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HomeMy WebLinkAboutRS3- Economic Development Agency REQUEST FOR COMM1. .ON/COUNCIL ACTION Arden Guthrie Revitalization Strategy May 21, 1993 Page Number -2- Synopsis of Previous Commission/Council/Committee Actions Continued: On April 30, 1993, staff issued Request for Proposals (RFP) for project management services. Recommended Motions Continued: MOTION B: That the Community Development Commission direct staff to re-issue the Request for Proposals for Arden-Guthrie project managers in the event negotiations with Equity Management Services cannot be successfully concluded within the approved sixty (60) day time period. ------------------------------------------------------------------------------------------------------------------------ K1H:DRE:lag:ARDNGUTH.AGD CONIMISSION MEETING AGENDA MEETING DATE: 05/24/1993 7 Agenda Item Number: _ D E V E L O PH E N T D E P A R T ME N T OF THE CITY OF SAM BERNARDINO STAFF REPORT Arden-Guthrie Revitalization Strategy On March 3, 1993, the Community Development Commission approved a Comprehensive Revitalization Strategy for the Arden-Guthrie "Focus" Neighborhood. This Revitalization Strategy represents an attempt by the Agency to comprehensively address the social and physical "needs" of this community and effectuate permanent improvement in the quality of life within the area. The ultimate goal of this approach is to change the economics of the Arden-Guthrie "Focus" Neighborhood to such an extent that it will be maintained at a desired level without the need for more than normal City investment of resources. The single most critical component of the revitalization strategy is the designation of "Project Managers" for this "focus" neighborhood. Project Manager will be totally responsible for pro-actively coordinating and administering implementation plans in conjunction with each of the specific components identified within the Strategy. Furthermore, these individuals will also become vital communication links between the Agency and the Arden-Guthrie "Community." As part of the March 3rd implementation of the Strategy, the Commission also authorized the issuance of a request for proposals (RFP) for the purpose of identifying designated "Project Managers" for the Arden-Guthrie "Focus" Neighborhood. At the specific direction of the Commission, Agency Staff met with Councilman Maudsley and Councilwoman Miller to solicit input on specific project proposal requirements and the "Scope of Services" required of the designated Project Managers (please see attachment). Respondents to this RFP were to be fully capable of aggressively facilitating both immediate and permanent neighborhood/property improvement within the target area. In addition, respondents must be capable of identifying and implementing projects, programs and activities designed to address specific neighborhood "needs" and to identify any and all potential funding sources for said implementation. The Development Department's Housing Division has actively solicited proposals from qualified individuals and/or organizations interested in being designated as "Project Managers" within the Arden-Guthrie "Focus" Neighborhood. ------------------------------------------------------------------------------- KJH:DRE:tnt:0591V COMMISSION MEETING AGENDA Meeting Date: 05/24/19933 Agenda Item Number: � 3 DEVELOPMENT DEPARTMENT STAFF REPORT ARDEN-GUTHRIE REVITALIZATION STRATEGY May 19, 1993 Page Number -2- Through the established RFP solicitation process, four (4) management firms formally responded to the Agency's RFP, including: * AEGIS Companies * Aulwylde Enterprises * Equity Management Services * Tamarac Housing Group These four proposals have now been reviewed and analyzed by Agency staff, the Sunrise Village Property Owner's Association, Emmerton School and by E. H. Wood and Associates. The criteria utilized to evaluate the proposals included the following: * Philosophy/Approach * Management Plan * Personnel * Budget * Previous/Similar Project Experience * Ability to deal with Social/Community "Needs" * Responsiveness to RFP Scope of Services Based upon the heretofore mentioned evaluation criteria, and the somewhat limited RFP response period, it was the unanimous consensus that Equity Management Services submitted the most complete and comprehensive response to the RFP document (please see attachment) . Equity Management Services, a division of Golden Equity Financial Corporation, has over twenty (20) years experience in working with lenders and property owners in managing and marketing foreclosures, REO and other various "troubled" projects. This experience includes project rehabilitation, construction, tenant management and comprehensive property management (offsite and on-site) . In addition, Equity Management has both owned and managed commercial property, condominiums, planned unit developments, residential subdivisions, scattered-site single family detached homes, townhomes, and a variety of apartment complexes (large and small) . For the above cited mentioned reasons, it is recommended that staff be allowed to exclusively negotiate with Equity Management Services for a sixty (60) day period for the expressed purpose of developing a formal management agreement for relative to the provision of project management services within the Arden-Guthrie "Focus" Neighborhood. In addition, this negotiating period will allow the staff to adequately ------------------------------------------------------------------------------- KJH:1!sE:tnt:0591V COMMISSION MEETING AGENDA Meeting Date: 05/24/1993 i Agenda Item Number: © O DEVELOPMENT DEPARTMENT STAFF REPORT ARDEN-GUTHRIE REVITALIZATION STRATEGY May 19, 1993 Page Number -3- research and investigate Equity Management Services, and to discuss in more detail its proposed budget. If, however, following the sixty (60) day exclusive negotiating period for, whatever reason, an agreement with Equity Management Services is not reached, the staff further recommends the Request For Proposals be re-issued for an additional period of time. Staff recommends adoption of the form motions "A" and "B". "4191 KENNET J. HEND SON, Executive Director Development Dep rtment ------------------------------------------------------------------------------- KJH:II:E:tnt:059lV COMMISSION MEETING AGENDA Meeting Date: 05/24/1993 Agenda Item Number: k J -- 3 f �N nck� City of San Bernardino Economic Development Agency DEVELOPMENT DEPARTMENT Kenneth J.Henderson EXECUII4 D!/BCror(Of ^cn n April 30, 1993 SUBJECT: REQUEST FOR PROPOSAL NO. DRE/93 1100HD ARDEN-GUTHRIE "FOCUS" NEIGHBORHOOD SELECTION OF PROJECT MANAGERS TO WHOM IT MAY CONCERN: The Development Department of the Economic Development Agency (EDA) invites your firm to submit a proposal in response to our request entitled: Selection of Arden-Guthrie "Focus" Neighborhood Project Managers. The dollar amount for this project will be determined by the scope of services submitted by the successful offeror. Any questions regarding the technical aspect of the proposal are to be directed to: Qavid R. Edear. Housing Division Manager, Development Department, 201 N. 'E' Street, San Bernardino, California 92401, telephone 909/384-5081. Enclosed is a request for proposal (RFP), along with a copy of a sample contract (Attachment B) . This is a negotiated procurement utilizing the Request for Proposal method. The award does not have to be made to the proposer submitting the lowest priced proposal, but rather the respondent submitting the best responsible proposal satisfying the City's requirements. Three (3) copies of the proposal are to be submitted in a sealed envelope bearing the name and address of the respondent and the Request for Proposal Number. Address your proposal to the Housing Division Manager, Development Department, 201 N. 'E' Street, 3rd Floor, San Bernardino, California 92401. The proposal may be hand-delivered to the Development Department of the Economic Development Agency at the same address. The three copies of the proposal should be returned in sufficient time to be received on or before 4 p.m., Monday. May 17, 1993 NO LATE PROPOSALS WILL BE ACCEPTED. THE CITY RESERVES THE RIGHT TO REFUSE TO CONSIDER INCOMPLETE PROPOSALS. If you have any questions, or require any additional information, please contact David R. Edgar, Housing Division Manager, at 909/3845497, at your convenience. Thank you in advance for your interest in Neighborhood Revitalization activities within the City of San Bernardino, Sincerely, KENNENDERSON, Executive Director Development Department P e3 CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY (EDA) DEVELOPMENT DEPARTMENT HOUSING DIVISION REQUEST FOR PROPOSALS (RFP) Reeaeat The City of San Bernardino Development Department Housing Division requests proposals to provide comprehensive project management services in conjunction with revitalization of the Arden-Guthrie "Focus" Neighborhood. Said services shall Include, but not be limited to, pro-active implementation of the various components contained within the adopted Neighborhood Revitalization Strategy (Please see Attachment A), and the project mnagement "Scope of Services" (Please see Attachment B). Bacluround On Match 3, 1993, the Community Development Commission approved a Comprehensive Revitalization Strategy for the Arden-Guthrie "Focus' Neighborhood. In addition, as part of the implementation of this strategy, the Commission authorized the issuance of a Request for proposals (RFp) for the purpose of Identifying designated "project managers" for the Arden-Guthrie "Focus" Neighborhood. The Arden-Guthrie community is currently plagued by a myriad of serious physical and social problems, all of which are significantly affecting the areas overall "quality of life'. The Revitalization Strategy represents an attempt by the Agency to comprehensively address the social and physical "needs" of this community and effectuate permanent improvement in the "Quality of life" within V the area. The ultimate goal of this approach is to change the economics of the Arden-Guthrie "Focus" Neighborhood to such an extent that is will be maintained at a desirable level (consistent with community standards) without the need for more than "normal' City lnveatment of resources. The single coat critical component of the Revitalization Strategy is the designation of "project managers" for this "focus" neighborhood. Project managers will be totally responsible for pro-actively coordinating and administering implementation plans in conjunction with each of the specific components Identified within the strategy. Furthermore, these individuals will also become vital communication links between the Agency and the Arden-Guthrie "community". Project Scone The Development Department's Housing Division is now soliciting proposals from qualLfled individuals and/or organizations interested in being designated as "project managers" within the Arden-Guthrie "Focus" Neighborhood. Respondents to this RFP should be interested in aggressively facilitating both immediate and permanent neighborhood/property improvements within this community. In addition, respondents should be capable of Identifying and implementing programs, projects and activities designed to address specific neighborhood "needs", and to Identify any and all potential funding sources for said implementation. Y 5- 7i P 03 O Project Prooggal Reavirementa Only complete responses to this RFP will be considered. Io submit a complete response to this RFP, proposals must include all of the following informations 1. Each proposal submitted must be signed by an authorized representative. 2. Each proposal must include,a complete cost breakdown (budget) for any and all project management activities undertaken as part of the Revitalization Strategy. This information must also include a detailed description of both the Wentity and costs associated with specific services to be provided. 3. Complete information must be furnished on the personnel you intend to employ in order to successfully "manage" this project. Included in this information should be a detailed description of all job responsibilities and resume& on all staff members (detailing applicable past job experiences). 4. Furnish a comprehensive resume on the corporation submitting this proposal, including date of incorporation, type of corporation, corporate statue, bonding capacity and current insurance coverages. 5. Furnish detailed information on similar projects which you have successfully managed, Please describe the project location, number of units, past and current condition, and outline specific "needs" and issues Which you successfully identified and addressed. 6. Each proponent must submit three (3) copies of its proposal to be organized In the following sequence, Including, but not limited to, the following: a, Project management goals, objectives, approach (mission) and methodology; b. Specific strategy for coordination and implementation of the Arden-Guthrie "rocus" Neighborhood Revitalization Strategy components. (Please see Attachment A) c. Analysis of the manner in which each and every element contained within the project management "Scope of Services" will be pro-actively addressed and carried out. (Please see Attachment B) Pr�sal Submitted Proposals shall be mailed or delivered to the following address: Development Department Housing Division 2o1 North "H" Street 3rd Floor San Bernardino, California 92401 All proposals must be received by 4:00 p.m. on Monday. May 17. 1993 P 04 g� manses and Disclosure The Department reserves the right, for any reason, to accept or reject any or all proposals, to negotiate the terns and specifications for the project, to modify any part of the RPP, or to issue new Rns. The Department assumes no responsibility or liability for the accuracy of any information set forth in maps, reports, or other documents/mat a tale provided for the proponent's usa in developing its proposal. Proponent assumes all liability in the use of such information in developing its proposal. The Department assumes no responsibility or liability for coats incurred by the proponent in the preparatlun of a proposal and response to this RrP. All materials and information submitted in connection with this RPP are for the exclusive use of the Department. Said materials and information are subject to disclosure under the provisions of the California Public Records Act, Goverment Code Sections 6250 et seq. ror more information, please contact David R Ede■r Dousing DivlsioD QanagCr, at 909/384-5081 ATTACMNTS A. Arden-Guthrie "Focus" Neighborhood Revitalization Strategy g, Project Nanagment "Scope of Services" DRE:psv:0211q P 85 © O ARDEN-GUTHRIE FOCUS NEIGHBORHOOD _ PROJECT MANAGEMENT "SCOPE OF SERVICES" I, Phllaaopbyt A. Provide an overview on the Scope of Identified "needs" within the Arden- Guthrie "Foos' Neighborhood. B. Outline an approach to providing immediate and permanent solutions to the identified "needs" within this community. II. Manatement Plan: A. Project management services shall be provided on a 24-hour/day basis within this neighborhood. B. Project managers shall be located within an identified apartment building, to be acquired and rehabilitated by the Agency as the primary project management team residence. C. With general guidance and direction from the Housing Division Manager, ocoordinate and oversee implementation of the Arden-Guthrie FOCUS Neighborhood Revitalization Strategy, and the various components included within Revitalization Strategy contained as Attachment A. D. Serve as designated managers for any and all projects receiving financial assistance through the Development Department, regardless of the "nature" of that particular project. E. Coordinate uniform and consistent implementation of Conditions, Covenants and Restrictions (CC & Rs) recorded against multi-family properties either receiving Agency financial assistance, and/or with any other cooperating property owners. F. Establish, maintain and coordinate communications with the City Police, Fire, Planning and Building Services, Public Services, Public Works, and Water Departments and appropriate public utilities. G_ Attend all Neighborhood Preservation Team (NPT) meetings and work closely with team members in implementing the Revitalization Strategy. Project Managers will also be team members. P 06 H, Develop plans, specifications and oversee all construction/rehabilitation and property management activities for Agency acquired and/or assisted multi-family buildings (apartments), 1. Work with and coordinate various Neighborhood Clean-up and graffiti abatement activities, to be carried out through the Los Padrinos Community Coalition. I Assist the Mayor's Beautification Coordinator in carrying out beautification activities (including graffiti abatement and prevention). K. Work with and assist in the marketing and coordination of activities to be carried out by social service providers and Police Department P.O P., programs, also to be located with the project management team residence. L. Work with and assist in the marketing of programs, projects and activities to be carried out through the Emmerton School Project M. Identify properties available for acquisition/rehabilitation by the Agency and/or other participating property owners. N. Attend all Sunrise Village Apartment Owners Association meetings. O. Establish pro-active Neighborhood Watch Program. P. Provide both monthly and quarterly written status reports, and special reports as required by the Development Department Housing Division Manager. Q. Market/promote the Arden-Guthrie "Focus" Neighborhood Revitalisation Strategy, to the maximum extent possible. R. Actively work with various social service providers to address identified social "needs" within this community. oar.Tu..uJytlne.nb OS - 3 1 VELOPMENT DEPARTME C OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION FROM: KENNETHJ. HENDERSON SUBJECT: ARDEN-GUTHRIE Executive Director REVITALIZATION STRATEGY DATE: May 21, 1993 Synopsis of Previous Commission/Council/Committee Action(s): On March 3, 1993,the Community Development Commission adopted the Arden-Guthrie"Focus" Neighborhood Revitalization Strategy. Authorization to solicit Request for Proposals (RFP) for selection of project managers. (Synopsis Continued to Next Page) _________________________________________________________________—__________________________ Recommended Motion(s): (Community Development Committee) MOTION A: That the Community Development Commission authorize staff to exclusively negotiate with Equity Management Services, for a sixty (60) day period, to develop a formal Management Services Agreement for the provision of project management services within the Arden-Guthrie "Focus" Neighborhood. (Motions Continued to Next Page) &� Administrator KENNETH J. HENftRSON Executive Director Contact Person(s): Kenneth J. Henderson/David R. Edgar Phone: 5081 Project Area(s): N/A Ward(s): 43 Supporting Data Attached: Staff Report FUNDING REQUIREMENTS: Amount: $ N/A Source: N/A Budget Authority: N/A --------"'-----------------"""---"----'-"'-'___-'-""-------'--"'------___"""'—"------ ------ Commission/Council Notes: ------------------------------------------------------------------------------------------------------------------------- KJH:DRE:Iag:ARDNGUTH.AGD COMMISSION MEETING AGENDA MEETING DATE: 05/24111993 Agenda Item Number: C J 3 E Q U I T Y M A N A G E M E N I S E R V I C E S A DIVISION OF GOLDEN EQUITY FINANCIAL CORP May 17, 1993 (714/909) 889-0221 FAX (714/909) 889-3278 Mr. David R. Edgar, Housing Division Manager Development Department 201 North "E" Street 3rd Floor San Bernardino, California 92401 RE: Request for Proposal No. DRE/93/100HD Selection of Arden-Guthrie "Focus" Neighborhood Project Managers Dear Mr. Edgar: Thank you for the opportunity to submit our proposal to provide comprehensive project management services in conjunction with the revitalization of the Arden-Guthrie "Focus" Neighborhood. Equity Management Services, a division of Golden Equity Financial Corp. is capable and ready to aggressively facilitate both the immediate and permanent neighborhood/property improvements needed to address the social and physical needs of the Arden-Guthrie project. We have the qualifications, personnel and vision to successfully complete the goals of the Revitalization Strategy. One of the keys to success of this project will be the professionalism and adaptability of the Project Manager. Our staff is prepared to work with the Agency, and other City services to improve the "quality of life" in this area for both the tenants and the owners of the property. It is our experience that low-to-moderate income families, more often than others, are the victims of a violent environment. It is our goal to remove that threat and provide a "Safe Haven" for the families, and at the same time create jobs in the community. We feel that the coordination, cooperation, and communication between all of the City agencies, residents, multiple absentee owners, and non-profit groups is vital to the success of the Arden-Guthrie "Focus" Neighborhood Revitalization Project. POST OFFICE BOX 749 SAN BERNARDINO, CALIFORNIA 92402-0749 o Mr. David E. Edgar, Housing Division Manager May 17, 1993 Page 2 Over 20 years experience has been invaluable in assisting lenders and owners in managing, marketing and liquidating foreclosed/real estate owned properties (troubled projects) . Our vast and varied experience includes taking over foreclosed and troubled projects, rehabilitation, construction, management (both on-site and off- site) , eviction of problem and non-paying tenants where necessary, marketing and liquidating the projects. We have been a lender, manager and owner of numerous projects, including condominiums, planned unit developments, commercial, industrial, shopping centers, subdivisions, scattered single family homes, apartment complexes, townhouses, four-plexes and raw land. As a result of our past experience, we are well aware of the various types of management needed to turn distressed and troubled projects into profitable and self-sustaining projects. We have established rental pools for multiple ownership four-plexes which have been successful in uniting the owners to solve the numerous problems affecting their individual properties. In the course of the management of condominiums, PUD's and apartments we have interfaced with homeowner's associations and governmental agencies to reach our common goals. our resources also include an affiliate company, Escrow Funding Service, which specialized in joint control (construction escrow) . As a result of our expertise in handling escrow and construction funds, we have been instrumental in preventing diversion of project funds. EFS guarantees that the funds designated for a specific project will be applied to that project. A resume on Escrow Funding Service is included in our proposal. Very truly yours, R. Dale Ellis President RDE:jas Enclosure: Proposal in response to RFP No. DRE/93/10OHD � , n o EXECUTIVE SUMMARY COVER LETTER May 17, 1993 To: Evaluation Committee From: Equity Management services Attached is the Executive Summary of the proposal submitted by Equity Management Services in response to the Development Department's Request for Proposal No. DRE/93/100HD, Selection of Arden-Guthrie "Focus" Neighborhood Project Managers. Equity Management Services is capable and ready to aggressively facilitate both the immediate and long term revitalization of the Arden-Guthrie "Focus" Neighborhood and improve the socio-economic level of the community through the creation of jobs, training, placement and retention programs. The staff of Equity Management Services are local taxpayers and we have a common interest in ensuring the success of the Arden-Guthrie Revitalization Strategy. The combined number of years our staff has lived in San Bernardino exceeds 205 years and we have a vested interest in seeing that this community prospers. It is our experience that low-to-moderate income families, more often than others, are the victims of a violent environment. It is our goal to remove the undesirable element which now exists in the "focus" neighborhood, provide a "Safe Haven" for the families, and at the same time create jobs in the community. Prevention. Intervention and Treatment are essential to the success of this project. We are submitting our proposal for the accomplishment and implementation of these goals. We have the qualifications, personnel and vision to successfully complete the goals of the Revitalization Strategy. Over 20 years of experience between Equity Management Services and Golden Equity Financial Corp. have been invaluable in assisting lenders and owners in foreclosed/real estate owned and troubled properties. Our vast and varied experience includes taking over foreclosed and troubled projects, rehabilitation, construction, management (both on-site and off- site) , eviction of problem and non-paying tenants where necessary, marketing and liquidating the projects. Since we have been a lender on and manager of numerous projects, we are well aware of the various types of management needed to turn distressed and troubled projects into profitable and self-sustaining projects. �Ll ' O Executive Summary Cover Letter Page 2 We have established rental pools for multiple ownership four-plexes which have been successful in uniting the owners to solve the numerous problems affecting their individual properties. In the course of the management of condominiums, PUD's and apartments we have interfaced with homeowner's associations and governmental agencies to reach our common goals. Although the Request for Proposal did not specifically call for a Community Services & Outreach Coordinator, it appears to us that this position is a key element in the success of the overall plan. We understand that this project is a heavy financial commitment, but as has often been quoted: "A CITY IS ONLY AS STRONG AS ITS WEAKEST COMMUNITY" It is our goal and mission to strengthen the community of the Arden-Guthrie "Focus" Neighborhood and thus strengthen our City. We are confident that Equity Management Services has both the experience and expertise needed to complete this project above and beyond the City's and Agency's expectations. Respectively submitted, EQUITY MANAGEMENT SERVICES BY: _ // _�/4 � R. DALE ELLIS, PRESIDENT O EXECUTIVE SUMMARY OF PROPOSAL SUBMITTED BY EQUITY MANAGEMENT SERVICES IN RESPONSE TO REQUEST ENTITLED: SELECTION OF ARDEN-GUTHRIE "FOCUS" NEIGHBORHOOD PROJECT MANAGERS I. GOALS (conceptual) The goals are outlined as follows: A. Immediately improve the "Focus" Neighborhood/property and quality of life therein. B. Maintain a viable living environment and improved quality of life in the Arden-Guthrie Neighborhood. C. Change the economics of the neighborhood, through the creation of jobs, training, placement and retention programs and maintain a desirable level of economics without a need for more than "normal" City investment of resources. D. Unite the multiple absentee owners, to solve the numerous problems affecting their individual properties. E. Assist the residents in forming a "CHDO" (Community Housing Development Organization. F. Provide a safe environment, free of crime, for the law-abiding residents to live, work and raise their families, through encouragement and assistance with The Emmerton School Project (a "SAFE HAVEN TYPE PROJECT") . G. Eliminate violent crime, drug trafficking and drug-related crime from the neighborhood. H. Coordinate and integrate existing as well as new Federal, State, local and private sector resources. I. Foster a sense of individual responsibility among the residents/community members, especially school-aged youth. J. Unite all of the various agencies in order to work together rather than independently, to coordinate programs and strategies and restore the Arden-Guthrie "Focus" Neighborhood through social and economic revitalization. 1 //c - 2 o 1 R. Provide safe housing for very low, low and moderate income families. II. OBJECTIVES (measurable) A. Identifv and implement programs, projects and activities designed to address specific neighborhood "needs" . B. Identifv all potential funding sources and participating organizations for the implementation of the programs and projects. C. Systematically improve the "Focus" Neighborhood within the community both immediately and permanently. D. Establish a Rental Pool/Owner's Association consisting of the multiple owners of the individual four-plexes. E. Create a program to assist very low, low & moderate income residents in the purchase of building from existing owners (possibly through a federal government assisted program, such as available to CHDOs) F. Interface with the Police Department to identify current problem residents and assist in the establishment and/or implementation of a "Weed and Seed Program" . See Appendix "A" III. APPROACH (Mission) A. Equity Management Services, as the Project Manager, will be totally responsible for pro-actively coordinating and administering the implementation of the Revitalization Strategy. B. Equity Management Services will become a link between the Agency and the Arden-Guthrie "community" . C. Equity Management Services will establish, maintain and coordinate communications with all of the City services and agencies through monthly meetings. D. Equity Management Services proposes separate project management and property management functions (under the umbrella of the Project Management Company) in order to more efficiently and expertly handle the overall project. See Appendix "B" for Organizational Chart. E. The Project Manager will oversee the entire Revitalization Strategy as explained in this proposal. Working under the direction of the Project Manager will be an On-site Property Manager, Assistant Manager, Bookkeeper, Leasing Agent, and 2 �5 I F. Equity Management Services will establish a Residents' Organization to provide for input from the residents in the community. IV. METHODOLOGY A. Eliminate the undesirable elements in connection with the units under the Project Manager's (Rental Pool/Owner's Association) control. B. Identify, contact and meet with the multiple absentee owners to establish the Rental Pool/Owner's Association. C. Coordinate with the City code enforcement department to shut down any unit not conforming to the established standards (on those units not covered under the Rental Pool/Owner's Association) . See Exhibit "I" for sample pledge to be used for the Rental Pool/Owner's Association. D. Establish a Resident's Organization to encourage the participation of residents in initiating rules and regulations for their community. This will foster a sense of individual responsibility among the residents. E. Establish a Rental Pool/Owner's Association to unite the multiple absentee owners in order to solve the numerous problems affecting the properties. F. Actively market the concept of the Rental Pool/Owner's Association to all owners of units not included in the Pool. G. Oversee all rehabilitation and improvement work, including but not limited to the Multi-Use facility. See Appendix "D" for proposed plan for Multi-Use Facility. H. Control the disbursement of construction funds, through our affiliate company (Escrow Funding Service - a joint control/construction escrow company) to prevent the diversion of funds. Escrow Funding Service guarantees that the funds designated for a specific project will be applied to that project. I. Handle the leasing of the units covered under the Rental Pool/Owner's Association through the On-site Property Manager. The On-site Property Manager ensures that all units in the Rental Pool are in rent-ready condition. J. Establish a Monitor System (to work in conjunction with and enhance the Neighborhood Watch Program) . This system provides rent incentives for the residents. 3 R. Establish policies and procedures (with input from the Residents' Organization) for the on-site leasing office to provide effective resident screening. L. Gather and provide information necessary to facilitate the obtaining of funds through various public and private sources, such as HUD, CDBG, IVDA, HOME Program, RTC, CCRC, SAMCO, CRA, banks and savings & loan associations. See Appendix "C" for potential funding sources and participating organizations. N. We will assist the residents in forming a "CHDO" (Community Housing Development Organization) . This is a not-for-profit, community-based service organization that has, or intends to retain, staff with the capacity to develop affordable housing for the community it serves. Only projects in which the CHDO acts as a developer, sponsor and/or owner of housing are eligible for set aside activities. Under Section 92 . 300 of the HOME interim Rule, participating jurisdictions (Pis) must reserve not less than 15 percent of their HOME allocations for investment in housing to be developed, sponsored, or owned by Community Housing Development Organizations (CHDOS) . Although many non-profit organizations share common characteristics with CHDOS, not all nonprofits qualify as CHDOS under the HOME program. Only nonprofit organizations that have been certified by HOME participating jurisdictions as CHDOS can receive the minimum 15 percent set-aside. N. We will assist a non-profit organization and/or any other qualified buyer in the rehabilitation and improvement of the buildings in the Arden-Guthrie "community" . O. Meet with the City of Montclair agencies to obtain their input on other effective methods to carry out the goals and objectives of the Strategy. P. We will assist the Police Department through the establishment of the multi-agency "Task Force" and assist in the implementation of programs such as Neighborhood Watch, Junior Academy and the overall "Weed and Seed" program. Q. We propose utilizing a security fence to deny access from Guthrie Street to Outer Highland Highway in lieu of the Cul- de-Sacing. A diagram is attached as Appendix "E" . R. We propose the installation of wrought iron fences at the rear of 104 buildings as a security measure. A diagram is attached as Appendix "F" . S. We encourage and will assist The Emmerton School Project in the implementation of their Project as well as the "Safe Haven" concept explained in page nos. 21 through 24 of this proposal. 4 T. We will assist in the acquisition and development of the Neighborhood Park. However, in the event the park is not economically feasible at this time, we have proposed an interim alternative - Greenbelt/Picnic Areas. This alternative is explained in detail on pages 24 and 25 of this proposal and a conceptual plan is attached as Appendix "G" . U. We will actively market and promote the Revitalization Strategy by pursuing methods such as monthly newsletters, television cable stations, radio, and newspaper articles in addition to paid advertising to rent-up the units after rehabilitation. V. We are proposing realistic budgets (both start-up costs and operating budgets) for the implementation of the Revitalization Strategy and the completion of the goals outlined in this proposal . See Appendix J. X. Equity Management Services will work together with all of the Development Department, various City agencies, the Residents' Organization, The Emmerton School Project representatives, Los Padrinos Community Coalition, Neighborhood Preservation Team, Owner's Association, Sunrise Village Apartment Owners Association, and social service providers to ensure the success of the socio-economic improvement of the Arden-Guthrie "Focus" Neighborhood. 5