HomeMy WebLinkAbout02- Development Department D E V E L O P ME N T D E P A R T ME N T
OF THE CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
From: KENNETH J. HENDERSON Subject: COURT STREET SQUARH
Executive Director CHANCE ORDERS
Date: May 17, 1993
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Svnopsis of Previous Commission/Council/Committee Action(s):
On November 12, 1992, the Community Development Commission awarded the
Court Street Square construction contract to Bob Britton, Inc.
On March 22, 1993 the Community Development Commission approved
increases in the authorized Court Street Square budget for the
provision of a Court Street Square kitchen, storage and restroom
facilities and for the installation of handrailing to replace the
parapet wall on the Upper Plaza.
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Recommended Motion(s):
(Community Development Commission)
MOTION: That the Community Development Commission approve the
allocation of a net increase of $23,895 to provide for
acceptance of change orders covering necessary work performed
on the Court Street Square Project by Bob Britton Inc.
ul M
Administrator KENNETH V. HEN* RSON
Executive Director
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Contact Person(s) : Ken Henderson/David Norman Phone: 5081
Project Area(s): Central City Ward(s) : One (1)
Supporting Data Attached: Staff Report
FUNDING REQUIREMENTS: Amount: $23.745 Source: Bond Proceeds
Budget Authority: Requested
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Commission/Council Notes:
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KJH:DJN:rg:3104J COMMISSION MEETING AGENDA
Meeting Date: 5/24/1993
Agenda Item Number:
D E V E L O P M E N T D E P A R T M E N T
OF THE CITY OF SAN BERNARDINO
STAFF REPORT
COURT STREET SQUARE CHANGE ORDERS
INTRODUCTION
In this report, staff requests a net increase of $23,895 above
previously allocated funds to complete payment for extra work required
during the course of construction and completion of the Court Street
Square improvements.
Nearly twenty percent (20%) of the extra work and change orders can be
attributed to the demolition and removal of buried concrete on the
site. An additional 27% is attributed to the installation of new
asphalt, curbing, and bollards in the parking lot adjacent to the
site. Other changes to site elements included the grading of the
eastern mound area, additional export of grading material, and the need
to meet various code requirements. After deduction for cost savings in
other areas, the net increase equals a five percent (5%) increase over
the previous total contract amount of $471,817.20.
As reported in previous staff reports to the Commission, the contractor
was directed to make necessary and appropriate changes in the field as
required to complete the construction of the Court Street Square
improvements. It is now appropriate to return to the Commission at the
end of the construction when the final cost of contract and change
orders are known for authorization to pay the contractor for the
accomplished work.
MONIES PREVIOUSLY ALLOCATED
On November 12, 1992 the Community Development Commission allocated
$341,888.50 for the basic construction contract with Bob Britton, Inc.
On March 22, 1993 the Commission allocated a total of $117,169 for the
construction and purchase of a mobile kitchen, restroom facilities,
and a storage building. In order to more fully integrate the Court
Street Square construction with the Civic Center Upper Court, the
Commission also approved an allocation of $12,760 for the demolition of
the plywood parapet wall on the upper court and the construction of new
railing. Total allocations for the basic contract, bathrooms, kitchen,
storage building and hand rail total $471,817.20.
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KJH:DJN:rg:3104J COMMISSION MEETING AGENDA
Meeting Date: 5/24/1993
Agenda Item Number:
REQUEST FOR COMMISSIO1 1UNCIL ACTION
Court Street Square Change Orders
May 17, 1993
Page -2-
SAVINGS REALIZED
After measurement of final quantities, the Britton contract for
$341,888.50 has been completed at a cost of $341,719.40 with a savings
to the Agency of $169.10. Through careful planning and the absence of
adverse site conditions, staff has saved $3,551.70 from the original
bathroom allocation. Staff has also realized a $1,160 savings from the
original $12,760 allocation for new Upper Court hand rail. Similarly,
Main Street staff, in working with its contractor for mobile kitchen
facilities, has saved $5,500 from the original $60,500 allocation.
Finally, staff has saved $2,450 from the original $17,600 allocation
for additional storage/office space requested by Main Street. Total
savings realized from the Britton contract and the contracts for
bathrooms, storage, kitchen and hand rail equal $12,830.80.
UNALLOCATED EXTRA WORK AND CHANGE ORDERS
During the course of construction, several situations became known to
staff through field operations of the contractor. During excavation of
the site, the contractor discovered large masses of buried concrete
which needed to be excavated for new construction footings. Nearly 20%
of unallocated extra work and change orders are attributed to the need
to excavate this buried concrete. Twenty-four percent of the
unallocated charges are attributed to the need to improve the drainage
in front of Court Street (the parking lot) and satisfactorily match the
new boundaries of the court to existing parking lot grades and Civic
Center Court walkways. An additional three percent (3%) was needed for
tire stops and bollards which are used to increase protection on the
site from moving vehicles. The balance of extra work and change orders
is attributed to conditions such as grading of the eastern mound area,
additional export of grading material, the need to meet various code
requirements not accounted for in the original design phase, increases
in water meter service charges, and an upgrade from a 3/4" to 1" water
meters in order to meet flow requirements. In addition to correcting
these conditions, staff made miscellaneous changes in design, which
improved the overall aesthetics of the site and increased the
durability of several key site elements. The total amount of all extra
work and change orders is $36,725.23.
RECOMMENDATION
After applying the realized savings of $12,830.80 from work completed
on the basic contract, bathrooms, storage, kitchen and hand rail, there
remains a net increase of $23,895 required to fund the balance of all
extra work and change order costs, thereby allocating sufficient monies
to pay for work completed during the course of construction at Court
Street Square.
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KJH:DJN:rg:3104J COMMISSION MEETING AGENDA
Meeting Date: 5/2411993
Agenda Item Number:
REQUEST FOR COMMISSIOZ IDNCIL ACTION
Court Street Square Change Orders
May 17, 1993
Page —3-
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It is therefore staff's recommendation that the Community Development
Commission approve a net increase of $23,895 for necessary change
orders, and authorize the Executive Director to expend same.
Staff re�Ac�,ommends adoption of the form motion.
KE�J. MfNDERSON, Executive Director
Development Department
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KJH:DJN:rg:3104J COMMISSION MEETING AGENDA
Meeting Date: 5/24/1993
Agenda Item Number: _