HomeMy WebLinkAbout27- Public Works CITY OF SAN BERT 4RDINO - REQUEST ' R COUNCIL ACTION
File No. 2.114-B
Award of Contract - Maintenance
From: ROGER G. HARDGRAVE Subject: of Landscaping in Assessment
Districts No. 956 & 968, per
Dept: Public Works Plans No. 6738-A & 6244 --
Date: 4-28-93
TREES UNLIMITED, INC.
Synopsis of Previous Council action:
07-01-85 -- Res . No. 85-235 adopted establishing Assessment
District No. 968.
07-22-85 -- Res . No. 85-284 adopted establishing Assessment
District No. 956 .
06-02-86 -- Res . No. 86-205 adopted awarding contract to Mentone
Turf for Assessment District No. 968 for the low bid
price of $2 , 856.
06-02-86 -- Res. No. 86-210 adopted awarding a contract to J & R
Landscaping for Assessment District No. 956 for the low
bid price of $59, 652.
06-01-87 -- Res . No. 87-177 adopted awarding a contract to Mentone
Turf Supply for Assessment District No. 968 for the low
bid price of $3, 336 . (Cont. on 2nd page)
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Barbara Pachon
Jim Penman
ature
Contact person: Roger G Hardgrave Phone: 5025
Staff Report, Report of
Supporting data attached: Bids & Resolution Ward: 1 & 3
FUNDING REQUIREMENTS: Amount: $48 , 447 . 00 (Assessment Districts No. 956 & f
968)
Source: (Acct. No.) 254-627-53925 & 254-641-53925
Acct. Description) Assessment D' ri 95 &
968 Finance:
Council Notes:
75-0252 Agenda Item No_o?,7
o
File No. 2 . 114 & 2 . 117
SYNOPSIS OF PREVIOUS COUNCIL ACTION Cont.
06-01-87 -- Resolution No. 87-178 adopted awarding a contract to J
& R Landscaping for Assessment District No. 956 for the
low bid price of $64 ,417 .
06-06-88 -- Resolution No. 88-178 adopted awarding a contract to
Cherokee Landscape Services for Assessment Districts
No. 956 & 968, for the low bid price of $59,996. 00.
10-03-88 -- Change Order No. One approved to include additional
work, for an increase in the contract price of
$15,260. 00.
06-19-89 -- Change Order No. Two approved to extend the contract
for one year, adjust the contract prices, for an
increase in the contract price to $85,576. 00.
06-04-90 -- Resolution No. 90-197 adopted awarding a contract to
Mentone Turf Supply, for Assessment Districts 956 &
968, for the low bid price of $75,291. 95.
02-18-91 -- Resolution No. 91-50 adopted authorizing execution of
an Agreement with Tri-City Master Maintenance
Association.
06-03-91 -- Change Order No. Five approved to extend the contract
for one year, at no increase in contract prices.
05-18-92 -- Change Order No. Six approved to extend the contract
for one year, at an increase of 3.758 in the contract
price, and the transfer of $52, 849 from Assessment
District Reserve Fund approved.
4-28-93
CITY OF SAN BERK .RDINO - REQUEST [ R COUNCIL ACTION
STAFF REPORT
Bids for maintenance of landscaping in Assessment
Districts No. 956 & 968 , Airport Drive and Tri-City, were opened
at 2:00 p.m. , Tuesday, 4-27-93.
A total of 7 bids were received, ranging from $22, 014.00
to $52,655 . 20. The low bid of $22,014 .00 is 43. 68 under the
Engineer' s Estimate of $39, 032 .00.
Below is an estimate of the total annual cost for
providing these landscape maintenance services, from 7-1-93 to 6-
30-94 .
Maintenance Contract $ 22, 014. 00
Incidental Costs (Assessment
Engineering, Publishing and
Recording Fees, Inspection by
Dept. of Parks & Recreation,
Water, Electricity and Ad-
vertising for Bids, etc. ) 26 , 433 . 00
Total Estimated Annual Cost $ 48,447.00
Funds have been transferred from the Assessment District
Reserve Fund, Account No. 254-000-30405, to Accounts No. 254-641--
53925 and 254-627-53925, to finance the costs for these landscape
maintenance services. All costs incurred will be reimbursed from
assessments on the parcels within these districts.
Inspection of the Contractor' s work will be provided by
the Department of Parks and Recreation.
We recommend that a contract be awarded for the low bid
price.
4-28-93
75-0264
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I RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO TREES UNLIMITED, INC. FOR MAINTENANCE OF LANDSCAPING
3 IN ASSESSMENT DISTRICTS NOS. 956 AND 968 .
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
5
SECTION 1 . Trees Unlimited, Inc. is the lowest
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7 responsible bidder for: Maintenance of Landscaping in Assessment
Districts Nos. 956 and 968 , per Plans Nos. 6738-A and 6244 . A
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contract is awarded accordingly to said bidder for the total
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10 amount of $22, 014 . 00, but such award shall be effective only upon
the contract being fully executed by both parties. All other
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12 bids, therefore, are hereby rejected. The Mayor is hereby
authorized and directed to execute said contract on behalf of the
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City; a copy of the contract is on file in the office of the Citv
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15 Clerk and incorporated herein by reference as fully as though set
forth at length.
16 SECTIOI4 2. This contract and any amendment or modifica-
17
tions thereto shall not take effect or become operative until
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19 fully signed and executed by the parties and no party shall be
20 obligated hereunder until the time of such full execution. No
oral agreements, amendments, modifications or waivers are
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22 intended or authorized and shall not be implied from any act or
course of conduct of any party.
23 SECTION 3. This resolution is rescinded if the parties
24 to the contract fail to execute it within sixty (60) days of the
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passage of this resolution.
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4-28-93
RESO: AWARDING CONTRACT TO TREES UNLIMITED, INC. FOR MAINTENANCE
OF L: )SOAPING IN ASSESSMENT DIS .ICTS NOS. 956 AND 966 .
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993 , by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 ESTRADA
7 REILLY
8 HERNANDEZ
9 MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
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14
15 Rachel Clark, City Clerk
16 The foregoing resolution is hereby approved this
17 day of 1993.
18
W. R. Holcomb, Mayor
19 Approved as to form City of San Bernardino
20 and legal content:
21 James F. Penman
City Attorney
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