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HomeMy WebLinkAbout01- Minutes r. MAYOR AND COMMON COUNCIL COMMUNITY DEVELOPMENT COMMISSION AND THE JOINT POWERS FINANCING AUTHORITY OF THE CITY OF SAN BERNARDINO M I N U T E S JOINT REGULAR MEETING April 19, 1993 11:00 a.m. The Joint Regular Meeting of the Mayor and Common Council, the Community Development Commission and the Joint Powers Financing Authority was called to order by Chairman W. R. Holcomb at approximately 11:54 a.m. , on Monday, April 19, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb; Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; Valerie Pope-Ludlam; and Norine Miller. Absent: None. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Ann Harris, Executive Director, Main Street; Dennis A. Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Ray Salvador, Administrative Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo & Green; Charlie Green, Special Counsel, Sabo & Green; Rhonda Connelly, Miller & Schroeder, Financial Inc. ; Maria Hunt, The Sun Newspaper. ---------------- CONSENT CALENDAR INFORMATION ITEM Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that the presentation to be made on April 26, 1993 regarding the Metrolink and the 1-215 Expansion could be postponed to the regular meeting of, May 10, 1993. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 1 - APRIL 19, 1993 �Q 0 0 Commission Member Pope-Ludlam questioned time lines indicated by CALTRANS regarding the I-215. Roger Hardgrave, Director of Public Works, indicated that staff could contact CALTRANS and obtain an extension until the May 10, 1993 Commission Meeting. CONSENT CALENDAR The Commission Members requested that items numbered 113", "4", "6", "8", "10" and "11", be removed from the consent calendar. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Reilly, that the Consent Calendar items numbered "1" through "12" be adopted except for items numbered "3", "4", "6", "8", "10" and "11", respectively. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 1. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Reilly, that the minutes of the Community Development Commission of the City of San Bernardino for the meeting of March 22, 1993, be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 2. REDEVELOPMENT COMMITTEE MINUTES (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Reilly, that the minutes of the Redevelopment Committee of the City of San Bernardino for the following meetings be approved as submitted in typewritten form: October 22, 1992 January 7, 1992 November 5, 1992 January 14, 1993 November 24, 1993 February 4, 1993 JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 2 - APRIL 19, 1993 4 The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Continued from April 5, 1993 Public Works Department 5. INSTALLATION OF LIGHTING AT RUMEN CAMPOS, JOHNSON, MILL, LYTLE CREEK AND NICHOLSON COMMUNITY CENTERS (Mayor and Common Council) Councilwoman Pope-Ludlam made a motion, seconded by Councilman Reilly, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-122 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO WYATT CONSTRUCTION FOR INSTALLATION OF LIGHTING SYSTEMS AT RUBEN CAMPOS, JOHNSON, MILL, LYTLE CREEK AND NICHOLSON COMMUNITY CENTERS. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Development Department 7. SKADRON LOAN EXTENSION REQUEST (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Reilly to authorize preparation and execution of an amendment to the demolition assistance loan of Mr. Erwin Skadron, lowering his interest rate from 9% to 7% and extending the term of the loan from October 30, 1999 to October 30, 1996. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 3 - APRIL 19, 1993 C9. HOUSING DIVISION QUARTERLY ACTIVITY REPORT (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Reilly, to receive and file the attached Housing Division Quarterly Activity Report for the months of January through March, 1993. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 12. PURCHASE OF PATTON FARMS STATE PROPERTY (Community Development commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Reilly, that the following resolution be approved and adopted: RESOLUTION NUMBER 5363 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE STATE OF CALIFORNIA FOR THE PURCHASE OF 69.43+/- ACRES OF STATE LAND IN THE CITY OF SAN w BERNARDINO. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 3. MAIN STREET REVITALIZATION PROGRAM - PHASE II (Community Development Commission) Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that this item was on the priority list of projects previously approved by the Commission. He stated that the funds for the completion of the project were already reserved. Commission Member Hernandez made a motion, seconded by Commission Member Reilly, that the following resolution be approved and adopted: RESOLUTION NUMBER 5360 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO MARINA CONTRACTORS, INC. , FOR MAIN STREET REVITALIZATION PROGRAM PHASE II. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 4 - APRIL 19, 1993 i C The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 4 . CONTRACT CHANGE ORDER NUMBER 1 - IMPROVEMENT OF HUNTS LANE GRADE CROSSING (Community Development Commission) Commission Member Minor questioned whether or not staff had been in discussion with Southern Pacific Railroad regarding fund reimbursement. Timothy C. Steinhaus, Administrator, Economic Development Agency, indicated that he was not aware of any attempt by Southern Pacific to reimburse the Agency funds for its project. Commission Member Minor made a motion, seconded by Commission Member Hernandez, that Contract Change Order No. 1 to the contract with Sully-Miller Contracting Company, for the improvement of Hunts Lane Grade Crossing No. , B-541.0, per Plan No. 8297, be approved, for the construction of additional improvements necessary to match the raised grade of the reconstructed rails at that location, at an increase to the contract price of $39,335.61; from $51,216.00 to $90,551.61. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. City Administrator's office 6. AMENDMENT TO CONSULTANT CONTRACT (Community Development Commission) Commission Member Estrada questioned the total cost for the contract. Kenneth J. Henderson, Executive Director, Development Department, explained for the public's information, the total cost of the contract which was $28, 880. He indicated that the cost would be paid for by the Community Development Block Grant (CDBG) funds if approved by the Citizens Advisory Committee. Mr. Henderson briefed the Commission on Ms. Leather's abilities, indicating that she had worked closely with outside groups regarding the graffiti abatement program. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 5 - APRIL 19, 1993 © 0 Commission Member Reilly made a motion, seconded by Commission Member Pope-Ludlam, that the following resolution be approved and adopted: RESOLUTION NUMBER 5361 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO AGREEMENT WITH THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO ON BEHALF OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ("AGENCY") AND PAT LEATHERS ("CONSULTANT") RELATING TO CITY-WIDE BEAUTIFICATION. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. B. SENATE BILL 844 (community Development Commission) Commission Member Hernandez asked if these funds were requested from the state. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the funds were requested by the state, and that they had to be paid by May 1,1993. He stated that the funds used to pay L., the state would come from Bond Proceeds. Commission Member Hernandez made a motion, seconded by Commission Member Reilly, to approve the use of Bond Proceeds for payment to the Educational Revenue Augmentation Fund, pursuant to Senate Bills 617 and 844, and that the Agency's Budget be increased by $2,320, 304. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 10. SOUTHEAST INDUSTRIAL PARK BOND REFUNDING (Joint Powers Financing Authoritv) Commission Member Estrada asked questions regarding the process of refinancing bonds. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 12:07 P.M. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 6 - APRIL 19, 1993 II 0 Rhonda Connelly, Miller and Schroeder, answered questions regarding the refinancing of bonds. She emphasized that the Agency would still receive a savings after paying those costs. Commission Member Maudsley expressed concern over whether or not the Agency should refinance the bonds at such a high cost in order to obtain a small savings. Timothy C. Steinhaus, Administrator, Economic Development Agency, indicated that the Agency could save $200,000 a year if the maturity rate on the bonds was extended. Discussion ensued regarding the cost to refinance the bonds. COMMISSION MEMBER ESTRADA WAS EXCUSED AT 12:16 P.M. Chairman Holcomb asked Special Counsel if the state could obtain unencumbered funds from the Agency. Timothy Sabo, Special Counsel, Sabo and Green, indicated that the state could take the unencumbered tax increment funds. He explained that most redevelopment agencies were encumbering all their funds for that reason. Mr. Sabo explained that in order to obtain the best possible return from the bonds, the Agency had to determine what it wanted to © accomplish and how it would affect its debt service. He indicated that if the bonds were not extended, the Agency would save approximately $40, 000 - $50,000 a year. Chairman Holcomb recommended the Commission Members meet with staff and counsel to answer relative questions regarding this item and bring it back at 2:00 p.m. RECESSED MEETING At 12:27 p.m. , Chairman Holcomb recessed the meeting of the Mayor and Common Council and the Community Development Commission until 2:00 p.m. MEETING RECONVENED At 2:45 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb; Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; and Norine Miller. Absent: Commission Member Valerie Pope-Ludlam. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 7 - APRIL 19, 1993 l� STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Ann Harris, Executive Director, Main Street; Dennis A. Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Ray Salvador, Administrative Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo & Green; Charlie Green, Special Counsel, Sabo & Green; Rhonda Connelly, Miller & Schroeder Financial Inc. ; Maria Hunt, The Sun Newspaper. 10. SOUTHEAST INDUSTRIAL PARK BOND REFUNDING (Joint Powers Financing Authority) Timothy Sabo, Special Counsel, Sabo & Green, distributed an updated report regarding the bonds to the Commission. He explained that the first bond was for $8 million and the second bond was for $4 million, totalling $12 million for both bonds. He stated that the first bond matured in 2006 and the second in 2015. Commission Member Maudsley expressed concern regarding the age of the documents used in the staff report. COMMISSION MEMBER ESTRADA WAS EXCUSED AT 2:58 P.M. COMMISSION MEMBER ESTRADA RETURNED AT 2:59 P.M. Discussion ensued regarding the cost to refinance the bonds and also the state' s ability to take the funds from the Agency. Commission Member Estrada made a motion, seconded by Commission Member Reilly to continue this item to May 10, 1993. COMMISSION MEMBER POPE-LUDLAM ARRIVED AT 3:12 P.M. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. RECESSED MEETING At 3:12 p.m. , Chairman Holcomb recessed the meeting of the Mayor and Common Council and the Community Development Commission for a five minute break. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - a - APRIL 19, 1993 0 MEETING RECONVENED At 3:21 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb; Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; and Valerie Pope-Ludlam. Absent: Commission Member Norine Miller. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Ann Harris, Executive Director, Main Street; Dennis A. Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Ray Salvador, Administrative Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo & Green; Charlie Green, Special Counsel, Sabo & Green; Maria Hunt, The Sun Newspaper. Continued From April 5, 1993 11. NEW POLICE FACILITY (Community Development Commission) Chairman Holcomb stated that the proposed new police facility for the superblock would cost approximately $4 million more than the one proposed for the 7th and "D" Street site. He also indicated that the completion time for the project would also increase with the superblock site. COMMISSION MEMBER MILLER ARRIVED AT 3:23 P.M. Chairman Holcomb explained the many benefits of the 7th and "D" Street site versus that of the superblock site. Commission Member Miller made a motion, seconded by Commission Member Pope-Ludlam, to receive and file the attached staff report regarding development of the new Police Facility. Commission Member Hernandez questioned the figures and numbers read by Chairman Holcomb and also the credibility of Mr. MacDonald to work on this project. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 9 - APRIL 19, 1993 Chairman Holcomb spoke on the need to proceed with this item as soon as possible. Commission Member Maudsley stated that he spoke with the police department and the department had expressed its satisfaction with the proposed project at the 7th and "D" Street site. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR ---------------------- 13. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS - PUBLIC HEARING (Mayor and Common Council) OPEN PUBLIC HEARING CLOSE PUBLIC HEARING Councilwoman Miller made a motion, seconded by Councilman Maudsley to close the public hearing and appropriate $1,043, 245 in CDBG funds to finance the purchase of Fire Department equipment in accordance with priorities numbered 1, 2 and 3 set forth in the attached Fire Department Interoffice Memorandum. ^ The motion carried by the following vote: Ayes: Commission �,. Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 14 . CONSULTANT AGREEMENT WITH ROD MACDONALD (Community Development Commission) Councilman Hernandez's Recommendation Chairman Holcomb submitted a letter to the Commission explaining why Mr. MacDonald was hired to complete work for the Agency. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that he, along with Ray Salvador and Rod MacDonald made a presentation to the courts in Los Angeles regarding the relocation of the bankruptcy court. He stated that after the presentation, staff felt confident that San Bernardino could possibly keep the court in the City. CHAIRMAN HOLCOMB WAS EXCUSED AT 3:42 P.M. CHAIRMAN HOLCOMB RETURNED AT 3:43 P.M. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 10 - APRIL 19, 1993 Ray Salvador, Administrative Assistant to the Mayor, briefly reviewed the presentation made to the courts and indicated that all responses received from the Judges were positive. Commission Member Hernandez stated that the proposal submitted should have been reviewed by the Commission before it was released. He said he was not in agreement with the manner in which Mr. MacDonald was hired for services. Discussion ensued regarding the proposal submitted to the bankruptcy court. Commission Member Estrada spoke on the hiring of Mr. MacDonald and the two separate contracts totalling over $90, 000. Commission Member Estrada spoke on the benefit of Mr. MacDonald, and his expertise in this field and explained that the contract with him needs to be continued. Commission Member Estrada made a motion, seconded by Commission Member Miller to continue the consultant agreement with Mr. MacDonald. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 3:55 P.M. Commission Member Hernandez expressed additional concerns regarding Mr. MacDonald, and Mr. Steinhaus answered relative questions. Discussion ensued regarding a consultant's ability to subcontract with other firms. COMMISSION MEMBER POPE-LUDLAM RETURNED AT 3:59 P.M. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Maudsley; Minor; Pope-Ludlam; Miller. Noes: Commission Member Hernandez. Abstain: None. Absent: None. 15. BANKRUPTCY COURT PROPOSAL (COmum ;ty Development commission) Councilman Hernandez's Recommendation Commission Member Miller made a motion, seconded by Commission Member Reilly, to continue the consultant agreement with Mr. MacDonald. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Maudsley; Minor; Pope-Ludlam; Miller. Noes: Commission Member Hernandez. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin9jr2 - 11 - APRIL 19, 1993 IU RS-1 DIRECTIONAL SIGNAGE AND LOCATIONS - Downtown Project Area (Community Development Commission) Commission Member Estrada made a motion, seconded by Commission Member Maudsley to receive and file the attached memorandum and proposed scope of work from J. F. Davidson Associates, Inc. , Traffic Engineers. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Maudsley; Minor; Pope-Ludlam; Miller. Noes: Commission Member Hernandez. Abstain: None. Absent: None. RS-2 COURT STREET PARKING LOT AND BARRIER WALL (Community Development Commission) Commission Member Reilly made a motion, seconded by Commission Member Maudsley to authorize the Executive Director to request informal or preliminary bids from qualified firms for the design of Court Street parking lot and the Great Western court transition space and commence negotiations and dialogue relative to pending plans with appropriate Great Western bank representatives. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. RS-3 AGREEMENT FOR PROFESSIONAL SERVICES WITH C S H ENTERPRISES REGARDING 40TH STREET SHOPPING CENTER (Community Development Commission) Commission Member Reilly made a motion, seconded by Commission Member Maudsley, to authorize and direct the Executive Director to negotiate and execute an agreement for professional services with C & B Enterprises for the development of a revitalization plan for the 40th Street Shopping Center. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 12 - APRIL 19 1993 RS-4 PROCUREMENT POLICIES AND PROCEDURES (Community Development Commission) (Councilman Maudsley's Recommendation) Commission Member Maudsley spoke regarding this item indicating that he had spoke with the legal department to have the procedures re- written. He stated that the revised policies and procedures would still allow the Agency some spending authority. Commission Member Miller made a motion, seconded by Commission Member Pope-Ludlam to approve the recommended Policies and Procedures regarding the Economic Development Agency's purchasing authority. Dennis A. Barlow, Senior Assistant City Attorney, stated that with the new policies and procedures, all purchases and contracts in excess of $10, 000, would have to be reported to the Redevelopment Committee or the Commission for information prior to commitment. Commission Member Maudsley requested staff to report any problems regarding the new procedures to the Commission. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. INFORMATIONAL ITEM Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that the meeting of the Mayor and Common Council and the Community Development Commission would be adjourned to Monday, April 26, 1993, per CALTRANS request. Mayor Holcomb asked that no additional items be added to the Agenda. CLOSED SESSION RS-5 ADJOURNED TO CLOSED SESSION At 4: 14 p.m. , the Mayor and Common Council and Community Development Commission recessed to Closed Session to discuss the following: C. to confer with the attorney regarding pending litigation pursuant to Government Code Section 54956.9 (c) , so that the Commission may decide whether to initiate litigation; JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 13 - APRIL 19, 1993 IG END OF CLOSED SESSION --------------------- RS-6 ADJOURNMENT At 4 : 35 p.m. the meeting of the Mayor and Common Council/ Community Development Commission was adjourned to Monday, April 26, 1993, at 9: 00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 - 14 - APRIL 19, 1993 I� MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S JOINT ADJOURNED REGULAR MEETING April 26, 1993 9:30 a.m. The Joint Adjourned Regular Meeting of the Mayor and Common Council and the Community Development Commission was called to order by Chairman W. R. Holcomb at approximately 10:00 a.m. , on Monday, April 19, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb; Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; Valerie Pope-Ludlam; and Norine Miller. Absent: None. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis A. Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Ray Salvador, Administrative Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Wes McDaniel, Executive Director, SANBAG; Carl Schiermeyer, SANBAG; Maria Hunt, The Sun Newspaper. 4. COOPERATIVE AGREEMENT BETWEEN SANBAG AND THE EDA RELATIVE TO THE METROLINK COMMUTER RAIL STATION AND THE SANTE FE DEPOT (Community Development Commission) Timothy C. Steinhaus, Administrator, Economic Development Agency, briefly explained the phases of the Metrolink, indicating that Phase I would be the immediate renovation and construction of a Canopy Rail Platform for services starting May 17, 1993; Phase II would be a cooperative Master Plan Agreement between SANBAG and EDA for the depot and the railroad; and Phase III would be the implementation of the Master Plan. JOINT ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2.s - 1 - APRIL 26, 1993 I� tr Wes McDaniel, Executive Director, SANBAG, introduced several people from his organization who would be assisting with the presentation to the Commission. He stated that Saturday, May 15, would be the kick-off for the Metrolink Services in San Bernardino and that it would be a 50/50 partnership between SANBAG and EDA. He explained that, initially, there would only be three trains leaving from San Bernardino due to the heavy freight by Santa Fe. He explained that by January, 1994, there would be additional services through Riverside and connections through San Diego. Mr. McDaniel indicated that the Santa Fe Building, which was built in 1917, would house the Metrolink Trains, restrooms and other amenities for Metrolink. He also indicated that all plans being made by Metrolink tied in to the I-215 expansion plans. Commission Member Hernandez asked questions regarding Santa Fe Railroads use of the facility. Mr. McDaniel indicated that Santa Fe and Metrolink would not use the same tracks but explained that Santa Fe would continue to use the main railroad tracks. Mr. Steinhaus explained the benefit Metrolink would have on the neighborhood and commuters. Commission Member Hernandez recommended further review of this item by staff before a decision was made. Discussion ensued regarding previous review of other studies regarding this item. Commission Member Minor asked questions regarding the different phases of the plan. Mr. McDaniel emphasized that the plans for Metrolink were changed on an as need basis and discussed how the three phases would work together. Commission Member Minor questioned the cost for the project. Mr. Steinhaus explained that SANBAG would pay all costs for maintenance and security for the first two (2) years of Metrolink Service. He stated that every year thereafter would be paid for by the Agency. Discussion ensued regarding the difference between the depot and the station site. Carl Schiermeyer, SANBAG, explained that SANBAG owned the railroad track and the depot for Metrolink. JOINT ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:lmp:cm.in4jr2 .s - 2 - APRIL 26, 1993 G G GMr. McDaniel discussed the vacancy in the Santa Fe Station indicating that SANBAG would like to create a Union Station atmosphere such as the one in Washington. He explained that there was no intent by SANBAG to restructure the building since it was a historical landmark. Commission Member Miller made a motion, seconded by Commission Member Reilly, that the following resolution be approved and adopted: RESOLUTION NUMBER 5363 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING A COOPERATIVE AGREEMENT BY AND BETWEEN THE ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND THE SAN BERNARDINO ASSOCIATED GOVERNMENTS. Jeff Wright, Citizen, expressed concern regarding the City becoming liable for clean-up of the station and station problems. Mr. McDaniel explained that Sante Fe and SANBAG would each be responsible for its portion of clean-up at the depot. He stated that the citizens of San Bernardino would not have to pay to keep the station clean. Commission Member Hernandez asked who signed the agreements in other cities. Mr. Schiermeyer stated that agreements were signed with the City of Upland, the Redevelopment Agency of Fontana, and the Redevelopment Agency of Rialto. He also indicated that negotiations were taking place between the cities of Ontario and Rancho Cucamonga. Mr. McDaniel explained that the terms of the agreement between each city was the same with the exception of Los Angeles who does not have a 50/50 agreement with SANBAG. COMMISSION MEMBER ESTRADA ARRIVED AT 10:17 A.M. Commission Member Hernandez expressed concern regarding the Agency becoming involved in transportation services. Mr. Wright asked questions regarding evening train service and bicycle capabilities aboard the train. Mr. McDaniel stated that bicycles would be allowed aboard the train and that late evening service would not be available until January 1999. JOINT ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin9jr2 .s - 3 - APRIL 26, 1993 C C �., The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Maudsley; Minor; Miller. Noes: None. Abstain: Commission Member Hernandez. Absent: Commission Member Pope-Ludlam. ADJOURNMENT At 10:35 p.m. the meeting of the Mayor and Common Council/ Community Development Commission was adjourned to Monday, May 10, 1993, at 11:00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission V JOINT ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin4jr2 .s - 4 - APRIL 26, 1993 I%� MAYOR AND COMMON COUNCIL AND THE /�. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S REGULAR MEETING May 10, 1993 11:00 a.m. The Regular Meeting of the Mayor and Common Council, and the Community Development Commission was called to order by Chairman W. R. Holcomb, at approximately 11:24 a.m. , on Monday, May 10, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb: Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; and Norine Miller. Absent: Commission Member Valerie Pope-Ludlam. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Diane Jones, Deputy City Clerk; Debbie Enay, Administrative Secretary, Development Department; and La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo and Green; Carol Baker, The Sun Newspaper; and Maria Hunt, The Sun Newspaper. ---------------- CONSENT CALENDAR The Commission Members requested that items numbered 11811, "911, and "10" be removed from the consent calendar. Commission Member Hernandez made a motion, seconded by Commission Member Reilly, that the Consent Calendar items numbered "1" through "11" be adopted except for items numbered "8", "9" and "10", respectively. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. REGULAR MEETING COMMISSION MINUTES KJH:Imp:cmin5rl -1_ MAX 10, 1993 �e n ^� 1. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) " Commission Member Hernandez made a motion, seconded by Commission Member Reilly, that the minutes of the Community Development Commission of the City of San Bernardino for the meeting of April 5, 1993, be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. 2. REDEVELOPMENT COMMITTEE MINUTES (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Reilly, that the minutes of the Redevelopment Committee of the City of San Bernardino for the following meetings be received and filed as submitted in typewritten form: February 18, 1993 April 8, 1993 March 11, 1993 April 15, 1993 March 25, 1993 April 22, 1993 April 1, 1993 The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. Public Works Department 3. SEWER MAINS IN VARIOUS CITY STREETS (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Reilly, that Change Orders Nos. 1 & 2 to the contract with Grbavac Construction for installation of sewer mains in various streets, in accordance with Plan No. 8663, be approved; to authorize installation of 805 lineal feet of additional 8" sewer main on Colorado Avenue, from 18th Street to Lincoln, and on "K" Street. , from south of Congress to Rialto Avenue, at an increase in contract price of $35, 980; from $223,759 to $259, 739. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Councilwoman Pope-Ludlam. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rl -2- MAY 10, 1993 �1 n � 4 . ADVERTISE FOR BIDS - CONSTRUCTION OF IMPROVEMENTS @ WAL-MART DEVELOPMENT ir„ (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Reilly, that the plans for installation of street improvements, storm drain, and traffic signals, on Highland Avenue at the Wal-Mart Development, in accordance with Plans Nos. 8801, 8918 & 8919, be approved; and the Director of Public Works/City Engineer be authorized to Advertise for bids. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. 5. CONTRACT CHANGE ORDER NO. 3 - PERRIS HILL SWIMMING POOL AND BATHHOUSE (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Reilly, that Change Order No. 3 to the contract with California Pools, for Rehabilitation of Perris Hill Swimming Pool and Bathhouse; in accordance with Plan No. 8843, be approved; to authorize Contractor to provide a new electrical main panel and switchgear, at an estimated increase in the contract price of $25, 000.00; from $1,037,378.00 to $1, 062, 378.00. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Councilwoman Pope-Ludlam. Development Department 6. DANNY'S TOWING (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Reilly, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-128 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A SMALL BUSINESS LOAN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND DANNY'S TOWING. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Councilwoman Pope-Ludlam. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rl -3- MAY 10, 1993 1C 7. MOBILEHOME PARK DEVELOPMENT (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Reilly, to receive and file the attached status report regarding the development of a City-sponsored mobilehome park. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. 11. FY 93/94 CDBG PUBLIC HEARING (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Reilly, that May 24, 1993, at 3:00 p.m., be established as the date and time certain for the FY 1993/1994 CDBG Public Hearing for consideration of various proposals requesting CDBG financial assistance for the period beginning July 1, 1993 and ending June 30, 1994. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. 8. COURT STREET STREET=S E, DOWNTOWN RESTAURANT RECRUITMENT PROGRAM AND "E-STREET DIAGONAL PARKING (Community Development Commission) Commission Member Hernandez expressed concern regarding the use of Project for Public Spaces (PPS) as consultants for this item rather than a local consulting firm. Kenneth J. Henderson, Executive Director, Development Department, explained the expertise of PPS indicating that the firm would assist the Agency in developing a marketing program. Commission Member Minor questioned the cost for the consultant and asked whether or not Main Street could perform the same type of service. Ann Harris, Executive Director, Main Street, stated that Main Street was currently working with restaurants to identify problems regarding restaurants locating to downtown. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rl -4- MAY 10, 1993 IC © 0 Timothy C. Steinhaus, Administrator, Economic Development Agency, spoke on the need to have more restaurants located in the downtown area. Commission Member Reilly spoke on the need to convert downtown to be a more pedestrian friendly area. Chairman Holcomb spoke briefly on the ability of PPS to attract new businesses to the downtown area. Commission Member Hernandez discussed the problems caused by the diagonal parking on Court Street. Commission Member Reilly made a motion, seconded by Commission Member Miller, to authorize the Executive Director to execute a contract with Project for Public Service (PPS) in an amount not to exceed $17,500 for Court Street Scape conceptual designs, downtown restaurant recruitment program conceptual designs and color renderings and "E" Street diagonal parking conceptual designs and allocate funds for same. Commission Member Minor recommended the motion be amended to allow local brokers to participate in this item, and have PPS complete the remainder of the project for $10, 000. The motion carried by the following vote: Ayes: Commission Members Reilly; Maudsley; Minor; Miller. Noes: Commission Members Estrada; Hernandez. Abstain: None. Absent: Commission Member Pope- Ludlam. 9. PURCHASE OF FIRE DEPARTMENT ACCESSORY EQUIPMENT (Mayor and Common Council) Councilman Hernandez expressed concern regarding block grant funding being used for fire department equipment. Kenneth J. Henderson, Executive Director, Development Department, explained that the new equipment would help with fire prevention and safety of citizens. He indicated that the allocation of these funds for the purchase of the equipment had been approved by HUD. Councilman Reilly made a motion, seconded by Councilman Maudsley, to increase its April 19, 1993, $1, 043,245 allocation for the purchase of fire equipment at a cost of $84, 868.53 to $1, 128, 114 and authorize staff to execute all necessary documents attendant to this action. The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Council Member Pope-Ludlam. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rl -5- MAY 10, 1993 10. FEDERAL BANKRUPTCY COURT RETENTION - YMCA PARKING LOT (Community Development Commission) Commission Member Maudsley stated that he had been asked to work on this item and he summarized the previous activity that had taken place on it. He stated that additional discussions needed to take place regarding various portions of this item and he asked the Commission to approve the item in concept, and that the item be brought back on May 24, 1993. Commission Member Hernandez made a motion, seconded by Commission Member Estrada, to approve in concept the leasing of a vacant land parcel owned by the YMCA, the construction of parking lot improvements on said parcel and the subleasing of the improved parcel to the Federal Bankruptcy Court's landlord. Further, that the Economic Development Agency budget be increased by $280,000, plus monthly ground lease and maintenance costs, and that the item be brought back on May 24, 1993. Commission Member Maudsley explained that he would speak to the YMCA regarding the cost of the lot and requested a volunteer from the Commission assist him with this project. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. END OF CONSENT CALENDAR ---------------------- 12. MILLER ACQUISITION AND LEASE - PUBLIC HEARING (Mayor and Common Council) OPEN PUBLIC HEARING CLOSE PUBLIC HEARING Councilman Maudsley made a motion, seconded by Councilman Hernandez, to close the public hearing and that the following resolution be approved and adopted: RESOLUTION NUMBER 93-129 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN LEASE AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND DAVID A. MILLER AND DENYSE M. MILLER, AS HUSBAND AND WIFE, AND ALLAN SMITH, AS POST CONFIRMATION TRUSTEE OF THE BANKRUPTCY ESTATE OF H. FRANK DOMINGUEZ, PERTAINING TO THE LEASE OF CERTAIN REAL PROPERTY OWNED BY THE AGENCY. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmi.n5rl -6- MAY 10, 1993 I � © O The motion carried by the following vote: Ayes: Council Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Councilwoman Pope-Ludlam. (Community Development Commission) Commission Member Maudsley made a motion, seconded by Commission Member Hernandez, that the following resolutions be approved and adopted: RESOLUTION NUMBER 5364 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN LEASE AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND DAVID A. MILLER AND DENYSE M. MILLER, AS HUSBAND AND WIFE, AND ALLAN SMITH, AS POST CONFIRMATION TRUSTEE OF THE BANKRUPTCY ESTATE OF H. FRANK DOMINGUEZ, PERTAINING TO THE LEASE OF CERTAIN REAL PROPERTY OWNED BY THE AGENCY. RESOLUTION NUMBER 5365 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO APPROVING A CERTAIN ACQUISITION AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND DAVID A. MILLER AND DENYSE M. MILLER, AS HUSBAND AND WIFE, AND ALLAN SMITH, AS POST CONFIRMATION TRUSTEE OF THE BANKRUPTCY ESTATE OF H. FRANK DOMINGUEZ, PERTAINING TO CERTAIN REAL PROPERTY LOCATED WITHIN THE CENTRAL CITY REDEVELOPMENT PROJECT AREA. L The motion carried by the following vote: Ayes: Commission �✓ Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. Commission Member Maudsley made a motion, seconded by Commission Member Hernandez, to authorize $160,000 plus closing costs for the acquisition of and $75, 000 for the improvement of vacant land at northwest corner of Fourth and "E" Streets. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rl -7- MAY 10, 1993 �L 13. DOWNTOWN CONSOLIDATED STATE OFFICE COMPLEX (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Maudsley, to authorize staff to develop and submit a proposal to the State of California relative to the development of a downtown office building to consolidate and house all appropriate State Agencies within the City of San Bernardino Central Business District. Further, that staff be authorized to negotiate and execute a professional services agreement with MacDonald Properties to assist in this effort. Commission Member Hernandez expressed concern regarding the consultant hired for this item. He felt that other outside consultants were better qualified for this project. Chairman Holcomb spoke on the expertise of Rod MacDonald, MacDonald Properties, indicating that he had built over 3 million feet of Triple "A" office space. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the assistance and expertise of Mr. MacDonald played a major role in the success of the bankruptcy court presentation. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Maudsley; Minor; Miller. Noes: Commission Member Hernandez. Abstain: None. Absent: Commission Member Pope- Ludlam. RECESSED MEETING At 11:55 a.m. , the meeting of the Community Development Commission was recessed until further notice. 15. ADJOURNMENT Due to the length of the CALMAT Item presented by the Planning Department, Chairman Holcomb adjourned the meeting of the Mayor and Common Council/Community Development Commission at 6:15 p.m. to Thursday, May 13, 1993 at 9:30 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rl -H- MAY 10, 1993 0 MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S JOINT ADJOURNED REGULAR MEETING May 13, 1993 11:00 a.m. The Joint Adjourned Regular Meeting of the Mayor and Common Council, and the Community Development Commission was called to order by Chairman W. R. Holcomb, at approximately 10:00 a.m. , on Thursday, May 13, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman W. R. Holcomb: Commission Members Esther Estrada; Jack Reilly; Ralph Hernandez; Michael Maudsley; Tom Minor; and Norine Miller. Absent: Commission Member Valerie Pope-Ludlam. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; and Debbie Enay, Administrative Secretary, Development Department. OTHERS IN ATTENDANCE Maria Hunt, The Sun Newspaper. 1. MANAGEMENT AUDIT OF THE ECONOMIC DEVELOPMENT AGENCY (Community Development Commission) Commission Member Miller made a motion, seconded by Commission Member Estrada, to authorize the Agency Administrator to enter into a contract for services with Harvey M. Rose, Accountancy Corporation, to perform a management audit of the Economic Development Agency (EDA) for an amount not-to-exceed $63, 950. Commission Member Maudsley expressed concern over the size of the contract. He felt that the Agency should have solicited competitive bids from other firms. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rls -1- MAY 13, 1993 I� Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that Harvey M. Rose, Accountancy Corporation, was the best firm in the county of San Bernardino. Councilman Minor indicated that he would like to be involved in the selection of the firm and asked that the item be continued. Chairman Holcomb stated that the management audit would save the Agency approximately $150,000 over a short period of time. CHAIRMAN HOLCOMB WAS EXCUSED AT 10:05 A.M. Commission Member Miller made a substitute motion, seconded by Commission Member Minor to continue this item until June 21, 1993. Commission Member Estrada recommended that the incoming Commission Members consider the importance of the role and function of the Agency when reviewing the audit. She stated that the fiscal audit should address how the Agency functions under the current system in terms of function, number of employees/staff and salary scale. CHAIRMAN HOLCOMB RETURNED AT 10:07 A.M. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. 2. ALLAN STEWARD - INTERIM LOAN REQUEST (Community Development Commission) (Councilwoman Pope-Ludlam' s Recommendation) Kenneth J. Henderson, Executive Director, Development Department, briefly summarized the staff report which noted that the Federal Government had seized the American Commerce National Bank Loan Portfolio and Operational obligations for review by the Federal Deposit Insurance Corporation (FDIC) . He stated that due to the seizure, Mr. Steward could not obtain funds to pay the contractors who were currently working on the old gas company building. Mr. Henderson explained that approval of this motion would enable Mr. Steward to pay the contractors and to complete the project. He stated that after the FDIC evaluates the bank, the bank would either repay the Agency, or Mr. Steward would repay the Agency from his personal sources. Commission Member Miller asked if Mr. Steward's intent to repay the Agency was included in the agreement, and if not, recommended that it be added. Discussion ensued regarding the intent of the loan and the reasoning as to why Mr. Steward could not pay the contractors from his personal resources. REGULAR MEETING COMMISSION MINUTES KJH:1mp:cmin5rls -2- MAY 13, 1993 �a © 0 Commission Member Hernandez made a motion, seconded by Commission Member Reilly, to authorize the Executive Director to draft and execute the necessary documents to loan $139,746 on terms as delineated in the attached staff report to Mr. Allan Steward for payments to Gabriel Construction and others for tenant improvement work at 570 West 4th Street. The motion carried by the following vote: Ayes: Commission Members Reilly; Hernandez; Maudsley; Minor; Miller. Noes: Commission Member Estrada. Abstain: None. Absent: Commission Member Pope- Ludlam. 4. PROPERTY LOCATED AT STERLING AVENUE AND FOOTHILL BOULEVARD (Community Development Commission) (Councilman Hernandez's Recommendation) Chairman Holcomb informed the Commission that no action would be taken on the property of Sterling and Foothill regarding manholes without the consultation of the Commission and its approval. Commission Member Hernandez requested staff not disperse any funds for this project without consulting the Commission. Commission Member Miller made a motion, seconded by Commission Member Hernandez that this item be tabled. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. 3. FINANCING OF NEW POLICE FACILITY (Community Development Commission) Commission Member Minor made a motion, seconded by Commission Member Miller, to continue this item until May 24, 1993. The motion carried by the following vote: Ayes: Commission Members Estrada; Reilly; Hernandez; Maudsley; Minor; Miller. Noes: None. Abstain: None. Absent: Commission Member Pope-Ludlam. CLOSED SESSION 5. ADJOURNED TO CLOSED SESSION There were no items for discussion in closed session. REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rls -3- MAY 13, 1993 I,� END OF CLOSED SESSION --------------------- 6. ADJOURNMENT At 10: 15 a.m. , the meeting of the Mayor and Common Council/ Community Development Commission was adjourned to Monday, May 17, 1993 at 9: 00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin5rls -4- MAY 13, 1993 I�