Fax(909)881-8016