HomeMy WebLinkAbout28- Public Works CITY OF SAN BERhARDINO - REQUEST i JR COUNCIL ACTION
File No. 6.51-4
Award of Contract - Maintenance of
From: ROGER G. HARDGRAVE Subject: Landscaping for Carousel Mall,
City Hall, Parking District Lots,
Dept: Public Works Central City West & Other Facili-
ties, per Plan No. 8894 --
Date: 5-6-93 TREES UNLIMITED
Synopsis of Previous Council action:
08-05-85 -- Resolution No. 85-315 adopted awarding a contract to
Toyo Landscaping Co. for the low bid price of
$71 ,760 .00.
06-02--86 -- Resolution No. 86-211 adopted awarding contract to J &
R Landscaping Maintenance Co. for the low hid price of
$76,500. 00.
06-01-87 --- Resolution No. 87-181 adopted awarding a contract to
Mentone Turf Supply for the bid price of $87, 600. 00.
06-06-88 --- Resolution No. 88-180 adopted awarding a contract to
Mentone Turf Supply for the low bid price of $94,000.
(Continued on second page)
Recommended motion:
cc: Shauna Clark Adopt resolution.
Barbara Pachon
Bert Murphy
Annie Ramos
Tim Steinhaus
Jim Penman
Signature
Contact person: Rover G Hardyrave Phone: 5025
Staff Report,
Supporting data attached: Report of Bids & Resolu- Ward: 1 & 3
tion
FUNDING REQUIREMENTS: Amount: $86, 380 3r41Z
001-2.1-5'-,322, 323, 328, 3SS & 389-53110;
Source: (Acct. No.) 105-471, 110 - 352 & 124-233-53110
& EDA
Acct. Description) Carousel Mall i FI 1, Parking
District Lots, Library Sr Citizens Center Finance:
& EDA
Council Notes:
75-0262
Agenda Item No
0
File No. 6 . 51-4
SYNOPSIS OF PREVIOUS COUNCIL ACTION Cont:
06-19-89 -- Change Order No. 3 adopted to extend the contract for
one year, adjust the bid prices, and incorporate
Supplemental Items of, for an increase in contract
price from $94,000 to $109 ,551 .
06-18-90 -- Resolution No. 90-237 adopted awarding a contract to
Mentone Turf Supply for the low bid price of
$89, 831 . 00.
05-20-91 -- Contract Change Order No. Four approved to extend the
term of the contract for one year, at no increase in
contract unit prices.
05-18-92 -- Contract Change Order No. 5 approved, to extend the
term of the contract for one year, at an increase of
3. 758 in the contract price.
5-6-93
5 .
.,ITY OF SAN BERNARDINO - REQUEST . OR COUNCIL ACTION
STAFF REPORT
Bids for maintenance of landscaping for Carousel Mall,
City Hall , Central City Parking District Lots No. 1 , 2 & 3, City
Hall Annex, Central City West, Police Station, Animal Shelter,
Central Library, Senior Citizens Center, Sturges Auditorium and
7th Street and "E" Street, were opened at 2: 00 p.m. , Tuesday, 5-
4-93 .
A total of 6 bids were received, ranging from $46 , 380. 00
to $154 , 275 . 00. The low bid of $46, 380 . 00 is 56 . 78 under the
Engineer ' s Estimate of $103 , 115. 00.
Below is an estimate of the total annual contract cost
fo"r maintaining this landscaping, from 7-1-93 to 6-30-94 :
Maintenance Contract $ 46 , 380
Contract Administration & Inspection 40 ,000
$ 86 , 380
Inspection will be done by the Department of Parks and
Recreation personnel. Work orders will be requested for those
facilities not financed from the General Fund, in order that
contract administration and inspection costs can be recovered.
Costs incurred for this work will be charged to the
accounts listed below:
Contract
Item Facility Account No. Price
1 Police Station 001-220-53110 $ 2, 100
2 Citv Hall 001-322-53110 3 ,300
3 Carousel Mall (Inside) 001-323-53110 2,400
4 Carousel Mall 001-323-53110 8 ,300
5 Medians (3rd & 4th) 001-323-53110 2,200
6 Medians ("E" St. ) 001-323-53110 1,800
7 "E" St. Beautification 001-323-53110 1 , 700
8 Median (Second St. ) 001-323-53110 2, 100
9 Central City West 001-328-53110 1,300
10 Senior Citizens Center 001-382-53110 1,300
11 Sturges Auditorium 001-389-53110 1,500
12 Central Library 105-471-53110 1, 800
13 Parking Dist. Lot #1 110-352-53110 1, 300
14 Parking Dist. Lot #2 110-352-53110 2,400
15 Parking Dist. Lot #3 110-352-53110 2,600
16 Animal Shelter 124-233-53110 2 , 100
17 City Hall Annex 001-301-59850 3,565
18 NW Cor. 7th & "E" St. 001-301-59850 2,480
Total Basic Bid $ 44,245
Total Supplemental Items 2, 135
TOTAL ANNUAL CONTRACT PRICE $ 46,380
5-7-93
]5-0264
CITY OF SAN BERkARDINO - REQUEST ► JR COUNCIL ACTION
STAFF REPORT
Page 2 of 2
EDA will be billed for costs incurred for Bid Items Nos. 17
& 18 .
We recommend that a contract be awarded for the low bid
,price.
5-6-93
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO TREES UNLIMITED FOR MAINTENANCE OF LANDSCAPING FOR
3 CAROUSEL MALL, CITY HALL, AND VARIOUS OTHER CITY FACILITIES.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS :
5
6 SECTION 1 . Trees Unlimited is the lowest responsible
7 bidder for: Maintenance of Landscaping for Carousel Mall, City
8 Hall, and Various Other City Facilities , per Plan No. 8894 (1993-
94) . A contract is awarded accordingly to said bidder for the
9
10 total amount of $46 , 380 . 00, but such award shall be effective
11 only upon the contract being fully executed by both parties. All
12 other bids, therefore, are hereby rejected. The Mayor is hereby
authorized and directed to execute said contract on behalf of the
13
14 City; a copy of the contract is on file in the office of the City
15 Clerk and incorporated herein by reference as fully as though set
forth at length.
16
SECTION 2 . This contract and any amendment or modifica-
18 17 tions thereto shall not take effect or become operative until
fully signed and executed by the parties and no party shall be
19
20 obligated hereunder until the time of such full execution. No
21 oral agreements, amendments, modifications or waivers are
22 intended or authorized and shall not be implied from any act or
course of conduct of any party.
23
24 SECTION 3. This resolution is rescinded if the parties
25 to the contract fail to execute it within sixty (60) days of the
passage of this resolution.
26
27
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5-6-93
ALJV: HVVHRUILVU VVLV11VY11 1V 1A o VLVL ia'1111iL 1VS'
LAND: .PING FOR CAROUSEL MALL, C" Y HALL AND VARIOUS OTHER
CITY nACILITIES.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993 , by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 ESTRADA
7 REILLY
8 HERNANDEZ
9 MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15
The foregoing resolution is hereby approved this
16
day of 1993.
17
18
W. R. Holcomb, Mayor
19 Approved as to form City of San Bernardino
20 and legal content:
21 James F. Penman
City Attorney
22
23 B
24
25
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27
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