HomeMy WebLinkAbout2012-249 1 RESOLUTION NO. 2012-249
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE HIRING OF MUNDELL, ODLUM &
3 HAWS, LLP TO REPRESENT THE CITY REGARDING THE CASE ENTITLED
INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 12 V. CITY OF
4 SAN BERNARDINO, UNFAIR PRACTICE CHARGE NO. LA-CE-795-M.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
8 directed to execute on behalf of said City a Professional Services Agreement between
9 Mundell, Odlum & Haws, LLP and the City of San Bernardino for legal services regarding
10 International Union of Operating Engineers, Unfair Practice Charge No. LA-CE-795-M, a
11 copy of which is attached hereto marked Exhibit "A" and incorporated herein by reference
12 as though fully set forth at length.
13 SECTION 2. The authorization granted hereunder shall expire and be void and of
14 no further effect if the agreement is not executed by both parties and returned to the Office
15 of the City Clerk within sixty (60) days following the effective date of the resolution.
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2012-249
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO APPROVING THE HIRING OF MUNDELL, ODLUM &
HAWS, LLP TO REPRESENT THE CITY REGARDING THE CASE ENTITLED
2 INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 12 V. CITY OF
3 SAN BERNARDINO, UNFAIR PRACTICE CHARGE NO. LA-CE-795-M.
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a joint regular meeting
7 thereof, held on the 15th day of October , 2012, by the following vote, to wit:
8
Council Members: AYES NAYS ABSTAIN ABSENT
9
10 MARQUEZ x
11 JENKINS x
12 VALDIVIA x
13 SHORETT x
14
KELLEY x
15
JOHNSON x
16
17 MCCAMMACK x
18 /c
1
.. � �
19
Hanna, ty Clerk
20 The foregoing resolution is hereby approved this
g g y pp L �� day of October 2012.
21
22 ,r
23 Patric . Morris, or
San Bernardino
24
Approved as to form:
25 JAMES F. PENMAN,
26 City Attorney
27
28 '
2012-249
1 PROFESSIONAL SERVICES AGREEMENT
2 INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 12
v. CITY OF SAN BERNARDINO,
3 Unfair Practice Charge No. LA-CE-795-M
4 1. The CITY OF SAN BERNARDINO (hereinafter "CITY") and the law firm of
5 MUNDELL, ODLUM &HAWS (hereinafter"MO&H") are the parties to this Agreement.
6 2. MO&H will be representing the following entities in this litigation: CITY OF
7 SAN BERNARDINO,and ALL INDIVIDUAL DEFENDANTS. MO&H shall not represent any
8 client in any type of claim against the CITY without prior written approval to do so from the CITY
9 OF SAN BERNARDINO through the City Attorney's Office.
10 3. MO&H shall be paid at the hourly rates set forth below:
11 Attorneys-$200.00 per hour;and,
12 Law Clerks/Paralegals- $65.00 per hour.
13 The amounts expended under this agreement for attorney's fees shall not exceed
14 $25,000 without further approval of the Mayor and Common Council.
15 4. Bills shall be submitted at least on a monthly basis and no later than the 5th day of
16 each succeeding month.
17 5. The actual cost for filing fees,telephone charges,photocopying,postage,lodging,
18 mileage and related travel costs shall be itemized when submitted to the CITY for reimbursement.
19 MO&H may include a single charge in an amount not to exceed four percent (4%)of fees in lieu
2 0 of reimbursement for photocopying,telephone charges, and postage.
21 6. If attorney's fees are charged "portal to portal" (e.g., from office to court and
2 2 return),then MO&H shall not be entitled to reimbursement for mileage and parking fees.
2 3 7. MO&H shall obtain approval from the CITY to retain expert consultants and other
2 4 professionals(not including court reporters)for purposes of defending the litigation. MO&H may,
2 5 if it chooses,pay the fees and charges of such consultants and seek reimbursement from CITY on
2 6 its periodic statement,or it may forward the consultant's bill to CITY with a request that the CITY
2 7 pay it directly. Consultants shall not bill the CITY directly without prior approval of the CITY's
2 8 Finance Department.
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2012-249
1 8. Status reports will be submitted to CITY through the City Attorney's Office
2 whenever any significant event occurs, and in any event at least quarterly. Information sufficient
3 to set reserves, including, without limitation,potential liability exposure and percentage of fault
4 shall be included.
5 9. Copies of all opinions,pleadings,discovery and motions shall be provided to the
6 City Attorney's Office which may reproduce same and provide copies to other parties or attorneys
7 in this, or other litigation.
8 10. Copies of any correspondence and other documents sent to any of the defendants
9 in this action shall also be provided to the CITY through the City Attorney's Office.
10 11. Any and all settlements shall require CITY approval. Request for settlement
11 authority shall be made through the City Attorney's Office which shall obtain the necessary CITY
12 approvals.
13 12. In the event the settlement value of the case appears to exceed$50,000, the City
14 Attorney's Office shall be notified immediately.
15 13. Only James A.Odium of MUNDELL,ODLUM&HAWS or other senior attorney
16 approved by the CITY shall try this case.
17 14. No client development costs are to be included in billings.
18 • 15. No continuing education expenses are to be included in billings.
19 16. Final billing shall be accompanied by copies of the Request for Dismissal,
2 0 Satisfaction of Judgment, Release and any other final documents.
21 17. Either party may terminate this contract at will. MO&H will continue to represent
2 2 the CITY on the terms and conditions in this Agreement until the case and file are transferred to
2 3 another attorney.
24 18. MO&H is an independent contractor as to the CITY.
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2012-249
1 19. MO&H shall maintain the following types of insurance with limits as shown:
2 a) Workers Compensation as required by the laws of the State of
3 California, including Employment Liability with $250,000 limits covering all
4 persons providing service on behalf of MO&H and all risks to such persons
5 under this Agreement. MO&H shall require its Workers' Compensation carrier
6 to waive all rights of subrogation against the CITY and its officers and
7 employees and any others for whom services are being provided under this
8 Agreement.
9 b) Comprehensive General and Automobile Liability Insurance
10 coverage to include contractual coverage and automobile coverage for owned,
11 hired and non-owned vehicles. The policy shall have at least a combined single
12 limit of$1,000,000 for bodily injury and property damage.
13 c) Professional Liability Insurance with limits of at least$1,000,000
14 per claim. In lieu of naming the CITY as an additional insured,the policy may
15 be endorsed as follows:
16 "Insurance coverage afforded by this policy shall also apply to the
liability assumed by the Insured under the Agreement with the CITY OF SAN
17 BERNARDINO for legal defense services,provided such liability results from
an error,omission or negligent act of the insured,its officers,employees,agents
18 or subcontractors. All other provisions of this policy are to remain unchanged."
19 MO&H shall furnish certificates of insurance and certified copies of all policies
2 0 and endorsements to the City Attorney's Office evidencing the insurance coverage above required
21 prior to the commencement of performance of services hereunder,which certificates shall provide
2 2 that such insurance shall not be terminated or expire without thirty(30)days written notice to the
2 3 City Attorney's Office, and shall maintain such insurance from the time MO&H commences
2 4 performance of services hereunder until the completion of such services.
2 5 All policies,with respect to the insurance coverage above required,except for the
2 6 Workers'Compensation insurance coverage and professional liability coverage,if applicable,shall
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P:\C.UCZAK\I UOE12v.City.795.PSA.MOH.wpd 3
• r
2012-249
1 obtain additional endorsements naming the CITY and all parties represented under this Agreement,
2 their employees, agents, volunteers and officers as additional named insured with respect to
3 liabilities arising out of the performance of services hereunder.
4 All policies required above are to be primary and non-contributing with any
5 insurance or self-insurance programs carried or administered by the CITY or other parties
6 represented under this Agreement.
7 20. All communications and billings to the CITY are to be directed as follows:
8 City Attorney's Office
CITY OF SAN BERNARDINO
9 300 North"D" Street
San Bernardino, CA 92418
10
11 DATED: 10 a I I MUNDELL, ODLUM&HAWS
12
t 0/a CSL,,H
J es A. Odium
14
15
DATED: l0//'Z , CITY OF SAN BERNARDINO
16
17
18 : Pa ick J. Morris, •
19
20
21
Approved as to form:
22
JAMES F. PENMAN,
2 3 City Attorney
24
2 5 By: 7�
26
27
28
P:\LUCZAK\IUOE12v.City.795.PSA.MOH.wpd 4
2012-249
1 PROFESSIONAL SERVICES AGREEMENT
2 INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 12
v. CITY OF SAN BERNARDINO,
3 Unfair Practice Charge No. LA-CE-795-M
4 1. The CITY OF SAN BERNARDINO (hereinafter "CITY") and the law firm of
5 MUNDELL, ODLUM &HAWS (hereinafter "MO&H") are the parties to this Agreement.
6 2. MO&H will be representing the following entities in this litigation: CITY OF
7 SAN BERNARDINO,and ALL INDIVIDUAL DEFENDANTS. MO&H shall not represent any
8 client in any type of claim against the CITY without prior written approval to do so from the CITY
9 OF SAN BERNARDINO through the City Attorney's Office.
10 3. MO&H shall be paid at the hourly rates set forth below:
11 Attorneys- $200.00 per hour; and,
12 Law Clerks/Paralegals - $65.00 per hour.
13 The amounts expended under this agreement for attorney's fees shall not exceed
14 $25,000 without further approval of the Mayor and Common Council.
15 4. Bills shall be submitted at least on a monthly basis and no later than the 5th day of
16 each succeeding month.
17 5. The actual cost for filing fees,telephone charges,photocopying,postage,lodging,
18 mileage and related travel costs shall be itemized when submitted to the CITY for reimbursement.
19 MO&H may include a single charge in an amount not to exceed four percent (4%)of fees in lieu
2 0 of reimbursement for photocopying, telephone charges, and postage.
21 6. If attorney's fees are charged "portal to portal" (e.g., from office to court and
2 2 return), then MO&H shall not be entitled to reimbursement for mileage and parking fees.
2 3 7. MO&H shall obtain approval from the CITY to retain expert consultants and other
2 4 professionals(not including court reporters)for purposes of defending the litigation. MO&H may,
2 5 if it chooses,pay the fees and charges of such consultants and seek reimbursement from CITY on
2 6 its periodic statement,or it may forward the consultant's bill to CITY with a request that the CITY
27 pay it directly. Consultants shall not bill the CITY directly without prior approval of the CITY's
2 8 Finance Department.
P:\LUCZAK\TUOEt2v.City.795.PSA.MOH.wpd 1
2012-249
1 8. Status reports will be submitted to CITY through the City Attorney's Office
2 whenever any significant event occurs, and in any event at least quarterly. Information sufficient
3 to set reserves, including, without limitation,potential liability exposure and percentage of fault
4 shall be included.
5 9. Copies of all opinions,pleadings,discovery and motions shall be provided to the
6 City Attorney's Office which may reproduce same and provide copies to other parties or attorneys
7 in this, or other litigation.
8 10. Copies of any correspondence and other documents sent to any of the defendants
9 in this action shall also be provided to the CITY through the City Attorney's Office.
10 11. Any and all settlements shall require CITY approval. Request for settlement
11 authority shall be made through the City Attorney's Office which shall obtain the necessary CITY
12 approvals.
13 12. In the event the settlement value of the case appears to exceed $50,000, the City
14 Attorney's Office shall be notified immediately.
15 13. Only James A.Odium of MUNDELL,ODLUM&HAWS or other senior attorney
16 approved by the CITY shall try this case.
17 14. No client development costs are to be included in billings.
18 15. No continuing education expenses are to be included in billings.
19 16. Final billing shall be accompanied by copies of the Request for Dismissal,
20 Satisfaction of Judgment, Release and any other final documents.
21 17. Either party may terminate this contract at will. MO&H will continue to represent
2 2 the CITY on the terms and conditions in this Agreement until the case and file are transferred to
23 another attorney.
2 4 18. MO&H is an independent contractor as to the CITY.
25 /1/
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P:I LUCZAKUUOE12v.City.795.PSA.MOH.wpd 2
2012-249
1 19. MO&H shall maintain the following types of insurance with limits as shown:
2 a) Workers Compensation as required by the laws of the State of
3 California, including Employment Liability with $250,000 limits covering all
4 persons providing service on behalf of MO&H and all risks to such persons
5 under this Agreement. MO&H shall require its Workers' Compensation carrier
6 to waive all rights of subrogation against the CITY and its officers and
7 employees and any others for whom services are being provided under this
8 Agreement.
9 b) Comprehensive General and Automobile Liability Insurance
10 coverage to include contractual coverage and automobile coverage for owned,
11 hired and non-owned vehicles. The policy shall have at least a combined single
12 limit of$1,000,000 for bodily injury and property damage.
13 c) Professional Liability Insurance with limits of at least$1,000,000
14 per claim. In lieu of naming the CITY as an additional insured, the policy may
15 be endorsed as follows:
16 "Insurance coverage afforded by this policy shall also apply to the
liability assumed by the Insured under the Agreement with the CITY OF SAN
17 BERNARDINO for legal defense services,provided such liability results from
an error,omission or negligent act of the insured,its officers,employees,agents
18 or subcontractors. All other provisions of this policy are to remain unchanged."
19 MO&H shall furnish certificates of insurance and certified copies of all policies
2 0 and endorsements to the City Attorney's Office evidencing the insurance coverage above required
21 prior to the commencement of performance of services hereunder,which certificates shall provide
2 2 that such insurance shall not be terminated or expire without thirty(30)days written notice to the
2 3 City Attorney's Office, and shall maintain such insurance from the time MO&H commences
2 4 performance of services hereunder until the completion of such services.
2 5 All policies,with respect to the insurance coverage above required,except for the
2 6 Workers'Compensation insurance coverage and professional liability coverage,if applicable,shall
27 ///
28 /1/
P:ILUCZAK UUOE12v.City,795.PSA.MOH.wpd 3
2012-249
1 obtain additional endorsements naming the CITY and all parties represented under this Agreement,
2 their employees, agents, volunteers and officers as additional named insured with respect to
3 liabilities arising out of the performance of services hereunder.
4 All policies required above are to be primary and non-contributing with any
5 insurance or self-insurance programs carried or administered by the CITY or other parties
6 represented under this Agreement.
7 20. All communications and billings to the CITY are to be directed as follows:
8 City Attorney's Office
CITY OF SAN BERNARDINO
9 300 North "D" Street
San Bernardino, CA 92418
10
11 DATED: , MUNDELL, ODLUM&HAWS
12
13
By: James A. Odium
14
15
DATED: , CITY OF SAN BERNARDINO
16
17
18 By: Patrick J. Morris, Mayor
19
20
21
Approved as to form:
22
JAMES F. PENMAN,
2 3 City Attorney
24
2 5 By: < � -s
26
27
28
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