HomeMy WebLinkAbout26- Public Works CITY OF SAN BERL LRDINO - REQUEST R COUNCIL ACTION
File No. 2.122
ROGER G. HARDGRAVE Award of Contract - Maintenance of
From: Subject: Landscaping for Assessment Districts
Public Works No. 974, 975, 981, 986 & 989, per
Dept: Plans Nos. 6998, 7118-A, 7316,
7645 & 7781 --
Date: 5-5-93 TROPICAL PLAZA NURSERY, INC.
Synopsis of Previous Council action:
08-05-86 -- Resolution No. 86-321 adopted establishing Assessment
District No. 974 .
11-05-87 -- Resolution No. 87-8 adopted establishing Assessment
District No. 975.
06-01-87 -- Resolution No. 87-180 adopted awarding a contract to C &
C Landscape Service for Assessment District No. 974, for
the low bid price of $2, 100. 00 .
11-02-87 -- Resolution No. 87-389 adopted establishing Assessment
District No. 981.
11-17-87 -- Resolution No. 87-407 adopted expanding boundaries of
Assessment District No. 975. (Cont. on 2nd Page)
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Jim Penman
Signature
Contact person: Roger G. Hardgrave Phone: 5025
Staff Report,
Supporting data attached: Report of Bids & Resolution Ward: 3
FUNDING REQUIREMENTS: Amount: 549 ,414 . 50
251-648, 649, 655, 661 &
Source: (Acct. No.) 662-53925
Acct. Descri tion Assessment Di r'c 9;4, 975
981, 986 & 989 Finance:
Council Notes:
]5-0262
Agenda Item No
OFile No. 2 . 122
SYNOPSIS OR PREVIOUS COUNCIL ACTION Continued:
06-06-88 -- Resolution No. 88-182 adopted awarding a contract to
Mentone Turf Supply, for the low bid price of
$11 , 330.00.
06-19-89 -- Change Order No. One approved to extend the contract for
a year, adjust the contract prices for an increase in
the contract price to $16, 814 .50 .
06-04-90 -- Resolution No. 90-198 adopted awarding a contract to J &
R Landscape Maintenance, for the low bid price of
$23,500.00.
06-17-91 -- Change Order No. Two approved to extend the contract for
one year, at no increase in the contract price.
05-18-92 -- Change Order No. Three approved, to increase the scope
of work in Assessment District No. 981, to include
landscaping installed by Tract 13656, from 4/1/92 to
6/30/92, for an increase in the contract price of
$598.75; from $8,808 .00 to $9,406 .75.
6-15-92 -- Change Order No. 4 approved to extend the contract from
7-1-92 to 6-30-93, at a 3. 758 increase in the contract
unit prices, and Resolution No. 92-212 adopted
authorizing an interfund loan from the Sewer Line
Contruction Fund.
5-5-93
r,
CITY OF SAN BERM .RDINO - REQUEST I R COUNCIL ACTION
STAFF REPORT
Bids for maintenance of landscaping in Assessment
Districts No. 974 , 975, 975 , 981 , 986 , and 989, Rialto Avenue and
Pepper Avenue area, were opened at 2 : 00 p.m. , Tuesday, 5-4-93 .
A total of 8 bids were received, ranging from $23, 219. 50
to $41, 808 . 86 . The low bid of $23, 219. 50 is 50. 98 under the
Engineer' s Estimate of $47 ,274 . 00 .
Below is an estimate of the total annual cost for pro-
viding these landscape maintenance services, from 7-1-93 to 6-30-
94 .
Maintenance Contract $ 23 ,219 . 50
Incidental Costs (Assessment
Engineering, Publishing and
Recording Fees, Inspection by
Dept. of Parks & Recreation,
Administrative fee, Water,
Electricity, Advertising for
bids, etc. ) 26 , 195. 00
TOTAL ESTIMATED ANNUAL COST $ 49,414.50
Funds will have to be advanced to cover the contract
costs, and reimbursed through assessments placed on the parcels
within Assessment Districts No. 974 , 975, 981, 986 and 989. All
costs will be charged to Accounts Nos. 251-648, 649, 655, 661 ,
and 662-53925 .
Inspection of the Contractor' s work will be provided by
the Department of Parks and Recreation.
price. We recommend that a contract be awarded for the low bid
5-5-93
75-0264
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I RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO TROPICAL PLAZA NURSERY, INC. , FOR MAINTENANCE OF
3 LANDSCAPING IN ASSESSMENT DISTRICTS NOS. 974 , 975 , 981 , 986 AND
989.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. Tropical Plaza Nursery, Inc. is the lowest
7 responsible bidder for: Maintenance of Landscaping in Assessment
8 Districts Nos . 974 , 975, 981, 986 and 989 , per Plans Nos. 6998 ,
9 7118-A, 7316, 7645 and 7781. A contract is awarded accordingly
10 to said bidder for the total amount of $23, 219. 50 , but such award
11 shall be effective only upon the contract being fully executed by
12 both parties. All other bids, therefore, are hereby rejected.
13 The Mayor is hereby authorized and directed to execute said
14 contract on behalf of the City; a copy of the contract is on file
15 in the office of the City Clerk and incorporated herein by
16 reference as fully as though set forth at length.
17 SECTION 2 . This contract and any amendment or modifica-
18 tions thereto shall not take effect or become operative until
19 fully signed and executed by the parties and no party shall be
20 obligated hereunder until the time of such full execution. No
21 oral agreements, amendments, modifications or waivers are
22 intended or authorized and shall not be implied from any act or
23 ourse of conduct of any party.
24 SECTION 3. This resolution is rescinded if the parties
25 o the contract fail to execute it within sixty (60) days of the
26 assage of this resolution.
27
28
5/6/93
RESO: AWARD: CONTRACT TO TROPICAL PLAZA NURSERY, INC. FOR
MAIN' LANCE OF LANDSCAPING IN - 'ESSMENT DISTRICTS NOS.
974 , . 75 , 981 , 986 AND 989 .
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
¢ day of 1993, by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 ESTRADA
7 REILLY
8 HERNANDEZ
g MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
13
14
15 Rachel Clark, City Clerk
16 The foregoing resolution is hereby approved this
day of 1993.
17
18
19 W. R. Holcomb, Mayor
Approved as to form City of San Bernardino
20 and legal content:
21 James F. Penman
City Attorney
22
23 B
24
25
26
27
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